HomeMy WebLinkAbout _ 4.11(b)--Authorize the Purchase of One Water Truck � � �' � � �
� � � ' � �' � � ' � ` CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: December 19, 2023 FROM: Michael Webb, Public Works
ITEIVI NO. 4.11(b) Director
***APPROVED BY***
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mwebb@cityofredding.org btippin@cityofredding.org
SUBJECT: 4.11(b)--Authorize the purchase of one Water Truck
Recommendation
Authorize the following rela�ed to the purchase of one 2024 Kenworth T880 chassis with an
Enoven Water Tender Body assembly for a combined net delivered eost of$291,74934, for the
City of Redding Solid Waste Utility:
(1) Authorize the purchase of one 2024 Kenworth T880 chassis using Sourcewell contract
pricing, with a net delivered cost of$196,002.21 including all applicable taxes and fees;
(2) Authorize the purchase of one 4,000-gallon Enoven Water Tender body from Enoven
Truck and Equipment, with a net delivered cost of $95,747.13 including all applicable
taxes and fees; and
(3) Authorize the City Manager to approve future pricing adjustments, terms, and policy
changes as needed due to inflation and unstable economic conditions up to a total of
$30,000.
PiscaZ Impact
Funds in the amount of $306,050 have been allocated for this planned acquisition in the West
Central Landfill Division Rolling Stock Replacement Fund. After the purchase there is sti11
sufficient remaining funds in the account to cover other planned and approved equipment
acquisitions.
Alte�^native Action
The City Council may choose not to authorize the purchase as presented, using the combination
of Sourcewell con�ract pricing for the ehassis and direet quote for the body, and direct staff to
use the competitive bid process, which would delay the acquisition of a complete water tender
unit.
Report to Redding City Council December 14,2023
Re: 4.11(b)--Authorize the Purchase of One Water Truck Page 2
Ba ckgro u n d/fl n a lysis
This water tender unit is replacing the only dust suppression unit at the Richard W. Curry West
Central Landfill site. Dust suppression is a required activity under the permit to operate, and
helps other equipment onsite to run efficiently and safely. The water tender also serves as a fire
suppression tool for staff. The water tender has been utilized often to respond to the working face
to extinguish fires that start within the Municipal Solid Waste footprint, as well as responded to
grass fires near the entrance gate on Clear Creek Road. The current water tender is requiring
increasing repair and maintenance due to age and the severe conditions it operates in, making it
unreliable for daily operations use at the Landfill. During the dry season (May-October), the unit
is used up to 10 hours a day during operations. When it breaks down during this time, the rental
fleet availability is limited ancUor not available due to the time of year with construction projects
andlor fire needs around the area.
A water tender body was not available through the Sourcewell contract, therefore, the body for
the water tender was put out for competitive bid, and no bids were received. Following that, staff
reached out to vendors to obtain quotes per the specifications requested during the bid request
period and selected the quote from Enoven Truck Body and Equipment. The Sourcewell contract
used to purchase the chassis was competitively bid and the cost quote was compared with
comparable other manufactures quotes on similar machines. As such, staff determined the quoted
price to be fair and reasonable.
Envi�^onmental Review
This activity is not a project as defined by the California Environmental Quality Act, and no
further action is required.
Council PNio�ity/City ManageN Goals
• This agenda item is a routine operational item.
Attachments
^Water Truck Packet
Rolling Stack Request
Requisition#
11-28-2023 Bid/Quote#
Date: . • � PO# � �
Department/Division Number: 555 (Fleet/Purchasing Use Only)
DepartmentjDivision Name: Solid Waste
Cooperative Agreement(N1PA, HGAC-Buy,etc.)
Sourcewell
Vehicle 8 Equipment ❑ Other Equip (Trailer,Generator, Etc.) ❑
Item Quantity Cost Each Subtotal Taxes/Fees Total
Water Truck 1 $271,026.33 $271,026.33 $20,723.01 $291,749.34
Job Order#255-6591-7600018 Total from above $2g1,749.34
Budgeted Amount$ 306,050.00
Appropriation Transfer Submitted: Delivery 0
Yes ❑ No 8
Date Submitted: GRANQ TOTAL $2g1,749.34
Will this acquisition replace an existing fleet# Yes 8 No ❑
If yes, Fleet#being replaced: FL#02239
Vin/Serial#of equipment being replaced:1 NKDLOOX9AJ272708
*Note: If vehide is transferred from another department please complete a °Capital Asset Activity Form" and submit to Finance.
