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Home My WebLink About _ 4.6(a)--Accept Improvements at Kum Bay Xerel Open Space GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: October 17, 2023 FROM: Kim Niemer, Community ITEM NO. 4.6(a) Services Director ***APPROVED BY*** � �� N,. � � � � � �P � �� in1lVi�n er, �ni nit crvle�s irectrar if?l'S17423 ry ip}�in,Ci ana � LOI�/2423 kniemer@cityofredding.org btippin@cityofredding.org SUBJECT: 4.6(a)--Accept Improvements at Kum Bay Xerel Open Space. Recomrrcendation Accept the Federal Lands Access Program funded improvements to Kum Bay Xerel Open Space as satisfactorily completed (C-7357); and authorize the City Manager to execute any documents required for acceptance and project close out. Fiscal Impact The Federal Lands Access Program (FLAP) grant provided $2,342,500 in project funding for the Federal Highway Administration (FHWA) to design and construct the project. There is no impact to the General Fund by accepting the improvements to the Kum Bay Xerel Open Space Area. Maintenance will be absorbed within the current parks maintenance budget and staffing funded through the California Department of Fish and Wildlife Boating and Fishing Access Maintenance and Operations grant. Alternative Action The City Council (Council) could choose not to accept the project as satisfactorily complete or provide alternate direction. Background/Analysis With authorization from Council on March 7, 201'7, staff applied for FLAP funding in partnership with the Bureau of Land Management (BLM) to fund improvements Kum Bay Xerel Op�n Space Area, located south of Knighton Rd off Riverland Drive. The successful grant application provided $2,342,500 in funding to construct public access amenities that improve connectivity to the 91-acre BL1V1 parcel just upstream of the project site. The City executed a funding agreement with the FHWA (C-7357) for the FLAP program to design, permit, and construct the project. Formally known as the Sacramento Island Trailhead Project, named so for the adjacent island in the Sacramento River, the project includes a new 3,700-foot-long paved trail, a parking area with landscaping, and a restroom. Report to Redding City Council October 9,2023 Re: 4.6(a)--Accept Improvements at Kum Bay Xerel Open Space Page 2 The project was publicly bid and administered through the FHWA, which led the design development and construction. The project broke ground in August 2022 and finished construction in January 2023. In September, the contractor fulfilled the terms of their post- construction landscape establishment period, and the project is now complete. Since opening, the new trail has attracted residents and Interstate 5 traffic alike, proving to be popular with dog walkers, anglers, and nature-lovers. As with City-1ed Public Works projects, the City must accept the work as satisfactorily complete. Staff reviewed the quantities, costs, and finished product with the contractor and FHWA and are satisfied with the project. EnviNonmental Review This action is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required. On June 2, 2020, the City determined that the project is categorically exempt from review under the CEQA Guidelines, pursuant to Section 15301(c) - Existing Facilities, 15304(h) - Minor Alterations to Land, and 153ll(b) — Accessory Structures. On November 20, 2020, the Federal Highway Administration determined the project is categorically excluded from review under the National Environmental Policy Act, pursuant to 23 CFR 771.117(c): activities 3, 22, and 23. Council Priority/City Manager Goals • Economic Development — "Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community." Attachments ^Kum Bay Xerel Open Space Area Location Map Previous Staff Report - September 5, 2018, Item 4.6(a) Grant Application G7357 FHWA C-7357 F�IWA lst Amendment G7357 FHWA 2nd Amendment Previous Staff Report - March 7, 2017, Item 4.6(a) Grant Application Sacramento Island Trailhead Site Plan Kum 13ay xerel Upen 5pace m�� . t � , °1 q� Y A. y t ,.,i.">y4 y`�. Y' ,� y (�i 1.� �� 1� i �� Y�� (1��^ �� 1 � i I�� + � T ��! l; �� a � �y' QPw�*� ��, � �` � � �'� � � w"6, ' � �o �, ., , a., , . � . � � . ., ., � ..,�� . .:,. 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January 29, 2021 1:9,028 0 0.075 0.15 0.3 mi � � Parcel � � 0 0.1 0.2 0.4 km Park Boundary Redding GIS i�tPrnai nnan u�PwP� � � � ��" CITY OF REDDING � � `y REPORT TO THE CITY COUNCIL MEETING DATE: September 5,2018 FROM: Kim Niemer, Community ITEM NO. 4.6(a) Services Director [G-100-070/B-13 0-070/F-200-85 0/P-O50] ***APPROVED BY*** � �° �.a. ..N,�� ,��^�p � � �` ��. � , � � � in7 Nic;�� r, i:a�� mii ervtc�,s u��cfir�r R123/2�k1'$ r�a��in,C��'%��n�°c�" �i�7I2�1'$ kniemer@cityofredding.org btippin@cityofredding.org SUBJECT: 4.6(a)--Approve CA FLAP Grant Agreements for the Trail Project at Riverland Open Space and Adopt Resolution Approving the 48th Amendment to City Budget Resolution 2017-057 Recommendation Approve Memorandum of Agreement and Reimbursable Agreement to provide matching funds for the United States Department of Transportation and Central Federal Land Highway Division's California Federal Lands Access Program (CA FLAP); Adopt Resolution approving the 48th Amendment to City Budget Resol�ution No 2017-057; and authorize the City Manager, or designee, to execute the agreements, any additional agreements, and related documents necessary to participate in CA FLAP. Fiscal Impact The City of Redding's (City) match portion of the CA FLAP project is $166,000, equating to 11.47 percent of the total project. Currently, the original $10,000 scoping agreement cost, a portion of the total match, authorized by the City Council (Council) was funded with revenue from the Tiger Field cellular tower agreement. The attached Budget Resolution establishes a project account for this capital project with the $10,000 allocated last year and an additional $10,000 also from revenue from the Tiger Fie1d ce11 tower agreement. The remainder of the construction and engineering costs are anticipated to be funded through a variety of sources, including City allocations from the recently passed Senate Bill 5 California Drought, Water, Parks, Climate, Coastal Proteetion, and Outdoor Aecess For All Act of 2018 (Parks Bond), cell tower revenues from the Tiger Field and Enterprise Park locations, and anticipated donations. Alternative Actzon The Council could decline to authorize the City Manager to execute CA FLAP agreements and/ or adopt the budget resolution. This action would prohibit the City from submitting the contractual agreements for CA FLAP funding. The City Council could also provide staff with alternative direetion. Report to Redding City Council August 30,2018 Re: 4.6(a)--Approve CA FLAP GrantAgreements and Adopt Budget Resolution Page 2 Background/Analysis The Central Federal Lands Highway Division issued the 2017 Call for Projects letter dated January 23, 2017. Estimated available funding for the California Federal Lands Access Program (CA FLAP) is approximately$70 million from the Fixing America's Surface Transportation Act, (23 USC §204). The program provides funds for transportation facilities that provide access to, or are located on or adjacent to, Federal lands. Program applicants were directed to apply in conjunction with federal landowners seeking to improve access to recreational sites through state and local transportation facility owners. A local example of this project is the repaving of JFK Memorial Road in Whiskeytown National Recreation Area. With authorization from the Council on March 7, 201'7, staff applied for CA FLAP funding in partnership with the Bureau of Land Management (BLM) in Apri1 2017, and on August 10, 2017, the Progralnming Decisions Committee (PDC) notified staff that that the project was approved for funding. In all, the PDC recommended twelve projects in California. The project, as awarded, funds the design, permitting, and construction of parking and trailhead improvements at the Riverland Drive property, with the intention of providing access to the 91-acre BLM parcel,just upstream of the project site. The grant also funds a restroom facility and 3,900 linear feet of paved riverfront trail. Improvements in this area will enhance the access to the property's river frontage and riparian habitat while increasing the connectivity in, and preservation of, the Open Space Interest Area as defined by the Parks, T�ails, and Open Space Master Plan. The Riverland Drive parcel was acquired by the City in 1985 to put the river frontage in public ownership in exchange for City land along Airpark Drive. After that, the City identified the site as a possible location for a softball complex. In February 1991, the City Council decided not to proceed with the softball project. The largely unimproved 54-acre Riverland Open Space provides fishing access, a trail system, and assists with preserving the riparian corridor along the Sacramento River. The BLM owns the adjacent property to the