Loading...
HomeMy WebLinkAbout _ 4.6(a)--Award Bid Schedule 5410 GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: November 7, 2023 FROM: Travis Menne, Director of ITEM NO. 4.6(a) Community Services ***APPROVED BY*** e, ��n ..�... .N,.� .��, -�� -��H�� n�v,.� � `�,��' � .�^ ��� �w��� . ��" � � � � ��� Tr�v�s° c,���c,Lzrcc or�a#��rnmunity��rr=ice� 1�/3��`2��3 ��}' iApin,�C"i � �na � ��� 1�31�112423 ��� tmenne@cityofredding.org btippin@cityofredding.org SUBJECT: 4.6(a)--Award Bid Schedule 5410 to Purchase Ford F-350 Pickup Trucks with Utilit Beds Recommendation Authorize and approve the following actions related to Bid Schedule No. 5410, Furnishing and Delivering Four, One-Ton Trucks: (1) Award bid to Crown Motors; and (2) Authorize the purchase of four, one-ton trucks with a utility body at a net delivered cost of $305,815.05 to replace three older trucks in the City of Redding Parks Division and one in the City of Redding Building Maintenance Division. Fiscal Impact The cost of the replacement vehicles proposed is included in the approved rolling stock budgets for Fiscal Year 2023-24 for both the Parks and Building Maintenance Divisions. The cost of the four vehicles purchased from Crown Motors is $305,815.05. There are sufficient rolling stock funds in both the Parks and Building Maintenance Divisions' budgets to cover the purchase of the vehicles. Alternative Action The Council may choose not to authorize the purchase and provide alternate direction to the staf£ This action may result in increased downtime and maintenance costs. Background/Analysis The Parks Division team maintains landscaping for over 100 City of Redding (City) owned sites, including parks, buildings, and office campus landscaping, street medians, and special facilities throughout the City. The Parks Division deploys staff and the necessary equipment and tools to job sites for maintenance service duties, including mowing, irrigation and plumbing, tree care, weed and pest con�rol, erosion con�rol, vandalism clean-up, playground inspection, and other activities. These job duties require a range of vehicles, trailers, equipment, and tools. Building Maintenance sta�f is responsible for inspecting, and maintaining 701,000 square feet of City- own�d buildings in various locations. Report to Redding City Council November 1,2023 Re: 4.6(a)--Award Bid Schedule 5410 Page 2 These truck replacements in both divisions were closely evaluated and recommended by the Fleet Division before being included in the City's adopted budget. The average Parks Division vehicle is 16 years old, and the Building Maintenance average vehicle is 11 years old. Considering these vehicles' age, mileage, and service history, they are beyond the normal replacement schedules. Regular vehicle replacements should occur based on their expected lifecycle costs and considering the cumulative costs of repairs and maintenance. Bid opportunity notices were distributed to potential vendors, in addition to posting the bid on the City's website and advertising in the Record Searchlight. Three bids were received. The apparent low bid was received from Lithia Chevrolet, but it was incomplete and therefore disqualified. Staff reached out to the company on multiple occasions and received no response. Towne Ford was the second low bid, with local vendor Crown Motors' bid within five percent of Towne