HomeMy WebLinkAboutReso. 1981 - 252 - Approving cost service contract agreement with the State Personnel Board and authorizing mayor to execute sameRESOLUTION NO. S L
A RESOLUTION OF THE CITY COUNCIL OF THE•CITY OF REDDING
APPROVING COST SERVICE CONTRACT AGREEMENT WITH THE STATE
PERSONNEL BOARD AND AUTHORIZING THE MAYOR TO EXECUTE SAME.
WHEREAS, the existing contract between.the City of Redding
and. the State -Personnel Board for personnel examining'services will
r
expire on November 30, 1981, and
WHEREAS, the..City Council.deems it t'o be in the -best "
interests of the City `to -'"renew said contiact'for an additional three
year .term, and j
WHEREAS, it has been determined that'this matter�i's cate-
gorically exempt from the provisions of^CEQA,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Redding as follows,,
L. The Cost Service Contract Agreememt between the City
of Redding and the State Personnel Board, dated ,October 19,'1981,
-covering a three year term commencing on December 1, 1981, and ter=
minating on November 30, 1984, is hereby approved.
2: Archer F. Pugh, Mayor'of the City of Redding, is hereby,
authorized to execute said Agreement,on behalf.of the -City of Redding.
I HFP,EBY.CERTIFY that the foregoing Resolution was intro-
duced and read at a regular meeting of the City Council of the City
of Redding on the 19th day of October , 1981, and was duly adopted
at said meeting by the following vote:
AYES: COUNCILMEN: Demsher, Fulton, Kirkpatrick, and Pugh-
NOES:
u h_'
ivBSE COUNCILMEN:
ABSENT: COUNCILMEN: Gard Gard
ATTEST:'
Al2C1� PUGH
ffy�. %�C�el1 5A1yo<Er of the City of Redding
EThEL A. RICHTER, City Clefi
,
/< RICHTER, City
AIU-1 APPROVED:'.
ARAN�JP_LL A. I -LAYS, it Attorney
0 0
COST SERViCE CONTRACT AGREEMENT
THIS AGREEMENT, made and entered into this 1.9th
day of October 19 81 , at Sacramento, County of Sacramento,
State of California, by and between the STATE PERSONNEL BOARD, through
its duly appointed, qualified and acting Executive Officer or his
authorized representative, hereinafter called the Board, and the
OF REDDIP:G . hereinafter called
the Local Agency.
WITNESSETH
That the parties, for and in consideration of the convenants, conditions,
agreements, and stipulations expressed, and pursuant to authority contained
In Section 18707, Government Code, hereby agree to the conditions as found
in attached "Cost Services Contract Rules and Procedures" marked as Exhibit A
and "Written Examination Price List" marked as Exhibit B which are incorporated
herein by reference and made a part hereof. Exhibit 8 may be amended by the
Board from time to time without renegotiating the contract.
Further, the parties agree that the Board shall, as a normal course of
action, submit invoices covering those services rendered during a calendar
month end the Local Agency agrees to pay such invoices within thirty days
following receipt thereof.
The provisions of the attached Fair Employment Practices Addendum, Standard
Form 3 (5!77), are incorporated by reference and made a part of this contract.
The term of the contract commences December 1., 1.981, and terminates
November 30, 1984 . This contract may be terminated by either party
upon giving the other party 30 days written notice of termination.
CPS -2
Page 1
0 0
In the event of termination, the Board will be paid such amount as Is
due under the contract to and including the effective date of termination.
By
By
CPS -2 (4/7R)
Page 2
STATE PERSONNEL BOARD
Manager, Coo erative Personnel Services
71t e
LOCAL AGENCY
CITY OF REDDING
Name of Agency
Name
ARCHER F. PUGH, Mavor
Title
0
COST SERVICES CONTRACT
RULES AND PROCEDURES
Section I - General Conditions
• Exhibit A
In performing the services incident to the planning, scheduling, preparation,
construction and scoring of written examinations for classifications to be
mutually agreed upon by the Local Agency and the Board, the following provi-
rions shall govern:
a. Scheduline of Examinations.
Whenever during the term of this agreement, the Local Agency
desires the services of the Board in the preparation of a
written examination for a job classification, the Local Agency
will submit to the Board a request for such services. This
request shall include examination dates and closing dates for
filing applications. These dates shall be set by the Local
Agency within the guidelines of the Board to allow sufficient
time for examination scheduling and preparation.
b. Information to be Furnished by Local Acenc
The Local Agency shall supply the }bard with a written descrip-
tion of the work performed in the classes for which the Local
Agency desires an examination prepared, including a statement
of the minimum anti/or desirable qualifications and the salary
of the class.
C. Notification of. Number of Competitors.
Immediately after the closing date for filing applications, but
not less than 10 working days prior to the examination date,
the Local Agency will notify the Board of the total number of
competitors in each classification.
d. Preparation of Test Materials.
The hoard shall construct a written examination, based on the
information furnished by the Local Agency, for each job classi-
fication for which an examination has been requested by the
Local Agency and agreed upon by the Board.
e. Transmittal of Test ?Iarer:Lal.s.
The Board shall transmit to the Local Agency sufficient exami-
nation booklets, in,;tructious for :idmi.nist:ering the examination
and such other material as the Board may deem necessary.
Rev 4/l./76
f:. Administration of 'fest and Return of Test 'Materials.
The Local Agency sital.l, administer the examination in accordance
with instructions provided by the Board and immediately following
the examination will return to the Board all used and unused
examination booklets, keyed booklets, scoring keys, instructions,
and any other materials furnished by the Board and not consumed
(except that in such cases as provided in paragraphs I(i), I(j),
and I(m) time extensions may be granted by the Board).
g. Re -Use of Test Material.
The Local Agency requesting test material for use on a specific
date will not he allowed to re -use the tests on another date
without prior permission of the Board.
h. Scoring of Tests.
At the discretion of. the Local Agency, the responsibility for
the scoring of tests may be delegated to the Board. In such
cases, the Board will score the answer sheets and report the
results, together with a recommended qualifying score, to the
Local Agency within 14 working days after the answer sheets
are returned to the Board, provided that in unusual circum-
stances involving lame numbers of competitors or unforeseen
difficulties in administration of the test, the Board nkav
extend the period for receipt of results.
1. Test Papers Inspection Under Local Agencv Policy.
If the Local Agency has an officially adopted rule or established
policy regarding candidates' priviler,,e of inspecting a keyed copy
of an examination or answer sheets following the examination, and
this rule or policy has been submitted in writing to the Board at
least 1.0 days prior to the first examination scheduled under this
agreement for which such inspection is desired, the Board will
comply with the inspection privileges as o,`ficially recognized by
the Local Agency except that no inspection shall be allowed for
standardized test materials, or tests preduplicated as form tests
or semi -form tests, or of questions not scored by an absolute
standard. During key inspection a representative of the Local
Agency personnel. or administrative office will be present to
assure that no candidate takes away with him any notes regarding
a test question. Upon request of the Local Agency and when snb-
mitted in `oriting i>v a candi(late wino participated ill the examina-
tion, the hoard will analyze protests result n^ from such review
and reconmiend the action to be taken by the Local Agencv.
J. 'fest Papers inspection Under Board Policv.
If the Local ,1_rency has no officially adopted rule or established
policy rer,:n'dinct c:mdWates' privilege of inspecting a keyed copy
Of an eXami.nation or answer shect(s) following the examination
and wishes to allow such an inspection privilege, the following
Policy of the Board shall govern:
-2-
1. Key Insne_ction. Inspection of: a keyed copy of the
examination question book, which is for the purpose
of requesting a review of such items as the candidate
may believe are incorrect or improperly keyed, will
be allowed for the five workinc; days immediately
following an examination, providing this has been
requested by the local Agency at least 10 days prior
to the examination. The inspection time allowed a
candidate will not exceed one-half the amount of time
originally allowed to answer the question (luring the
administration of the examination. During Ivey inspec-
tion a representative of the personnel or adm>nistra-
tive office of the Local Agency will be present to
assure that the candidate takes no notes of any kind
regarding any test materials. Upon request of the
Local Agency and when submitted in writing by a candi-
date who participated in the examination, the Board
will analyze protests resulting from such review and
recommend the action to be taken by the Local Agency.
2. Answer Sheet(s) Inspection. Inspection of a candidate's
answer sheet(s), which is for the purpose of detecting
whether any clerical or other error has been made in
the scoring of the answer sheets, shall be allowed for
a 14 -calendar -day period immediately following the
notification to the candidate of examination results.
Upon request, the Board will return the candidate's
answer sheet(s) after scoring and a copy of a keyed
answer sheet(s) to the Local Agency. Candidates are
not allowed to review the question booklet during this
inspection period. Not more than one hour will normally
be allowed for answer sheet(s) review, during which time
a representative of the personnel or administrative office
of the Local Agency shall be present to assure that no
changes or marks of any kind are made by the candidate on
his answer sheet(s) or the keyed answer sheet(s).
3. Certain Tests Not to be oven for Kev Inspection. Stan-
dardized tests, and tests preduplicated as form tests
and semi -form tests, and questions not scored by an
absolute standard will not be available for keyed copy
inspection nor may candidates be allowed to review
copies of these tests at any time.
k. Retention of 'rest PInterial by the Board.
The Board shall, if renuested by the local. A-,,ency, retain the
completed question booklets or answer sheet(s) for such reasonable
period of time as the Local Agency's rules may prescribe.
-3-
0 0
1. Agency ResPonsibili.ties
The Agency shall perform all parts of the examination process, the
performance of which has not specifically been requested of and
agreed to by the Board, and shall assume responsibility for the
conformity of, the examination process to any applicable laws, rules,
or ordinances and for the examination as a whole. Under the selection
guidelines of the Equal Employment Opportunity Commission and the
California Fair Employment Practices Commission, the Agency as test
user is responsible for the results of the selection process and must
be prepared to demonstrate that the process is valid and meets other
testing standards if it adversely affects groups protected by fair
employment laws.
The Agency agrees to hold harmless the Board, its officers, agents,
and its employees from, and to indemnify the Board, its officers,
agents, and its employees from, any damages or liability which may
arise from the use by the Agency of any examination or selection
procedure which is the subject of this agreement.
M. Extended Usage
If the Local Agency wishes to administer examinations on a continuous
basis for certain mutually agreed upon classes, the Board may, in its
discretion, supply the e:caminntion booklets, a scoring key and instruc-
tions for extended usage. Extended usage is defined as the Local
Agency's retention of examination booklets and instructions after
their initial administration for the purpose of readministering them.
The Local Agency will score such examinations.
n. Security of Test Material
All test materials supplied by the Board under this agreement shall
be and remain the property of the hoard, and shall be held and stored
in a manner that will prevent unauthorized persons from having access
to it. The Agency agrees to be responsible for the security of all
test materials supplied to the Agency and agrees to reimburse the
Board for a portion or all of the replacement costs, as determined
by the Board, for test materials that are lost or whose value for
testing purposes, in the opinion of the Board, may have been destroyed
while said test materials were subject to the custody of the Agency.
Question booklets shall not be duplicated nor test questions copied by
the Agency, under any circumstances.
If any test material obtained from the Board should become involved
in legal proceedinrs by a court or other bods: vested with legal
authority, the Agency will take appropriate measures to safeguard
the confidentiality of the test material including answer sheets such
as by motion for protective order.
