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Home My WebLink About _ 4.6(a)--Award RFP Schedule 5418 � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: January 16, 2024 FROM: Travis Menne, Director of ITElVI NO. 4.6(a) Community Services ***APPROVED BY*** b Nri M ;�* xr.xk�� , , ��` � ��.�� ,� � � r � z Tra�=�s ra�nc�,� �r�� r��"t`�in�unit�ae��ices li�t?tl?�B te�r� , ;� � �:r 1,'11!?C}? �� . tmenne@cityofredding.org btippin@cityofredding.org SUBJECT: 4.6(a)--Award RFP Schedule 5418 for Architectural and Engineering Services for South Cit Park Recommendation Authorize the following actions relative to Request for Proposals Schedule No. 5418, Architectural and Engineering Design Services for the South City Park Project: (1) Award to Gates &Associates; (2) Authorize the City Manager, or designee, to execute a Consulting and Professional Services Contract with Gates &Associates for an amount not to exceed $623,050; and (3) Authorize the City Manager, or designee, to approve any amendments up to $62,300. Fiscal Impact The cost of the architectural and engineering design far the South City Park Project is estimated at $623,050. The City of Redding (City) currently has $3.5 million in identified funding for the project, which is anticipated to cost a total of$'1 million. In October of 2023, the United States Department of Housing and Urban Development approved a $2.4 million Community Development Block Grant Section 108 Loan. The Section 108 Loan will fund the design and construction of infrastructure improvements at South City Park. The remaining funding identified for the project consists of$1.1 million in Park Development and In-Lieu funds. Staff has applied for multiple grants to make up the $3.5 million difference and expeets awards to be announced in January 2024. Since South City Park is not part af a landscape maintenance district, the new park facilities wi11 require further funding for operations and maintenance. Anticipated maintenance costs will be explored as part of the City's unmet needs workshop in March. Alternative Action The City Council (Council) could choose not to award the cantract to Gates & Associates and provide staff with an alternate direction. Report to Redding City Council January 12,2024 Re: 4.6(a)--Award RFP Schedule 5418 Page 2 Background/Analysis At their June 21, 2022 meeting, the Council approved a concept to reimagine South City Park and authorized staff to refine the concept, develop a program, and estimate project costs with assistance from Project for Public Spaces. At the December 6, 2022 Council meeting, Council approved the resulting South City Park Activation Plan and a grant application for the Outdoor Recreation Legacy Partnership (ORLP) program. Staff submitted the ORLP grant application, and CA State Parks recommended it to National Parks Service for the next competitive round. An announcement is expected in January 2024. Staff is beginning the design process for the project, which is estimated to cost $7 million for the following components of the South City Park Design and Activation Plan: • Destination playground with spray/misting/water feature; • Arrival and activities plaza; • Flex greenspace; • Pickleball court complex; • Youth area, including a skate plaza, baske�ball court, lounge areas, climbing, and rope features; • Improvements and renovations to existing restrooms, baseball field, and bocce ball courts; • Conversion of existing pathways to a walking/jogging loop with wayfmding and distance markers; • Lighting and landscaping throughout; • Sma11 dog park; and • Removal of the existing tennis courts and basketball courts. As part of the design process, the City must contract with qualified design firms to create buildable plans for project construction as outlined above. On October 23, 2023, the City issued a Request for Proposal (RFP) for architectural and engineering services to design South City Park. The RFP resulted in five firms submitting proposals, listed as follows: • Gates &Associates; • NJA Architecture; • Melton Design Group; • Roach & Calnpbell; and • CALA. A �hree-member selection panel, consisting of City staff from the Engineering Division and the Community Services Department, evaluated the proposals based on the criteria outlined in the RFP. The criteria consisted of project understanding, project approach, responsible personnel, project schedule and related experience, which included a minimum of three references. Following the review of the proposals and ranking by staff, the group selected Gates & Associates as their overall recommendation. Report to Redding City Council January 12,2024 Re: 4.6(a)--Award RFP Schedule 5418 Page 3 It was the opinion of the selection panel that Gates & Associates delnonstrated an ability to meet the objectives of the RFP, fully understood the activation plan, and related the importance of creating the perception of safety through design. The consultant had several examples of park projects and many with similar renovations. Their team makeup also scored highly. They were one of only two consultants that submitted proposals with a team that included a skate park design firm, which will be necessary for the youth area's skate plaza. Lastly, when City staff contacted their references, Gates & Associates were highly recommended by previous clients. The RFP is a qualification-based selection process. Following the proposal review and coming to a group consensus, staff evaluated the cost proposal and determined the proposed costs are consistent with pre-proposal estimates and they provide good value for the services included. Additionally, Gates &Associates' cost proposal was the lowest received. Environmental Review This action is not a project as defined under the California Environmental Quality Act(CEQA), and no further action is required. On December 6, 2022, Council found that the project is categorically exempt from review under the CEQA Guidelines, per Sections 15301(d) —Existing Facilities, 15302(c) — Replacement or Reconstruction, and 15303(d & e) - New Construction or Conversion of Existing Structures. Council Pr�ioNity/City Manage� Goals • Economic Development — "Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investinent in the community." • Government of the 21st Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments Consulting and Professional Services Contract - Signed Previous Staff Report- Grant Application- December 6, 2022 Previous Staff Report- Grant Application- June 6, 2023 Previous Staff Report-Approve Funding Changes -November 1, 2022 CITY OF REDDING CONSULTING AND PROFESSIONAL SERVICES CONTRACT THIS CONTRACT is made at Redding,California,by and between the City of Redding("City"), a municipal corporation, and Gates & Associates ("Consultant") for the purpose of design and engineering seiti�ices for the Soutli City Park Project. WHEREAS, City does not have sufficient personnel to perform the services required herein thereby necessitating this Contract for personal services. NOW, THEREFORE, the Parties covenant and agree, for good consideration hereby acknowledged, as follows: SECTION 1. CONSULTANT SERVICES Subject to the tenns and conditions set forth in this Contract, Consultatit shall provide to City the seivices describcd in Exhibit A,attached and incoiporated herein. Consultant shall provide the services at the time, place and in the inamier specified in Exhibit A. SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS A. City shall pay Col�sultant for services rendered pursuant to this Contract, at tl�e times and in the manner set forth in Exhibit B, attached and incaiparated herein, in a total amount not to exceed six hundred twenty-three thousaud fifty dollars ($623,050.00). This sum includes all out-of-pocket travel, lodging and incidental expenses incun-ed by Consultant tl�at are reasoilably associated with the provision of services under this Contract. The payments specified herein shall be t}�e only �ayrnents to be made to Const�ltant for services rendered pursuailt to this Contract. B. Consultant shall submit monthly invoices to City for work completed to the date of the invoice. All invoices shall be itetnized to reflect the einployees perfonning the requested tasks, the billing rate for each employee and the hours worked. C. All correct,complete and undisputed invoices sent by Consultant to City shall be paid within thirty(30) calendar days of receipt. D. Pursuant to Section 1781 of the Labor Code, Consultant is adviscd that tl�e work contemplated iii Sections 2.3 through 2.5, inclusive, of Exhibit A in this contract is subject to the pa}nnent of prevailing wages and all other requirements of the Prevailii�g Wagc Law. The prevailing wage of each job classification may be found by inquiry with the California Departnient of Industrial Relations. Coilsultant shall comply with all laws i-elated to the performance of public work including, but not limited to, tt�e employment of apprentices pursuaut to Section 1777.5 of the Labor Consultinb and Professional Serviccs Agrectnent Pagc 1 Gates&Associates—Soutl�City Park Project(GXXXXX) code, work day/week hours and overtilne i�ates pursuant to Sections 1813 and 1815 of the Labor Code in regards to payment of prevailing wages and to provide the City of Redding and Department of I�idustrial Relations certified payrolls when required. A certified copy of all payroll records relative to this project shall be submitted to the City of Redding along with the related invoice. Receipt of certified pa}n-oll records is a prerec�uisite to receiving payment. E. No Consultant or subconsultant may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. No Consultant or subconsultant may be awarded a contract for public work on a public works project unless registered with the Department of Indlistrial Relations pursuant to Labor Code Section 1725.5. All Consultants and subconsultants must fui-nist� electronic cei-tified payroll records to the Laboy Commissioner. This requirein�nt applies to all public works projects, whether new or ongoing. Consultant is further advised that the work contemplated herein is subject to campliance monitoring and enforcement by the Department of Industrial Relations. SECTION 3. TERM AND TERMINATION A. Consultant shall cominence work on or about January 21, 2024 and complete said work no