north, designated as the Sacramento Island Area of Critical Environmental Concern. At just over 90-acres, the BLM parcel is only accessible through City-owned land and is used for recreation activities including walking and fishing. This unimproved site is estimated to receive 1,500 visitors annually. The construction of this project will facilitate additional visitation and provide far an ADA accessible parking lot and trail for hikers, fishers, and nat�ure enthusiasts, as well as provide improved emergency access along the City-owned parcel leading to the larger BLM parcel. The City and BLM have an outstanding track record of cooperation, and this project will be the next chapter in that partnership. For this program, the City is responsible for an 11.47 percent match. At the time of application the preliminary cost estimate for the project was $530,000. The initial application project reguired staff to add 7-10 percent of the total project cost for permitting and engineering, projections that are much lower than the actual costs anticipated at this time. After the scoping period, FHWA specified inereased trail width, alternate construction speci�'ications, and more extensive drainage improvements to control runoff from the Interstate 5 corridor. In response, eosts are higher for the additional engineering and the studies required to satis�y the National Environ.mental Policy Act (�NEPA), and all state and federal permits, including those required by the Environmental Proteetion Agency and the Army Corps of Engineers. The estimated projeet Report to Redding City Council August 30,2018 Re: 4.6(a)--Approve CA FLAP GrantAgreements and Adopt Budget Resolution Page 3 total escalated to $1,444,000. Of this cost, the City is responsible for a total of 11.47 percent ($166,000), which includes the initial scoping report share of$10,000. Match amount is payable through a reiinbursable agreement by which the City is billed on a monthly basis for its share of the costs to date. The match amount may lower as bid pricing and engineering costs are finalized, but is not expected to rise by either party. Funding is anticipated to come from the SB-5 (Parks Bond) allocations, currently scheduled for disbursement in spring/suinmer of 2019. Until then, funding will continue to come from cellular tower funds as needed. Staff also plans to apply for grants, when applicable, to leverage current project funding into acquiring additional funding sources. The advantage of the CA FLAP program is that it enables FHWA to engineer, permit, and build the project. The City's responsibilities are to act as the client, in charge of design, local (city) permitting, and utilize the NEPA documents prepared by FHWA to prepare required CEQA documents. The current proposed build date for this project is 2022 and the project will be put out to bid by FHWA. To initiate the design, engineering, and permitting process, the City must execute the Reimbursable Agreement as well as the Memorandum of Agreement with FHWA and BLM, which has reviewed and approved the attached agreement. The City could opt out at any time as long as the expenses incurred to date were paid. Council Priority/City Manage�^ Goals: • Government of the 21st Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." • Economic Development — "Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community. Attachments Statement of Work CA FLAP (available online) Memorandum of Agreement CA FLAP (available online) FLAP Site Plan (available online) Location Map (available online) Budget Resolution �e eral i way inistratson F+ed�r�l Lar�ds Highway T DT'FH6�-17-E-00065 PA TI T TNE AG EEMENT R�rmbursing C�rganization arganization ta be Reimbursed C'rty of Reddir�g Feder�! Highway Administration 777 CypC�Ss AV�. Central Federa!�ands Highv�ay pivision Redding, C�96q01 �23t�a west oakota�ve �.akewao�,cc��o22s DUNS Number: 93362280C�0 DUNS Rlumber T!N: 94-6C}�0401 126129936 Pt�IM1lT� C1F CONTACT F�R TH�AGREEM�NT Reimbursing C�rganization 4rganizatian to be Re�mbursed Finance Point of�ontact Finance Point of Cc�ntact Name� Ntichele L�avis l�ame: Suz�nne Schmidt Address: 777 Gypress Ave Address: 1230�West Dakota Ave �ieddin�, CA 960Q3 Lakewood,C(�802 F'hane: 530-225-459� Phane: 72U-963-3356 E-maiL f�davis@cityo#redding.org E-maii: suz�nne.schmidt" do�. ov Reimbursing Qrganization t�rc�anizatic�n to be Reimbursed �'rogram Point of Gontact Program Pc�ini of Contact Name. Travis Menne Name: Matt Ambroziak Address: 777 Cypress Ave. Address: �2300 W�st Dakota Avenue Redding, GA 96001 �..akewood, CQ 80228 Phorte: 530-245-71 T6 Ph�an2: 720-963-36�.9 �-maik Tmennet��i��caf��ddit�g.or� E-mai1; matthew.ambrciziakC�cEo�.qc�v PERtf7D OF P'E�Ff)RMANG� L.EGAI�AUTH(�Rt Fcom:see date of signature below 23 U,S.�. 201 �rtd 2�4 To:C?ecemb�r 1,2018 T�QTAI.AGREEM�NT AN�OUNT I�AYMENT TERMS ANC1 SCH�Dl1LE TC}TA�.RGREEMENT AMQUNT;$10;000 EFT DESCRIPTIC►N t�F SUPPLIES, S�RVICE�, AND D�LIVERAB�ES See attach�d Reirnbursable Agreement ,AU`TH'ORiZED APF�RCl�/�:iL.� v��^ Fc�r Reimbursing t�rganizatian F�r rg iz tic�n to be Reimbursed �. , . . Signature ._ . ate �° ^/ Signature Date Titl� Cit f�ana er- Git of Reddin Title � : � Revised 312t�1{3 C�t° t"C?'�� 4 � . ��rr�r , �� - f � � �i �i�c�sr�� [.� ��,�6ty C � � � � �tat��aer�t��c�i 1� � � � � � �°�jeetc CA FLt�. < 2017(3) Sa��°a ��t�Islnnd Tr�il�a�� b�i�ab��A,gree��r�t 1�1o:p '��+ 6�-E-17-� 065 � Au�us�1�,2017 ..� � ' s� "� � C� � �. Intraduction. City o� Redding wi11 pravide fun�an� to tlie Feder�l Haghway � � � ' Administratian, Ceaitral Federal Lands I-�ig�xw�y L�ivision (CFL�-iD) to perform � � � scapin; actXvxt�es for t1�e CA FL 1ZED 2017(3) �acrarner�tts Island Tra7111ead �i project. Czty of Redding wr11 be referred to as the Pequestii�g Agency. CFLHD will � be referred ta as the�ervxcing Agency. � � II. , Loc�fiion: Rzv��and Drxve CJpen�pace is lacated ia�the�ity of 12ed�lir�g'T�zexe is zlo leg�t �tccess z�oute to the �3LM°s �ac��znento Island t�CE�, atlzer t1�ar� i�afar7nal City-awned aecess:The City-owned site�s directly�djacent to tlze BLIvI property, ��d prov�des tl�e only access ta tllat site. III. Worl� Rec�u�red: Tlle work ree�uired wili include tlie developznent of a scoping summary, scoping report, and prelir�ir��ry estlmate far deSz�n, construct�o�1, �nd col�stra,aetxon exagirxeering tc�verify tlze scope �nci cost for the praposeci praject. The full scope of the propc�sed project is ta znclude preli�nzl�ary er�gineer�ng, constructior� ancl coz�struction engineerir�g of �acram�nto Isiaa�d Trazlhe�d. T11e scope of tllis project will xnclude construction of a11 aspl��lt �ark�ng lot and appraxirnately 3,900 Inft of traii. Parking arnellities wi11 include drainage ��zprovements, a precast re�troarn faczlity, native plazzt landscaping, signage, and other typrc�l items.Tlze new trail will r�zn from the southeast cc�rner of the 1Ziverland Open �pace, alang the raver and ta the nortl�west, �vllere zt wi�l meet with the soutl�e�st corner of tlie SLM property. Tliis new pro�ect is the on�y truly viable �ccess raute for tlzis �rea. Tlxis Abz•eeinent does not abli�ate (commit fo tl�e expenditure o� Federai funds for const��ction nt�r claes it coznmrt the �arties to coznplete the praject. This agreenlent documents tlie intent of tlae parties and coznar�its the Requesting A�ency ta provide its sha�e af eligible project cc�sts. The Requestiz7g Age�cy understand #hat ��y final elecisian as to desi�,n and constructior� will be rnade l�y the I'rogramrxiing I�ecisians Co�ninittee �fte1- coinpletion c�f the scopin� effas-t azid any enviranmental analysis requxred under tlie National Environrnentai Policy Act (NEPA} and tl�e Califor�lia Enviro�unental Quality Ac� (CEQA). P:�zy decisi�n to praceed with tlze desi�n and con�tr��ction o:E t11e project wi11 de�end arl the �tvailal�zizty of �ppropriations and m�tching fu�ids at tlle tilne of obli�ation and otlaer f�ctars, such as issues rax�ed during the NEPA and CEC2A processes, a natural disaster tilat chan.ges t11e need it�r tlle project and a clzange i� Congressional�utlzoz��zation. I�. Nan-Federat Slaa�•e of Casts: T11e Reque�tzng A�eney will provide non-fecl�ral local ��latchzng funds in the amauzlt+�f�I0,000.00 to colnplet�tlze s�opirag effort. � TIae Rec�u�sting.t�.�ency is l�ot rec�uirecl to rei�nburse CFLHII;>for�ny costs izacurred prior to �l�e date of tl�ys Agreexnelzt. �. Period of Perforinance: �.11 wor1� assoczated with this agreernent wz11 be coralpleted ��o later than De�ez�abex 1,2 1$. 1 �.. -�-� :��l C��`�.��. ='w. .�� __ �t'-�I-� --C� �..�- S�atera��nt af c�r� P'��j�ct< �t� �'�.,Al�R��D�Ql�(3) Sacram�nt�Is��td Tzai�I��i �iz��b�r��ble��ree�zren�l�T�aa. TF 6��.70� 065 Au�ust 35,2017 �L Technical�Z��esentative: t�greeznent Points af Cc�ntact far this Abreea��e�t are: 1�Iatt Ambrozial� Pro�ect l�an��ez CFLHD Pl�ane: '720-963-3619 Ein�il: ri�afit�ie�a arr�bro�ial�C�dot.�av Travzs I�ei�ne Cornxnunity Projects Manager Plxone: 530-2�5-7176 E7n�i1. Trrienne@ci�yofreddir�g.org �II, Ro1es anei Res�ons�bllitAes For scopzngo A. CFLHD 4vi11: 1) Conduct�eaping fie1� review, 2� Prepare scc�pi��g doculraents �aecessary ta verify seope and casts �f project; 3) Froviele fhe PDC scoping dacu�nents for consicleration of�alacein�nt in the fin�l program o�pi°ojects., and 4) Manage the overa�� effort ol� t�is agreeinent re��rd�ng scope, sclzedule and bucl�et in c�ardinatzc�n witl�the Requestirlg Agency. B. Reqi�estind�1.;ency will: 1) P�avide reIevant d�cuments reaarding tl�is project to CFLHD for use in pro�ect develo�anent; 2) P�rticipate in tl�e field scapin,��ct�vzties; 3) Review�11 sc�ping doc�rnel,ts pre�ared t�y�FLHD; ancl 4} Provide funclia�g as referezzced in thrs dacurnent. �III. Fin�lieial Ad�nzzzzstratzor�. :t�.. �ata1 Agt e�me�it t�.tnatxnt: Nat ta exceed �1Q,000.00 L3. �'unclitag Citatit�ns: 2j U.S.C, 201 ancl 204. C. I�teiznbit�~��ble �yinent. CFLHD will invoi�e tIie Rec�uesting Agency xnontl�ly as tl�es� funds ar�, expended. CFL�-IT� slzall not incur costs ��hich result in lnatcl�i�g funds exceeding the an�xiznuln cast stated in t1�zs Agreeinexl� wxthc�l�t .autl3orizatio�l by tlie �equesting Agericy zn tlie form of written inodification to this a��eeinent. Upon receipt of tlze invoi�� of�asts incurrecl and autl�orized, tlae k�eq��estia�g 2 �tat� �rat�f ��°k I�rc�j��t< �A.F�;AI�TdEI�2017�3}��cran��t€�I�I�n��'I'x�i�i��c� �i b�ar��le A�r�� ent I��ab T�' 6��Es17w� 65 Au��ast�5,2017 Ager�cy will issue payment via one t�f t�1e methods listed below. I�. �thod �f illir��: CFLI-ID wi11 bill tl�e Requestir�g Agency, in acc�rdance witl� tlle p�yanent ferms ��id scheclule as �breed u�on yn t11e Agreemerlt. CFL,HD requests that these paymez�ts be inade throunh the U� Treasury's website littps./Ipay.gov. Pay.gov ca�� -l�e usecl to rnake secure electronzc payn�en�s tc� any Federal t�overnment A�encies via cred7t card or direct debit. Payrnent sl�all be �ubmitted referencing �he F�-IWA/CFLHD-ID �greeinelit Nurnber: DTF 6��17-E-0006� O�tic�n 1 Preferrecl lOtlethod� � I'Iastic carc� or Autamatac�learz�g I�ause Payrxlent(AC�I I�irect Debit} � Go to Treas��ry's website-11�s:1lt��y.��v � Searclz fo��Agency Name{Trans�artation Z�ep�rtxnent) � �e�ect tl�e �ppropxzate Transportatio�l Agency {Feder�i Higl�way Atlininistr�tit�n) * �'oilow tl�e forrn ynstruct�ans �a make yaur payment. Nate, if zz�aking �n �C��p�yment from your bar�k ac�c�unt, p�ease select ACH I�irect Debit �s tl�e �ayment type. 4ption 2 � Mail c��eck payznent to tlze following �ddress for l'aper Check �onversion {�'C�}processXng: M��e C��eck Payable To. Dt�T�'I�WA. . l�Iailin�1�ciclress: JEnterprise Servic� �el�ter Federal lavi�tion Admin�strat�on :t�.TTIV:AM?-324/I-�Q Roaz�a 181 6500 �.lY�acA�-thur Blvd. Oklahoma City, C}K 73169 - o Notice to custoiner�malcing payz�7ent by cl�eck; � Please natify��.�ai�an�e d�a�.�c��if mailin� a cl�eck. � Whezi you provide a cilec� as payinent you ��itllorize us either to use infarrnatxon frorrz your c�leck to make a one- t�zne electronic fund transfer fronl your account or t�o pr•ocess fhe payme�at as a cp�e�k transa�tion. � �V12en �e use informatioza fran� yaur check to iraake an electronic fi�nd tzax�sfer, fiinds miay be witl�drawr� fror� yaur account as soon �s tl�e saine day we re�eive yaur 3 St�t� �r�t�f orl� F�s�j��ts �A,FL,AI� 2 17(3) ��:z•� �n��Is@�r�d'Ta�� ead �iz�bu�sabl�A.�zQ��n�rnt 1V�s., 'TF 6�dEe�7� EO 6S A��t 1S,20�7 p�yment and you will nat receive yt�ur cl�eck back Tr�rn your financfal instituty�n. 1'rivc�ey Act- A Privacy Act Statement required by 5 U,S.C. §5S2a(e}{3) st�ting our authority for soliciting and cotlecting th� inforination fro�n your chack, �nd explaining the purposes a�7d routine uses whzch will be made of your checic inforznation, is available 1Torr� our intez�net site at (PCCOT�.GC}V), ar call toll free;: at (1-�QO-624-137 to obtain a capY by mail. Furnishirig the check information is voluntary, but a decision not to do so Fnay reqUiru you to make payment by some other method. IX. Mociificatians: Any 11�odzficatlons tc� the Agreenlent must be made in writing anci agreed to by [�oth parties. Such modlfications are nat bind�ng unless they are in writia�g 1nd signed by personnel autI�orized to bir�d each of the agencies. X. Term.ination; This agreement will �er�rtinate upon the date specified in Sect�ion V ar upon 30 calendar days after written notificafiian to the otlier party. If this agree�nent is. terminated by eitl�er parly the Requesting A.gency's liability shall extend only to pay for it sbare of the �etual ancl reas�nable costs of the items/services rendered and fihe costs of any non-car�ceiable obiigatiorls ixlcurred in accordance �vith tlle terms of this agreeznent prior to tl�e effective date af termrnation. If this agreement is terminated by CFLHD its liability shall extend only to tl�e release of ifis wo�-lc praducts and relateci inatel-rals to the Requesting Agez�cy by the eFfeckive date af tf�i ITIlIlel�l0l1. 4 Federal Highway Administratian Federal Lands Highway A�REEMENT D`TFH68-17-E�OU065 fUladification #001 P'ARTI � T� T'FIE AGRE MEfVT Reimbursing Organization Qrganization to be Reimbursed City of Redding Federal Highway Administration 777 Gypress Ave. Central Federal Lands Highway Divisian Redding,CA 96001 12300 West Dakata-Ave Lakewaad, C0 80228 DUNS Number: 9336228000 DUNS Number TIN:'94-6000401 126129936 P�INTS �F CQN1�j4CT FQ�7H AGR ENtE1VT Reimbursing Urganization Orgar�ization to be Reimlaursed Finance Paint of Contact Finance Point of Contact Name: Angie Lidster Name: Suzanne Schmidt Address: 777 Cypress Ave. Address: 2300 Wesf Dakota Ave Ftedding, CA 96001 Lakewoad, CO 8Q2 Phone: 53Q-225-4594 Phone: 720-963-3356 E-mail: �Iid��rC��it��r�c�c��r��.ca�� E-mail: �u��r�r��:��hr��c��ci�t.�a�r Reimbursing Organization C?rganization to be Reimbursed Program Point af Gantact Program Point of Contact Name: Travis Menne Name: Matt Ambroziak Address: 777 Gypress Ave. Address: 12300 West Dakota Avenue Redding,GA 96Q01 Lakewood, CO 802Z8 Phone: 53Q-245-7176 Phone: 720-963-3619 E-maiL° tr��€�r�� i� c��r�dcfin .c�r E-mail: m��he�r,�rr�brc��i��c��.�o�r PER14� A�F PERFURMANCE L GAL AUTHORITY From:August 24, 2017 23 U.S.G. 201 and 204 To: December 1,2023 TOTAL AGREEMENT AMOUNT PAYMENT TERMS �4N� �CHEDIJLE Original Agreement:$10,000 Modification#001:$156,Q00 EFT TOTAL AGREEMENT AMOUNT:$166,000 DESGRIPTI�N OF SllP'I�LIES, SERVICE�, AND DELIVER�BLES This modification (001) adds the full scope of work and the required local matching funds.This modification also revises the period of perfiormance. See attaehed S�atement of Work AUTHQRIZE� APPR V�� For Reimbursing Organization For Qrgani f��n tu be Reimbursed �.� �w w � � � � �� Si�nature Date �� Signature �� Date � Title Cit Manager ° Title: Contr c ing Officer Revised 3/2010 � � �°n ��r� ��r�v�c� �� ' r � � .. r �„} s.�. G r'1�'t � ` ,��:�-�3�.�t��, � ��fk ,t�.al�jf r'�'�tt7Yil�y' �tatement af Worli Project. CA FLAP I�ED 2017(3)�acramento I�land'Trailhead Reimbursable P�gi•eement Na.: DTFH68-E�17�EQ00651VIodification#001 Amended and Restated �eptember 4� 201� THIS AMENDED AND STATED REIMBURSABLE AGREEMENT is made and entered into this day of , 2Q18, replacing entuely G-7357, by and between the CITY OF REDD!ING, a Municipal Corporation and General Law City and the Federal Highway Administaatian, Central Federal Lands Highway Division (CFLHD), I. Introduction: City of Redding will provide funding to the Federal Highway Administration, Cent�al Federal Lands Highway Division (CFLHD) to perfarm scoping activities for the CA FLAP RED 2017(3) Sacramento Island Trailhead px`oject. City of Redding will be refeired ta as the Requesting Agency. CFLHI3 will be referred to as the Servicing Agency. Work will alsa include preliminary engineering, construction, and const�uction engineering. II. Location: Riverland Di�ive Open 5pace is lacated in the City af Redding. Ther•e is no legal access route to the BLM's Sacramento Island ACEC,other than infal�rnal City-owned access. The City-owned site is d�ectly adjacent to the BLM prope��ty,and provides the only access tQ that s�te. III. Wark Re�uired: The work required will include the develo�ment af a scoping summary, scoping report, and preliminal:y estimate foi design, const�uction, and construction engineering to verify the scope and cost for the proposed project. Develop contract(plans;specifications, and estimate)for the advertisement and award of a construction project to complete this work and provide contract administration and construction engineering sez:vices. The fu11 scope of the propased project is to include preliminary engineering, construction and const�uction engineering of Sacramento Island Trailhead. The scope of this project will include construction of an asphalt parking lc�t and approximately 3,9001n ft of taail. Parking amenities will include drainage improv�ments, a precast restroam fac�lity,native plant landscaping, signage, and other typical items. The new t�ai1 wi11 run from the southeast corner of the Riverland Open Space, along the river and to the northwest, where it will meet with the southeast corner of the BLM propezty. This new project is the only truly viable access route for this area. This Agreement does not obligate (commit to the expenditure of) Federal funds for construction nor does it cammit the parties to complete the plaject. This agreement dc�cuments the intent of the parties and cammits the Requesting Agency ta pz•ovide its share of eligible praject costs. The Requesting Agency understand thak anyfinal decision as to design and construction will be made by the Programming Decisions Committee after completion af the scoping effort and any environmental analysis required under the � . National Environmental Polic y Act (NEPA) �nd the California Environmental Quality Act (CEQ:A). Any decision to pic�eeed with the design and cansri°uctian of the pYo�ect � will depend c�n the availability of appropriatians and matching funds at the time of obligatian and other faetors,such as issues raised during the NEPA and CEQA processes, r��4 1 ��;�+s �- �� ' �°..,� � � �;`` �� :'� �"��t„�"�r` ,��, L . � �tatement of Work Pro,�ect; CA FLAP REI� 2017(3} Sacramento Islanci Trailhead Reirnbursable Agreement Na.: DTF�I6�-E-17- EOOQ65 Modification#001 Amended and�estated �epternber 4,�01� a natural disaster that changes the need far the praject and a change in Congi:essional authorization. Refer to Project Mernorandum of Agreement for more infoimation regarding roles and responsibilities. IV. Non-Federal Share of Costs: Casts for the full scope of wark are as fallows: FROJECT B�UD+GE�' ' ' Item Estimated Cost' Comments Preliminary Engineering(PE)and Enviranmental Compliance $335;000 Includes scoping �onstruction Cantract(GN) $840,000 Construction Engineering(CE) $185;000 Contingency $$4,000 10°10 Contingency of CN Tatal � $1,444,000 PROJEGT FUND3NG Estimated % of Funding Saurce' Total 'Comments Funding Project Federal Lands Access Program $1,278,000 88.53 City of Redding $166,000 11.47 Electronic funds transfer Total �1,444,OQ0 The Requesting Agency will provide nan-federal local matching funds 1n the amount af 11.47%0 of the total Federal Lands Access Frogram eligible costs required to camplete the work as shown above. The Requesting Agency is nat required to reimburse CFLHD for any costs incl�rred priar ta the date of this Agieenlent. V. Period of Per:formance: All'work associated with this agreement will be completed no later than December 1, 2023. VI, Technical Re�resentative: Agreement Pc�ints of Contact far this Agreement are: 2 �tatement of Wark Project: Ct-�FLAI'RED 2017(3) Sacrameiito Island Traiihead I�eimbur�able r�greement I�1o.: DTFI36�-E�17�E00065 ModiFicatian #001 Amended and Iaes�ated Sep�emb�r 4,201$ Matt Ambroziak Project Manager CFLHD Phone: 720-963-3619 Email. matthew.ambroziak(a�dot.gov Travis Menne Gommunity Projects Managex: City of Redding Phone: 530-245-717G Email;: tmenne@cityofredding.org VII. Roles and Responsibilities Far scoping; A. CFLHD will: 1) Conduct scoping field review; 2) Paepare scoping documents necessary tQ verify scope and costs of project; 3) Provide the PDC scoping documents for consideration of placement in the final program of prajects; and 4} Manage the overall effart on this agreement regarding seope,schedule and butiget in coordination with the Requesting Agency. B. Requesting Agency will: 1) Provide 1:elevant documents regarding this projeet to CFLHD for use in project development; 2j Participate in the field scoping activities; 3) Review all scoping doeuments prepared by CFLHD; and 4) Provide funding as referenced in this dacument. Refer to the Pxoject Memorandum of Agreement for additional Roles and Responsibilities. VIII. Financial Administration: A. Total Agreement Arnaunt: Not to exceed $166,000 B. �'undfng Citations: 23 U.S.C. 201 and 204. C. Reimbursable Paylnente CFLHD will invoice the Requesting Agency monthly as these funds are expended. CFLHD w111 invoice the Requesting Agency on a monthly basis in the amount of 11.47% of the total Federal Lands Access Program eligible costs expended 3 Statement of�Vork Praject: CA FLAP'RED 2017(3)5acramento Isiand Trailhead Reimbursable Agreement No.: DTFII6$�E-17� E00065 Modific�tion#001 Amended and ltestated September 4,2,Q1$ fox the project. Regardless of the estimate, the Requesting Agency will provide the required match, as documented abave in the Pro�ect Funding Tabie, of the tc�tal Federal Lands Access Pragram eligible casts expended on the project through construction contract campletian, closeout, and resolution of any disputes, in an amount nat to exceed that prov�de in this Agreement. CFLHD is limited ta reeovery of the matching share of actual costs incurred, as refl�ctecl in the invoice provided by the CFLHD. CFLHD will provide an Invaice Summal:y Report if req�tested by the Requesting Agency on a monthly basis. An Invoice Summary Report sample is shown below. ��,�4�rµ,�, � �^x 1� � � 1 � I c�. a �a3crot3 v�test�a�ot��u�rica� `�sTa>csar r�` C.�keu� �P��02�� INVOIGE SUMMARY REFORT Invoice#: 99999 Project Name: GO FlAP 1Q0(1)3AMPCE ROAD Appiicant: COUNTY,CC! ao:oa� Reporting Date{�r: E/1/2011 Notes:Sampla Invvice Summary Report that can be pravided with each Previous Repnrting Dates 1/Ij2017 r`nvaice dsreqnested. Active Project Phase: Construction LoealMatth•Reien6ursabteAgrmnts: CFtNDAccaantH Amaunt Camments DTFH6816EOOt�xx 15A608Q000000 $2;SOO,p00.00 fuli scope of work Total $2,SOQ,000�00 ProJect Cast 5umniary B�dqet Costs#a�ate�� Rematning Costs�sa : To#af Pr%cted Casts Scoping/Preliminary Engineering $1,q00;000.t14 $995;000.04 $0:00 $995,p00.00 CanstcucYion Contract $10,QOO,QQOAO $1,SOQ,OOQ.OQ $8,500;000:06 $10,000,000.00 constrw�tion En�s�eerin� $l,00a,�oa.00 $2s;oaa.00 S�7s,00a.00 �s,000;aoa.00 cone�n�ency $soa;000.oa $o.ao So.00 $o.oa Tatai $12,500,0�0.00 $2,520,000.00 $9,475,000;00 $51,995,OOO,pO fundfng Split•tosts to�ate 95 Totat Areviously Paid Curre»t Due Federal Lands Access Program SQ.QO% $2,016;000:00 $1,654,4�O:Q0 $35160Q:00 Gurrent local Match {5� 2Q.00�& $SQ4,000.00 $416,10Q.00 $$7,900.00 Totet 100.00°/a $2,520,000.00 $2,084,SOO,UO $A39,S00.00 Current Locat Match Surplus(+}f5hortfalf�-}�5�� $�.OQ fuhding 5plit-toto!Projected Costx- % Toinl Prevlously Paid Remalning Due Federal5here SQ.001 $9;596,000.00 $2,664,400.Q0 $7,931,60Q:OQ Required Loca)Match 20:OOf $2,399,000.00 $418;Sa0:00 $1,982,90p:Q0 Total 1Q0.00� $11,995,Q00.00 $2,080,500;Q0 $9,914,SOO.UO Raimbursable Agreement Projected Surplus(+)f5hortfall(@)d4J: $104;000.00 4 �tatement of�ork Projects �A FLAP R�D 201'7(3)Sacramenta Island Trailhead Reimbursable Agreement No.:I�TFH68��-17-E00065 Modification#001 Amended and Restated �eptember 4,2018 PrevinusJnVaicesfPapments Jnvoiset3aYe tnvaCceArnount PceymenttJcrte ' PaymentAmannt DT�w�ss�Eoao��(��z� s/s�/Zoia $fs,�oo:ao 411s/zoi� �i�,eoa.00 o�rFHss��Qooxx(9�9s�) 4/sa/zo�� $a;soo.Qa s/�a/zazz S�;soo.ao DTFH5816EOOOxx(99994} SJ31J2017 $189;0OO,Op 6f12j2017 $1$9,000.(D(} DTFH6816EOQOxx(99995j 6J30J20S7 $20$,000.40 7/15f2d17 $248;0OO.OQ DTFH6S16EOQQxx(99996j 7/31/2017 $87;900.00 Total $504,000.00 $416,1�Q.009 {'r The Reporting Date isthe date thztthe reportwas run ta calculate Costs ta Date. iz�The Casts to Date are Ehe totaFproAectfLAPeligible expenditures wtien the report was run. �3}The Remaining Casts-are the projected remaining costs for t�ie project �°�Thls is for 6nfarmatlatti on9y.GFLHD is Ifmited2o the re�avery oE ttie matching'share af actual costs incuere�onty.CFL wili nat incur casts which eesult in metcYiing funds required exceetling the casts agreed ta tn the reimburseBle agreement(sj.1f additionat funds are�equired[o tompfete the praject,CFC wiil warkwith ttie requesting agency to modity the agreement(sj, tsf During Scpoping and Design of a praject tiie°5 af matcf�invoiced compared with 41ie requried match wili ftuc�ate due to Iim(tations with the financia[system:The%wili be reconciled during the remainderaf the�esign Phase and/or during the Constructian Pf�ase ofthe project: CFLHD shall not incur costs which resalt in matching funds exceeding the maximum cost stated in this Agreement without authorization by the Requesting Agency in the form of written modification to this agreement. Upon receipt of the invoice of costs incurred and authorized, the Requesting Agency will issue payment via one of the methods listed below. D. Methocl of Billing� CFLHD will bill the Requesting Agency, in accordance with the payment terms and schedule as agreed upon in the Agreement. CFLHD requests that these payments be made through the US Treasury's website https:/lpay.gov. Pay.gov can be used to make secure electronic payments to any Federal Government Agencies via credit card or direct debit. Fayment shall be submitted referencing the FHWA/CFLHD-ID Agreement Number: DTFI�68-17-E-00065 C!