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Home My WebLink About _ 4.11(d)--Project Acceptance BS 5258 Hollow Lane Storm Drain ProjectC IT Y OF REMDINO�" AN CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: February 20, 2024 FROM: Michael Webb, Public Works ITEM NO. 4.11(d) Director ***APPROVED BY*** Am 6eau *'orksMirectcrs ?18/2024 r5' 1pis n, Ci ars e 2'13/202 mwebb@cityofredding.org btippin@cityofredding.org [SUBJECT: 4.11(d) --Project Acceptance, Bid Schedule No. 5258 Job No. 2488, Hollow Lane Storm Drain Project Recommendation Accept Bid Schedule No. 5258 (Job No. 2488), Hollow Lane Storm Drain Project, awarded to Lakmann Builders, Inc., as satisfactorily complete, with a final cost of $883,071. Fiscal Impact This project was funded by Storm Drain Maintenance Funds. The total project cost is $883,071 and includes surveying, design, bidding, construction, field engineering, inspection, and contract administration. Alternative Action The City Council (Council) may choose not to accept the project as satisfactorily complete, and advise staff on how to proceed. Background/Analysis At its meeting on January 24, 2022, the Council awarded a construction contract to Lakmann Builders, Inc. for $536,526 and approved a $54,000 construction contingency fund. Also authorized was $98,000 for contract administration and construction inspection fees, and $210,000 for project development costs. The City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to $15,000, for a total authorized project amount of $913,526. Project development costs include engineering, environmental, and consultant services. Report to Redding City Council February 14, 2024 Re: 4.11(d) --Project Acceptance BS 5258 Hollow Lane Storm Drain Project Page 2 Lakmann Builders, Inc. has completed all items of work on the Hollow Lane Storm Drain Project as of November 4, 2022, which was within the contract time frame. However, shortly after all items of work had been completed by the contractor, a nearby property used for staging developed flooding and drainage issues, ultimately requiring additional work and repairs by the contractor that could not be commenced until the next spring. The necessary work and repairs were successfully completed in July of 2023. During construction, there were four change orders and contract item changes in the amount of $34,175 leaving a balance of $19,825 in the contingency fund. The final project cost was $883,071. Cost Summary Awarded Amounts Actual Cost Project Development Costs $210,000 $210,000 Construction Contract + $590,526 Contingency k. Construction Contract + ti�ti ti ti ti ti� ti f f � $570,701 Contract Change Orders, � Contract Administration & $981000 $102,370 Inspection City Manager Funds $15,000 Total $913,526 $883,071 The project consisted of replacing deteriorating double 66 -inch corrugated metal pipe(s) with a 14 -foot by 5 -foot reinforced concrete box culvert at the Dry Gulch Creek crossing of Hollow Lane. The project also included replacing 260 linear feet of 8 -inch sanitary sewer pipe, earthwork, asphalt concrete paving, curb, gutter, sidewalk, storm drain inlets and other miscellaneous items of work. Environmental Review This action is not project as defined by the California Environmental Quality Act (CEQA). On May 5, 2020, after considering public comments and alternative actions, Council adopted the Mitigated Negative Declaration, the Mitigation Monitoring Program, and approved the project, thereby satisfying the requirements of CEQA. No further action is required. Council Priority/City Manager Goals This agenda item is a routine operational item. Attachments Location Map 1-24-22 Previous Staff Report JANUARY/2022 CITY OF REDDING SOF REQ® HOLLOW LANE STORM DRAIN 'z PROJECT U n PUBLIC WORKS// ° 4C,� --'.- PROJECT LOCATION MAP DEPARTMENT 1 of 1 REPORT TO THE CITY COUNCIL MEETING DATE: January 24, 2022 FROM: Chuck Aukland, Public ITEM NO. 4.11(a) Works Director ***APPROVED BY*** Je�, klani,Pubfic Works Dkec�t�112Z!20221 44dl --T72 -I City! "Im )evd I I scn ice, Dircetor 202: caukland*ci.redding.cams btippin*,cityofredding.org SUBJECT. 4.11(a) --Award Bid Schedule No. 5258 (Job No. 2488), Hollow Lane Storm Drain Project Recommendation Authorize the following actions relative to Bid Schedule No. 5258 (Job No. 2488), Hollow Lane Storm Drain Project: (1) Award to Lakmann Builders, Inc., in the amount of $536,526; (2) Approve an additional $98,000 to cover the cost of administration and inspection fees; (3) Approve $54,000 to provide construction contingency funding; (4) Approve $210,000 for project development including environmental and permits; and (5) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $15,000. Fiscal Impact Sufficient Storm Drain Maintenance funds have been budgeted for Fiscal Year 2021-22 to pay for this project. Cost Summary Item Estimated Project Development Costs $210,000 Construction Contract + Contingency $590,526 Contract Administration, Inspection, Testing $98,000 Additional City Manager Authority $15,000 Total Project Costs $913,526 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Alternative Action Report to Redding City Council January 21, 2022 Re: 4.11(a) --Award Bid Schedule No. 5258 (Job No. 2488), Hollow Lane Storm Drain ProjectPage 2 The City Council (Council) may choose not to award Bid Schedule No. 5358 to Lakmann Builders, Inc., and direct Storm Drain maintenance crews to continue monitoring the adjacent sink hole and backfill as needed. Roadway failure on this single access road would eliminate access to approximately 27 homes. Background/Analysis Attached is the tabulation of bids received and opened on January 6, 2022, for the Hollow Lane Storm Drain Project (Project). The low bid in the amount of $536,526 was received from Lakmann Builders, Inc., a local Redding, California company. The engineer's estimate was $500,000. Total project development costs for this project are estimated to be $210,000. Project development costs include engineering, environmental with permits, right of way acquisition and consultant services. The project consists of replacing deteriorating double 66 -inch corrugated metal pipe(s) with a 14 -foot by 5 -foot reinforced concrete box culvert at the Dry Gulch Creek crossing of Hollow Lane. The project also includes replacing 260 linear feet of 8 -inch sanitary sewer pipe, earthwork, asphalt concrete paving, curb, gutter, sidewalk, storm drainage inlets and other miscellaneous items of work. On May 5, 2020, after considering public comments and alternate actions, the Council adopted the Mitigated Negative Declaration (MND), the Mitigation Monitoring Program (MMP), and approved the project, thereby satisfying the requirements of the California Environmental Quality Act Guidelines § 1.5074 (CEQA). Council Priority/City Manager Goals • This agenda item is a routine operational item. Attachments Bid Tabulation Location Map Notice of Determination