later than January 21, 2026. Time is �f the essence. B. If Consultant fails to perfonn its duties to the satisfactior� of City, or if consultant fails to fulfill in a titnely a17d professional manner its obligations under this Contract, then City shall have the right to tenninate t1�is Contract effective inm�ediately upon City giving written notice thereof to Consultant. C. Either Party may terminate this Contract without eause on thirty(30) calendar days' written notice. Notwithstanding the preceding, if the teim set forth in Section 3.A. of this Contract exeeeds ninety(90)calendar days in duration, Consultant's sole right to terniinate shall be limited to tennination for cause. D. Consultant hereby acknowledges and agrees tl�at the obligation of Ciry to pay under this Contract is contingent upon the availability of City's funds which are appropriated or allocated by the City Council. Should the Punding for the project and/oi� work set forth herein not be appropriated or allc�cated by the City Council, City may termir�ate this Agreement by fuinishing at least thirty (30) caleildar days' written notice of its intention to terminate. In the event of a tennination pursuant to this subdivision, Consultant shall tiot be e�ititled to a remedy of acceleration of payments due over the term of this Agreement. The Parties acknowledge and agree that tl�e power to tenninate described herein is required by Article 16, Sectiol� 18, of the Califoi7lia Constitution, and that constitutional provisic�n supersedes any law, rule, regulation or stahrte which confliets with the provisions of this Sectian. Consulting and Profession�l Services Agreement p�g�2 Gates&Associates—South City Park Project(G-XXXXX) E. In the event that City gives notice of termination, Consultant shall proiiiptly provide to City any and all finished and unfinished reports, data, shadies, photographs,chai�ts or other work product prepared by Consultant pursuant ta this Conh•act. City shall have full ownership, including, but not limited to, intellectual property rights, aud control of all such finished and unfinished reports, data, studies, photographs, charts or other work product. F. In the event that City tei-�nii�ates the Contract, City shall pay Consultant the reasonable value of services rendered �y Consultant pursuant to tl�is Contract; provided, however, that City shall not in any malmer be liable for lost profits which r��ight have been inade by Consultarit had Consultant conzpleted the services required by this Contract. Consultaizt shall, not later than ten (10) ealendar days after ter-mination of this Contract by City, fiirnish to City such financial information as in the judgment of the City's representative is necessary to determine the reasonable value of the services rendered by Consultant. G. In no event sl�all the termination or expiration of this Contp-act be coi�strued as a waiver of any right to seek reiiledies in law, equity or otherwise for a Party's failure to perfornl each obligation requit�ed by this Contract. SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT A. City shall make its facilities accessible to Consultant as required for Consultant's performance of its services under tl�is Contract, and, Up0I1 leC]UESt Of COI1Sl1It111t, provide labor and safety equiprnent as required by Consultant for sucli access. B. Pursuant to the City's business license ordinance, CoYlsultant shall obtain a City business license prior to comn�encing work. C. Consliltant represeuts and warrants to City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Consultant to practice its profession. Consultant represeiits and warrailts to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Conn•act any licenses, pern�its and approvals that are legally required for Consultant to practice its profession. D. Consttltant sllall, durii7g the entire tenn of tllis Corltract, be construed to be an independent contractor and nothing in this Contract is intended, nor shall it be constn�ed, to create an ernployer/employee relationship, association, joint venture relationship,tlust or partnership or to allow City to exercise discretion or control over tl�e professional mariner in which Consultant perfonns under this Contract. Any and all taxes imposed on Consultant's income, im�osed or assessed by reason of this Contract or its perfoi-�nance, including but not limited to sales or use tax�s, shall be paid by Consultant. Consultant shall be responsible for any taxes or penalties assessed by reason of any clainis that Consultant is an employee of City. Consultant shall not be eligible for coverage under City's workers' coii�pensation insurance plan, Consulting and Professional Services Agrecment Page 3 Gates&Associates—South City Park Project(C-XXXXX) benefits under the PuUlic Employee Retirement System or be eligible for any other City benefit. E. No provision of this Contract is intended to,or shall be for the benefit of,or construed to create rights in, or gl•ant r•e�nedies to, any persor� or entity not�a party hereto. F. No portioi� of the work or services to be performed under this Contract shall be assigned, transferred, conveyed or subcontracted without the prior written approval of City. Consultant may use the services of independeut contractors and subcontractors to perfonn a portion of its obligations under this Contract with the prior written approval of City. Independ�nt contractars and subcontractors shall be provided with a copy of this Contract and Consultant shall have an affirniative duty to assure that said independent contractors and subcontractors comply with the same and agree to be bound by its tenns. Consultant shall be the responsible party with respect to all actions of its independent contractors and sul�contraetors, and shall obtain such insurance afld indemnity provisions fi•om its contractors aild subcontractors as City's Risk Manager shall deterniine to be necessary. G. Consultant, at such times and in such form as City may require, shall furnish City with such periodic reports as it may request pertaining to the work or services undertaken pi�rsuant to this Contraet, the costs or obli�ations incurred or to be incun�ed in connection therewith, and any other matters covered by this Contract. H. Consultant shall inaintain accounts and records, ii�cluding personnel, property and fiilancial reeords, adequate to identify and account for all costs pertaining to this Contract and such other records as may be deemed necessary by City to assure proper accounting for all project funds. These records shall be made available for audit purposes to state aud federal authorities, or any authorized representative of City. Consultant shall retain such records for three (3) years after the expiration of this Contract, unless pi-ior pen�nission to destroy then� is granted by City. I. Consultant shall perfor�n all services required pursuaiit to this Contract in the manner and according to the standards observed by a competent practitioner of Consultant's profession. All products of whatsoever nature which Consultant delivers to Ciry pursuant to this Contract shall be prepared in a professional manner and confoi�n to the standards of quality noi7nally observed by a person practicing the profession of Consultant and its agents, employees and subcontractors assigned to perfonn tl�e serviees conteinplated by this Co»tract. J. All completed reports and other data or documents, or computer media including diskettes, and other rnaterials provided or prepared by Consultant in accordance with this Contract are the property of City, and may be used by City. City shall have all intellectual property rights ii7cluding, but not lirnited to, copyright and patent rights, in said documents,coinputer media,and othei•rnaterials provided by Consultant. City sliall release, defend, indemnify and hold l�armless Consultant from all claims, costs, Consulting and Professional Services Agreement Page 4 Gates&Associates—Soutl�City Park Project(GXXXXX) expenses, damage or liability arising out of or resulting from City's use ar modificatiot� of any reports, data, documents, di-awings, specifications or otl�er work product prepared by Consultant,except for use by City on tl�ose portions of the City's project for which such items were prepared. K. Cotlsultant, including its einployees, agents, and subconsultants, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract. Consultaut shall comply with all requirements of the Political Refonn Act (Government Code § 8100 et seq.) and other laws relating to conflicts of interest, including the following: 1) Consultant shall not make or participate in a decision made by City if it is reasonably foreseeable that tbe decision may have a material effect on Consultant's economic interest, and 2) if required by the City Attorney, Cousultant shall file financial disclosure forms with the City Clerk. ECTION 5. INSURANCE A. Unless modified ui writing by City's Risk Manager, Consultant shall maintain the following noted insurance during the dt�ration of the Contract: Covera�e Required Not Required Commercial General Liabllity X Comprehensive Vehicle Liability X Warkers' Compensation and Employers' Liability X Professiona] Liability(EiYors and Omissions) X (Place an"x"in the appropriate box) B. Coverage shall be at least as broad as: 1. Insurance Services Office form number CG-0001, Commercial General Liability Insurance, in an amount not less than$1,000,000 per occurrence and $2,000,000 ;eneral aggregate for bodily injury, personal injury aud property damage; 2. Insurance Services Office for�i�number CA-0001 (Ed. 1/87), Comgrehensive Automobile Liability Insurance, which provides for total limits of not less than $1,000,000 combined single lin�its per accideilt applicable to all owned, non-owned and hired vehicles; 3. Statutory Workers' Compensation required by the Labor Code of the State of Califoniia and Elnployers' Liability Insurance in an amount not less than $1,000,000 per occurrence. Both the Workers' Cornpensation and Employers' Liability policies shall cotltain the il�surer's waiver of subrogation Gonsulting and Professional Services Agreement Page 5 Gates&Associates—South City Park Project(C-XXXXX) in favor of City, its elected officials, officers, employees, agents and volunteers; 4. Professional Liability (Errors and Omissions) Insurance, appropiiate to Consultant's profession, against loss due to error or omission or malpractice in an amount not less tl�an $1,000,000. 