�►tion 1 (Preferred Method) � Plastic card or Automatic Clearing House Payment{ACH Duect Debit} • Ga to Treasury's website—htt�s:l/�ay�ov � Search for Agency Name (Transportation Department) � Select the appropriate Transpartatian Agency (Federal Highway Administration) � Follow the foim insti•uctions to make yaur payment. Note,if making an ACH paymentfrom youg bank account,please select ACH Du�ct Debit as the pa�ment type: 4 tip on 2 * Mail check payment to the following addi:ess for Paper Check Conversion (PCC) processing: 5 Statement af Worli Project; CA FLAP�ED 2017(3)�acramenta Isiand Trailhead Reimbui•sable Agreernen�Na.: D'I'FH6�-E-17- EQQ065 lYlodificatian#001 Amended and�2estated September 4,201� Make Check Pavable To: DOT`FHWA Mailin� Address: Entezprise Service Center Federal Aviation Administratian ATTN. AMZ-3241HQ Room 1$1 6500 S, MacArthur B1vd. Oklahoma City, OK 73169 o Notice to customers making payment by check; ■ Please notify cfl.finance(c�dot. ,�ov if mailing a check. ■ When you pravide a check as payment you authori�e us either ta use information from your check to m�ke a one- time electronic fund transfer from youi accaunt or to process the payment as a check transaction, ■ When we use information from your check to make an electronie fund tiansfe�:, funds may be withdrawn fron� your: aceount as soon as the same day we receive your payment and you will not re�eive yc�ur check back from your financial institution, Privc�cy Act- A Ptivacy Act Statement lequu:ed by 5 U.S:C. �552a(e)(3) stating aur authoiity for soliciting and collecting the information from your• checlt, and explaining the purposes and rautine uses which wi11 be made of your check infog-matian is available fram our internet site at (PCC�TC,GOV), or call toll free;at(1-800-b24-137 to obtain a copy by mai1.Fui•nishing the check infarmatian is voluntary,but a decisian nat ta da so may requ�ie you to make payment by some other method. IX, Modifications: Any modifications to the Agreement must be made in writing and agreed ta by bath parties.Such modifications are notbinding unless they are in writing and signed by personnel authorized to bind each of the agencies: X. Termination; This agreement will terminate upon the date specified in Section V or upon 30 calendas days after written notificatian to the c�ther party. If this agreement is terminated by eitlher party the Requesting Agency's liability shall extend oniy to pay far it share of the actual and reas�nable costs of the itemslservices render�d and the costs of any non-cancelable obligatians incurred in accc�rdance with the terms of this agreement prior to the effeetive date af termination. If this agreement 1s tei-minated by CFLHD its liability shall extend only to the release af its work products and related matezials to the Reqtiesting Agency by the effective date of termination. 6 �_. . �..s :: .. m . ��.:: , ,.,�,� �d�. � :'�� w;'� ,�.�.�� ,, �"��7d C:XFFt�w�.`; h'4.V�.P3UE, Fr�E:L"�C9ENC.,. t�.,d� ?,3€:i4�C)� � �'�"�. �:�r,";� �."�€3�>"e 9, ��6a�iu�Ca, �,� �3e,�i��-Q:;C>'�� FFI� F°T �S �L�R F'Ah9ELA f�fitlZE,C(TY GLERK �HAF�LEI�IE TIPTC�irl,,��5151"RNT CETY�L�R4: �3C3.225.4447 ��a.��5.��,vc J�an� 21, 2Q�1 i�1�tt A.i��bye��i�k� P.�.,l�rcaj�ct��r��er F'�d�ral �-�i�h��y�d�i�istr�ti�n fJ�fice of�'�d�r�l Lands �Ii�hway ��tra1 k�`�d��°°�l I.,�r�d� I-Ii�h �y II:�i�isica� 1�300 �T�st I)�k�t� A��a� Lak� cacad, �C} �022� SL.T��,�T: F�d�� i�h�a.y t�.d�i�astrati�� A�r��r��a� a�d It�Ie c�r��d�� c�f A�r�� a��, G� 7357 �}��r I�Ira A bres�ialc, ��l�s�d pl��s� �ind t�� t�d �bcsv�� r��`�r�r�c�d A�r�� r��s b� ar�d b��r�� th� �it� c�f ��ddi�� d th.��der�1 I-�i�hvvay �d ir�istr�l�a�a� Pl��s� h�-�� I�e c�ri�i�als ��e�ut�d �nd r��rx2 0�� :��aa��d c�r��ir�� ta th� �i�y c�f I��ddit��: f�� af � � �i �1�� , C;i c�f � f , 777 �`y �°��s �� , t� o �� w�a �� , �0 1@ If ye��a h�v� ��ST q��tic�ns r��ard�r�� t�� r�� r�ts, �r if �� n b� c��` �s�ist° ��, pl�as� �c�az��t the C}f�� c�f the �ity �i�rk at(�30} 225-4044e Szn��r�1Y� _,�- �,��_�--. ...�-� �� . ��..m��__..-� �..�._.�� Jc� 'T'�� y ��a�� A.ssist�rzt �� nz�� CTr�s��is ��hl�A FlJI�I�Y��`��I�IPd�C.�"�; F�d�r�t F�i t� �y ir��tr�ti�r� � � � � F��ral I��r� � � h �y � �E T ! � � 777 1`F 6 -17-��00 5 � 1 ��t�� CI� T �" � E�T" ��irr��ar�ir�g C�r��i��fii�n �rg��i��ti�r� t� b� I��ir�b�r��d �s�y �f ��ddir�g F�d�r�l �ligh��y,4drt�i�i��r�ti�r� f 77 ��pl`��, ��n�r�f F�d�r�6 L�r�d� Fiigh��y��i�i�r� � ��dd1�g, �A 96�01 �� 4 ��t�ak��v� L�k��aod,�{��022� �� lJ�li N�rt�b�r: 9�36�2�000 �l�Rl� �I�r�b�r , � 1�E�: 94-60Q��4� ��129�3� ��. ��,� _ P I T� F � �°��` F TFI� � �� °� `�! R�ir�b�r�ir�g �rg�r�i��ti�� C�rg�r�i��ti�r� tc� b� ��rr�b�r��d '"' �ir��s�� Pczi�t�f�c�rat��t �irt�r�� F'�int�f��r�t�� r��: Ar�gi� Lid�t�r f��r��: S�z�r�t�� hrr�sdt Addr��: 777�yp��v�. Addr��: 230Q VV�� [��t�A�� ddsc��; ��96�01 L�k��v�cad, �� $Q2 ;` �ha��: 53C}-225p4594 �hc��: 720-963-335� ��rr��l: �Pid�fi�r(��i��fir�dd�� .�,r� �Wrrx�il; �u��n��.��hra�id�C�dcst.. �v ��irr�b�ar��r�� t�r��r��ti�� C�rg��i��t��r�t� b� R�ir�sb�r��d f�r�gr�rtl ��ir�t�f��r�t�� r�grarr� F'cair�f�f C�r�t��t �.�""m"��.`,-� _ � �i P��rr��: Tr��i� M�rtr�� [V�rr��: ��tt Ar�tbr��i�k � � �ddr��: �77 �ypr��P��r�. �d+�r��: 'i23�� t C��k�t� Ae�� ddir�g, �A 96��1 L�k�wc�c�dp �C} �C9�2� � ��: �h�n�: 53Q-��5-7�76 �h�rt�: �2t�-963-�6�.� � ,a $ � ° �-r��i�: �fr°rt�r�rt�c,�ity�fr�c#di�g�ca�°9 ��r��il: rn�tth��r.�rr�brca�i�k�dc�t.c��r � .� =�; � �a � �� - �� y� �, . �� .;.�� 1 F R F � 1� 1 T° � �k} � �_ � �� Fr�r�: ��g��2�, 2017 23 CJ.�.�, 201 �rtd 204 '� # x: �fa�: �� 0�� T `T � � � T° T �A� � T � t1 L� ,�,� m . �riginai Agr��t��t: �10,000 �difi��ti�n 001 e $156,0 Q �F� ��ifi��i��t � �Q �7 �� T° �6° � � � � � �"a ��00 � � �M � L�� y �� g !�� " �� i��r� � d�� r�qc��r� �� t�h�� °�r�d�� r��+��h� �r�� f p� `�r��r��& �� t��h�d ��tV � 11�° 1 �� t� � � F�r R�irr�b�r��rrg �rg�r�i��t��n F�r C7rg�r�€��i�� t� b� ��irr�b�ar��d �^,,,� Digitally signed by SHERI T `�� SHERI T WA�SH WA�SH Date:2027.0816 08:43:56-06'00' sfgr��tc�r � � f �og��r� C3��e �-g�� i� �� -�� Contracting Officer Fte�i��d 3t�Q10 State ent of ork Project: CA FLAP RED 2027(3) �acramento Island Trailhead Reimbursable Agreement Na: DTFH68-17- E-00065 � �c�i�°i��i�� Q02 —J�r�� 1Qg 202� I. Introduction: City of Redding will provide fundin� to the Federal Highway Administration, Central Federal Lands Highway Division (CFLHD) to perform scoping activities for the CA FLAP RED 201'7(3) Sacramento Tsland Trailhead proj ect. City of Redding will be referr�d to as the Requesting Agency. CFLHD will be referred to as the Servicing Ageney. Modification 001: Work will also include preliminary engineering, construction, and construction engineering. 1t�I�t�i�i��tic�n Q42s I�t��s�� t�� f��i�tg ir� ��tx� ��t��a�� t�ci i��l�e��s �ddi�i�� f Iz�- i�� I�g IT. Location: Riverland Drive C)pen Space is located in the City of Redding. There is no legal access route to the BLM.'s Sacramento Tsland ACEC,other than infonnal City-owned access. The City-owned site is directly adj acent ta the BLM property,and provides the only access to that site. IIT. V1Work Rec�uired: The work required will include the development of a scoping summary, scoping report, and preliminary estimate for design, construction, and construction engineering to verify the scope and cost for the proposed project. Modification 001: Develop contract (plans, specifications, and estimate) for the advertisement and award of a construction project to complete this work and provide contract administration and construction engineering services. The full scope of the proposed proj ect is to include preliminary engineering, construction and construction engineering of Sacramento Island Trailhead. The scope of this project will include construction of ai� asphalt parking lot and approximately 3,900 lnft of trail. Parking amenities wi11 include drainage improvements, a precast restroom facility, native plant landscaping, signage, and other typical items. The new trail wi11 run from the southeast corner of the Riverland Open Space, along the river and to the northwest, where it will meet with the sou�heast corner of the BLM property. This new project is the anly truly viable access route for this area. This Agreement does not obligate (commit to the expenditure o� Federal funds for construction nor does it commit the parties to complete the project. This agreement documents the intent of the parties and commits the Requesting Agency to provide its share of eligible proj ect eosts. The Requesting Ageney understand that any final decision as to design and construction wi11 be made by the Programming Deeisions Committee after completion of the scoping effort and any enviromnental analysis required under the National Environmental Policy Act (NEPA) and the California Environmental Quality Act (CEQA). Any decision to proceed with the design and construction of the project will depend on the availability of appropriations and matching funds at the time of obligation and other factors, such as issues raised during the NEPA and CEQA processes, a natural disaster that changes the need for the project and a change in Congressional authorization. 1 State ent of ork Project: CA FLAP RED 2027(3) �acramento Island Trailhead Reimbursable Agreement Na: DTFH68-17- E-00065 � �c�i�°i��i�� Q02 —J�r�� 1Qg 202� Modification 001: :Refer to Project 1VM:emorandum of Agreement for more information regarding roles and responsibilities. IV. Non-Federal Share of Costs: odificatian 002: Up ate costs for the full scope of work are as follows: Item Estimated Cost ' C�mments Preliminary Engineernlg(PE) and �.� `', � � Environmcntal Co�npliai�ce �54a,aa0 Includes scoping Includes envirc�nm�ntal n7itigation �-,?�;&Q�3 costs estimated at$200,000 Construction ContracL(CN) ai�d�70,OOQ f�a C:ity purchasecl and �1,470,000 �ns�alled rest�c�c�ars. C:N costs��er� ��t��at ��au,��. ConstrucYion Enginecring(CE) `�� $300,000 Contingency �� 24%Contingency of CN (not includin� $336,Q�Q R�strocarrtj Total ' � �� $2,64�6$��C� PROJECT FUNDING ' Estirnated % pf Total Fundin�Source Comrnents Funtlin Pro°ect 'i Federal Lands Access Program ��F�� 88.53 ��;898 * �ash Match-El�etror�ic funds $233,5Q0 tr�nsfer Gty of Redding 11.47 In-Kind match far City's pa�rchase $70,000 ar�d instalCatican esf prefabrica�ed restroom building estim�ted at $70,QOQ* �°� °sc��,ra Total ' e $286�6,�� scliti��€�z� Q�}�tl '�'�� q��st�� A�� ill ��°��id� r�c►��'��°�l lc��l ��t�hrr�� a��c�s ir� �h� � c�uz�� 1I�47�1� c�f th��t�l F`��°�i I��►cls ��ss ��°��°�� l��i�l� �c�s�s �-��ir��cl t� ��pl�te �h�w��r��s 4��wr� �b�v�, If during implementation of the project it is determined that the total project cost exceeds �2,646,t�00, the Central Federal Lands Highway Division, and the City of Redding will either mutually agree to reduce the scope af the project, or execute a modification to this agreement to change funding amounts. 2 State ent of ork Project: CA FLAP RED 2027(3) �acramento Island Trailhead Reimbursable Agreement Na: DTFH68-17- E-00065 � �c�i�°i��i�� Q02 —J�r�� 1Qg 202� �ity�af I�eddir��1 �l�b�r��at i�;��i�ts an� dc��t�tiot�tc� �I�L,��la �hs�wir��p�y��e�t fc�t-r�strc�c�r�7 }�c��l�a��o The Requesting Ageney is not required to reimburse CFLHD for any costs incurred prior to the date of this Agreement. �� I��ifi��ti��z� �}(}2e All �c��°k ��>�i�t�d ��th this ��t°��rr��z��ili b� �c�r��i��d r�ce I�� h�� a�� , 2�25, VT. Technical Re resentative: Agreement Points of Contact for this Ag�-eement are: Matt Ambrozialc Project Manager CFLHD Phone: 720-963-3619 Email: matthew.ambroziak(a�,dot.�av Barry Tippin City Manager, Ci�y of Redding Phone: 530-225-4064 Email: btippin@cityofredding.org VIL Roles and Res�onsibilities For scoping: A. CFLHD will: 1) Conduct scoping field review; 2) Prepare scoping dacuments necessary to verify scope and costs of proj ect; 3) Provide the PDC scoping documents for consideration af placement in the final program of projects.; and 4) Manage the overall effort on this agreement regarding scope, schadule and budget in coordination with the Requesting Ageney. B. Requesting Agency will: 1) Provid�rel�vant documents regarding this project to CFLHD for use in project development; 2) Participate in the field scoping activities; 3) Review all scoping and PS&E documents prepared by CFLHD 4) Coordinate the purehase of and installation of the prefabricated restiroom. The City will provide an invoice to CFLHD for the cost of the prefabricated restroom; 5) Complete the required trimming of the elderberry shrubs impacted by the project in aceordanee to the BA/BO. This work will be completed prior to the start of eonstruction; and 6) Provide funding as referenced in this document. Modi�cation OQl: Refer to the Project Memorandum of Agreement for additional Roles and Responsibilities. 3 State ent of ork Project: CA FLAP RED 2027(3) �acramento Island Trailhead Reimbursable Agreement Na: DTFH68-17- E-00065 � �c�i�°i��i�� Q02 —J�r�� 1Qg 202� VIIL Financial Administration: A. Tatal Agreement Amount: Modification 002: Not to exceed��-1-8;949 �233,500 B. Funding Citarions: 23 U.S.C. 201 and 204. C. Reimbursable Payment: CFLHD will invoice the Requesting Agency monthlv as these funds are expended. Modi�cation 001; CFLHD will invoice the Requesting Agency on a monthly basis in the amount of ll.4'7°l0 of the total Federal Lands Aecess Program eligible costs expended for the project, Regardless of the estimate, the Requesting Agency wil1 provide the required match, as documented above in the Project Funding Table, af the total Federai Lands Access Program eligibie costs expended on the project through construction eontract completion, closeout, and resolution of any disputes,in an amount not to exceed that provide in this Agreement. CFLHD is Iimited to recovery of the matching share of actuai costs ineurred, as reflected in the invoice provided by the CFLHD. CFLHD wi11 provide an Tnvoice Summary Report if requested by the Requesting Agency on a manthly basis. An Invoice Summary Report sample is shown below. ��Uw'�^�� a �a "F �. 1 �' 1 1 1 � � �,'� 8��►s�t�Avea�ea� c �cS?mresara� I��ic�wtS�as�s��9)�� lNVf710E SUMMARY REPORT Invoice#: 99449 Project Name: CO FI.AP 10p(2j 5AMPlE ROAD Applicant: COUNTY,CO 20.40% Reporting Date{��: Zf 1 f2p17 Notes:5ample tnuoiee 5ummary Report that ean be pravided with each Previous Reporting Date; ijlfzp17 invaice as requested: Active Project Phase; Construction LocalMatch-Reirnbunatite,4grmnts. CfGtIL�.4eccaunt# Arnaunt Comments DTFH6816EOOOxx 15A6080d0(7000 $2,500;000:00 Full scope of work Total $2,51]O;QQ0.00 PtoJect CrrstSummary Sudget Costs to L7ate f�i Remat`ning Costs��t ' Total Projerted Casts i ScopingjPreliminary Engineering $1,Oq0,000.00 $945,060.00 $0.00 $495,000.00 eor,stru�t�or,cor,tr��t S1a;ooa,000.00 $s,soo,000:oa �a,soq000.o0 5io,00a,000:oo Constructian Engineering $1,000;OOO.pO $25;000:00 $975,QQ�.00 $1,00O,OOQ.QO cor,t��,�er,�y 5soo,aoo.00 50:00 $a.00 Sa:oo rot�r �iz,soo,000:oo �z,sza,000.00 $9,475,000.00 $z�,4�s,aoo.no 4 State ent of ork Project: CA FLAP RED 2027(3) �acramento Island Trailhead Reimbursable Agreement Na: DTFH68-17- E-00065 � �c�i�°i��i�� Q02 —J�r�� 1Qg 202� Funding Splii-C�axts to�ate % Totat Freuiausly Faid C�rrent Due Federai l.ands Access Program 80:Od% $2,OS6,000.00 $1,fifi4,400.00 $351,600.00 Gurrent Local Match {'� 20:001 $504,040.Od $416,10Q.00 ; $87,900.00 Tntal 14Q.00°/ $2,520,000:00 $2;Q80,SU0.00 $439,SOO.OQ Gurrent Lacal Match Surplus(+)j5hortfall(-}�s�: $d:00 Fu�dfng Splif-Totr�d ProJ�cfed Costs; % 7otaf Previously Faicf Rerrialning Du� Federal5hare &O.00I $9,596,000.00 $1,664,400.OQ $7;931,600.00 Required Local Match 20.Q0% $2,399,000.00 $415,10Q:Q0 $1;982,900.00 Totai 100:QQ% $11,995,OOq.00 $2,0&0;504:OQ $9,9S4,SQQ.QQ Reimbursable Agreement Pro}ected Surplus(+)f Shartfall(-){4�t $101,OQ0.00 Preufous tnvairesjFayments lnvaice pate ' Ir�voire Amount Payment Date Paymenf Amnunt DTFN6816EOOOxx{99992) 3J31f2Qi7 $11,600.OQ 4j15f2017 $11,600.00 DTFH6816EOOOxx(99943) 4/30J2017 $7,504.Q0 Sj18f2017 $7,SQ0.00 DTFH6816EOQOxx(94494) SJ31/2017 $189,OOd.OQ 6j12J2017 $189,QOd.QQ DTFH6816EOQOxx(99995} 6J34j2017 $248,000.00 7f15J2017 $208,OOQ.00 DTFH6816EOOOxx(99996) 7j31/2017 $&7,900.00 rocai $soa,000.00 S4i�,�oa.00 �i�The Reporting Date is the date that the report was ru�to calculate Costs to Date. «�The Costs to Date are the tatai project FLAP eligible expenditures when the report was run. �j�The Remaining Costs are the projected remaining cosYs for the project �4�This is far information only. CFIHD is Iimited to the recovery of the matching share of actual costs incurred only. CFL will not incur costs which result in matching funds required exceeding the costs agreed to in the reimbursable agreement(s}. If additianal funds are required to complete the project,CFL will work with the requesting agency to modify the agreement(s). ��7 During Scpoping and Design of a project the%ofi match invoiced compared with the requrfed match will fiucuate due Co fimitations with the financial system. The%will be reconciled during the remainder af the Design Phase andjor during the Construction Phase of the project. CFLHD shall not incur costs which result in matching funds exceeding the maximum cost stated in this Agreement without authorization by the Requesting Agency in the farm of written modification to this agreement. Upon receipt of the invoice of costs incurred and authorized, the Requesting Ageney will issue payment via one of the methods listed below. D. Methad of Billing: CFLHD will bill the Requestulg Agency, in accordanee with the payment terms and schedule as agreed upon in the Agreement. CFLHD requests that these payments be made through the US Treasury's website https://pay.gov. Pay.gov can be used to make secure electronic payments to any Federal Government Agencies via credi� card or direct debit. Payment shall be submitted referencing the FHWAlCFLHD-TD Agreement Number: DTFH68-17-E-00065 Option 1 (Preferred Method� + Plastic card or Automatie Clearing House Payment (ACH Direet Debit) + Go to Treasury's website—https:/lpay�ov 5 State ent of ork Project: CA FLAP RED 2027(3) �acramento Island Trailhead Reimbursable Agreement Na: DTFH68-17- E-00065 � �c�i�°i��i�� Q02 —J�r�� 1Qg 202� • Search for Agency Name (Transportation Department) • Select the appropriate Transportation Agency (Federal Highway Administration) • Follow the form instructions to lnake yaur paylnent. Note,if making an ACH payment from your banlc account,please select ACH Direct Debit as the payment type. Otation 2 + Mail check payment to the following address for Paper Check Conversion (PCC)processin�: Make Check Payable To: DOT FHWA Mailin� Address: Enterprise Service Center Federal Aviation Administration ATTN: AMZ-324/HQ Room 181 6500 S. MacArthur Blvd. Oklahoma City, OK 73169 o Notice to customers making payment by checic: ■ Please notify cfl.