-4-
o. Examination Charees
In consideration of the performance by the Board of the testing
services specifically described in this Exhibit, the Agency agrees
to reimburse the Board in accordance with "Written Examination Price
List" (Exhibit B).
p. Canceled or Postponed Examinations
Agencies may be billed for work done on a canceled or postponed
examination up to the time the Board is notified of such action.
Under certain circumstances, credit may be given for work already
performed if the test is rescheduled.
-5-
Section II - Special Services
upon the request of the Local Agency, the Board, in its discretion, shall
supply any or all of the following special. services:
a. Advice and assistance on examining procedures and problems.
b. Preparation and distribution of examination publicity.
C. Distribution, receipt, and appraisal of applications.
d. Preparation, administration and scoring of essay, problems
and performance tests.
e. Advice on and conduct of ural interviews.
f. Preparation of eligible lists.
g. Preparation of special information or affidavits regarding
examinations provided, including giving of depositions and
presentations in court required by legal action arising from
use of any Board examination.
h. Other technical personnel services.
-6-
Exhibit B to Cost S*ce
Contract Agreement
Stock Tests
Effec&e October 1, 1981
COOPERATIVE PERSONNEL SERVICES
TEST RENTAL RATES
Number of Schedule A Schedule B
Candidates (CPS Scored and (Scored by Local
Scheduled Tabulated) Agency)
1 - 10 $167 minimum charge. $120 minimum charge.
11 - 50 $167 plus $2.80 per $120 plus $2.50 per
candidate over 10. candidate over 10.
50 or more $279 plus $2.60 per $220 plus $2.10 per
candidate over 50. candidate over 50.
Custom Tests
Number of Schedule A Schedule B
Candidates (CPS Scored and (Scored by Local
Scheduled Tabulated) Agency)
1 - 10 $395 minimum charge. $360 minimum charge.
11 - 50 $395 plus $2.80 per $360 plus $2.50 per
candidate over 10. candidate over 10.
50 or more $507 plus $2.60 per $460 plus $2.10 per
candidate over 50. candidate over 50.
Entry Police (Stock Series 1020) and Entry Fire Tests
Number of
Candidates
Scheduled
1 - 10
11 - 50
50 or more
Schedule A
(CPS Scored and
Tabulated)
$170 minimum charge.
$170 plus $3.00 per
candidate over 10
$290 plus $2.80 per
candidate over 50
Schedule B
(Scored by Local
Agency
$135 minimum charge.
$135 plus $2.75 per
candidate over 10.
$245 plus $2.30 per
candidate over 50.
Extended Usage (1) A maximum of 25 test booklets can be released for
Costs: extended usage.
(2) The cost for extended usage is the first-time cost
from the CPS Test Rental Rates, and $78.75 each
month thereafter.
• -2- •
Exhibit H to Cost Service Effective
Contract Agreement October 1, 1981
SPECIAL SERVICES
Listed examination prices cover the cost of normal consultation and exami-
nation preparation services. Additional services beyond normal will be
charged at the appropriate billing rate or fee. Examples of such services
include:
1. Preparation of special material or revision of existing mate-
rials which can be utilized in one agency only; for example,
material covering local building codes, and individual depart-
ment rules and regulations.
2.Research and analysis of candidate appeals, at a cost of $45
for each appeal denied. (If an item is found to be faulty,
Cooperative Personnel Services will absorb the cost of analyz-
ing and responding to the appeal.)
3. An unusually high amount of technical or clerical staff time
being spent to meet an agency's examining need. Several exam-
ples are:
a. Agencies requesting they be sent review copies of
custom test segments will be charged $3.00 per 15 -item
segment. The charge can be waived for agencies making
significant contributions to the quality of the custom
test items sent for the test, by sourcing items, rewrit-
ing outdated items, or by writing new test items.
b. Agencies requesting a lengthy custom written test (120
or more test items) will be charged for actual costs
for typing time exceeding four (4) hours.
c. Agencies which call in higher candidate counts after
the originally estimated number of test booklets has
been duplicated and assembled, will be charged for
actual costs for any additional press work required to
meet the higher candidate count.