5. The City does not accept insurance certificates or endorsements with the wording "but only in the event of a named insured's sole negligence"or any other verbiage limiting the insured's insurance responsibility. C. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of the City,either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its elected officials, officers, employees, agents and volunteers; or the Consult�ant shall procure a bond guaranteeing payment of losses and related investigations, claims adTninistration and defense expenses. D. The General Liability shall contain or be endorsed to contain the following provisions: l. City, its elected officials, officers, employees, and agents are to be covered as additioual iilsured as respects liability arising out of work or operations perforn�ed by or on behalf of Consultant; premises owtled, leased or used by Consultant; or automobiles owned, leased, hired or bon-owed by Consultant. The coverage shall contain no special limitations on tl�e scope of protection afforded to City, its elected ofticials, ofticers, employees, agents and volunteers. 2. The insurance coverage of Consultant shall be primary i�lsurance as respects City, its elected officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City, its elected officials, ofticers, employees, agents and volunteers, shall be in excess of Consultant's insurance a11d shall uot contribute with it. 3. Coverage shall state that the insurance of Cousultant shall apply separately to each insured against whom claini is made or suit is brought, except with i-espect to the limits of ihe i�lsurer's liability. 4. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be canceled except after t�lirty (30) calendar days' prior written notice l�as been givcn to City. In additioti, Consultant agrees tl�at it shall not reduce its coverage or limits on any such policy except after tl�irty (30) calendar days' prior written notice has beep given to City. Consulting and Professional Services Agreement Page( Gates&Associates—South CiYy Park Project(GXXXXX) E. Insurance is to be placed with insurers with a current A.M.Best's rating of no less than A-VII. F. Consultant shall designate the City of Redding, 777 Cypress Avenue, Redding, CA 96001 as a Certificate Holder of the insurance. Consultant shall fiirnish City witl� certificates of insurance and original endorsements effecting the coverages required by this clause.Certiticates and endorsements shall be submitted electronically via the PINS Advantage systeln. A link will be provided for tl�e Consultant, or their insurance a�ent, to enter and upload documents directly to PINS Advautage. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are ta be received and approved in PINS Advantage by the City's Risk Manager prior to the coinmencement of contracted services. City rnay withhold pa}nnents to Consultant if adequate certificates of insurance and endot�sements required have not been submitted as described above or provided in a timely manner. G. The requirements as to the types and limits of instu-ance coverage to be maintained by Consultant as required by Section 5 of tt�is Coiltract, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Coi�tract, including, without limitation, provisions concerning indemnification. H. If any policy of insurance required by this Section is a"claims made"policy,pursuant to Code of Civil Procedure y� 342 and Government Code § 945.6, Consultarit shall keep said insurance in effect for a period of eighteen(l 8)months after the ternlination of this Contract. I. If any damage, including death, personal injury or property damage, occurs in connection with the perfoi-�nance of this Contract, Consultant shall immediately notify City's Risk Manager by telepl�one at (530) 225-4068. No later tl�an three (3) calendar days after the event, Consultant shall submit a written report to City's Risk Manager containing the following information,as applicable: 1)name and address of injured or deceased person(s);2)name and address of witnesses; 3)name and address of Consultant's insurar�ce company; and 4) a detailed description of the damage and whether any City property was involved. SECTION 6. INDEMNIFICATION AND HOLD HARMLESS A. Consistent with Califonlia Civi] Code § 2782.8, when the services to be provided under tl�is Contract are design professional seivices to be perfonned by a design professional, as tl�at tenn is defined under Section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify protect, defend and hold harniless, City, its elected officials, officers, employees, and agents, and each and evei-y one of them, � from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (i»cluding, but not limited to, reasonable attoi7�ey's fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and Consulting and Professional Services Agreement Page 7 Gates&Associates—Soutl�City Park Project(C-XXXXX) investigation costs) of every type and description to which any or all of thenz may be subjected by reason of, ol� resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Consultant, its �fficers, emplayees ar agents in the�erformance of professional services under this Contract,except when liability arises due to the sole negligence, active negligence or misconduct�of the C�ity. B. Other than in the performance of professional services by a design professional, which is addressed solely by subdivision (A) of this Section, and to the fullest extent permitted by law, Consultant shall indemnify protect, defend and hold hari�nless, City, its elected officials, officers, employees, and agents, and each and every one of them, froin and against all actions, damages, costs, liability, clain�s, losses,penalties and expenses (including, but not limited to, reasonable attorney's fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of theln may be subjected by reason of the perforniauce of the services required under this Contract by Consultant its ofticers, employees or agents in the perfoY7nance of professional seivices under this Contract, except when liability arises due to the sole negligeuce, active negligence or misconduct of the City. C. The Consultant's obligation Co defend, indemnify and hold harn�less shall not be excused because of the Consultant's inability to evaluate liability. The Consultant shall respond within ttiirty (30) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extel�ded in writing by the City. If the Consultant fails to accept or reject a tender of defense and indemnity in writing delivey-ed to City within thirty (30) calendar days, in additiou to any other remedy authorized by law, the City may withhold such funds tl�e City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Consultant accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be constr�ued to excuse the prompt and continued pei-fonnance of the duties required of Consultant herein. D. The obligation to it�denZnify, protect, defend, and hold harmless set forth in this Section applies to all clainls and liability regardless of whether any insura»ce policies are applicable. The policy limits of said insuranee policies do not act as a limitation Lipon the amount of indetnnification to be provided by Consultant. E. City shall have the right to approve or disapprove the legal couilsel retained by Consultant pursuant to this Section to represent City's interests. City shall be reimbursed for all costs and attorney's fees incun-ed by City in enforcing the obligations set forth in this Section. SECTION '7. CONTRACT INTERPRETATION, VENUE AND ATTORNEY FEES A. This Contract shall be deemed to have been entered into in Redding, California. All questions regardirlg the validity, interpretation or perfonnance of arly of its tenns or Consulting and Professional Services Agreement Page 8 Gates&Associates—South City Park Project(C-XXXXX) of any rights ar obligations of the parties to this Contract shall be governed by California law. If any claim, at law or otheivvise, is made by either- party to this Contract, the prevailiilg party sl�all be entitled to its costs and reasonable attorneys' fees. B. T17is document, including all exl�ibits, contains the entire agreemeut between the parties and supersedes whatever oral or written understanding each may have had prior to the execution of this Contract. This Conh-act shall not be altered, anlended or modified except by a writing sigiled by City and Consultaut. No verbal agreement or conversation with any official, ofticer, agent or employee of City, either before, during or after the exeeution of this Contract, shall affect or modify any of the tenns or conditions contained in this Contract, nor shall any such verbal agreement or conversation entitle Consultant to any additional payment whatsoever under the terms of this Contract. C. No covenant or condition to be performed by Consultant under this Contract can be waived except by the written consent of City. Forbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question. Until perfor-mance by Consultant of said covenant or condition is complete, City shall be entitled to invoke any renledy available to City ullder this Contract or by law or in equity despite said forbearance or indulgence. D. If any portion of this Contract or the applieation thereof to aily person or circumstance shall be invalid or unenforceable to any exteizt, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent pertnittEd by law. E. Tl�e headings in this Contract are inset�ted for convenience only and shall not constitute a part hereof. A waiver of any party of any provision or a breach of this Contract rnust be provided in writing, and shall not be construed as a waiver of any other provision or any succeeding breach of the same or any other provisions herein. F. Each Party hereto declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extel�t, effect and consequence relating thereto. Each Party further declares aild represents that this Contract is inade without reliance upon any statement or represcntation not contained herein of any otl�er Party or any representative, agent or attorney of the other Party. Tl�e Parties agree that they are aware that tlley have the right