Ford's bid. In accordance with the Redding Municipal Code Section 4.20.180, Crown Motors agreed to match Towne Ford's bid of $71,245 (unit price without tax) per truck. The quote includes four 2024 Ford F350, regular cab chassis XL, gasoline engine, two-wheel drive trucks with a Scelzi Service Body. Approving the purchase of these vehicles will provide the staff with the equipment they need to perform their duties efficiently and effectively, ensuring safe and clean public spaces. Environmental Review This action is not a project within the meaning of the California Environmental Quality Act (California Public Resources Code § 21000, et seq., "CEQA") and CEQA Guidelines (Title 14 California Code of Regulations § 15000, et seq.) Section 15378 and is therefore exempt from CEQA. Council Pr�iority/City Manager Goals • Government of the Zlst Century — "Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." • Budget and Financial Management — "Achieve balanced and stable 10-year Financial Plans for all funds." Attachments Crown Motors Quote Redding Municipal Code_4.20.180 � �I�� 1.;cr�oC�t ; V=t�i� � �;���[����{�T�f�:�I'�� ���.� ��.;'k:�i�'�J�.:� ; ��t��..l� � �� ������'�`�3I� ����'�[J]�`I'�.�C'���, �� �""�C� L�'T'I� �`l � l�� ���� '�'C7 �`��� �"[��"'�' �F ��I��II��, C':�I_1��`t���i`��� ������d����I`�����r 5�3��� �i.�. 1'��� �,'.i�}�c��"�c�c�t����� ���l���i�������1���, �'�.€�°�����iaa�;��`����;r '�'��� �a������°si���d������ ������ �.��� �t�ia�-pc��w��� �J�a���� <;� ���,���� a � .a�,r����u ( f�irrai�l� tcs �h� �'i�� c��` �.�s�d����� {���Ii�`c� i�� �� th� �Sri��� qc�c���d �S��c���, ir� ���.�;�at����s��.,� c�i��� th� ��S��f�i��ti���s c���� ��� i�� t�� r����� c��`tl�e, Pc������s�r�� �ir�i�ic�ri c+��h� ��"i#� ���"���������. ,� �c�p�r� �si i �k�x��� �s����h��f ����:.�cs �r�c���r������a�rt c�f�th��prcape���1. ._.. _�_ ___.._..�._ _�.._ w.� ___ _.w ___...�_ �.i�r���a�:��y C'iar��r���cr��1�r���, �ar���s�d„ c�����i���Sic�Cc��t��c;� C1r����r�c�, 1:���������:1 P���� � 'ith r������ bc�� i�������'r ��r,��k�4 z��ct�l��_ c�=��hc���t��� ����itl�c���� t��9 , __.. __..__ � _..._...��.� . i �. �m��� �mm���� �������� ���� ������� ��� ��� � �`� ,���m�� � ���;����,�,��� , �����`I`�� �7.;��°r'c�}� ���,���;�� `�i�°� �i��� � ���x��� �.�_ _.�_ ��. �� �-��������r���t ��� � �� � � .� � ��t�tt�tt��': ����������:� � "����.����� ����c��t��I�v���ci � ����� �"��e�� , �"�:��. t��-1�SS1��FCC�. ���w� �°IC�I���, �'�,��� ,�'�J.�� ����� _�_���.�� ����`������������� W .� C�e�`�I.�I`I"'Y �C��� ���C�:tr ����:�� ��?C��.I�������� __...���"�`�1� ��� _�,.._. '' �� � �����c���d �'�rr��������i��i�c�����c����T�a�r��ac�th��r��r��y ��d r�p�ir��r�������1� E�c��ai1��1� �c�����i�y fcar��c�ip�����bi�, I � t`��b � ��t���i� ��i��� �c�d� ��������� � ������ ����� ��n„�� ������ ������� �����°��� � ������s ���� �������� ��� ����� ���������� ��� �������� �������� �� ������������ �� �'�1������#� ��������°���� ����°�����-�„���� � ��' ���1� �}��i,�� i�,�t�rf��c,»t� �S#k�`s.6>� ,a�.; $ltsWe ��a4YSt� ttlas` t9eF� ;r{s�,�� . # t., �..,.$�t: ��tx; �. �$'. e �r�� s�z.�� @��°�6� [af . � &`����,� �1C°i� c�C it�� �)9t�ti�3t�c� �t> ��:i�'6�tF&;as`ll�1�rC 1�'���;i����ati 6�laA.�. �� �� � ; ����s �az�c���°�t���� �1��� ��a�� �����s�►���� ����a��i��;�������x����:( �I,.��� ��,�l� �� ���t��a��a��ri� ��ff� .i����. ���~.�;���s�'�i:��y ; ���}j c��v� �"rt��t��s���� ��°�:>��•i���c� �'c�����;� �7�S��i��;c��'cri� r>r��. �� �� �"���t�t ��r��� ���1 ��z� ��-a��t��ix��� t�� �� �€zrr��s���:�� ���.