lustification for replacing unit and for type of unit recommended:
Approved by the Disposal Committee in their June 2020 meeting. Additional funding was appraved in the
January 2Q23 meeting for price increases. As a prirnary dust suppression and fire control unit, dependability
is needed. Old unit is needing more repairs with age of unit. We performed an extensive repair 5 years ago,
to extend the use of the old unit. It is starting ta need regular maintenance to perform duties needed. We do
not have a back up water truck and rental units are hard to get during dry seasan and/or fire season. This is
when the water truck is used extensively during daily operations. The old unit (02239) should go to Transfer
Station and replace their older unit (394-01323}. Total price with water tender body is $291,749.34.
Form Prepared By: Date: Requestor: Date: Department Head: Date:
Michael Deedon 11-28-2023 Michael Deedon 11-28-2023
Date Received by Fleet Point rating of vehicle being replaced:
Fleet Manager: Recommended ❑ Not Recommended ❑
Fleet Manager Date
Dept. Director: Recommended ❑ Not Recommended ❑
Department Director Date
Rev. 2/2018
PAPE �EN1�08TH
� � � CUSTOMER TRUCK Page 1 of2
�� SALES ORDER
SIC Code:
INVOICE guyer DEUVERY
ADDRESS Name City Of Redding ADDRESS Name PAPE'KENWORTH
Address 20055 Viking Way Address
City Redding State Ca Zip 96001 City Anderson State Zip
Phone 1-530-224-6091 Fax Phone Fax
PO No. Delive /F.O.B. pk-anderson Est.Delive Date
Xt.. �,�"�.��'t.��Em.�:,>.RnC'. ..c,"'����..< :wc �.»-�" ..�s�"�.:'"":�, s��.''..;,-.�'"u=�'"'�.:�';r';.*`x,r� .;�"�?,,,r.,c ,��,�,:.;� �.,.�".�.��'�u�r:�N`�Av'.�,� �.:.�;��, '$"..�.-".a,�-„a..�:� $Y,.�;.�`!��,�.c�''7;;.'"'"�`�i....�U.��;a,.�.�, ;�::±�'.}�?�
EQUIPMENT Yr/Make 2024 kenworth Mileage NEW USED
Model T880 Water Truck VIN No. TBD Q✓ �
Description: $182,576.33
DOC FEE/ADMIN FEE $160.00
TIRE FEE IN MISC DOC/LIC
LIST PRICE$273,315.00
SOURCEWELL CONTRACT#060920-KTC
❑ See attached Kenworth Vehicle Summary or Addendum
Additionai E ui ment/Accessories Cost
Add'I E uipment Sales Price $0.00
Transportation Charges
Federal Excise Tax
State Sales Tax �•�7% $13,248.38
Yr/Make None See attached Addendum Misc.DocumenULicense Fee $�7.50
TRADE Model Less Net Trade-in Allowance $0.00
VIN No. Total Differential Price $196,002.21
Lienholder Milea e Less De osit with Order
Trade In Allowance Less(Est.)Payoff Balance Due on Deiive $196,002.21
*The Sales Price shown in this order will be adjusted by the same increase or decrease as any increase or decrease in Dealer's factory list prices and any
increase or decrease in transportation costs between today's date and the date of delivery.
�`"t; ,,�' :t-.� :�. � 1 a �=�'�- %5�,� �,"�"2��`"- �c .„.z,: `�,a"µz +�r"._"�.`„":�, `*�.��;� ."w ����.-:.;"`u�
.. 9 �, r ,. ,.. . . . ,.... .. u« , r... ,. .., ...., ,.. . ,�
✓ NEW STANDARD KENWORTH CHASSIS
VENDOR NEW EXTENDED(describe)
WARRANTY VENDOR NEW EXTENDED(describe)
USED(describe}
AS IS!NO WARRANTY Bu er Initial:
A heavy-duty tractor and 53-foot or longer box-type trailer operated in California may be subject to the California Air Resources Board Heavy-Duty Vehicle
Greenhouse Gas Emission Reduction measure. These vehicles may be required to use low-rolling resistance tires and meet aerodynamic equipment
requirements to reduce greenhouse gas emissions. For more information, please visit the Ca�ifornia Air Resources Board website at
http://www.arb.ca.gov/cc/hdghg/hdghg.htm.
if irade-in, Buyer certifies that there is no lien of any kind and that the Trade is free and clear and is his sole and absolute property except as noted above.