to be advised by counsel witll respect to the negotiations, terms, and conditions of this Conh•act and that the decision of whether or not to seek the advice of eounsel with respect to tl�is Contract is a decision whic� is the sole responsibility of each of tlie Parties. Accordingly, no party shall be deemed to have been the drafter hereof, and the prineiple of law set forth in Civil Code $ 1654 that contracts are construed against the drafter shall not apply. Consulting and Professional Services Agreement p�ige 9 Gates&Associates—South City Park Project(C-XXXXX) G. Each of the Parties hereto hereby in-evocably waives any and all right to trial by jury in any action, proceeding, claim or counterclairn, whetl�er in contract or tort, at law or in equity, arising out of or in any way related to this Agreement or the trailsactions contenzplated hereby. Each Party fiirther waives any right to consolidate any action wllich a jury tt�ial has been waived with any other action in which a jury trial cannot be or has not been waived. H. In the event of a conflict between the term and conditions of the body of this Contract and those of any exhibit or attachment hereto, the tenns and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict between the ter-�ns and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Consultant. SECTI4N 8. SURVIVAL The provisions set forth in Sections 3 through 7, inclusive, of this Contract shall survive terminatiou of the Coi�traet. SECTION 9. COMPLIANCE WITH LAV1'S -NONDISCRIMINATION A. Consultant shall comply with all ap�licable laws, ordinances and codes of federal, state and local governments. B. In the perfonllance of this Contract, Gonsultant shall not discriminate against any employee or applicant for employment bccause of race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital stalus,political affiliat�ion, or membership or nonmembership in any organization. Consultant shall take affirniative action to ensure applicants ai-e employcd and that employees are treated during their einploymeut without regard to their race,color, ancestry, national origin,t�eligious creed, sex, sexual orientation,disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Sitch actions shall include, but not be li�nited to, the following: employmerlt, upgrading, demotion or transfer, recruitment or recn�itment advertising, layoff or tern�ination, rates of pay or other fomis of compeilsation and selection for training. SECTION 10. REPRESENTATIVES A. City's representative for this Contract is Travis Menne,telephone number(530)225- 4512, fax number (530) 225-4585. All of Consultant's questions pertaining to this Contract shall be referred to the above-narned person, or to the representative's designee. B. Consultant's representative for tllis Contract is Casey Case, telephone �umber(925) 736-8176 ext 230, fax number (925j 8388901. All of City's questions pertaining to this Contract shall be referred to the above-nained person. Consulting and Professional Services Agreement Page 10 Gates&Associates—South City Park�'roject(GXXXXX) C. The representatives set forth herein shall have aufllar�ity to give all notices required herein. SECTION 11. NOTICES A. All uotices, requests, demands and other communications hereunder shall be deemed given only if in writing signed by an authorized representative of the sender(may be other than the representatives referred to in Sectio�7 10) arid delivered t�y facsimile, witl� a hard copy mailed �rst class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as follows: To City: To Consultant: Travis Meruie Casey Case City of Redding Gates &Associates 777 Cypress Avenue 26�l Crow Canyon Road Redding, CA 96001 San Ramou, CA 94583 B. Either party may change its address for tl�e purposes of this paragraph by giving written notice of such change to the other party iu the manner provided in this Section. C. Notiee shall be deemed effective upon: 1)personal service; 2)two calendar days after mailing or transmission by facsimile, whichever is earlier. SECTION 12. AUTHORITY TO CONTRACT A. Each of the undersigned signataries hereby represents and warrants that they are authorized to execute this Contract oii behalf of the respective parties to this Contraet; tl�at they l�ave full right, powet• and lawful autllor�ity to undertake all obligations as provided in this Contract; and that the execution, perforniance and delivery of this Contract by said sigilatories has been fully authorized by all requisite actions on the part of the respective parties to this Contract. B. Wl�en the Mayor is signatoi•y to this Contract, the City Manager and/or the Department Director having direet responsibility for managing the setvices provided herein shall have autl�ority to execute any ameiidment to this Contract which does liot increase the amotmt of compensatioil allowable to Consultant or otherwise substantially change the scope of the services provided herein. SECTION 13. EFFECTIVE DATE OF CONTRACT The effective date of t�sis Contract shall be the date it is signed by City. Consulting and Professional Services Agreement Page I 1 Gates&Associates—South City Park Project(GXXXXX) IN WITl�1�5�W E OF',City and Consultant have executed this Coaltract oz�the days and year set forth below: CI'�"Y QF D IIV�, � Municipal Corporat�on Dated: ,20 By. A'I"T'E�'I'. t�PPR(JVEl�AS T4 F�CDI�M. NAT�LIA K,EBERSl�LE Inter�m C�ty Attorney ��ARLEI�IE TIPT�}N, �fty Cier� Byc Natalia K.Ebersole CQNSULTANT �ated; Januarv 4 ,ZO 2024 By: a y s Tax II]►No,:94-2731532 Department of Industriai�teiations No.: PW-LR-1000378012 Cansulting and Professional Sei�viccs Agreement Page 12 Gates&Associates—Soutlz City Park Project(C-XXXXX} E�►ibit A RR�}1��T APPRC?�CHjS�C1FE+L3F W�E�K SOUTH ClTY PA,RK PRt33ECT Redding,Gaiifiornia "��{2 -:��.�C�'6"95��'�I�i�'��3�&,611��?�C��f��1��9��a�1��5��-��Jt��I�C` The objectives of#his task are ta establish scope,budget;and sthedule crnd pravide an-goinc�cammunication and documentation processes to ensure the praject moves forward smoothCy through completion� Su6tc�sk 1.�—Prsaject Administratian&Coordination � Frovide all contract management an�quafity contra!services throughoutthe duration af the project including: � C�ordinatic�n between Gity and design t�am $ Coordinate with Gity stafF,Parks,Planning;and Mair�tenance staff � Coordinate format of project deliverables,C"sty standards,City Qetails,and specifications « Caordinate with stakeholder groups such as City Building Maintenance division,City Staff Project Team,Care; GSAC Coordinate parkdeuelopment with adjacent basebal!field and Civic faciiities � Community Stakeholders and others as identified by the City af Redding: � Provide Project Directory of all team members � Provide documentaticsn including: a Meefing agendas and notes a Setup online digital platforms for the exchange caf documentation,online coardination and redlines, and records: � Review direct purchase options such as CMAS for eligible site elementssuch as p�-efabricated buildings and site furniture � Identify all projectopportunities,constraints,concerns,&Bessons learned � [dentify all long lead ag�ncy permitting tasks � Prepare and submit budgets, performance reports;and invoices � Supervise,eoordinate and rr�onitor planning and design for confarmance with�ity of Redding standards and policies. Subtask 1.2—Prr�jec�5cheduling � EstablisF�and update a detailed praject schedule far the completion of docurrrent mifestones, agency reviews and permitting,Gity reviews,and all meetings � Prepare and s�bmit monthly progress repart with monthly progress payment:The monthly progress repart shall include, o �n overview of wark accompiished during the previous month; a A description of currentkey aciivities and an updated schedule for each taskand subtask; a ,4 list of problem areas,if any,and praposed corrective actic�ns; o A list of tasks for the follcrwing month; o ASchedule Summary indicafing whether the project is on schedule and any schedule concerr�s t�r�ritical path items(a Recovery Planf Schedule for any activities that fall more than 2 weeks behind schedule) Subtask.1.3-Q,4/QC Proeedures Provide a Quality Control/Quality Assurance("QAJQC")Plan for planning and design activities,perform quality contrc checking reviews for each task,and submit deliverables ta the�ity for review and compliance per eity af Redding requirements. Task.�.4—Projecf Meetings � Prepare and coordinate al!meetings,agendas and meeting notes * Frepare and facilitate the project kick ofF meeting � �oordinate,,schedule and canduct bi-weekly team meetings C1TY OF 'ftEDDING, CALIFORNJA GATES + ASSOCIATES ( 13 P�QlECT APP�iUACFi/SCt�PE tJF 1�lC1RK � For the durafion of plan preparatian and permitling,assumed to be 14 months in durafion;with up to three (3) public city meetings, (4j fourJaint Resolufion Team(JRT)meetings and thirty(30)bi-weekly FQT team meetings& conference calls � Attend up to(4j fcsur meetings with praject stakeholders as identified to coordinate project specific design elements � Attend design team coordination meetings as required(virtual)' C��1�°�"1��, f#��'�"!1'�CS; tVieeting agendas and nates Noted in Task 1.4 Rroject Garrespondence Proj�ct Schedule QA/Q�Plan �9'��E��—��i"�4�C�LI_��A�"lt�S�9�z��7 St��a1f�4°:� The objeciive vf�his task is ta obtain ail necessary information to complete subsequent phases af the project Subtask�,z—Project Ini�iativn � Canduct project kick ofF meeting#o: o Review project assumptions and expectations;known issues and challenges,wo�k scope,budget,schedule, and preliminary design objectives o Review park status;design,cc�ordination items,and budget. a Establishprojectcommunication'protocols. o itlentify City stakeholders with Stakeholders Matrix o Identify and Review project canstraints and issues Subtask 2:Z—Data Co!lecticen Identify and coardinate with each uiility regarding any new or relacation of utilities as need�d to eliminate conflicts in the design of the project.The uti(ifies include:PG&E, REU, Redding Municipai Utilities(RMl1),RT&T,and Charter, � Review existing ufility maps and identify positive utiiity(ocation informatian and identify points af conneciions and wet uti[ity service upgrades. � Building and structure location data for tie in control � Review existirsg power utility service far point of connection,size,age,ancl suitability for