HomeMy WebLinkAbout _ 4.7(a)--Authorize opening a account with Square as a Payment Processing Solution � � �' � � �
� � � ' � �' � � ' � ` CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: September 3,2024 FROM: Greg Robinett, Director of
ITElVI NO. 4.'7(a) Finance/City Treasurer
***APPROVED BY***
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grobinett@cityofredding.org btippin@cityofredding.org
SUBJECT: 4.7(a)--Authorize opening an account with Square as a payment processing
solution
Recommendation
Adopt Resolution to authorize and approve the following:
(1) Authorize the City Treasurer to open an account with Square as a payment processing
solution;
(2) Designate the following authorized account signers: Greg Robinett, Director of
Finance/City Treasurer; Bailey Worley, Finance Officer; Tammy Mann, Finance Officer;
and Tessa Wayda, Management Analyst; and
(3) Authorize the City of Redding City Manager, or his designee, to appoint a new signer to
replace an authorized signer who has either left employment with the City of Redding or
their job responsibilities have changed.
Fiscal Impact
The cost associated with implementing Square includes transaction fees of 2.6 percent+ 10 cents
per transaction for in-person contactless, mobile or chiplpin payments. These fees will be
reduced from the revenue received.
Alternatzve Action
The City Council (Cauncil) could decline to adopt the resolution authorizing the Ci�y Treasurer
to open an account with Square and could provide direction to staff to use the current system or
explore other payment solutions. This direction could include signi�cant time and resources for
set-up, including networking, computer hardware and terminal hardware.
Background/Analysis
On Tuesday August 20, 2024 Council directed staff ta pursue a City of Redding (City) short-
term operations plan of the Redding Sports Park. As a result of this direction, staff have
identified a need for a short-term option for processing credit card payments for gate fees.
Report to Redding City Council August 27,2024
Re: 4.�(a)--Authorize opening a account with Square as a Payment Processing SolutionPage 2
Square is a business technology platform that serves many kinds of businesses, providing the
ability to receive payments on the go with mobile card readers. Square offers an immediate
solution for processing gate fees at the Redding Sports Park. Square allows businesses to accept
payments via iPads and iPhones with no additional hardware needed. City staff has identified
iPads that are available for this use, therefore not requiring the need to purchase devices.
Additional key features of Square include, ease of use and setup, no contracts or monthly fees,
and secure transactions. Square ensures all transactions are protected with encryption and meets
PCI compliance standards.
Given the time sensitivity of this action, staff recommends the use of Square as the immediate
payment solution for gate fees at the Redding Sports Park. By authorizing the City Treasurer to
open and manage this Square account, the City can ensure gate fees are processed efficiently and
securely.
Environmental Review
This is not a project defined under the California Environinental Quality Act, and no further
action is required.
Council Priority/City ManageN Goals
• Government of the 21St Century — `Be relevant and proactive to the opportunities and
challenges of today's residents and workforce. Anticipate the future to make better
decisions today."
Attachments
^Resolution
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
AUTHORIZING THE CITY TREASURER TO OPEN AND MANAGE AN
ACCOUNT WITH SQUARE FOR PAYMENT PROCESSING OF GATE
FEES AT THE REDDING SPORTS PARK
WHEREAS, on August 20, 2024, the City Council directed staff to pursue a City-run,
short-term operations plan for the Redding Sporks Park; and
WHEREAS, the Redding Sports Park desires to accept credit cards as a payment for gate
fees at the Sporks Park; and
WHEREAS, Square offers an immediate solution for payment processing, requiring
minimal set up and providing secure and ef�cient transactions; and
WHEREAS,the City Treasurer is responsible for managing the financial operations of the
City, including the implementation, management, and designation of authorized signers on
payment processing accounts;
NOW, THEREFORE, THE CITY OF REDDING DOES HEREBY RESOLVE
THAT:
l. The aforementioned recitals are true and correct.
2. The City Treasurer is hereby authorized to open an accaunt with Sguare for the purpose of
processing gate fees at the Redding Sports Park
3. The following individuals are designated as authorized signers on this account held with
Square:
➢ Greg Robinett, Director of Finance/City Treasurer
➢ Bailey Worley, Finance Officer
➢ Tammy Mann, Finance Officer
➢ Tessa Wayda, Management Analyst
4. Should one of the authorized signers leave the City's employment or their job
responsibilities change to no longer necessitate being an authorized signer, the City of
Redding City Manager, or his designee, is hereby designated and authorized to appoir�t a
new signer to replace said individ�uaL
I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a
regular meeting of the City Council of the City of Redding on the 3rd day of September, 2024,by
the following vote:
AYES: CITY COUNCIL MEMBER:
NOES: CITY COUNCIL MElV1BER:
ABSENT: CITl'COUNCIL MElVIBER:
ABSTAIN: CITY COUNCIL MEMBER:
TENESSA AUDETTE,Mayor
ATTEST: APPROVED AS TO FORM:
SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney