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Home My WebLink AboutReso 2005-045 - Destruction of Records e e RESOLUTION NO. 2005-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE CUSTODY OF THE REDDING POLICE DEPARTMENT WHEREAS, the Chief of Police has recommended that certain records of the Redding Police Department, which have been retained for two or five years pursuant to Penal Code Section 832.5 and are not required to be kept by statute, should be destroyed; and WHEREAS, section 34090 et seq. of the Government Code specifically provides that certain records may be destroyed, provided the written consent of the City Attorney has been obtained, and provided the City Council gives its approval of such destruction by resolution; and WHEREAS, the City Attorney has given his written consent hereunder to the destruction of said records; NOW, THEREFORE, HE IT RESOLVED by the City Council that the Chief of Police is hereby authorized to destroy records of the Redding Police Department that are two (2) or five (5) years old, which are identified in the attached Exhibit A. Nothing herein shall be deemed to authorize the destru.ction of any records which are specifically required to be kept by statute. I HEREBY CERTIFY that the foregoing resolution was introduced, read and adopted at a regular meeting of the City Council on the 5th day of April 2005, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Council Members: Council Members: Council Members: Council Members: Dickerson, Murray, PoWmeyer, Stegall, and Mathena None None None Form Approved: .: .~..1 I hereby give my written consent to the destruction of the foregoing Internal Affairs records. /1'/ > \- -'- Attest: t);tlerk o Sf ~ S( 0.. i.-J e e . REDDIN(; POLICE DEPARTMENT 2005 RECORDS DESTRUCTION REQUEST . ..# ~~ ITEM DOCUMENT DESCRIPTION COMMENTS! APPROVAL DATE IlETENIlON DATE DESTROYEI) All hard copies of 1 Reports im~lged reports YR 2 years 2002 2 Vehicle 2002 2 years Repossessions 3 Dead Cards 2002 2 years 90 days! 4 Citations 2002 Originals 5 Tow Cases 2002 2 years 6 AVA 2002 2 years 7 Field Interview 2002 2 years Cards 8 Pawns 2002 2 years 9 Overtime Cards 2002 2 years 10 Live Scan . 21002 & Prior 2 years Applications 11 Patrol & NPU 1999 - 2001 Daily Rosters City 12 Front Counter 2.002 & Prior Treasurer Receipts retains e e REDDIN(; POLICE DEPARTMENT 2005 RECORDS DESTRUCTION REQUltST '::'.JI1> r.. ITEM DoCUMENT DESCRIPTION COMMENTSI APPROVAL DATE RETENTION DATE DESTROVEIl 13 Monthly Arrest 2002 & Prior 2 years & Citation Accessible Registers m Computer e e . REDDIN(; POLICE DEPARTMENT 2005 RECORDS DESTRUCTION REQUEST .-, ~.. DOCUMENT AVA- Abandoned Vebicle Abatement Tow Cases Pawn Slips Repossessed Vehicle Notices Citations Field Interview Cards Front Counter Receipts DESCRIPTION DATES AVA tags and registration printouts 0 f vehicles tagged as abandoned on public 2002 and private property and the disposition of same. Records of vehicles towed by the Redding Police Department. Includes 2002 registered owner notification receipts. (Original tow reports maintained in Records Division). Records of items of property sol~ bought, or pawned through secondhand 2002 deaIcn. Pape:rwork forwarded to oW" agency by repossession companies and/or lenders 2002 as follow-up to their phone call when the vehicle was repossessed. The teletype reflecting our entry of the vehide into the California Law Enforcement System as. repossessed and the vehicle registration information is attached. For misdemeanors and infractions which would include traffic violations, some 2002 municipal code violations, misdemeanor warrant cites to court, and misdemeanors such as possession of tobacco by a minor. (Misdemeanors being prosecuted by the DA are not included. The DA receives those copies). The original copy of the citation is retained bv the court. Cards filled out by officers in the field when making contact with subjects 2002 nndc:a- suspicious circumstances. This data is inp ut int 0 the computer system by the Investi~ations Division. Receipts given for monies received for fees c barged for various services. F or 2002 example, report requests, fin~erprint ,.,..). e e REDDING POLICE DEPARTMENT 2005 RECORl[)S DESTRUCTION REQUEST ~~' ~'... DOCUMENT DESCRIPTION DATES - . I I services, vehicle releases, etc. A copy of eaLch receipt is forwarded daily to the City Treasurer and is retained in their records. . All hard copies of police reports which Reports have been imaged from year 2002 2002 except for reports required to keep by statute. Records of incidents of overtime Overtime Cards worlced by the employees of the 2002 Redding Police D ent. Inclllldes cards used by Records to take Dead Cards initial information from reporting 2002 persons at the front coWlter or telephone before relaying to the Telephone Re8lponse Unit or Shascom. Live Scan Applications from citizens and 2002 and Prior Applications emJ)loyees for fin2erorinting. Patrol & NPU Rosters providing staffing levels for the 1999 - 2001 Daily Rosters daily schedules. Computer printout of all arrests which Monthly Arrest & occur each month. Original forwarded 1995 - 2002 Citation Registers to Department of Justice. This information IS accessible through Redding Police Department's computer system.