HomeMy WebLinkAbout _ 4.11(d)--Project Acceptance, Bid Schedule No. 5367, WWTP Generators � � �' � � �
� � � ' � �' � � ' � ` CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: January 16, 2024 FROM: Michael Webb, Public Works
ITEIVI NO. 4.11(d) Director
***APPROVED BY***
�c a� � �bEi� 'c�r�Cs t7�reetcsr I.t�r'2t}`?� te�r� , ;� � �:r Ik'11!?C}?
mwebb@cityofredding.org btippin@cityofredding.org
SUBJECT: 4.11(d)--Project Acceptance, Bid Schedule No. 5367, Job No. 2692, Wastewater
Treatment Plant Generators Pro'ect
Recommendation
Accept Bid Schedule No. 5367 (Job No. 2692), Wastewater Treatment Plant Generators,
awarded to Stewart Engineering, Inc. as satisfactorily complete, with a final cost of$519,158.0'7.
Fiscal Impact
Wastewater Utility funding in the amaunt af$616,820 was approved for this project for Fiscal
Year 2022-23. The total project cost, including surveying, design, bidding, construction, field
engineering, inspection, and contract administration is $519,158.0'7.
Alte�native Action
The City Council (Council} may choose not to accept the project as satisfactorily complete, and
advise staff on how to proceed.
Background/flnalysis
Stewart Engineering, Inc. successfully completed all items of work on the Wastewater Treatment
Plant Generators as of November '7, 2023, within the contract time frame. Subsequently, the
Public Works Department filed a notice of completion with Shasta County and the project
entered the one-year warranty period(expires November 7, 2024).
At its meeting of June 6, 2023, the Council awarded a construction contract to Stewart
Engineering, Inc. for $366,820 and approved a $40,000 construction contingency fund. Also
authorized was $69,000 for contract administration and construction inspection fees and
$91,000 for project development costs, and the City Manager was authorized to approve
additional increases in either the construction management or construction contingency amounts
up to a total of$50,000, for a total authorized amount of$616,820. Project development costs
include engineering, environmental, and consultant services. During construction, there were two
change orders in the amount of$16,338.07, leaving a balance of$23,661.93 in the contingency
fund. The final project cost was $519,158.07.
Report to Redding City Council January 12,2024
Re: 4.12(d)--ProjectAcceptance, Bid Schedule No, 5367, WINTP Generators Page 2
Cost Summary
Awarded Amounts Actual Cost
Project Development Costs $91,000 $91,000
Construction Contract+ ��� ��� � `
Contin enc $406,$20 ; � ���������
Construction Contract-f- Contract
Chan e Orders $383,158.07
Contract Administration & $69,000 $45,000
Ins ection
Additional City Manager Authority $50,000 $0
Total $616,820 $519,158.07
The project involved replacing two existing standby generators that have reached the end of their
service lives; one at the City of Redding's (City) Stillwater Wastewater Treatinent Plant and the
other is at the Clear Creek Wastewater Treatment Plant. The City furnished both of the new
generators for installation by the contractor for this project. In general, the work at both sites
included removal and salvage of the existing diesel engine generators, modifications to existing
concrete pads to accommodate the new generators, replacement of conductors through existing
conduits, replacement of diesel fuel piping for use of existing diesel fuel tanks, and installation
of the new City-furnished generators.
Environmental Review
This is not a project defined under the California Environmental Quality Act (CEQA), and no
further action is required. Staff has determined that the project aualifies as categorically exempt
from environmental review under CEQA Guidelines Section 15301 —Existing Facilities.
Council P�^io�ity/City ManageN Goals
• This agenda item is a routine operational item.
Attachments
^Location Map
Previous Staff Report
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STILLWATER WASTEWATER TREATMENT PLANT LOCATION
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C�EAR CREEK WASTEWATER TREATMENT PL.ANT LOCATION
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REPORT TO THE CITY COUNCIL
MEETING DATE: June 6,2023 FROM: Chuck Aukland, Public
TTEM NO. 4.11(d) Works Director
***APPROVED BY***
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SUBJECT: '',�Y����1(d)--Award Bid �� '�d�ule No. 5367 (Job Order No. 2692) Wastewater
�Treatment�Pl�`��t��enerators Project � 'rz�'�
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Authorize the following action������`tive to Bid'���iedule No. 5367 (Job No. 2692) Wastewater
�Treatment Plant Generators�Pra���� �'#';,�
�(1) A�vard to�Stewart E�gin���ang, Inc�, In���,�t��mou��,t�f$366,$20;
(2) Approve an additional $����,�?0 to ���� 'the �;���`�r���t�dmmistration and inspection fees�
'ti syki�l7r� ts,> � I{�, ff tyiss 44� F
�and$91,000 for project dev���t } :�`��osts {},r;� �,t�, ;_�,�,,�s
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(3)� Approve $40,000 to�provide constructior�,t���ngency fi���t�ng;
(4) Autharize the City Manager to apprt���f��lditlonal inc�1�;��es m either the construction
management or construction contin,�'����;�mounts up tc��'�ota1 ��,$SO,ODO; and
(5)� Find that the� Project is cate������ll����xempt � rev�����under the California
� f�` �'zj }� , ' �s��.� ,G
Environmental Quality Act,pur����nt to S ,;���f�r,���� —Exis���Facilities.