The undersigned Buyer piaces a firm order.
PAP KENWORTH BUYER
Store
City State Zip By Title
By Title By Title I
Date Date
Page 2 of 2
TERMS AND CONDITIONS OF SALE
TERMS AND CONDITIONS OF SA�E:Sales Orders are based on 6. Assignment.The right to any monies due or to become due
the terms and conditions stated herein.Unless othervvise provided on hereunder may be assigned by Seller,and Buyer,upon receiving
the face hereof,offers are good for acceptance for a period of 30 notice of such assignment,shall make payment as directed.
days from the date hereof.An order by the Buyer shall constitute an 7. Limitations of Warranties.If"NEW"warranty is indicated on the
acceptance of the terms and conditions herein proposed. if,and only reverse side or if new equipment is purchased hereunder,all
if,no offer of sale is issued by Seller,then the invoice shall be warranties are strictly given only by the manufacturer.Copies of
deemed:an acceptance of the Buyer's order;a written confirmation; manufacturer's warranty can be obtained from Seller.if"USED"
and a final,complete,and exciusive written expression of the warranty is indicated on the reverse side.Seller hereby warrants to
agreement between Selier and Buyer. Buyer is hereby notified that guyer that the equipment or components thereof designated on the
additional or different terms from those contained herein are reverse side,shail be free under normal use and service from
objectionable. defects in material and workmanship for the period shown,
1.Taxes.Buyer shall pay all local,state,and federal taxes arising commencing on the date of delivery. Buyer's exciusive remedy for
from or related to any sale or lease to which this document relates, breach of the limited warranty shall be the repair or replacement of
except for taxes upon or measured by net income of Seiler. the warranted equipment without charge to Buyer when returned at
2.Delivery.Stated or promised delivery dates are estimates only Buyer's expense to the Seller's facility where the equipment was
based upon Seller's best judgment and Seller shali not be purchased,with proof of purchase.Buyer must give notice of any
responsible for deliveries later than promised regardless of the warranty claim not later than 7 days after the expiration of the
cause. Delivery periods are projected from the date of receipt of any warranty period and must return the equipment to Seller for repair or
order by Selier,but if equipment to be furnished by Seller is to be repiacement no later than 30 days after expiration of the warranty
manufactured specifically to fill a particular order,delivery periods wili period.Any action against Seller for breach of the limited warranty
be projected from the date of Seller's receipt of complete must be commenced within one year after the date of delivery of the
manufacturing information. If the furnishing of equipment on orders equipment.Seller's warranty does not extend to any defect,claim,or
accepted by Seller is hindered or prevented by public authority or by damage attributable to the failure to operate and/or maintain the
the existence of war or other contingencies,including,but not limited equipment in accordance with the manufacturer's specifications,or
to,shortage of materials,fires,labor difficulties,accidents,delays in due to the failure to operate or maintain the equipment in accordance
manufacture or transportation,acts of God,embargoes,inability to �✓�th any recommendations of Seller. If"AS IS"is indicated on the
ship,inability to insure against war risks or substantially increased reverse side,no warranty af any kind is being given and the
prices or freight rates,or other causes beyond Seller's control,the equipment is being sold with all faults.THE WARRANTIES IN THIS
obligation to fill or complete such orders shail be excused by Seller's PARAGRAPH AND ON THE REVERSE SIDE ARE THE
option. EXCLUSIVE WARRANTIES GIVEN BY SELLER AND SUPERSEDE
ANY PRIOR.CONTRARY, OR ADDITIONAL REPRESENTATIONS,
3.Transportation and Claims.Prices quoted are net F.O.B.point WHETHER ORAL OR WRITTEN.SELLER HEREBY DISCLAIMS
designated in writing by Seller.When no F.O.B.point is designated AND EXCLUDES AL�OTHER WARRANTIES,WHETHER
in writing by Seller,prices for new equipment shall be deemed to be EXPRESS, IMPUED,OR STATUTORY, INCLUDING THE IMPLIED
net F.O.B.point of manufacture and prices for all other equipment WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A
shall be deemed to be F.O.B.Seiler's place of business at which the PARTIGULAR PURPOSE,AND ANY IMPLIED WARRANTIES
order for the equipment is accepted.Seller's responsibility for the OTHERWISE ARISING FROM COURSE OF DEALING OR USAGE
equipment shall cease and all risk of loss shall become the Buyer's OF TRADE.SELLER SHALL NOT BE LIABLE FOR ANY LOSS,
upon delivery of the equipment to the first carrier for shipment to the INJURY,OR DAMAGE TO PERSONS OR PROPERTY
Buyer or his consignee,even though such delivery shall be made RESULTING FROM THE FAILURE OR DEFECTIVE OPERATION
prior to the arrival of the equipment at the F.O.B. point designated, OF THE EQUIPMENT; NOR WILL SELLER BE�IABLE FOR
and any and all ciaims for shortages,deliveries,damages or non- DIRECT, INDIRECT,SPECIAL, INCIDENTAL,OR
delivery must be made by the Buyer or his consignee to the carrier. CONSEQUENTIAL DAMAGES OF ANY KIND SUSTAINED FROM
Seller shall in no event be responsible for shortages in shipments ANY CAUSE.This exclusion applies regardless of whether such
unless notice of such shortage is given in writing to Seller within 15 damages are sought for breach of warranty,breach of contract,
days after receipt of shipment. negligence,or strict liability in tort or under any other legai theory.
