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Home My WebLink About _ 4.11(c)--Award BN No. 5408 SWWTP FSL & SDB Project � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: November 21, 2023 FROM: Chuck Aukland, Public ITEIVI NO. 4.11(c) Works Director ***APPROVED BY*** � r ,.� � _,tr,,,�� c�k��nc�,P��rlic G�+c��•�s�irect t 1;'9�`�(??� � � �p�z��,C`i �� t�� 1 l,'l_�,�'2{}2�: caukiand@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(c)--Award Bid Negotiation No. 5408 (Job Order No. 2688) Stillwater Wastewater Treatment Plant Facultative S1ud e La oon and Slud e Dr in Bed Pro'ect Recommendation Authorize the following actions relative to Bid Nego�iation No. 5408 (Job No. 2688), Stillwater Wastewater Treatment Plant Facultative Sludge Lagoon and Sludge Drying Bed Project: (1) Reject the apparent low bid by T & S Construction Co., Inc. as nonresponsive and award the project to the second low bidder SnL Group, Tnc., in the amount of$7,660,744.83; (2) Approve an additional $780,000 to cover the cost of administration and inspection fees and$228,074 for project development costs; (3) Approve $760,000 to provide construction contingency funding; (4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of$50,000; and (5) Find that the Project is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15301 - Existing Facilities, Section 15302 —Replacement or Reconstruction, and Section 15303 —N�ew Construction or Conversion of Existing Facilities. Fiscal Impact The Stillwater Wastewater Treatment Plant (SWWTP} Facultative Sludge Lagoon and Sludge Drying Bed (Project) is being funded by the Wastewater Utility Fund. Sufficient funding for the project is available in the 2023-24 Wastewater Utility budget. Cost Summa Item �stimated Pro'ect Develo ment Costs $228,074 Construction Contract+ Contin enc $8,420,744.83 Contract Administration, Ins ection, Testin $780,000 Additional Cit Mana er Authorit $50,000 TotaZ Pro'ect Costs $9,478,818.83 Project cost components are estimates and some shifting of the project development, Report to Redding City Council November 14,2023 Re: 4.12(c)--Award BN No. 5408 SWWTP FSL&SDB Project Page 2 construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Alternative Action The City Council may choose not to award the bid for the project and provide staff with alternate direction. Without this project, staff would need to pursue other alternatives to managing biosolids disposal at the treatment plant. This may present future regulatory and fmancial impacts to the Wastewater Utility. Ba ckgro u n d/f1 n alysis Attached is a tabulation of bids received and opened on October 26, 2023, for construction of the project. The low bid in the amount of $7,245,000 was received from T & S Construction Co. Inc., of Sacramento, California. T & S Construction failed to list a11 subcontractors per the project bid documents and Public Contract Code (PCC) 4104 in their proposal. Since T & S did not list a subeontractar to complete the coating and painting on the projeet, they would be required per PCC 4106 to self-perform this work. The City requested T & S to provide details, in writing, regarding their intention to self-perform the work. However, no response was received. The City Attorney's office advised and the City Engineer agrees that T & S's bid is nonresponsive. The second low bid in the amount of $7,660,744.83 was received from SnL Group, Inc., of Redding, California. The engineer's estimate was $7,301,660. Total project development costs for this project are estimated to be $228,074. Project development costs inelude engineering, surveying, environmental, consultant services, and permit fees. The SWWTP project includes the following items of work: construction of two facultative sludge lagoons with LLDPE liners, floating aerators, dredge equipment, and flow splitting facilities; construction of two concrete walled, asphalt lined sludge drying beds with underdrain systems; installation of a 20-foot wet well and package lift station; associated yard piping, site grading, fencing, plant road improvements, drainage systems, and associated electrical and instrumentation improvements. Environmental Review Staff has determined that the project is categorically exempt from environmental review under California Environmental Quality Act Guidelines, pursuant to Sections 15301 - Existing Facilities, Section 15302 — Replacement or Reconstruction, and Section 15303 — N�ew Construction or Conversion of Existing Structures. Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing facilities, struct�ures, ar equipment involving negligible or no expansion of use. Class 2 exemptions consists of replacement or reconstruction where the new structure wi11 be located on the same site and will have substantially the same purpose and capacity. Class 3 exemptions consist of construction and location of limited numbers of new small facilities and equipment, as well as the reconstruction or conversion of existing structures. The project involves the construction of limited numbers of new sludge facilities and eQuipment, as we11 as the reconstruction or conversion of existing facilities and equipment. The project will be constructed within the existing SWWTP facility and will result in negligible expansion of use. The project area has been reviewed for sensitive resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project area has no potential to have a significant effect on the environment. Report to Redding City Council November 14,2023 Re: 4.12(c)--Award BN No. 5408 SWWTP FSL&SDB Project Page 3 Council P�^iority/City Manage� Goals This agenda item is a routine operational item. Attachments ^Location Map ^Notice of Exemption ^Bid Tabulation. , r f , i � I � 1 ._..._ —._w__. �---. ' �________ �_..r_______ - _ -- _� -�_—�_ �– ---�—� a 1 �� , � � � � � -� __ � � � � � f 71 1 ______�""" 1 ____L '_____ �__ _____. .___......_. . �'�� ` ' � � G i E t �. � i '� � �___ �............,___�__ �.i_ � � „� ti t � � � ...,. .-_____ " �__. """__� � l I � ,\ � i � � ' �"_ � � -_ � � � j Y � _.1 z d , _— --- ---- �� t ; 1 � Cy � ��_ � , � __URN CRFE._. � � _ � � � � ; _ � � � K RD __ �,�_ ; � : _ ______ �_ _ -- ______ ! �� 1�__ �__ _ � ____ ____ __-- . ___.__ -_ ........_ , , ID� , ! _, i- - _._- �; _---- ' .o, ; ,,o; �-� PROJECT a LOCATION ---- � � ;- __ _-_ _--— -_ _.- -_-_-_ _-- _ ,-�� , � � . --- �� z v;---------— ��_ ___ ------- ___�. ___________---------------------------_ -- � �-- � � �� ` p '� , �� , ;� I ; ,,--~�, ` _� � � �, �� _ _ --__ _ — --.—_ _ � ,, �_ a � , � , 1 . �� ? , _ �� RIVE VA��EY RD '� ', -�\�1�� \ ____ --- __ ......__ _ _ �.,��___- - - - - -- -- ;-�__ �. ---- _ _ �,l C ��"�' ��_ � �� ` � � � � ��r--- � � ��-�� _ , � -.,�� ; � � c�� ----- � ---_..� �'�— — ---'� �--�� I � — ----- __ � _ i � ! � 1 { � 1 ', \� � ; � � � ; , � � j ' i � � ' � ,' � 1 � � !t '�t7 � F I � t` � � pFa� CITY OF REDDING EXHIBIT A � � STI�LWATER WASTEWATER TREATMENT � � PUBLIC WORKS PLANT FACU�ATIVE SLUDGE �AGOON ° ''' "' j� � AND SLUDGE DRYING BED PROJECT �,q`r�� DEPARTMENT LOCATION MAP l�OT�CE OF E�EMPTItt�N To: ❑ Office of Planning and Research FROM; City of Redding 1400 Tenth Street,Room 121 �ublic Works Department Sacramento;CA 95814 777 Cypress Avenue �@(�t�ITI�,�A1��0�}1 0 Shasta County Clerk County of Shasta P.C3:Bax 9908$0, 1643 Market Street Redding,CA 96Q99-0880 Project Title: Stiltwater Wastewater Treatment Piant(WWTP)Facuitative Sludge Lagoon and Dryin�Bed Project Project Locatiom—Specific: 6475 Airport R�ad Pro,�ect Lacation—C�ty; Reddin� Project Locatian—County: Shasta Description af Project: The City of Redding will implement a Wastewater Utili im�rovement p�ect at the Stillwater WWTP. The t�roiect in�ludes the construction of two lined facultative slud�e ta�aons° two co�acrete-walled dual cell asphaltic paved sludge d ing beds a below r�ade pump statio�l� associated p�� drainage systems and electrical equipment. Modification will also be made to the existin� di�ested solids pump station The pi•aject requires �rading, concrete work,and road iinprovements.A11 wt�rk wi11 occur within the existin�WWTP facilitv Name of Public Agen�y Approving Project;CitY of Redding Name of Person�r Agency Carrying Qut Project; Corri Vandiv�r,Praiect En�ineer Exempt Status: (check one) ❑ Ministerial [Section 21080(b){1}; 15258] ❑ Declared Emergency[Section 21080{b)(3}; 15269{a)] ❑ Emergency Project [Section 2108d(b)(4); 152�9{b}] ❑ Statutory Exemptic�ns. State code number: ❑ Comman Sense Exemption(This praject does not fall w�thin an exempt class,but it can be seen with cerkainry'that th�re is no�aossibility that the activity may have a signzficant effect on the environment{14 C�R 15061[b][3]). � Categorical Exemption, �tate type and sectian number: Sectian 15301, Existing FaciIities, Section 15302. Replacernent or Recanstructron, and 15303.New Construction or Converslon�f Existin�Structures � N+a exceptions appty that would bar the use of a categoricai exemption{PRD 21084 and 14 GGR 15300.2). R�asans why praject is exem�t. G1ass 1 exemptions include the operation repair maintenance or minor alteration t�f ; existin� facilities, structures, ar equipment invc�ivin�- ne�ligible or nc� expansion of use Class 2 exem�tions cons�sts of ret�lacement or reconstruction where the new structure wi11 be located on tke same site and will ha�e substantialls�� the same purpc�se and capacity. Class 3 exem�tic�ns consist of ct�a�struction and location of lirnited numbers af new small facilities and equzpment, or conversion of existin�structures. The proiect involves the constructi�n of limited numbers of new slcad�e facilities and equipment, as well as the reconstructit�n�r conversion of existin�facilzties and equipment The pro�ect wi11 be constructed within the existin� WWTP facility and wiil result in ne�li ible �xpansion of�zse Tlae �roiect area has been reviewed for sensitive a-esources such as threatened or endan er�ed species or their habltat� sensitive ve�etation communities tribal Iands or tribal cultural resources The project has no ptitential to have a si�nificant effect on tl�e environinent. Lead Agency Contact Persan: Arnber Keliev Telephone: 530.225.4046 If Filed bY APPlicant: l. Attach certi�ed d�cument of exemptic�n finding: 2. Has a notice afexempti�n been�led by the pu6isc agency appraving the project? ❑Yes❑No Signature: Date: �`�`'`�� Titie: Envrronmental Com liance Man r 0 Signed by Lead Agency Date received for filing at OPR:: ❑ Signed by Applicant BID TABULATION FOR: STILLWATER WASTEWATER TREATMENT PLANT FACULTATNE SLUDGE LAGOON AND SLUDGE DRYING BED PROJECT Bid Schedule No.: 5408 ENGINEER'S EST T 8�S Construction Co Inc SnL Group, inc 10/26/2023 U N IT U N IT U N IT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Prepare SWPPP �S 1 $2,500.00 $2,500.00 $3,000.00 $3,000.00 $5,933.00 $5,933.00 2 Implement SWPPP �S 1 $97,525.00 $97,525.00 $69,000.00 $69,000.00 $57,003.31 $57,003.31 3 Trench Sheeting and Shoring �S 1 $99,125.00 $99,125.00 $16,000.00 $16,000.00 $26,990.48 $26,990.48 4 Modification to Existing Digested �S 1 $44,000.00 $44,000.00 $46,000.00 $46,000.00 $20,795.74 $20,795.74 5 Splitter Box Facility Construction �S 1 $291,700.00 $291,700.00 $180,000.00 $180,000.00 $282,172.77 $282,172.77 6 Facultative Sludge Lagoon Facility �S 1 $744,400.00 $744,400.00 $1,200,000.00 $1,200,000.00 $1,381,018.20 $1,381,018.20 7 Paved Sludge Drying Bed Facility �S 1 $1,762,700.00 $1,762,700.00 $2,000,000.00 $2,000,000.00 $2,529,992.83 $2,529,992.83 8 FSL and SDB Pump Station Installation �S 1 $462,600.00 $462,600.00 $366,000.00 $366,000.00 $381,526.30 $381,526.30 9 Civil and yard piping work including site �S 1 $2,873,410.00 $2,873,410.00 $1,685,000.00 $1,685,000.00 $1,224,094.07 $1,224,094.07 10 Instrumentation and Electrical �S 1 $923,700.00 $923,700.00 $1,680,000.00 $1,680,000.00 $1,751,218.13 $1,751,218.13 TOTAL -CONTRACT ITEMS $7,301,660.00 $7,245,000.00 $7,660,744.83 RTA Construction Inc Stewart En ineerin Inc AUERAGE UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTA� PRICE TOTAL PRICE 1 Prepare SWPPP �S 1 $7,500.00 $7,500.00 $6,000.00 $6,000.00 $5,608.25 ' 2 Implement SWPPP �S 1 $45,000.00 $45,000.00 $340,400.00 $340,400.00 $127,8�0.83 3 Trench Sheeting and Shoring �S 1 $110,000.00 $110,000.00 $178,000.00 $178,000.00 $82,747.62 4 Modification to Existing Digested �S 1 $154,000.00 $154,000.00 $86,000.00 $86,000.00 $76,69$.94 5 Splitter Box Facility Construction �S 1 $385,000.00 $385,000.00 $276,900.00 $276,900.00 $2$1,Q18.19 6 Facultative Sludge Lagoon Facility �S 1 $1,250,000.00 $1,250,000.00 $1,130,300.00 $1,130,300.00 $1,240,329.55 7 Paved Sludge Drying Bed Facility �S 1 $3,100,000.00 $3,100,000.00 $2,971,500.00 $2,971,500.00 $2,65�,373.21 ' 8 FSL and SDB Pump Station Installation �S 1 $295,000.00 $295,000.00 $436,600.00 $436,600.00 $369,781.58 9 Civil and yard piping work including site �S 1 $1,250,000.00 $1,250,000.00 $3,528,900.00 $3,528,900.00 ; $"1,921,99$.52 10 Instrumentation and Electrical �S 1 $2,000,000.00 $2,000,000.00 $1,974,500.00 $1,974,500.00 $1,851,429.53 TOTAL -CONTRACT ITEMS $8,596,500.00 $10,929,100.00 $ 8,607,836.2� ' Page 1 of 1