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Home My WebLink About _ 4.12(a)--Voting Delegates for League of California Cities' Annual Conference � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: August 7, 2024 FROM: Sharlene Tipton, City Clerk ITElVI NO. 4.12(a) ***APPROVED BY*** R. �� „ tr,,,�� 1 r ,.x � ; � �� r� alt��`�� t�a �Cl�� '7f2�r'2C}?�F � it�,C�i ��t t� � 7,'29�'2{}? ,, . �"S' P� . stipton@cityofredding.org btippin@cityofredding.org SUBJECT: 4.12(a)--Designation of Voting Delegate and Alternate for League of California Cities Annual Conference. Recommendation Approve designation of Council Member Mark Mezzano as the Voting Delegate and Council Nlember Joshua Johnson as the Voting Delegate - Alternate to represent the City of Redding at the League of California Cities Annual Conference to be held October 16-18, 2024, in Long Beach, California. Fiscal Impact There is no fiscal impact. Alte�native Action The City Council (Council) could choose not to designate a voting delegate and alternate to the 2024 League of California Cities Annual Conference. Backg�ound/Analysis The 2024 L,eague of California Cities (League) Annual Conference will be held October 16-18, 2024, at the Long Beach Convention Center in Long Beach, California. In addition to general and break-out sessions, the annual business meeting will be held on Friday, October 18, 2024. During that meeting, the League membership considers and acts on resolutions that establish League policy. Each member-city is entitled to cast a vote on each issue. In order to participate in the business meeting, the Council must designate its voting delegate and alternate no later than September 25, 2024. Environmental Review This is not a project defined under the California Enviranmental Quality Act, and no further action is required. Report to Redding City Council Ju1y 30,2024 Re: 4.12(a)--Voting Delegates for League of California Cities'Annual Conference Page 2 Council Priority/City ManageN Goals This is a routine operational item. Attachments ^LCC Annual Conference Designation of Voting Delegates and Alternates �� ' �� ttx�it�il� .. .. C y t7 tj} 4 SJ )fi}k(i f a s� ;t ir 7 i�iii C1� �i VIS j! � C , DATE: Wednesday, July 10, 2024 TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES I.eague of California Cities Annual Conference and Expo, Oct. 16-18, 2024 Long Beach Convention Center Every year, the League of California Cities convenes a member-driven General Assembly at the ��l Citi�s Ar�r�u�l �o�f�r�r�� anc� Ex�. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy. Taking place on Oct. 18, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Yo�r appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions. To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official. Action by Council Required. Consistent with Cal Cities bylaws, a city's voting delegate and up to two alternates must be designated by the city council. Please note that desiqnatinq the votinq deleqate and aiternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. Following council action, please submit your city's delegates through t � ��I�r�� st� rr�i�sior� p�r#�1 by Wed., Sept. 25. When completing the Voting Delegate s�bmission form, you will be asked to attest that council action was taken. Yo� will need to be signed in to your My Cal Cities account when submitting the form. S�bmitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference comm�nications with voting delegates. Conference Registration Required. The voting delegate and alternates musfi be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the �al ��i�s website. .�• 6�• � � � � � � � � . s s .� � � � �, ��:�`��.#� C`��" '�;}'r'} �� } Jt�,, .. .. t;�� it , � r((��{t ti:£z,� . . �z i}t For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly. Please view Cal Cifiies' even� ar�c� me��r� c�iic in advance of the conference. Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official. Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate. The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the vofiing delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and vofiing. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city's voting delegate and alternates. Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 25. If you have questions, please contact Zach Seals at �s�c�ls��al�i��s,c�r�. Attachments: • General Assembly Voting Guidelines • Information Sheet: Cal Cities Resolutions and the General Assembly ,�� m_ _ a4M � � � a * L ' . � L i �4 � � � �� ' �� ttx�it�il� .. .. C y t7 tj} 4 SJ )fi}k(i f a s� ;t ir 7 i�iii General Assembly Voting Guidelines 1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy. 2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city councii may designate a voting delegate and up to two alternates; these individvals are identified on the voting delegate form provided to the Cai Cities Credentiais Committee. 3. Registering with the Credentials Committee. The voting delegate, or aiternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate. 6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card wili sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate. 7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city officiai to vote at the Generai Assembly. .�• �.• � � � m � x � � � x x •• � . � � � � � �{�� .��u�� k�rft�t��$�f,{ ��"1 BF�7��1� � ��,� r - tl � � � - � � - � � � � � � � � � � � � � � � - � � �� - � � � � � - � � � �� - � � � � � � � � � � � � - � � � � � � � � � � s � � � tl � � � - � � - � � � � e � � � � � - o � « � � � � � � � � �� - � - - � � � � � � � � � � � � � - � . - � � � - � � � � �� - � � � ),5��'��n��2�.��i�U�� {si7�t t�� k �i t i' � 1 �� a r I��l�r�}�8�si�,v�t7r�'As7�S.�7t�t><,tdr.:�}s>,h, r.r�.,;�,.r..,,s.�„,...t7....... . .... . . . . General Resalutions ca� cities �oiicy ' Poliey Committees d��relc�pment is a rnember- Sixty days before the � � � The Cal Cities ��`�� K��r — Annual Canference President assigns �� t��`�� and Expo, Cal Cities • � • general resolutions ��f��es c�f city officials members may s�bmit �h to policy committees �hroughaut t�e stafe. � poliey proposals on ��'� where members issues of importance review, debate, and recommend The ResoEvti+�r�s Cart�mitte� ' ta cities.The resolution m�st pQ�e��ans for each policy proposaL includes representafiives have the conc�rrence of afi least ��ammendations are forwarded frorn each Cal Cities five additional member cities or to the Resolutions Committe2. diuers�fiy caucus, regic�nc�l individual members, clivision, municipal �� '��de�ar�ment, and pc�licy ; �"��t�11�1717��n�t��l�itl�i{�t is�rz�� t'tr7�{"}� +3 t ;� CC}I"Yl�'�t�`llt��.'� C'.�S W£:'�) Cf5 � �'��r�tt�n��tz?��`��a��i�,�r��r '�,t.`��2�i,� .�rz,�i� ;�,, .. . .. ... ` `'`'�� 1C1C�1VIt�E}Ci�S t��,��t7f1��"�tt� ��J� the Cai Cities president. titi s 1 ti s s 1 ti s ifit The petitioned � • � The Resolufiions votin delegates — resolution is an Committee cansiders �� #�K��fi�� Y�� alternate methad � • � all resolutions. General ' rr�ernber cityr every city ' to introduce palicy Resolutions approved' by �� vc�ting delegafie. propasals during eifher a policy committee ' "��'��'�'�� ar the Resolutions Committee are next �� Y the annual conference.The t'" The �neral Assembl is a petition must be signed by considered by the General Assembly. meef�ng of the collective voting delegates from l 0�0 of General resolutions nofi approved, or 1��dY af a[I vafiing member cities, and submitted to referred for fiurther study by both a delegates-t�ne frc�m fihe Cal Cities President at least policy cammittee ar�d the Resolutions �V��Y ��tY. 24 hours before the beginning Committee do not go to the General of the General Assembly. Assembly.All Petitioned Resolutions ��'�� p�'��Y�� are considared by fihe GeneraB �eef thrc�ugh�u� the year Assembly, unless disqualified.2 to review and recomrner�d ,{ positions fio f�tke on bills �,` and reg�alate�ry prc�pc�sals. `„� Poiicy commi�tee� incfu�le C I SS fy }h rnembers frc�m each Cal • � ° Durin fihe General Assembl vot'sn dele ates ' C=ities diVersity caucus, �•�• •�'• e• � Y� � � re ic�r�al divisit�n, ar�d •�•;•;•;• �► debate and consider general and pet'stioned � • •�• • resolutions forrvarded by the Resolutions rnur�icipal departmer�t, ' Committee. Potential Cal Cities bylaws ' as well as individuals amendments are also cansidered at this meeting. ' ��'°��'�`�� Cities president. 'The Resolufiion Commifitee can amend a general resolution prior to sending it to the General Assembiy. 2 Petitioned Resolutions may be disqualifed by the Resolufiions Committee according to CaI Cities Byiaws Article Vi.Sec.S(f). F�� r� ��r �fi�� is�� v� .��i��ac�r ,� ��r�l� ss� �� From: no-re I To: Ti t4n,Sharlene Subject: Voting Deiegate Submission Approved Date: Monday,August 26,2024 9:33:50 AM �A!J�€I"�P�;�f4his�rr�;�il c�ri�in�tcd frc�,rr�c:��t.;�i�� il�e Ca�.y��f Ftec�c;in�;; �Ic��k��c;�rcf!�I vvi�� lirks c�r;�ttar;l�rr��r�[:,. Your voting delegate submission has been approved. Thank you for your submission. For any questions regarding the General Assembly,please feel free to contact Z��h�rv ��s.