4.Payment and Security.Buyer agrees to pay in full for the 8.Notice.This paragrapn shail serve as notice that The Pap�
equipment at time of delivery.Buyer agrees to pay tne late charge on Group, Inc.has assigned its rights to sell its rental equipment(as
any past due balance at the rate of 18%per annum.The signator may be described in this sales order)and its rights to sales proceeds
warrants that he/she has authority to execute this order on behalf of (including"trade-in assets"related thereto)to North Star Deferred
any party for whom he/she signs,and that such party has the power Exchange as part of an IRC Sec. 1031 exchange.
to enter into this agreement and perform its terms.As security for all g,qttorneys Fees.In the event suit or action is instituted against
of Buyer's obligations to Seller,Buyer grants to Seller a security guyer on account of or in connection with or based upon the terms
interest in the equipment and authorizes Seller to file all documents hereof,the Buyer agrees to pay,in addition to the costs and
necessary to perfect Seller's security interest.The security interest disbursements provided by law,such sum as the court may adjudge
granted hereunder is in addition to any other rights available to reasonable attorney's fees in both the trial and appellate courts,or in
Seller,and Seller shall have all of the rights and remedies available connection with any bankruptcy proceeding.
to a secured party under the Uniform Commercial Code,all of which
are cumulative.Throughout the duration of Seller's security interest. 10. Entire Agreement.The foregoing and any addendum shail
Buyer shali keep the equipment fully insured against theft and loss or constitute the complete and exclusive agreement beiween the
damage by fire and other casuaity as Seller may from time to time parties,and it is expressly understood and agreed that no promises,
require in accordance with such terms as Seller may require. provisions,terms,warranties,conditions,guarantees,or obligations
5.Buyer to Furnish.Performance by Seller is subject to the Buyer �+hatsoever,either expressed or implied,other than as herein set
furnishing a satisfactory credit rating certificate, letter of credit, forth or provided for shali be binding on either party.Each party may
evidence of financing,or any other similar papers necessary for the transmit its signature by facsimile to the other pafty and such
satisfactory completion of such order. facsimile signatures shall have the same force and effect as an
original signature.
I have rend, understand and am bound by the above Terms and Conditions of Sale. '
Buyer Initial Here
ADDENDUM TO Customer Name:
CUSTOMER TRUCK SALES ORDER
Sales Order:
ADDITIONAL PURCHASES
Yr/Make Madel VIN Description
❑ ADDITIONAL TRADE-INS
YriMake Model VIN Description
If trade-in, Buyer certifies that there is no lien of any kind and that the Trade is free and clear and is his sole and absolute property except as noted above. '
The undersigned Buyer places a firm order.
PAP KENWORTH BUYER
Store
City State Zip By Title
By Title By Titie
Date Date
f ... . . r . ... � : ' .. . :� : .