reuse � Review city standards for lighfi fixtures;cc�ntrals,and power � RecordJas-built drawings � Environrnental,geo#echnical or any other perfinent dacurr�ent review � Utilize the Sauth CityParkr aesign crnd Ac#ivaiion plan as a design guide � Request City standards for Park devebpment incl�ding. o Irrigation standards o Lighting, Lighling Contrals;Electrical Standards o Park Standards o Basis of Design Standards for utilities,sewer,storm drains;stormwater a Preferred trees,shrubs and groundcovers which are maintainable to City stafiF. � Prefecred Sustainability and green infrastructure GoaisPravide a written pr�ject summary of potential issues and constraints: Subtask.2.3—Survey Prepare Boundary,Topographic and Underground survey to establish elements required for pian preparation and construction including: o All hardscape 14 I GATES + ASSOCIATES SOUTH CITY PAftK PRd�JE�T APPRtJAC�9/�CQPE QF��Ft�{ o At grade utilities o Data to cc�mpile one-foot contours o Existing structures such as mawbands,fences,equipment,transformers,valve boxes,:signs,and light fixtures a Tree trunk locations,tree canopy and primary root zone o (Uionuments and proper#y corners o Underground Utility locations and ir�verts � Defermine locativn of existing City Rights�f Way(ROW}.All RbW data shall be shown aceurately on aIl plans and exhibits; � Research and perform praperty line survey for entire project area � The basis of bearings shall be the City of Redding monumentation and coordination withthe State Plane CQardinate System NAD 83 and NAVD 88 datums. Subtask'�.�—Gecatechnica!lnvestigation � Coordinate with the City Project Manager and Underground Services Alert(USAj a mir�imum af 48 hours prior to exploratians. + C7btain Geotechnical Boring Applicatian and Permit. � Review avaiiable literature and geokogic rnaps and historic aerial photos: � Perforrn three(3)hand auger borings,each to a depth of 5 feet beiow the existing�round surface or refusal, whichever is shailower. � Perform laboratory testing. e Provide In-situ soil sar�rpling,pavement boring and laboratory tests.The tests shall include but nat be limited to, determinatian of soil"R"value in new pavement areas and determination of existing pavement structurai sectian in areas abutting new paving work: � Prepare a ge�#echnica)recornmendations rep�rt. + Determination of ground stability � Lag of test borings e Provide geotechnieal report fior the design of all park elements including l�uilding foundations,structure footings, vehicular and pedestrian pavement sectians, permeabie sarfaces,ar�d infiltration basins. � Provide pfan reuiew during 60f,and 90%PS&E SubYask 2.5—M�zardaus 1Vlateriafs Testing � Gollect sampEes of existing restroom materials(Vinyl tile,paint,drywall system,caulking,roof system)ta determin� hazardous materials which may be present � Preparation af abatement specifications for handling and removal of hazardous materials will be deemed as additionai services if hazardous materials testing is positive. + Me2t with�ity staffto discuss possi�ilities of Asbestas pipe onsite Su;btask 2.6—,4rbarist lteport � Site visit to inspeet,inventory, and tag all trees on site that are greater than 6 inehes DBH within the project property and alc�ng the project site's immed�ate perimeter � For each tree;data on species,tree health,DBH,and canopy(dripline)will be callected � Falfowing completion af the site visit,arborist will prepare an Arbarist Repart,including individual tree evaivation; tree lacatic�n, numbering plan,and protected trees. ��1�'�i��".�'r [}raft Geotechnical report�4 Narc�copies and digital cQpY)` Final Geotechnica!report(4 Hardcopies and digital copY) C17Y OF REdQ1NG, GA�IF6RNIA GATES + A55oCiATES I 15 PRQJECT APPRC?��HJSCQPE�3�WQRK Subtask 2.7—lrrigat�an/nvestigatian � Meet onsite with park maintenance personnel to review As-6uilt irrigation drawings and compare to actual site canditions. � Discuss candition of existing irrigaiion system and components to deters-nine if any of the existingirrigation systems or components are viabfe for cantinued use in the new irrigafion design. Long term reliability is a primary concern. �'I'i��--�:��"�S�"CP'�"��L l��t4��a-��61�'�;°�1�C��t� THe intent of the Conceptual and Schematic Design Task is to utilize a/l daia gat�hered during Task 2 in order to develop conceptual and schematic designs. SuEs#ask 3,1—Conceptudl Design Work with City staff to develap a Design Development package,based on Schematic Design tcz align with project budget including. � Participate in Project'Kickoff Meeting with City Praject Manager and City StafF Projeet Team to review and discuss praject background,reference materials,pre-design investigations,canceptual design materials deiivered to date, prajectgoals and assumptions, and budget. � Review grant application and program requirements to ensure cornpliance with any standards specifically referenced inthe guidelines. � Prepare conceptuaB design arsd conduct a meefing to present to City Praject Manager and staff team for comment and approval. � Prepare Basis of Design dacument to include building and/or flther systems descriptions,cade analysis,and preliminary Title 24 energy performance data; � Develop schematic design level drawings and outline specificafions l�ased an the approved conceptual design, budget,City Standards and regulatary requiremenis and policy directives iisted above.Schematic Design Plans shall include: o Arriva!and activifies plaza a Baseball field and boece courts improvements a Destinatiun playground with interactive splash pad o Dog Park o Flexible greer�space o New restrooms o Fickl�taall o Yauth area with skate plaza,basketbal!caurt, iounge areas,climbing and rope features o Parking lof improvements � Make recommendations ta City staff and operations for selection and approval of equipment and relevant systems. � Prepare design update presentafion materials and participate in meetings with and present design to key stakeholders:Gity�uilding Maintenance Division,CitySt�fFProject Team,Core�ammunitystak�holders antl CSAG as nated within Subtask 4.2, � Provide cast estimate with Schematie Design submittal. ��=�.1�t'�r`�.��L�`�. 5chematic design package I cost estirnate 1& ( GATES + ASSOGIATES $OUTH Cl7Y PARK PRC?1EC°f,4FPR�3A�NjS�OPE taF�IOFtiiC �;��t�;�...:�� r��.c��v��r��r��€�� The intent of the 3D%�°S&Ej I�esign Develc�pment Task is to utitize atl data gathered during Task 3 in order to further develop conceptual designs,finalize product elements and general design directian, and refine conceptual designs ta set the basis t�f design far the 3lJ%PS&E'basecl an City and Stakeho(der input. * lncorporate camments received on schematic design phase fram internal and extemal stakeholders; Qevelop 30%design plans forali project elements and potential options for City review Sub�ask 4.1—Design Devetcrpmenti $ Attend review meeting with City s�f Redding to review comments to the Gonceptual Design in order to prepare the Des�gn Developr»ent package. � Finali2e all product selection for unifarmity and consistency such as irrigation equipment,iight fixtures,park furniture,and restroom furnishings: � G�ordinate path of travel,light lacations,tree preservation with arbarist;possibie stormwater treatment zone; limits of demalifitrn and grading,canstruction access,constcuction laydown,utilities,Access for fire,police and maintenance,signage; � Prepare 5t}%Design Develapment Plans including: o Cover sheet and notes o [3emoliiion Plan(including salvage items and disposal} o Tree Proteetion Plan and details o Site Layaut Pians o Electrica!and Lighting Plan,including pathway lighting,canvenience power at event pavilion, pawer to new restroom building,and stub o�at for futaare EV chargers at one parking lot a Motion sensor and card reader layc�ut for restroom building a Erosion Control FEarr o Fencing Plan o Horizontal Control Plan o Grading and Drainage Plan o Layout P1ans a Playground,Splash pad,bocce ball,skate plaza,and picklebal(caurt plan enlargements: o Prefabricated structure options for restrooms and shade�tructuces a Signage Cacafion Pfan o Striping Plan o Utility PBans. o Planting Plan and details: o Irrigation Plan and details; a Gonstruction Details for all work o Potential add alternates ta be defined within the final plans � Prepare 50l Design Development Gast Estirnate 6ased on detailed l�id list � Prepare 50f Design Deveiopment 5pecifications + Provide qA/QC of 50/a Design Development PS&E � Coordinate 50%�esign D�velopment coordination meeting to review site plan elements,detaiis>access,paving; lighting, utilities,access,schedule and budget. � Update 50%Design Developrrrent Plans,Sp�cs and Estimates to 100%Design Development P58cE for submittal to the City. CJTY OF 'REDDING, CAI.IFQRNIA GATES � ASSocIATES I 17 6�RflJECT�PPR4�AC�!/5CC}PE C3F WC}R�C Subtask�.Z—Project G'raphics � Prepare supporting rendered plan graphics at Schematic Design, 1a0%Design Deveiopment, and 100% Construction Dcacumentation ta support the Cities website and public natification. � Prepare graphic packages including rendered site plans,inspiration imagery,materials,and planting for public meetings � Update rendered project sections at each milestone to reflect the project direct�on: � Provide up ta 2 initial and revised project phota simuiations Qf proposed park improvements of a key feature area such asthe playgr�und � Prepare presentations and attend(1j City Council Presentation and one(1)�ammunity Services Advisory Commission as nc�ted within Subtask 1.4 ��'4 8��'��r 1�Of[�esign Development PS&E Graphic Packagesfor Public Presentations ��1��-��'��t�1J��`��'l��9� The objective of this task to o6tain all required permits for South City Park dmprovements. Su6�ask S:1—Permit�ting � Cr�nduct formal design review meetings with City staff and utility liaisons throughout ali stages of the preliminary engineering and finai design process � Pravide documentatic�n,respanses ta comments,and applicafions as required to obtain; a Gity af Redding construction building permits o General Fermit for Storm Water Discharges thru CVRWQCB o NESHRP Notification to Air Resources Cantrol Board � Permitking far manufactured shade sts-uctures-and restroom building shall be a deferred submittal prepared by the manufacturer upon approval of a construcfion contract. � Coordinate meetin�s with agencies as required to obtain permit appravals: �'��"Lll��"d�.