4. Proctor services and arrangements for test administration
arranged for or provided by Cooperative Personnel Services.
5. General consultation on selection systems and other services
not directly related to a specific examination.
6. Scoring or problem and essay type questions.
7. Preparation of special information regarding the content,
coverage, or validity of the provided examination, preparation
of affidavits, giving of depositions and preparation for an
• -3- •
Exhibit B to Cost Service Effective
Contract Agreement October 1, 1981
appearance in court which is required in connection with
any legal action pertaining to the use of any examination
provided by the Board.
RESPONSIBILITY FOR SELECTION PROCESS
State and Federal selection guidelines indicate the employer is responsible
for the results of the selection process and must be prepared to demonstrate
that the process is validated for their specific jobs and meet other selec-
tion standards if it adversely affects minority or women applicants protected
by EEO laws and guidelines. Consequently, CPS cannot assume either the legal
responsibility or the cost for litigation or substantive complaints arising
from local agency use of CPS test materials.
CANCELLED OW POSTPONED EXAMINATIONS
Agencies will be billed for work done on a cancelled or postponed examina-
tion up to the time we are notified of such action. Under certain circum-
stances, credit may be given for work already performed if the test is re-
sehedueled.
PERFORMANCE TESTS
An additional charge of $5.50 per candidate is assessed for scoring either
typing or stenographic performance tests.
Charges for other performance test materials and services vary, depending
upon the type of service. For specific information, please contact one of
our offices.
COMMON BOOK
Charges for "Common Book" custom examinations will be: full cost for the
base examination, plus half cost for the added class(es). A "Common Book"
examination is one prepared for successive classes in a series (such as
Associate and Senior Engineer). All competitors take the base examination;
only competitors for the higher level take the last several segments.
STOCK K
A "Stock K" examination is a custom examination that an agency has developed
and wishes to readmini.ster at a later date with no changes to the test.
Stock test charges apply, plus $70 to cover printing and shipping costs.
Candidates
Scheduled
•
Agency
Scores
-4-
CPS TEST RENTAL RATES*
Stock Tests
CPS Candidates
Scores Scheduled
•
Effective
October 1, 1981
Agency CPS
Scores Scores
1 to 10
120.00
167.00
110
346.00
435.00
15
132.50
181.00
120
367.00
461.00
20
145.00
195.00
130
388.00
487.00
25
157.50
209.00
1110
409.00
513.00
30
170.00
223.00
150
430.00
539.00
35
182.50
237.00
160
451.00
565.00
40
195.00
251.00
170
472.00
591.00
45
207.50
265.00
180
493.00
617.00
50
220.00
279.00
190
514.00
643.00
55
230.50
292.00
200
535.00
669.00
60
241.00
305.00
250
640.00
799.00
65
251.50
318.00
300
745.00
929.00
70
262.00
331.00
350
850.00
1059.00
75
272.50
344.00
400
955.00
1189.00
80
283.00
357.00
450
1060.00
1319.00
85
293.50
370.00
500
1165.00
1449.00
90
304.00
383.00
550
1270.00
1579.00
95
314.50
396.00
600
1375.00
1709.00
100
325.00
409.00
650
1480.00
1839.00
*For fees not shown, see page 1 of Exhibit B.
Effective
CPS TEST RENTAL RATES* October 1, 1981
Custom Tests
Candidates
Scheduled
Agency
Scores
CPS
Scores
Candidates
Scheduled
Agency
Scores
CPS
Scores
1 to 10
360.00
395.00
110
586.00
663.00
15
372.50
409.00
120
607.00
689.00
20
385.00
423.00
130
628.00
715.00
25
397.50
437.00
140
649.00
741.00
30
410.00
451.00
150
670.00
767.00
35
422.50
465.00
160
691.00
793.00
40
435.00
479.00
170
710.00
819.00
45
447.50
493.00
180
733.00
845.00
50
460.00
507.00
190
754.00
871.00
55
470.50
520.00
200
775.00
897.00
60
481.00
533.00
250
880.00
1027.00
65
491.50
546.00
300
985.00
1157.00
70
502.00
559.00
350
1090.00
1287.00
75
512.50
572.00
400
1195.00
1417.00
80
523.00
585.00
450
1300.00
1547.00
85
533.50
598.00
500
1405.00
1677.00
90
544.00
611.00
550
1510.00
1807.00
95
554.50
624.00
600
1615.00
1937.00
100
565.00
637.00
650
1720.00
2067.00
For fees not shown, see page 1 of Exhibit B.