���c �[�i� ��z<.,�s���� �a�� �r�: ;_t����°4�:t�.cl f.:�.��. (��t�ca�"�.���i��� ��c����a�» �.������°�a�����f���°�t� ���pp���r p����������f�r�d ��1 ��a���.era��c�� �.���i�°��°y e.c���:�, �����ir� ��� �����ad�c���°� �E"��r��v�rd ca�`�SidR "��h� b�c�d�z° h��°�b�� �����c��r]�c���� �h�� ��c����d� �c�s.__�__.�_._..� �.:_._���a:�_.__mn 1d, ������ ��ic� �a��r�� b��r� �°���i�v�c�;��`��y;{��dd���ir����t�.dc����d�����cs. ��e��h �c�������r���°���irr�c��. ��d���°��d���s��rt��l� ������� t�a ���c������� �r�� �dc��r�d� �s����c� �a�y ���a�c�'�;�►�. b�� �� I�� c�a��i������.�f �c�°�rsw�;���c���si��n �i����� ��y �c������ t�i� I���r�l���i�� ���r�i�r� t� ��r���r��� t��� ���z������ ��`�c�����a��i�is ���'���y�� ��i�� ����t���t� ������a S�t��n���ic�r� �a�"t�i� taii� ��all �� �ea��l�.�s���: ���d���� t��� t�� t��dcl����� �•��.c� ��c� iar���r�t�at�ds ���� ����i�����c����i���s�°��ar�t�d�i�r�ir�, �dd��°��������a����r���� ��r����1��� ����� '��af����i �f ���ir� ��� ��� � i���s� ��s�����`�11�st��s�s�itt�d� ��� ������� ��� ����� ����� ����� .� ,.��. _____._. ��ilira���d��s� ����°pc��t� �ar����`�i�dd��- ������� �� ����� �� �� _. _ �i��, 5����� �i�a Si,��at�r� � _� ���M������a��i� ��������������� �������;��°�����, �`����� ���������� 'I"�I��a�c�r������ F'ri�t I'��rr���"c "���1� �����u����������°�������'.���� �..��._ �������dc�r�s� �r 4.20.180 Local business preference. A. Local Business Defined. For purposes of this section,a "local business" means a business enterprise including but not limited to, a sole proprietor, partnership,or corporation which has the following: 1. A valid business license issued from the City of Redding;and 2. Has a place of business with a physical address located within the jurisdictional limits of the City of Redding and retains at least one full time equivalent employee at that location. B. Where competitive bidding is utilized for the purchase of taxable goods pursuant to Sections 4.20.120A. and 4.20.130A.,and the lowest responsible bidder is not a local business,the Purchasing Officer shall provide the lowest responsible local business bidder,should one exist and its bid is within five percent of the lowest responsible bidder,with notice and an opportunity to reduce its bid to match that of the lowest responsible bidder. C. Upon notice being provided pursuant to Section 4.20.180 B.,the local business shall have two full business days to provide written notice to the purchasing officer of its desire to match the lowest bid. In the event the local business elects to match,the contract will be awarded to the local business. In the event,the local business provided the opportunity to match does not opt to match the lowest responsible bid,the award of the contract shall be given to the lowest responsible bidder. D. In instances where a local business and a non-local business submit equivalent lowest, responsible bids,the Purchasing Officer shall give preference to the local business. E. All notices required under this section may be made orally, in writing or electronically. F. Local preference shall not apply to any procurement of public work or where prohibited by grant funding or other specific directive. (Ord. No.2452, § 1,3-2-2010;Ord. No. 2487, §3, 10-16-2012;Ord. No. 2625,§8,7-21-2020) Created: 2023-04-17 17:42:40 [EST] (Supp.No.42) Page 1 of 1