��. ��"��l��t��: Applications, Documenfis and Revisions as required to obtain above Utility Agencies As required listed permits ��';�C;��P�:(�C`��,��'��.��C��"�"��a,��,��`��Ii�L��'��'�9�-��'�� The objective of this task is to prepare Contraet�ocurnents for South City Park in accardance with City of Redding standards'as defined hereir�,as detaited in fhe Gapetal Bmprovement and Mrxintenance Project Submitfal Requirements and as directed by the City, Su.bfttsk 6.1—&0°lo PS�"iE � Meet with City staff per subtask 1.4 to review City camments on the Design Deveiopment su6mittal and gain concurrence as to how the dacuments wil(be revised as appropriate to incorporate City comments. Coo�dinate and document meetings as required � Provide written response matrix to City's comments on the Design Development submittal � Identify VE opt�ons or Alternates fcir incnrporation into the 60%a PS&E � lnec�rparate Gity review camments of Design'Development Plans into the bQ%PS&E. � llpdate all pfans,specifications,and cost estimate to the 60°lo submittal fevel � Coordinate all structures,faotings, light locations,trees,stormwater#reatment,and existing and new utilities 28 I GATES + ASSOCIATES SOUTH CITY PARK PROIECT APPROAaCH/SCOPE OF WORK ................................................................................................. • Coordinate park elements with City staff and design team including: project phasing and timeline,conform grading site grading,accessible path of travel,demolition,drainage,site access, construction staging zones,utility locations and connection points,structural elements,fire,police, and garbage access,water and sewer services for buildings and irrigation system,corrosion resistant finishes and materials,fencing,stormwater,sight lines, and structural footings with design team • Review,coordinate,and finalize all materials,finishes,colors, hardware, plumbing fixtures, lighting, penetrations, security,and locks for prefabricated buildings • Finalize al) park materials including: paving,signage type, art elements, park amenities,site elements,fencing, irrigation components, plant list,and City Standard Landscape elements • Coordinate signage graphics and messaging with stakeholders • Coordinate all in grade elements such as trees, light footings,fence footings,and buildings with all underground utilities and clear zones • Coordinate restroom electrical, lighting controls, restroom loads,site lighting,and grounding requirements of splash pad play features. • Prepare 60%Plans including: o Finalize add alternates to be defined within the 60%plans. o Environmental graphic sign details, messaging,and sections. o Erosion Controi Plan o Norizontal Controi Plan o Grading and Drainage Plan o Layout plans o Enlargement layout plans of:Skate Plaza, Basketball court,Dog Park, Playground, and splash pad. o Prepare Preliminary 5tormwater Control Plan o Photometric calculation Plans o Planting Plans o Irrigation Plans o Striping Plan o Stormwater Control Plan o Electrical and Lighting Plans o Hydrozone Plans o Signage plans—message schedule,layout plan,details and graphics. o Pre-fabricated Restroom Plans and elevation o Structural Plans and Details o Utility Plan& Profiles o Electrical panel schedules o Voltage Drop and AIC calculations o Electrical details • Perform internal quality control reviews of plans,specifications,quantities and calculations • Geotechnical review of plans and details for conformance to the Geotechnical report per Subtask 2.4 o Attend 60%City Coordination meeting per Subtask 1.4 • Attend team coordination meetings as required Subtask 6.2—90%PS&E o Meet with City staff per subtask 1.4 to review City comments on the Design Development submitta)and gain concurrence as to how the documents will be revised as appropriate to incorporate City comments. Coordinate and document meetings as required • Provide written response matrix to City's comments on the 60%PS&E submittal • Incorporate City review comments of 60%a PS&E into the 90%PS&E. CITY OF REDDING, CALIFORNIA GATES + P.SSOCIATES I 19 F'RC}1EGT APPR�AC�/a�CiPE t}F 1n(C7RK � Update all plans,specifications,and cost estimate t�the 90°le submittal ievel � Finalize all straactures;fooiings, iight l�catians,trees,stormwater treatment, and existing and newr utilities � Finalize all restroom elevaiions,colors,finishes,aptions,building penetrations,electrical equipment,and pump equiprrrent. � Provide all project calculations including {� Title 24 Energy Gaiculations and Forms o MWELO Water use calcuCations a Stormwater Treatment calculatians � Storm drain;calculations o Sanitary Sewer calculatians o Earthwork(cutJfill}caiculations o Structural calculations * Prepare and coordinate specifications including coordinated praje�t information,bid items;measurement and payment,and technical specifications for all work. � Incarporate afl City stiand�rd general provisions,instructions and natice#o bidders;`technical specifications,and special prauisians � Geotechnica!review of plans and details for conformance to the Geotechnieal report per Subtask 2.4 � Perform interraal quality control reuiews of plans,specifications, quantities and c�icuiations + Attend 90°l0£ity Coardinatian meeting per subtask 1.4 � Attend team coordination meetings as required ��°I_P 4`�'��E�L�`:�; Quality Assurance documentation Written responseforms tc�all comments 6Q%PS$cE 90°lo PS&E `�"«��P;t�-€=�4�� A S�•;� The intent of this task is to finalize the Contract t?acuments for pubfic bid. Sub�ask T.2—2�D/PS�E Contrac�t7cacumen�s � Meet with City stafF per subtask 1.4 to review City cQrnments an the 10(l%submittal and gain concurrence as to how the documents wiil be revised as appropriate to incarpcsrate City comments. Co�rdinate and document meetings as requi�ed � Provide written response matrix to City's comments on 9(I%PS&E. � Incorporate City final review comments of 90°lo PS&E into the 1001 PS&E * Provide Draft Bid QC/Q.A set for internal ccrordination and review: � Perform verified Quality GontralJ C�uality Assurance review of plans,specifications,quantities and calculaticrns. � Attend 100°lo City�oordinafi�n meeting per subtask 1.4 e Attend team coordination meetings as required Subfask 7.2-Bid Documel7ts � Meet with Gity stafF per subt�sk 1:4 to review City camments on the 10Q°lo submittal anci ga�n concurrence as ta how the dc�cuments wili be revised as appropriate to'incorporate all remaining City comments, �oordinate and document meetings as required � Prouide written response matrix to City's comments on 100%PS&E. � Incorporate City fin�l review comments af 100%PS8sE and a(I QC/QA comments into the Final Bid Dncurrrents � Provides#amped and signed Bid Gontract Do�uments(Plans&Specs)for Bid Advertis�ment. 2o I GATES+ ASSOCIATES SOUTH CITY PARK PRflJECT',4PF'6�C}P:��ljSCQPE�3F t�t6��K ��r`��,�, Quality Assurance documentation Written response forms t�al!comments` 100%PS&E Finai BID C�ntract 13ocuments �"��f��-�I�J�5:��'�`�'l��'��l��€i�7a�"�'��d��7C��1��a"��°�`IC��9 The intent of this task is to provide assistance to the City during the 6idding and construction phases of the praject to ensure the contractar understands atl tec�nical aspects of the design and any design c�ranges Subtask 8.T—&id Assfsfance - � ,4tkend 1 pre-bid meefings for prospective bidders t�answer contractar and supplier technica!questions � Coardinate#hrough the City responses to contractar and:suppliertechnicaf quesiians during bidding and prepare addendums as required � Provide�ny drawings,modifications,and clarifieations during the bidding period � Prepare canstruction con€orm Plans and Speeification inca�parating ail Rddenda for construction: 5ubtask 8,�—Cans�ructrnn Adtnenistrafiora � Assist the Gity with submittal reviews,preparatian af change arders,and response to requests for inforrnation related to technical design issues encauntered; � Prepare design clarifications to canvey design intent; Sub�ask 8.3—�'onstructian ti�eefings � Atkend 1 pre-construcfion conference to ensure contractor understanding a#project plans. � Aitend 5 Construction Site Meetings � Rttend 3 Constructi�n Punch walksto ensure contractor c�nformance to the Contract Documentis. � Prepare field reparts documenting all site meetings and punch walks: .5ubtask 8.4—As Built Dncurnentataon Prepare"As-built"drawings based on redline dacumentation pravided by the Garttractor and Engineer i��1��.-'��?L�5a tt��Y"1�;1�`.�;� Gonform Contract Documents Pre-Bid � Fieid observation reports Constructi�n Kick-ofF 1 As built records dcrcuments Constructi�n Site Visits 3 ASSUMPTIONS/EXCLUSItJ(US. � The site plan as understood is fina!and only minor alteratiar�s wil! be made.Any significant changes to the site plan design may necessitate additional fees. � No off-site improvements are included with this scope of work and are assumed to be completed byothers. � Site is assumed to have adequate power services and new jaint trench electrical services are not required: � All Permits and Fees to be paid for bythe City. � All drawings will be prepared in AutaCAD fc�rrrrat.We will submit copies af all drawings in both electronic and paper format. Building Information Mod�ling(BIMj is not included to convert civil 3D design or existing conditions AutoCAD files inta BIM model files. � Dry utifity permit acquisition is r�ot included � fxisting restraoms are assumed ta be removed and repiaced. New Pre-fabricated restraom manufacturer and shade structure manufacturer to pravide complete conceptual documents;elevations;structurai calculatiorrs, and specifications for suk�mittal and permit review as a deferred submittal submitted during canstruction. CITY OF REDDING, CALIFOR'NIA GATES i ASSOCiATES � 21 ��o��-r��oac�/��a��a��4�rc � Splash pad equipment is to be a prefabricated packaged asseml�ly � Design of electrcrnic ccrntrols,tard readers,cameras; LPR systems,wi-fi services,are not included within the scape of services � Existing sparts lighting system is assumed to remair� in place with no modifications, � Provide spart court lighting for pickleball or b�sketball courts � Provide sports lighiing for existing softball field + Provide power or lighting within new restraom building(tca be provided by restroam building manufacturer) � Provide new electrical or fow voltage services ta the site(existing are assumed to be ade�uate) � 5tructural assessment of existing retaining wafls, dugauts,and fencing is not within the scope ofservices: , � �� s��f��1t� . . � �;,�„�, w,b� `w,�y�g. � �.Jy „dfiPr;.s�u.,,. N w,m, W 3 M1. �� w" t '„ �d*�� , , ". 