• -6 •
Effective
CPS TEST RENTAL RATES* October 1, 1981
Police and Fire Tests
Candidates
Scheduled
Agency
Scores
CPS
Scores
Candidates
Scheduled
Agency
Scores
CPS
Scores
1 to 10
135.00
170.00
110
383.00
458.00
15
148.75
185.00
120
406.00
486.00
20
162.50
200.00
130
429.00
514.00
25
176.25
215.00
140
452.00
542.00
30
190.00
230.00
150
475.00
570.00
35
203.75
245.00
160
498.00
598.00
40
217.50
260.00
170
521.00
626.00
45
231.25
275.00
180
544.00
654.00
50
245.00
290.00
190
567.00
682.00
55
256.50
304.00
200
590.00
710.00
60
268.00
318.00
250
705.00
850.00
65
279.50
332.00
300
820.00
990.00
70
314.00
346.00
350
935.00
1130.00
75
302.50
360.00
400
1050.00
1270.00
80
314.00
374.00
450
1165.00
1410.00
85
325.50
388.00
500
1280.00
1550.00
90
337.00
402.00
550
1395.00
1690.00
95
348.50
416.00
600
1510.00
1830.00
100
360.00
430.00
650
1625.00
1970.00
*For fees not shown, see page 1 of Exhibit B.
FAIR EMPLOYMENT PRACTICES ADDENDUM
1. In the performance of this contract, the Contractor will not discriminate against any employee or applicant
for employment because of race, color, religion, ancestry, sex`, age", national origin, or physical handicap", The
Contractor will lake affirmative action to ensure that applicants are employed, and that employees are treated
during employment, without regard to their race, color, religion, ancestry, sex*, age', national origin, or physical
handicap*. Such action shall includa, hot not be limited to, the following: employment, upgrading, demotion
or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compen-
sation; and selection for training, including apprenticeship. l -he Contractor shall post in conspicuous places, avail-
able to employees and applicants for employment, notices to be provided by the State setting forth the provisions
of this Fair Employment Practices section.
2. The Contractor vdill permit access to his/her records of employment, employment advertisements, applica-
tion forms, and other pertinent data and records by the State Fair Employment Practices Commission, or any
other agency of the State of California designated by the awarding authority, for the purpose of investigation to
ascertain compliance with lire Fair Employment Practices section of this contract.
3. Remedies for Willful Violation:
(a) The Stale may determine a willful violation of the Fair Employment Practices provision to have
occurred upon receipt of a final judgement having that effect from a court in an action to which
Contractor was a party, or upon receipt of a written notice from the Fair Employment Practices
Commission that it has investigated and determined that the Contractor has violated the Fair Employ-
ment Practices Act and has issued an order, under Labor Code Section 1426, which has become final,
or obtained an injunction under Labor Code Section 1429.
(b) For Willful violation of this Fair Employment Practices provision, the Stale shall have the right to
terminale this contract either in whole or in part, and any loss or damage Sustained by the State in
securing the goods or services here::nder shall be borne and paid for by the Contractor and by itis/her
surety under the performance bond, if any, and the State may deduct from any moneys due or that
thereafter may become due to the Contractor, the difference between the price named in the contract
and the actual cost thereof to the State.
'r.Sre Labor Corte Sretions 1-111 - 1.173.5 for /orthe, details.
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