�nance(a�do, t•�ov if mailing a check. ■ When you provide a check as paylnent you authorize us either to use information from your check to make a one- time electronic fund transfer from your account or to process the payment as a check transaction. ■ When we use information from your check to make an electronic fund transfer, funds may be withdrawn from your account as soon as the same day we receive your payment and you wi11 not raceive your check back from your financial institution. Privacy Act- A Privacy Act Statement required by 5 U.S.C. § 552a(e)(3) stating our authority for soliciting and collecting the information from your check, and explaining the purposes and routine uses which will be made of your check information, is available 1Torn our internet site at (PCCOTC.GOV), or call toll free;at(1-800-624-137 to obtain a copy by mail.Furnishing the check information is voluntary,but a decision not to do so may require you to make payment by some other method. IX. Modifications: Any modifications to the Agreement must b� made in writing and agreed to by both parties. Such modi�cations are not binding unless they are in writing and signed by personnel authorized to bind each of the agencies. X. Termination: This agreement will terminate upon the date specified in Section V or 6 State ent of ork Project: CA FLAP RED 2027(3) �acramento Island Trailhead Reimbursable Agreement Na: DTFH68-17- E-00065 � �c�i�°i��i�� Q02 —J�r�� 1Qg 202� upon 30 calendar days after written notification to the other paxty. If this agreement is terminated by either party the Requesting Agency's liability shall extend only to pay for it share of the actual and reasonable costs of the itemslservices rendered and the costs of any non-cancelable obligations incurred in accordanee with the terms of this agreement prior to the effective date of termination. If this agreement is terminated by CFLHD its liability shall extend anly to the release of its work products and related materials to the Requesting Agency by the effective date of termination. 7 � � � � � �� I.t L,�� S !-��C"�SS � �I�'� � J �' i � �T F A �; E '�` � � i��it�� 1 � � 1 �1 � e� � ��-�j��l�`�t�ilft��e C;�A EL,�I� � �I;� �C�17(3) � � ��`c�j��l�c��t�� Sacr�rr��cs I.sl��cl Tr�i111��d � � S��t�a C:'�lifc�r�ai� � � ��rs Sl��st� � � (J��x-�f I�"��i T��zids t��hi�h kl��F��a�j��t��•��Fi€��Ac.��a }3ur�a�.z c�f�,a�1�i ll��z�ag�z��s��t ��Z11�1) � ��y��h`�'ifil�c�t°i'�I�i�t��z��l�.�s�.��r��i1��x�y�fr�t�F'��ili�ym �.zt�af��.ctin� Ty�� af�'��t•�a P�-�li��i�z�� ,t��in�;��i�� : �-z�uiaolzn��tal cotx�plia��ee, preli��inaf�yT at�d�i��al cl€;sig�a, a]1 ��ecessarV ��;��lits �llt� c��_l�c� ��w I�C}�V ar��s��erttt:�; are Eznt�icip�t�cl.l�c��tilit�r in�p�cts ac��a�ticz��tec3. Ct�nstruc:tic�z�lC;c��sin�ctic7n C'c�l�tl�actit�g; 1�cc��isiticez� �f�oz�st�-uctic�n c;c��r�ctc�r�t�pe��c�r��r�:i�� accc>rd�nc�with�� c��ns�n�cticrr�contr�c,t (�a1��s, sp��it��ti��ra�, afl�ti esta�i�t�� c��t�tff��ctie��`��in�eri��: �da�c��inists�ati�� c�f fl�hc s�c�nstt�c�iea� cc�z1��c.� "�'I�is 1��-��zne�lt�€o�;s xz�t c��li�a�e�cor�t�7it to)thc�xg��n��itug��s�f�`e;d�ra� Fu��cis szor dcs�s If�c�z��nxit t1z� p��ties tcs c;��2�p�et��I�e�r�j��t. I��th�r,t�zis A�r��:.r�aen�s�ts �'cs�-�h th��es�a�ctiv�ies�a��si�ailiti�s ��s tkle pra�aject�ar°c�c:c:c.�l��l��ac��l��rc�j�c��c��T�;1c�pzzz�t�t prc��,ess. I�a��i�s��thi� �gt�e*�tn��W �'FIt�%A-�`�r�trai�`�d�r-�1 L,a�d�Ili�hr�va��TJivisiaz� (�'�'Z,I:lI`)}, �L,1�I, ��tzd Ci4v afl��dcliza��, C�'A� `T�r��rQ�;rr��-��c��i.c�sa��arnz�xa�tt��e��S�z�ov��l th�s �ic�j��t on Vf�rck� �, 2�I8 --- – — I��t� A.C�I��E�e � � - �. -- __ _�_ �...__ �� ._�� _ _ -- �� x�� r�� z�a��c��L,�n� �1a�i��z��r�� ," ��' �� _ _ . _ _.� ... _ __ �"� ��g�-�-y`I'ipt�� 1��4e; � Cfit�l��ar�a�, r City of IZ�ctding , � � � �� Digitally signed by JUDY SAL4MONSON � - Date: 2021.08.26 07:57:00 -06'00' � ---- -----_ _ .. ___-_— - ___....._ -- -- ------._.__ _ .,� J�z�� S�ic�t��zasc�n L�ate C"l�ief c�f I-3usisl�ss f3p�a��tic�� I�ti�A-�1�I,�II� �A FL�� 2017(3) ��r�r�a�r�� f�i�r�d "Tr�ilh��d z � � 1 �� 12 � _ e_,___. F N S ACC SS PROJECT MEMOI2ANDUM OF AGREEMENT 1Vlodification 001 �� `" � �J�n� 1 � A. PURPOSE OF THIS AGREEMENT This Agreement documents the intent of the parties and sets forth the anticipated responsibilities of each party in the devclopment, construction, and future maintenance of the subject project. The purpose af the Agreeinent is to identify and assign responsibilities for the environmental analysis, design, right-of-way, utilities,acquisition and construction as appropriate for this programmed proj ect,and to ensure maintenanee of the facility for public use if improvements are made. The parties understand that any final c3ecision as to design or construction will not be made until after the enviranmental analysis required under the National Environmental Policy Aet(NEPA)is eompleted(this does not prevent the parties fram assigning proposed design eriteria to be studied in the NEPA process.)Any decision to proceed with th�design and construction of the project will depend on tl�e availability of appropriations at t11e time of obligation and other factors, such as issues raised during the NEPA process, a natural disaster that changes the need for the project, a cha��ge in Congressional direction, or other relevant factors. If Federal Lands Access Progran� funds are used for the developinent or eonstruction of this project, City of Redding agrees to provide a matching share equal 11.�7% of the total cost of the project, as detailed lnore fully in Sections J and K below. B. AUTNORITY This Agreement is entered into between the signatory parties pursuant to the provisions of 23 U.S.C. 204. C. JURISDICTION AND MAINTENANCE COMMITMENT The City of Redding has jurisdietional authority to operate and maintain the existing facility and will operata and maintain the eompleted project at its expense. D. FEDERAL LAND MANAGEMENT AGENCY COORDINATION The City of Redding has coordinated project development with the BLM. The BLM, Redding Field Office support of the project is documented in the Califomia Federal Lands Aecess Program Project Application for this project submitted by City of Redding to FHWA-Central Federal Lands Highway Division. Each party to this agreement who has a primary role in NEPA, design, or construction shall eoordinat� th�ir activities with thc BLM, Redding Field Officc. E. PROJECT BACKGROUNDlSCOPE The Central Federal Lands Highway Division(CFLHD) of tbe Federal Highway Administration(FHWA), in eooperation with the City of Redding and the Bureau of Land,propose eonstruction of an asphalt parking lot and approximately 3,900 feet of 10' wide aggregate trail. Parking amenities will include drainage improvements, a precast restroom facility,native plant landscaping, signage and otl�er typical items. Proieet Loeation: The project is located one-half mile south of the intersaction of Interstate 5 and Knighton road, off southbound Riverland Drive,which is the i�iterstate frontage road. CA FLAP RED 2017(3) Sacramento Island Trailhead €� <� � � � 2of12 F N S ACC SS PROJECT MEMOI2ANDUM OF AGREEMENT 1Vlodification 001 � �� T�n� 1 �' ��zt, ,.,,,,.'S1, t��`��::� �im; � � r ,F� ��;�Si� �t�i��n\��\ � $t3ii r� ��'�`r� � d i��'34 .. ,. �Fc t� 'a �� r ��. ` } �'i�i`�*�'r {;`°�t h s� � . RI'V�C��1C��} �'�.�'� aC�— s � 1 u tt � � i� .�c5 i�; t.`��i y �tSt i � � r �,' IC��'��, � y�„U �` ��}s �. ��`�� ) v�. , :: ��e�.CC�S��t7'.��G�`e`lil'lEP9t{5� i t t $'z t '� n i �r�� Yt Y3��, ` �s�J�-��c"7�I1tj/'�'G�� t ri ; `, � e � i v �� a u 4 � � � Y t� � � � � f �K �G \ 1 l t t I I \ � , t -s,.. � � , � � h t � � s , � � , k � � � r�, � . r k �� t��y�`�e t � t�`; .z t t�4t � �{� : ��3� �1 ��f±.1 `,� ��Gns7`, � }'cNs' ��zti{is�� t ��"�t > t 1 : '"�n.c � �- � � S��L'� st`�� ;i� #S�t 2 4tt{� F , i t t t tt ,,�st�`- � !4 i�a 'i t�y � :{ �'}� � }�,�s � ; �s t � 1} �! 1 � t s f�{� ��y� � ��C� 7 .��i�s�j�.�4 � f. ,, t �!�?t r .� �y U;f � �. / ,� 1 C t"' � . 1 S}�� S,': t 1�4�c•S il .: 3R2�1n) �t�tr� $ � t s4 '�3�' � `rtt1iS � � � } �. t4s u .i�ra �4�� ,� �: i � . sti t1t;�`�`� t � i �[ �� ,£r��S� ,:: �4s .,,, i �,,-: i , :::>�� vtt. ; ``�t� !`��li`�t i> t� � �� l�i� \\� L��Y''� . �� .,�„��, '� n ,, z�ta; . 2.�2��4 yfgtti{S�{i��s �}l . 3� � {`2��i�� ,,: �' "��,, �� 25�f�ry {r}i ttl��\�t+ x #�i tti .i ��\��. � bt>��A � � i� � t}� ��ti)yf�`£�y, 'tu�{ 4tcXz�� .. ��`�'3 �Y E , {t tt�rta�r�c�'S � t i� z�i'4 �� t t t�ss i i �� : i�t � u:. ��f£�r : ? j�' i r � � 14�Snf,ti` � t E�s*Aav.�s�t ` �?� ,; •�, � / '� '�i .