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C�7 .� �� 4 � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: December 6, 2022 FROM: Kim Niemer, Community ITElVI NO. 9.6(a) Services Director ***APPROVED BY*** ' o y ,.x � tr,,,�� itr�t^�i� r, r��'�r� c�it,� erv�c�� ar�ctc�r ��`1�r'2t?22 rS' �P�it�,C�i �� , 1 l,'2'?��'2{}?°� kniemer@cityofredding.org btippin@cityofredding.org SUBJECT: 9.6(a)--Consider conceptual plan and authorize subinittal of the Outdoor Recreation Le ac Partnershi Grant A lication for South Cit Park in the Cit of Reddin . Recommendation Authorize the following relative to the design, funding, permitting, engineering, and construetion of improvements at South City Park: (1) Approve the conceptual plan; (2) Authorize the submission of an Outdoor Recreation Legacy Partnership application in the amount of $3.5 million to begin phase one construction of the South City Park improvements; (3) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, per Sections 15301(d) — Existing Facilities, 15302(C) — Replacement or Reconstruction, and 15303(d & e) - New Construction or Conversion of Existing Structures; and (4) Authorize the City Manager, or designee, to execute a11 documents necessary to complete the Outdoor Recreation Legacy Partnership Program application process. Fiscal Impact Approving the conceptual plan has na direct fiscal impact. This decision will set a course in motion to secure the funding necessary to construct this park design. The Outdoor Recreation Legacy Partnership (ORLP) Program grant application will request up to $3.5 million to begin phase one construction of the South City Park (Park) improvements. The ORLP Program requires a 50 percent match, which will be sourced from the CDBG Section 108 Loan authorized by the City Council (Council) at the November 1, 2022, meeting and additional park development and grant funds. Funding for phase two elements of the Park project will reguire alternate funding sources and/or additional grants. Report to Redding City Council December 2,2022 Re: 9.6(a)--Approve Concept Plan &Authorize GrantApplication for South City Park Page 2 Alternative Action The Council could choose to not approve the conceptual plan, decline to apply for the funds under this grant opportunity, or provide staff with alternative direction. Background/flnalysis South City Park, Redding's oldest park, is nearly 100 years old and is uniquely poised to serve the community. It has, within its boundaries, a baseball fie1d, bocce ball courts, tennis courts, a basketball court, walkways, and open grassy areas for picnicking, sitting, and other informal uses. In recent years, community utilization decreased, and the Park needed revitalization to return to its original vibrancy. On November 16, 2021, staff presented a proposal to the Council, recommended by the Community Services Advisory Commission, to conduct a broad community engagement effort regarding the future of the Park. Since the City Council approved a thorough community process to address the future of the Park in November 2021, the Community Services Department has launched a series of engagements. Three open houses were conducted — two in-person and on-site and another through Zoom. Coinmunity Services Department staff led discussions and used pop-up boards to collect data that reflects the priorities of the community. Staff also created an online survey in order to reach greater community engagement and reach those who were not able to be heard or were unable to attend open houses. From December 1 through J�anuary 19, the public survey collected almost 1,300 responses. Results highlighted the difficulty in accessing the park by foot or bike and the perception of a current lack of safety when utilizing the Park. Staff retained the services of Project for Public Spaces (PPS), a multi-disciplinary firm that has facilitated many public placemaking community engagement efforts, published multiple studies and reports on the subject, and assisted communities in reactivating neglected public spaces. PPS made two extended site visits and convened over a dozen focus groups as well as key interviews. At the June 16, 2022, meeting, the Council approved a coneept to reimagine the Park and authorized staff to refine the eoncept, develop a program, and estimate project costs with PPS. At the Council meeting on November 15, 2022, the Council requested the item be reconsidered at the December 6, 2022, meeting. The consideration is for the updated conceptual plan, including a revised layout including: • Arrival and activities plaza(7,300 sq. ft.) • Destination playground (25,200 sq. ft.) • Multi-use pavilion(4,500 sq. ft.) • Covered porch (1,600 sq. ft.) • Flex lawn (26,500 sq. ft.) • Pickleball Courts (17,280 sq. ft,) • Youth area (12,000 sq. ft.) • Fenced dog area (6,000 sg. ft.) Report to Redding City Council December 2,2022 Re: 9.6(a)--Approve Concept Plan &Authorize GrantApplication for South City Park Page 3 The design draws from over 40 years of placemaking work in communities large and small, focused on bringing neglected and underutilized spaces back to life. It ]ayers a variety of activities, age groups, active and passive uses, and schedules to build an attractive and active public space. The design for the Park creates a new focal entry point, a circulation pattern, an. arrangement of activity spaces, and other necessary features such restrooms, storage, tables, chairs, benches, bike racks, and portable play items. The suggested program matrix (page 28-31) includes a variety of daily, weekly, monthly, and annual events with seasonal offerings such as musical performances, specialty markets, lawn game tournaments, chili cook-offs, Paesano Days, Library programs, and more. Construction costs are estimated at $8-$10 mi]lion, which exceeds the existing $2.5 miIlion budget, and staff is seeking additional funding to begin engineering and construction of the plan. The ORLP is a National Park Service (NPS) grant program focusing on communities with little to no access to nearby, publicly available, outdoor recreation opportunities in urban areas. The program funds the acquisition or development of new parks and substantial park renovations in economically disadvantaged cities or towns of at least 30,000 people. I7se of this grant source will require the City to ensure that South City Park remain an outdoor recreation use area into perpetuity. ORLP includes two competitive processes. California's Department of Parks and Recreation reviews applications, selects finalists, and then forwards the finalists to the National Park Service for a nationwide review. Applications are due December 15, 2022, and the estimated award date is January 1, 2024. The application will request approxiinately $3.5 million to implement phase one of construction, which could include features such as the playground, pickleball courts, flex lawn, entry plaza, and youth area. Staff anticipates needing additional funding sources for the remaining project elements that will be considered by the Council at a future meeting. Envi�^onmental Review Staff has determined that the project is categorically exempt from review under the California Environmental Quality Aet (CEQA) Guidelines, per Sections 15301(d) — Existing Facilities, 15302(C) — Replacement or Reconstruction, and 15303(d & e) - New Construction or Conversion of Existing Structures. Class 1 exemptions include the minor alteration of existing public structures and facilities. Class 2 exemptions consists of replacement or reconstruction where the new structure will be loeated on the same site and will have substantially the same purpose and capacity, Class 3 exemptions consist of construction and location of new small facilities and equipment, or conversion of existing structures. The existing park will be renovated to meet public recreational needs with modern accessible amenities that meet public safety standards. The project will be located on the same site, will have the same purpose and capacity, and will result in a negligible expansion of use. The action area does not have significant values for wildlife habitat or other environmental resources and the project has no potential to have a significant effect on the environment. If the City receives a grant, the National Park Service wi11 conduct a coordinated National Environmental Policy Act (NEPA) review with the City. No fiirther action is required at this time. Report to Redding City Council December 2,2022 Re: 9.6(a)--Approve Concept Plan &Authorize GrantApplication for South City Park Page 4 Council Priority/City ManageN Goals • Public Safety — "Work to improve a11 aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." • Communication and Transparency — "Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust." • Government of the 21 st Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments Project for Public Spaces Final Report South City Park CEQA NOE � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: June 6,2023 FROM: Kim Niemer, Community ITElVI NO. 4.6(a) Services Director ***APPROVED BY*** ' o y ,.x � tr,,,�� i�r�t^�i� r, r��'�r� c�it,� erv�c�� ar�ctc�r �f�4i2t?'