HomeMy WebLinkAbout _ 4.5(b)--Award of Bid Schedule No. 5435, One Underground Cable PullerC IT Y OF
REMDINO�"
AN CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE:
February 6, 2024
FROM: Nick Zettel, Director of
ITEM NO.
4.5(b)
Redding Electric Utility
***APPROVED
BY***
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SUBJECT: 4.5(b) --Award
of Bid Schedule No. 5435, One Underground Cable Puller
Recommendation
Authorize award of Bid Schedule No. 5435, One Underground Cable Puller, to Premier Truck
Rental for $290,489.20, including all applicable taxes and fees, for the City of Redding Electric
Utility.
Fiscal Impact
This equipment purchase was anticipated in the current fiscal year, and adequate funding is
available within the Redding Electric Utility's (REU) Rolling Stock Fund.
Over the past two years, there has been a notable increase in vehicle prices and extended delivery
times, ranging from two to four years. Tn response to these prolonged lead times, REU may need
to proactively initiate vehicle orders before their scheduled replacement year, ensuring the
continuous functionality of the fleet. REU will consistently monitor and assess the financial
implications of each vehicle purchase to guarantee that the Rolling Stock Fund maintains
adequate funding.
Alternative Action
The City Council could choose not to approve the purchase and provide alternative direction to
staff.
BackgroundlAnalysis
REU is currently in need of replacing one underground cable puller (ET490). The underground
puller is used for cable replacement and the infrastructure cable replacement program. At this
time, there are approximately 150 miles of cable slated for replacement. More than 100 miles of
cable will need to be replaced over the next 10 years as our current cable reaches its life span of
30 years. The decision to replace this piece of equipment aligns with the guidelines established
by the City of Redding's (City) Fleet Department, which considers factors such as equipment
age, hours of operation, and maintenance expenses.
Report to Redding City Council January 26, 2024
Re: 4.5(b) --Award of Bid Schedule No. 5435, One Underground Cable Puller Page 2
Eight bid opportunity notices were distributed to potential vendors, in addition to posting the bid
on the City's website and advertising in the Record Searchlight. On Friday, December 29, 2023,
one bid was opened for the underground cable puller. Staff analyzed the bid based on the bid
price and compliance with specifications and found Premier Truck Rental's bid complies with
the solicitation.
Environmental Review
This is not a project defined under the California Environmental. Quality Act, and no further
action is required.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
"Underground Puller - Rolling Stock Request Form
Bid Tab- 5435 PDF
Requisition #
Bid/Quote #
Date: _I1L07/23.. PO #
Department/Division Number: 853 (Fleet/Purchasing Use Only)
Department/Division Name: _Electric - Line Cooperative Agreement (NJPA, HGAC-Buy, etc.)
Vehicle [I Equipment IN Other Equip (Trailer, Generator, Etcl 0
Quantity I Cost Each Subtotal Taxes/Fees Total
#!0 00 W0,000.00 $1 9;69.3_S 289693.50
job Order# M&091-7600002
Budgeted Amount $ 275M0
Appropriation Transfer Submitted:
Yes El No El *per A.Wggicite �heri� are
Total from above �2B9&93,50
Date Submitted: I GRAND TOTAL $290,193.50 *Estimated Cost
Will this acquisition replace an existing fleet # Yes E8 No R
If yes, Fleet # being replaced: FL#_ET_490 L-2--l—i Lil
Vin/Serial # of equipment being replaced: 1H91H131191011001
*Note: If vehicle is transferred from another department please complete a "Capital Asset Activity Form" and submit to Finance.
Justification for replacing unit and for type of unit recommended:
Underground puller is slated for replacement after 16 years (2024). Lead time is approximately 12 months. We will be soliciting
bids for the same unit (Hogg Davis Hydra 985) or City approved equal.
This equipment is used for cable replacement and the infrastructure cable replacement program. There are approximately 150 miles of cable
slated for replacement at this time. One -hundred plus more miles of cable will need to be replaced over the next 10 years as our current
cable reaches its life span of 30 years.
Form Prepared By: Date- Requestor- Date- Department Head: Date:
Amber Edenburn 1121251,23 Paul Johnson 1L/25�23 Nathan Aronson 11/07�23
ff MMKIM.,
11,oint rating of vehicle being replaced -
Not Recommended 0
le I�1;_nager
01 S Digitally signed by Nicholas Zettel
Not Recommended E] /N i ch a ZettelDate; 2023.11.0813:50:27-05'00'
Department Director
CITY OF REDDING Nash, Tyler
PURCHASING DIVISION-TABULATION OF BIDS
Bid 5435
Premier Truck Rental
N/A
N/A
Furnish One (1) Underground Cable
Puller - Electric Utility
RFQ SCHEDULE NO.
5435
DATE OF OPENING
December 29, 2023
TIME OF OPENING
3:00 P.M.
ITEM
DESCRIPTION
UNIT PRICE
UNIT PRICE
UNIT PRICE
Underground Cable Puller
$269,920.00
Sales Tax 7.25%
$19,569.20
Delivery/Freight
$1,000.00
Net Cost Delivered $290,489.20
...............................
Hogg & Davis Inc. i
Hydra >985
.... ,,..
Model Year 2024
Ship: Est 20 Weeks after award
Factory Warranty Station within 20 miles
of Redding Carp Yard- NO
No Addendums Issued
Purchasing