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The Wastewater Treatment Plant Generator Project (P��ject) is,����'>t�i���ed by the Wastewater
Utility Fund. Funding the project will not impact oth��u����u����,��'�rojects.
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Cost Summar
Item Estimated
Pro'ect Develo ment Costs $91,000
Construction Contract-�- Contin enc $406;820
Contract Administration, Tns ection, Testin $69,000
Additional Cit Mana er Authorit $50,000
Total Pro'ect Costs $616,820
Project cast components are estimates and some shifting of the project development,
�construction management, and construction contingency funds may be necessary��o balance the
project within the�approved budget.
Report to Redding City Council May 30,2023
Re: 4.11(d)--Award BS No. 5367 Wastewater Treatment Plant Generators Page 2
Alter�native Actzon
�The��City �Council�(Council)�may� choose not�to� award t�e bid �for the project��and provide staff
with alternate direction. If the project is not awarded, then there will be a grea�er risk of an
�outage at the wastewater treatment�lants that could lead to wastewater overflows and a decrease�
�in reliabiTity for City of Redding (Citq)�custiomers.
Background/Analysis
Attached is a tabulation of bids received and opened on May 9, 2023, for the project. The low
bid in the ainount of $366;820 was received from Stewart Engineering, Inc., of Redding,
�C�lifornia. �The �engineer's�� estimate� was $3�12,920. Total project development costs� for this�
project are estimated to be $91,000. Project development costs include engineering, surveying,
right-of-way, env�ronment�����nsultant services, and permit fees�.
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The�� project wlll r���'���� �'��wo ������� standby generators that have re�ched the end of�thei��
service lives ��,�s�`��'the �City's St������ter Wastewater Tre�tment Plant and the other is at the��
Clear Creek �'���`water Treatment 1��;��� The City will furnish both of the new generators for
�installation b��,'�e ��ontractor fdr th�� ��roject. �In general, the work �at both sites will include�
removal and �;�,�age of the �existing ����el engine generators, modifications� to existing concrete�
pads to accor�`��date the new generators; replacement of conductors through existing eonduits,
replacement o�'''�'��el fuel piping for use of existing diesel fuel tanks,��and installation of the new�
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Staff has determined that the�` �t oject qualifi��{��'s cate�orically exempt from environmental
review under California Envi����ental �����r�;� Ac��ttr��ldelines Section 15301 — Existing
Facilities. Class 1 exemptions In��r`��� t�����`�tion� �'������',��mtenance, or minor alteration of
�ytit} st�f} tt� 4t� .�t sNi r7,�r(it r�
��xisti�g�facilities, structure�s, or equl�������volv��'��'gligib�����no exp�ansion of use. The��City
�vvill replace�existing equipment in order to pro���'�`�ontinued se����e��in the�event of an outage�or�
�emergency, �and the� project will not resu�� ��,`'�Xpanslon of ��� The p�oject �area has been
reviewed for sensitive resources and w11��z����7���e an effect„���r,�lolo��€��l or cultural�resources�
such as threatened or endangered sp������tor tl���� �ab�t�,;��'����nsiti��`�r�'egetation communities
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tribal lands; or tribal �ultural resources. �'he�pro�e�,t����„��`�}potentl���±� have a significant effect�
�on�he environment. No farth�er action is required. '3�`�`
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Council�Pr�iority/City Nlanager�Goals� {�,4j'`�`'�,��1,�����,�'�,�;,,v.'#`�'`
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�This a enda item is�a routine o erational item.� ;t';'''z�,r r{ �f� ,��,1� t'
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Attachments
^Location 1VIap
�^Bid�Tabulation
^Notice of Exemption
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CLEAR CREEK WASTEWATER TREATMENT PLANT LOCATION
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BID TABULATION FOR:
Wastewater Treatment Plant Generators
Bid Schedule No.: 5367
ENGINEER'S EST Stewart En ineerin Inc J.W. Construction
5/4/2023 U N IT U N IT U N IT
ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTA�
1 Water Pollution Control LS 1 $10,000.00 $10,000.00 $5,060.00 $5,060.00 $25,000.00 $25,000.00