�3 �> �p�ir�,C�i �� ° ^��'31,{'2C�� kniemer@cityofredding.org btippin@cityofredding.org SUBJECT: 4.6(a)-- Ratify Grant Application and Adopt Resolution for Land and Water Conservation Fund for South Cit Park Recommendation Approve and authorize the following actions relative to the National Park Service Land and Water Conservation grant program: (1) Ratify the grant application to the Land and Water Conservation Fund requesting up to $3.5 million to begin phase one construction of the South City Park improvements; (2) Adopt Resolution approving the City of Redding as an applicant for the Land and Water Conservation Fund; and (3) Authorize the City Manager, or designee, to execute all documents necessary to apply for the grant. Fiscal Impact The Land and Water Conservation Fund (LWCF) grant application wi11 request up to $3.5 million to begin phase one construction of the South City Park (Park) improvements. The LWCF grant application reQuires a 50 percent match, funded by a combination of Park Development funds and a $2.4 million Community Development Block Grant (CDBG) Section 108 Loan, as authorized by the City Council (Council) at the November 1, 2022 meeting. This grant program will not cover overhead beyond direet costs for salary and benefits. Staff is examining alternative approaches to reduce or eliminate this overhead expense. Alternative Action The Council could provide staff with alternative direction or decline ta ratify the application for this grant opportunity. In this case, staff would contact the grant agency to withdraw the application. Packet Pg. 8t3 Report to Redding City Council June 1,ZOZ3 Re: 4.6(a)--RatifyApplication and Adopt Resolution for Land and Water Conservation FundPage 2 Background/Analysis At their June 21, 2022, meeting, the Council approved a concept to reimagine the Park and authorized staff to refine the concept, develop a program, and estimate project costs with assistance from Project for Public Spaces. At the December 6, 2022 Council meeting, Council approved the South City Park Activation Plan and a grant application for the Outdoor Recreation Legacy Partnership (ORLP)program. Staff submitted the ORLP grant application, and CA Parks recommended it to National Parks Service for the next competitive round. An announcement is expected in the next few months. Staff is seeking another grant to improve the chances of receiving funds for the South City Park project. The LWCF is a National Park Service (NPS) grant program focusing on communities with limited access to nearby, publicly available outdoor recreation opportunities in urban areas. The program funds the acquisition or development of new parks and substantial park renovations in economically disadvantaged and park-deficient areas. The City's application for LWCF funding requests approximately $3.5 million to implement phase one park construction. The NPS funds both the ORLP and the LWCF programs and will only fund one grant per project. If the City is successful with ORLP, the LWCF application will be withdrawn. Construction costs are estiinated at $7 million for the following components of the South City Park Design and Activation Plan: • Arrival and activities plaza • Pickleball courts • Destination playground • Flex lawn • Youth area with basketball and skate plaza • Fenced dog area • Lighting and landscaping throughout The California State Parks Off'ice of Grants and Local Services encouraged staff to apply for the grant as a backup to the previous ORLP application. The quick application turnaround did not allow staff enough time to seek Council permission prior to the June 1, 2023 grant submission date. If successful, the grant agreement will include a deed restriction requiring that South City Park remain an outdoor recreation use area in perpetuity. Funding for phase two elements of the Park project, such as the multi-use pavilion, will require alternate funding sources. Environmental Review This action is not a project as defined under the California Environmental Quality Act (CEQA), and no further action is required On December 6, 2022, Council found that the project is categorically exempt from review under the CEQA Guidelines, per Sections 15301(d) —Existing Facilities, 15302(c) — Replacement or Reconstruction, and 15303(d & e) - New Construction or Conversion of Existing Structures. Packet Pg. 81 Report to Redding City Council June 1,ZOZ3 Re: 4.6(a)--RatifyApplication and Adopt Resolution for Land and Water Conservation FundPage 3 Council PrioNity/City Manage� Goals • Public Safety — "Work to improve a11 aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." • Communication and Transparency — "Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust." • Government of the 21st Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments ^Resolution So City Park Activation Plan Staff Report 8346-Plan and Design Staff Report 8645-To Approve Funding Changes Staff Report 8744-To Approve Plan and Grant P�ck�t,Pg.82 � � �' � � � � � � ' � �' � � ' � CITY OF REDDING REPORT TO THE CITY COUNCIL 1VIEETING DATE: November 1, 2022 FROM: Kim Niemer, Community ITEM NO. 4.6(c) Services Director ***APPROVED BY*** � �,�N� .� �. �s.m� � � �� i�n t�Ii� r, ��rn �it �rsrvr�� sr��tc�r �t�'2t},�?C�� ;ry ��ai�,�'i_ az� � l�f"2G1��?�� kniemer@cityofredding.org bti in�a cityofredding.org SUBJECT: 4.6(c)--Approve Funding Changes for South City Park and Block 7 Projects Recommendation Authorize and approve the following actions relative to grant funding for the South City Park and Block 7 Project infrastructure projects: (1) Authorize the following actions related to the United S�ates Department of Housing and Urban Development Community Development Block Grant (CDBG) Section 108 Loan Guarantee Program(Section 108 Program): a. Adopt Resolution approving the CDBG Section 108 Program application in the amount of$3,737,000; b. Authorize the City Manager to re-appropriate funding upon approval of CDBG Section 108 Program application for design and improvements at South City Park; c. Authorize the City Manager to execute any documents necessary to modify the Section 108 Program application and facilitate the funding changes; and (2) Authorize the following actions related to the American Rescue Plan Act (ARPA) funding: a. Adopt Resolution approving and adopting the '70th Amendment to City Budget Resolution N�o. 2021-0'78 decreasing existing allocations for South City Park by $2,407,'730 and appropriating $2,40'7,'730 in ARPA funding to Block 7 project infrastructure; and b. Authorize the City Manager to execute any documents necessary to facilitate the funding changes. Fiscal Impact Should the City Council(Council) approve this item, it will switch funding sources between the Block 7 and South City Park Projects. As these are two grant-funded projects, there is no impact to the General F�und. Report to Redding City Council October 26, 2022 Re: 4.6(c)--Approve Funding Changes for South City Park and Block 7 Projects Page 2 Alternative Action The Council could decline to reallocate or switch funding sources for the Block 7 and South City Park projects. This action will limit opportunities for staff to obtain supplemental grant funding for South City Park. Background/Analysis South City Park, Redding's oldest park, is nearly 100 years old and is uniquely poised to serve the community. It has, within its boundaries, a baseball field, bocce ba11 courts, tennis courts, a basketball court, walkways, and open grassy areas for picnicking, sitting, and other informal uses. In recent years, community utilization decreased in the park and South City Park needed revitalization to return to its original vibrancy. On November 16, 2021, staff presented a proposal to the Council, recommended by the Community Services Advisory Commission (CSAC), to conduct a broad community engagement effort regarding the future of South City Park. Following the community engagement, on March 15, 2022, the Council opted to allocate Coronavirus State and Local Fiscal Recover Funds, also known as SLFRF and American Rescue Plan Act (ARPA), toward the revitalization efforts of South City Park. Staff retained the services of Project for Public Spaces (PPS), a multi-disciplinary firm that has facilitated many public placemaking community engagement efforts, published multiple studies and reports on the subject, and assisted communities in reactivating neglected public spaces. At the June 16, 2022, meeting, the Council approved a concept to reimagine South City Park and authorized staff to refine the concept, develop a program, and estimate project costs with PPS. Construction costs wi11 exceed the $2.5 million ARPA allocation. Staff discovered, while investigating other grant funding opportunities to address the funding gap, that some available grant programs do not accept ARPA funds as a match funding source. CDBG funding, however, is an eligible source of match for most federal programs. By reallocating previously authorized CDBG Section 108 Program funds for South City Park, rather than ARPA funding, staff may seek out and apply for grant opportunities to fu]ly fund the South City Park improvements. The CDBG Section 108 Program provides communities with a source of financing for economic development, housing rehabilitation, and public facilities. The Section 108 Program loan funds are borrowed and subsequently repaid by the City through its current and future CDBG allocations over a 20-year term. The current loan application specified infrastructure improvements on the Block 7 project. Necessary Block � project improvements include water, wastewater, storm drains, and underground utility infrastructure to support income-eligible housing, a11 of which are approved uses for ARPA funding. Staff proposes to move the Block '7 improvements to the ARPA program and the South City Park improvements to the CDBG Section 108 Program. The change in allocations will unloek more funding opportunities for South City Park. Staff will return to the Council to obtain authority to apply for grants as needed. �nvir�onmental Review This action is not a project as defined under the California Environmental Quality Act (CEQA), and no further action is required. Environmental studies are in progress for South City Park, and a CEQA/NEPA determination wi11 be made prior to construction. Report to Redding City Council October 26, 2022 Re: 4.6(c)--Approve Funding Changes for South City Park and Block 7 Projects Page 3 For Block 7, on November 10, 2017, after the Planning Commission held a public hearing, it approved Use Permit UP-2017-01322, and a CEQA Notice of Exemption was filed on November 22, 2017. The NEPA Authority to Use Grant Funding document was executed by the U.S. Department of Housing and Urban Development on August 19, 2019. Council PrioNity/City Manager Goals • Public Safety — "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." • Communication and Transparency — "Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust." • Government of the 21st Century — "Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments ^Resolution ^Resolution- Budget Sep 26_2019_Staff Report Mar 15 2022 9.10(b) Staff Report June 16_2022_9.6(a) Staff Report Aug 2_2022 Resolution Aug 2_2022_Staff report