� �,r. 2sa�Qu�utn st
West Sacramento,CA 95691 Date: '1'112912Q2
9'16-372-9692 �UStI�: 39683
Thank you far the opportunity to quate your business,pfease call if you hsve any questions,
Gity of Redding - Fleet Maint: City of Redding -Fleet Maint:
777 Cypress Avenue 20055 Viking Way
Redding, CA 96Q01 Building 1
Redding, CA 96003
Attn: James Schmi#z
Qty>= Qescrip�eon Unit Price Ext Pr�ce
l Water Tank: 4,OOOga1,Enoven EWT-4000SH6 $88,450.OQ $88,45Q.00
(REQLTIRES MIN. 132°° C/T)
- Flat side elliptical style tank
- Tank shell, baffles, and bulkheads are 3116" A36
steel
- 114" A36 Steel sub frame with rubber tank
cushion and spring mounts
- 24" X 24" manway in top center of tank with
ladder mounted at rear af tank
= Ladder to have 1" pipe qrab handles and anti:-
skid walkway ta manway
- 2-1/2" rear hydrant fill pipe with I/4 turn
valve and male camlock fitting
- Water level sight tube at rear center and front
driver side of tank
- 4" manual butterfly dump valve at end of tank
- Fenders, light brackets, and wiring conduit with
all LED liqhting
- (2} LEI7 Worklamps mounted at rear of tank wired
to OEM dash switch
- (,l) Amber LEb Beacan lamp maunted on driver side
rear wired to OEM dash switch
- Plastic front splash guards and '°ENOVEN1° Mud
Flaps
- Rear storage basket with underride weldment
- Interiar of tank epc�xy coated
- Exterior of tank Painted White ta match cab
- Wet Spline Hotshift PT� wired to 0EM dash swit�h
with direct coupled load sense piston pump
- Load sense electric spool valve with contraller
rnounted in cab
- Hydraulic mator driven 4" X 3'° water pump
mounted to frame rail
- Hydraulic reservoir/coaler mounted to frame rail
- Electric fan to turn on when PTt� is engaged
- Front spray bar with two (2) quick release
Bertolini fan type spray heads with individual cab
controls
- Rear spray bar with three {�} quick release
Bertalini adjustable fan type spray heacis with
individual cab controls
Page 1 of 2
Qty>= Description Unit Price Ext Price
- Middle spray head raised to mid height of tank
- Driver side spray with quick release Bertolini
adjustable spray head and nozzle with individual
cab control
- 3/4", 1.5", and 2.5" quarter turn pressure
outlets
- 1/2" X 50' manual rewind hose reel mounted at
end of tank
- Spray head control console mounted in cab
- Water cannon mounted to top driver side of tank
with in cab controls
- Suction loading with self-priming reservoir and
storage tubes in fender with (2) 10' sections of
hose
- Back up alarm
- Installed, Weighed, and Certified
Sales Tax(tr) @ 8.25% $7,297.13 $7,297.13
NON-TAXABLE LABOR: $1,193.40
TAXABLE MATERIALS: $87,256. 60
I TOTAL $95,747.13
- --- - --- - -- -----------------------------------------
This Quote is good for 30 days.Acceptance of this Quote is confirmed and accepted by issuance of a Purchase Order,signing and
returning this Quote,and/or delivery of a truck chassis to Enoven.This quotation was made expressly upon your request and is confidential
and non transferablee.If provided,estimated delivery dates are estimates only;actual delivery dates depend on a variety of factors that
may/may not be within the direct control of Enoven.FUEL SERVICE CHARGE-IF A TRUCK IS DELIVERED WITH�ESS THAN 1/4 TANK
OF DIESEUGASOLINE OR�ESS THAN 1,500PSI CNG.A$100.00 FUEL SERVICE CHARGE WILL BE ADDED TO THE FINAL
INVOICE.For complete Terms and Conditions please go to www.enoven.com.
Terms of Sale: Enoven Truck Body+ Equipment
COD
Authorized by: Dustin
Date: 11/29/2023
Printed: 11/29/2023 8:28:37 AM
Page 2 of 2
eedon, icha�l
Frarn; Fraeber, Sarah
Sent� Thursd�y,{)ctober 5,2023 3:29 PM
� To. Deedon, Miehael : . .
Subject. Bid 54t77-C7ne(1�4000-t�allon Water Tender Body
Ne11o;
We didn`t receive any bids for this.You�re free to negotiat�with any vendar:
Thank you,
S�r°� F��� ��
�uyer
Purchasing �ivisit�n
777�ypress Avenue, Redciing, CA
t}.53C�-225-4138
sfr�e�er�citv�afreddin�,��
4f€ice Hours: M-F B:OQ AM—5:(�(} PM
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