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_ 4.5(a)--Approve Budget Resolution and Award Bid Schedule No. 5413, Electric Line Clearance Service
� � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: November 21, 2023 FROM: Nick Zettel, Director of ITEIVI NO. 4.5(a) Redding Electric I7tility ***APPROVED BY*** � ��. ; � _ � v �� ��„ ���� �1c ct c, yrectc� �ii' e in� tri�ttt32ity t I•°�;?t�2� �_ �p�tt�,C�i ��t t� 1 l,'13,{'2{}? nzettel@cityofredding.org btippin@cityofredding.org SUBJECT: 4.5(a)--Approve Budget Resolution and Award Bid Schedule No. 5413, Electric Line Clearance Service for Area 1 Recommendation Authorize and approve the following: (1) Award Bid Schedule No. 5413, Electric Line Clearance Services for Area 1, (as shown in the map attached to the staff report), to bidder Arbor Pros LLC, California, for $565,000, plus a 20 percent contingency of$113,000, for the period beginning the date the City of Redding("City") issues the purchase order and ending on April 15, 2024; and (2} Adopt Resolution approving and adopting the 22"d Amendment to City Budget Resolution No. 2023-060 appropriating an additional $328,000 for electric line clearance and emergency operations services. Fiscal Impact The total project cost, including contingency, is listed below: Description Estimated Cost Electric Line Clearance and Emergency Operations $565,000 Services 20% Contin enc $113,000 TOTAL $678,000 The Redding Electric Utility's (REU)Fiscal Year 2024-25 Biennial Budget approved by the City Council (Council) on June 20, 2023, included appropriations for electric line clearance services for $350,000. REU has adequate reserves to fund the additional $32$,000 necessary for this service. Report to Redding City Council November 13,2023 Re: 4.5(a)--Approve Budget Resolution and Award Bid Schedule No. 5413, Electric Line Clearance Service Page 2 Alternative Action The City Council could choose not to award and reject the bid. This alternative means that REU would have difficulty providing necessary clearance to electric lines and would, therefore, not be following the accepted industry practices. This would reduce REU's ability to provide safe, reliable electric service and meet state and federal regulations. BackgNound/Analysis Tree trimming is REU's most cost-effective and proven preventive maintenance program in providing reliable service. Line clearances are mandated by state and federal regulations and help ensure public safety from potential fires. Since 1995, REU has contracted for supplemental tree trimming services to assist in reducing a portion of the tree trimming backlog in areas where rapid tree growth occurs. This has allowed REU to maintain a smaller staff to cover a larger area while providing emergency and on- demand clearance work. On October 26, 2023, two bids were opened for the subject electric line clearance services. The apparent evaluated low bid was received from Arbor Pros, LLC, with a total evaluated price of $565,000. REU has evaluated the proposal from Arbor Pros, LLC, and found it to be a responsible bid that complies with the requirements of the specification and general conditions. The 20 percent contingency is for emergency operations in the event of a winter storm or fire for quicker restoration of power to RELT customers while the contractors are under contract with REU. Envi�onmental Review This is not a project defined under the California Environmental Quality Act, and no further action is required. Council Prio�ity/City Manager� Goals This agenda item is a routine operational item. Attachments ^Resolution ^Bid Tabulation ^Vicinity Map Resolution No. 2023 - A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 22Nn AMENDMENT TO CITI' BUDGET RESOLUTION NO. 2023-060 APPROPRIATING $328,000 FOR ELECTRIC LINE CLEARANCE AND EMERGENCY OPERATION SERVICES FOR FISCAL YEAR 2023-2024. BE�T RESOL VE�BY THE CITY COUNCIL OF THE CITY OF RE�DING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows: FUND DIVISION DESCRIPTION INCREASE DECREASE 211 8041 REU—Vegetation Management $328,000 THAT account titles and numbers requiring adjustments by this Resolution are as follows: USE SOURCE OF FUNDS OF FUNDS Decrease(Increase)Fund Balance 211-8041-2910000-00000 Fund Balance $ 328,000 Increase Expenditures 211-8041-8593141-00000 Distribution Maintenance Overhead Contract $ 328,000 Total $ 328,000 $ 328,000 THAT the purpose is to appropriatie $328,000 for electric line clearance and emergency operations services for fiscal year 2023-2024. T HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the day of , 2023 and was duly adopted at said meeting by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: MICHAEL DACQUISTO, Mayor ATTEST: FORM APPROVAL: SHARLENE TIPTON, City Clerk BARRY E.DeWALT, City Attorney CITY OF REDDING PURCHASING DIVISION-TABULATION OF BIDS BID: ELECTRIC LINE CLEARANCE SVCS Arbor Pros L�C Silver Top Tree Service, Inc BID SCHEDU�E NO. DATE OF OPENING 5413 Thursday, October 26, 2023 CA�HOUN TIME OF OPENING ZETTEL 3:00 P.M. DESCRIPTION Area No. 1 $565,000.00 $686,200.00 ADDITIONAL LINE CLEARANCE SERVICES 2-man Crew (Straight Time Rate) $300.00 $273.00 2-man Crew (Time and a Half Ratej $400.00 $409.50 2-man Crew(Double Time Rate) $400.00 $546.00 3-man Crew (Straight Time Rate) $450.00 $372.25 3-man Crew (Time and a Half Rate) $550.00 $558.38 3-man Crew (Double Time Rate) $550.00 $744.50 2-man Flagging Crew(Straight Time Rate) $300.00 $213.00 2-man Flagging Crew(Time and a Half Rate) $400.00 $319.50 2-man Flagging Crew(Double Time Rate) $450.00 $426.00 Bid Bond Received Yes Yes M. Kempley, Purchasing Division "� ` � ' ,` f � �� ._ °,�� � � { i 1 r �r r. � � , � � � � � � , ; � � ,, , r � .. . �w'�W,+ � ,�,m�+w»�watiMVk4;MRk6Ms � �� I� ��#�W�i. i�wla+��t . a � �W�uw�++w 1�»a,;��.�txg iMM'"�,.. ",,,m.>k. 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