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Home My WebLink About _ 4.11(a)--Purchase One 2024 Kenworth T380 Chassis Using Sourcewell Contract Pricing and OneC IT Y OF REMDINO�" AN CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: February 20, 2024 FROM: Michael Webb, Public Works ITEM NO. 4.11(a) Director ***APPROVED BY*** Am 6eau *'orksMirectcrs ? t7t' t}? r5' 1pis n, Ci ars e 2/13/2024 mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(a) --Authorize the Purchase of One 2024 Kenworth T380 Chassis Using Sourcewell Contract Pricing and One 2023 or Newer Service Body Recommendation Authorize and approve the following for the City of Redding Solid Waste Utility: (1) Authorize the purchase of one 2024 Kenworth T380 chassis using Sourcewell contract pricing with a net delivered cost of $124,050.59 including all applicable taxes and fees; (2) Award Bid Schedule 5441 to the apparent low bidder Interstate Assembly Systems for the purchase of one 2023 or newer Heavy Equipment Service Body with Crane (Service Body) with a net delivered cost of $192,889.13 including all applicable taxes and fees; and (3) Authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of $30,000. Fiscal Impact Funding for the acquisition of this service truck was planned for in the West Central Landfill Rolling Stock Replacement Fund and approved by the Solid Waste Disposal Committee in June of 2023. Alternative Action The City Council could choose not to authorize the purchases as recommended and provide alternate direction to staff. Report to Redding City Council February 14, 2024 Re: 4.11(a) --Purchase One 2024 Kenworth T380 Chassis Using Sourcewell Contract Pricing and One Page 2 Background/Analysis The City of Redding (City) is responsible for performing daily operations at the West Central Landfill which is a 1,200 -acre site located in Igo. The service truck is an essential piece of equipment used by the mechanics to perform maintenance and repairs on heavy equipment at various locations throughout the site (Leachate ponds, scale house, pump house and methane flare). A properly sized and equipped service truck provides staff a mobile vehicle, equipped with many of the tools needed to make repairs in the field, away from the shop. It is more efficient for most repairs to be done in the field, instead of transporting slow moving equipment to the shop. Mobile maintenance is being utilized even more than in the past, given that the working face is moving further from the shop location as the landfill grows in size. The new service truck will replace the existing unit (a 1992.Ford F800; approximately 32 years old) that has reached the end of its expected lifecycle and is undersized for current operations as the existing unit's crane limits the repairs that can be performed in the field. Staff recommends purchasing the Kenworth T380 off the Sourcewell contract due to the cost savings realized through cooperative agreements. The Sourcewell contract was competitively bid. In addition to being an industry standard, using the Sourcewell contract to purchase equipment saves significant staff time needed to prepare bid specifications and solicit individual quotations from vendors. The City also receives a significant price discount due to economies of scale realized through the volume of purchases on a multi -agency cooperative contract. The service body was put out to competitive bid with three bid opportunity notices distributed to potential vendors, in addition to posting on the City's website and advertising in the Record Searchlight. Two bid responses were received; the apparent low bid in the amount of $192,889.13 was submitted by Interstate Assembly Systems. Environmental Review This activity is not a project as defined by the California Environmental Quality Act, and no further action is required. Council Priority/City Manager Goals This agenda item is a routine operational item. Attachments ^Service Truck Quote and Bid Tab PAPE RENWORTH CUSTOMER TRUCK Page 1 of ER sic code - SALES• i INVOICE ADDRESS DELIVERY' Buyer C► Of Redding ADDRESS IName [Name PAPE' SEE ORTH Address 777 Cypress Ave Address City Redding State Ga Zip 96001 City Anderson State Zip Phone 1-530-224-6091 Fax Phone Fax PO No. Delive IF.O.B. pk-anderson Est. Delivery Date Yrl ake 2024 Kenworth Mileage NEW USED EQUIPMENT Model T3380 Service VIN No. 380877 d Description: $113;929.59 DOC/ADMIN FEE $160:00 LIST PRICE $138,799.00 SOURCEWELL CONTRACT # 060920-I TC 11 See attached Kenworth Vehicle Summary or Addendum Additional Equipment/Accessories Cost Add'I Equipment Sales Price $0.00 Transportation Charges Federal Excise Tax State Sales Tax 7.25% $8,271.50 TRADE Yr/Make See attached Addendum Misc. Document/License Fee $1,689.50 Model Less Net Trade -In Allowance $0.00 VIN No. Total Differential Price $124,050.59 Lienholder Mileage Less Deposit with Order Trade In ,Allowance Less (Est.) Payoff I Balance Due on Delive $124,050.59 * The Sales Price shown in this order will beadjustedby the same increase or decrease as any increase or decrease in Dealer's factory list prices and any increase or decrease in transportation costs between today's date and the date of delivery. NEW STANDARD KENWORTH CHASSIS VENDOR NEW EXTENDED (describe) WARRANTY VENDOR NEW EXTENDED (describe) USED (describe) AS IS 6 NO WARRANTY Buyer Initial A heavy-duty tractor and 53 -foot or longer box -type trailer operated in California may be subject to the California Air Resources Board Heavy -Duty Vehicle Greenhouse Cas Emission Reduction measure. These vehicles may be required to use low -rolling resistance tires and meet aerodynamic equipment requirements to reduce greenhouse gas emissions. For more information, please visit the California Air Resources Board website at hfto://www.arb.ca.gov/cc/hdghg/hdohg.htm If trade-in, Buyer certifies that there is no lien of any kind and that the Trade is free and clear and is his sole and absolute property except as noted above. The undersigned Buyer places a firm order. PAPE KENWORTH Store BUYER By Title Ey Title city _ State Zip _ By Title Date I Date I TO: Michael Webb Internal Communication 2. Write agenda item—which shall include all pertinent background information, issues, alternatives, departments' recommendation, and available budgeted funds. e•• the City's websit-, and advertising in the Record Searchlight. Two (2) bids were submitted. The apparent low bid was received from Interstate Assembly Systems in the aniouln of $192,889.1-31. 4UST rim- I I i III - al c: Katelyn Edwards, City Clerk Michael Deedon, Transfer Station Paul Clemens, Transfer Station LO co co z CD co m �py� C �. 4oJ T r w CD LO LO W aa) � co A � M co co cl! t CN C14t} 6a _CN U 2 gCL ggwqq®® > g co evC.. L® p�q 0go�/dy py U pipp� b8 w z. eqpy� ¢5p h� 0 r Q. z rr yy Y M. CD <. e ® a)Bu z w 8n. BL 0 �2 z W z 0 p ® L. B.E.{ LL Q� 04 0 1m M)