2 Stillwater Wastewater Treatment Plant �S 1 $129,044.00 $129,044.00 $156,400.00 $156,400.00 $176,805.00 $176,805.00
3 Clear Creek Wastewater Treatment Plant LS 1 $173,876.00 $173,876.00 $205,360.00 $205,360.00 $196,805.00 $196,805.00
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Ti�TAL�-CONTRACT I7EMS ��t��_��'� $312,920.00 �$366,820.00 �$398,6�10.00
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Page 1 of 2
BID TABULATION FOR:
Wastewater Treatment Plant Generators
Bid Schedule No.: 5367
Cal Electro Inc Avera e
5/4/2023 U N IT U N IT
ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE
1 Water Pollution Control LS 1 $1,500.00 $1,500.00 $10,520.00
2 Stillwater Wastewater Treatment Plant �S 1 $230,000.00 $230,000.00 $187,735.00
3 Clear Creek Wastewater Treatment Plant LS 1 $215,000.00 $215,000.00 $205,721.67
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Ti�TAL�-CONTRACT ITEMS `;,�,,�,;„z��� $446�,50D.00� $403,976,67
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Page2of2
NQTICE OF XEMPTION
To: ❑ Office af Planning and Research FxoM: City of Redding
1400 Tenth Street,Room 12l Public Works Department
Sacramento,CA 95814 777 Cypress Avenue
Redding,CA 96001
❑X Shasta Cauniy Clerk
County of Shasta
P.O. �ax 990880, 1643 Market Str�et
Redding, CA 96099-0$80
Praject Title: Wastewater Treatment Plant Generators Pro�ect, J.4:#2692-10
Pra,�ect Lacation—Specific: 2220 Metz Road and 6475 Airport Road
Project Location—Citys Reddin�Project Lacation—Caunty: Shasta
Descript►on of Project: The Citv �� ��ddrn� wi[I replace the existin� standby generatars at the Clear Creek and
Stillwater Wastewater Treat ';�'„� ._ `�'�Z ,.,,`. �_ will include the removal and re lacernent of existi�l diesel en ine
standby �enerators modifi�r������o�,=existin 1�`` �rete pads� ret�lace�nent of eonductats throu�h existin� conduits anc1�
re �lacement of above ra� ��„��esel fuel i in ��� ;��se of existin�� �diesel fael tanks. All work will occur witl�in th� Ci �
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facilities. �t;; � s ��`
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Nanr►e of Public Agenc�t�;:�praving Projectc,Crty`�if Redding
Name af Person or Ag S ��<<,Carr�ing Qut Pro,�ect:Kurt Maire,Proiect En�ineer
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Exempt Status: {/claeck on`� #`
C l �i�tt� {rt� tl � 4JYit�t`�f �y ttlf�� ��:ki{{t� 7E
� 12si,�e�i,�� �t� �1��G t �f}� jY� 1t tj# {�
C7 Ministerial Sectlon 2�����„�, �, ��`�, �, `� j�1, ,5 `z
O Declared Ernergency [Section 21(?8t��1������; 15269(a)��,�,'t;tj
❑ Emergency Praject [Sectron 21Q80����j`); 15269(b)] ,;Fj'{�jt�;
�❑ Stat[�tory Exemptions. State code n�f��er. ��'� ��
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�❑ Cominan Sense E�emption (This pr������ioes not��������rn an�����t class,but it can be seen with c�rtainry��that ther�i�
no poss`rbility that the activity may have a�'���€���'�`{��t on t��J�����'�'�k����14 CCR 15061�b1�3�).
ti Y ili�?I ur t iG liy�,
� Categorieal Exelnption. State type and sectio`�"number������ion 153Q������stin�Facilities
� No exc�ptians,apply that would bar the us�of a,��'���orical exernpt����u(pRD 21Q84 and 14 CCR 1�300.2)�.
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Reasons why project is exempt: Class 1 exeln tions= = the o etatio . a1r tenance ar minor alteration of
existin faci�lities sfiruct�r�s �or ��ui�ment invt�lvi ����_�' '"�li it`, '�,;or� no e ��'��`�,,��on af���',.{"�� The� Ci� �will re lace existin �
e ui meilt ir1 order to rovide continued service in����;event o�t ' ` ` ...,��tfemer 'i J`�'t'r and the ro'ect will not result in
exnansion of use. The project area has been reviewed far sens�tzve r'es=ources and��'��nat have an effect on biolo�ical or
cultural resources such as threatened or endan�ered species or their habztats s�°�itive ve� ���,{comrnunities tribal
�,.,,
lands� or�tribal cultural resc�urces- The pro,��ect has�no potenti�I to have a si�nrfic�k�,�ff����f���`�;nvironment
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Lead Agerncy Contact Person: Alnber Kelley 3,������}��,`����`�25.404&
� .;. �� � ,�!,,;��f��
If�Filed by�Applicant�� r�=n,. ��
1. Attach certified document af exemptian�nding.
2, Has a notice ofexemption been filed by tlle public agency appraving the project? a Yes o No
Signature: ���� .1�;.C�., Date: �" +�,
Title; Environlnental Cc�m ip iance Man er
0 Signed by Lead Agency Date received for filing at OPR:
D Signed by Appli�ant
C:t;0/1 �!C71; ccv: 6'?()3