� °,Sae�meru€a '�o t £i)T' { 't GY 1 S l��i � t'`i,e.,� 4 S4j4 U�( 4 �t �siaaa+��c 14�� , ��` { #� ,s,r � ?yi�S � �{ �s� + � r f� t ty s 1 � 7rc{�)l :� s� �1�s3��u 4 i ? t �}t s4f��4,7t�aj 3F� � � t5{y�� r �$y t s �a��a �� k �� t. .,� - �as t�r�`' � :a � t4n �� £ i w s 4t k�s k L r �.F> �a � °`:� 1 at�. �; U t , -f�i i t '� � u .=w t 's Y�� S i �Yt, ,�inCni s�t ,s 4+ 1s,�J6 �'.� �' y: �., 1��F�.��,��'`�,�+J��c 3l. � � ,�r� �a�i �, st 3 f��at��s�'��'"�� t � �u . 4 t' �� ,,� �y , t�� t��t, ,s t � s. i .'��"'�. � �` , t� a�� ' �% ,� '��'+,�. ��v1�t�,' , , �� . , .�, ra � � �. � { � � t �+�� . � ., � �a' ` X"ro4'�sad j41`��l a, " , � '� '�`5 � �im,awarn 1� �.. R:rnp o at��+��a. „�� ,k= � �tor�s.�n ,.��r � h. �taa�ac�:e� '4 . �� ti tt�n�.. �. ti q� � x �� ??•�;t,. ,�1�=3Ju, `tt, t„ ��., ��.. y ': , .,. � ��""':� `�`4, �, r�� ' �� u��s �� , , � �'� � _"'-�-� �,� s� �"-�� a�m�� ' � i . � � �,�� . �`� �� C 1,.. & „�LL �� Y2 y.�` i.F 1 � 7 � � �� "�^�. �""�,.,�ty` "y',�t � t , `c''�;� : �,7 ��. "?+t�a � ..'� ,.. � �: � � �� ted+y� �" . i a: I AE h Yro 1 n�'�+t S\3.^" � . '"�`"�, ti a��,.'�-e wr�ac�awerrrat �"�"^:,: ,�,v ��,��N�`�'1 `�,� lmy�anvm:��s�c5rn71 � ,�t �, „�� ._. , .w i�R,��n�,� �`a�� .�� '' �� Project Purpose and Description: The project scope consists of constructing a new recreational trail and parking area in the Riverland Open Space. The project would be eonstructed in one phase and construction activities would inel�ude: site preparation, clearing, grading and compacting, drainage improvements in tha parking and trail area, and const�ruction of an asphalt parkii�g lot and trail. The parking amenities would include a precast restrooln facility,parking delineations, signage, striping, and other typical items. There is no legal access route to the BLM's Sacramento Island ACEC, other than informal City-owned access. Development of parl�ing and trail facilities at the City of Redding's Riverland Drive Open Space property will enable visitors to park and walk to access the 98-acre parcel. The project will provide parking and accessibility for fishing and other recreational activities. Hi�l�way Desi�n and Safety Typical Section and Alignment: The proposed trail width will be 1Q' to meet the minimum standard for a shared-usa path. The path would be asphalt surface with a eross-slope between 1% and 2% for surface drainage. A 2-ft (minimuln) graded shoulder with a 1V:6H maximuln cross-slope would be provided for a recovery arca. Where feasible, a 3 to S foot(ideal)graded shoulder will be consid�red. The proposed trail for this project is approximately 3,90Q feet long. The alignment will be established in accordance with the AASHTO Guide for Development of Bicycle Facilities, (2012, Fourth Edition), and CA FLAP RED 2017(3) Sacramento Island Trailhead F' <� c� � � 3of12 F N S ACC SS PROJECT MEMOI2ANDUM OF AGREEMENT 1Vlodification 001 �� `" � �J�n� 1 � will generally follow the existing path's alignment. The profile will closely match existing ground, which is relatively level. A smali rise over existing ground is reeommended for proper drainage. Other: The proposed parking lot is new and no existing parking is provided. The lot will be asphalt surfaced, and will accommodate American's with Disabilities Act(ADA)requirements. Safety and Design Exceptions: The trail will be designed in aecordance to AASHTO. No design exceptions other than the trail width are antieipated. Pavement The existing trail is mostly informal and there is no existing structural section. The existing path is compacted native ground. A proposed structural scction for the trail is assuzned to be 2-inehes of asphalt, over 6-inches of base. The parking lot is antieipated to eonsist of 3-inches of asphalt,over 6-inehes of base. It is assumed the pavement design will be developed by calleeting and analyzing soil samples in the area of the proposed parking lot and trail. Ri�ht of Way The project is entirely within the Riverland Opan Spaca. The land within the Riverland Open Space is owned and maintained by the City of Redding. No additional Right of Way is anticipated. Utilities There are no known utility conflicts in the project aroa. If any reloeation is found to be required, the costs would be accounted for by the applicant and could be considered as part of the funding match. Survev Ground survey is required due to the scope of new construetion. Geotechnical The proposed trail will likely not require any geotechnical investigations. It is assumed no walls,significant cuts, fills ete. are required. Hydrolo�Y/Hvdraulics The proposed project is in a FEMA-regulated floodplain and has potential to impact a FEMA-regulated floodwap. Impacts to the regulated floodplain will need to be adequately quantified to show no more than a 1-foot rise in the 100-year water surfaee elevation. This worlc will nead to be eoordinated and approved by the floodplain administrator.For the regulated floodway,any impacts will need to be quantified to show no rise in the 100-year water surface elevation. It is anticipated that there will be adequate survey data from FEMA and from available LiDAR in area to completc analysis. Tlze project will not need to obtain supplemental survey of river. A roadside ditch exists aloi�g Riverland Drive at t11e east side of the project and will be maintained with the project. Culverts will be required for two new parking lot entrances off Riverland Drive. Drainage work is anticipatad at the southern outlet of the roadside diteh, potentially inel�uding grading, riprap or other improveinents. Cross culverts wi11 be placed along the trail. Sizing and spacing of culverts will be eonservatively developed by ch�cking the largest basin to determine the minimums. GA FLAP RED 2017(3) Sacramento Island Trailhead F� c� c� �� 4of12 F N S ACC SS PROJECT MEMOI2ANDUM OF AGREEMENT 1Vlodification 001 � �� T�n� 1 Environment and Permits FHWA-CFLHD will be the lead agency for NEPA compliance.It is assumed FHWA-CFL.HD will complete a Categorieal Exclusion (CE). It is assumed that the City of Redding will use the environmental surveys and reports to support their cainpliance with the California Enviroz�mental Quality Act(CEQA). FHWA-CFLHD will conduct a cultural investigation to include archeological and historic resources and a waters of the U.S. delineation in conjunction with a biological survey. Reports from these surveys will include a cultural report, delineation report, and a biological assessment/evaluation(BAIBE). FHWA-CFLHD will obtain the following permits required for the aeeess roadway projeet: • NPDES Permit • Sectioz1401 and 404 (Water Quality Certification and Nationwide Perznit) Additional permit needs will be determined through the environmental proeess in coordination with local, state, and federal ageneies. It is assumed a joint BA/BE will be completed for coordination with California State and federally listed species and it is assuined that formal section 7 consultation will�be required. Pending the results of the biological survey, there is some potential for formal consultation to be required depending on the habitat findings of the biologieal survey. Risk and O�portunity Mana�ement • There is a potential for impacts to the Fairy Shrimp speeias, which is determined to be a projeet risk. It is assumed the project woulci not require a federal take permit under Section 7 of the Endangered Species Act, and therefore would not require formal initigation for impacts to species. This could change if breeding habitat for any of th� species with potential to occur is found within the project footprint. If the projeet requires formal eonsultation with USFWS,the consultation process could tal�e up to six months and impact project sched�ule. • The proposed project is in a FEMA-regulated floodplain and has potential to impact a FEMA- regulated floodway. This is determined a project risk. Impacts to the regulated floodplain will need to be adequately quantified to show i�o�nore than a 1-foot rise in the 100-year water surface elevation. This work will need to be coordinated and approved by the floodplain administrator.�or the regulated floodway, any impaets will naed to be quantified to show no rise in the 100-year water surface elevation. The analysis associated with a FEMA-regulated floodway typieally requires extensive eoordination with the floodplain administrator and has the potential to delay delivery of the project� Constructaon The construction d�uration is anticipated to be three to four months.The area may be closed from public use during construction. Cost Estimate and Fundin� The Preliminary Engineer's estimate is comprised of a comprehensive list of eonstruction items and estimated or assumed quantities. Pavement structural sections were assu�ned from similar previous projects. The Preliminary Engineer's Estimate is escalated to the prograaTuned construction year (2022), which assumes 3%inflation. CA FLAP RED 2017{3) Sacramento Island Trailh�ad F` �� ; � 5af12 F N S ACC SS PROJECT MEMOI2ANDUM OF AGREEMENT 1Vlodification 001 � �� T�n� 1 F. PROJECT BUDGET Item+ Estim�ted Cast' C�mments � Envl onmen al Co npl�g�eE and � � ��( � y g �� Includes scoping o,aoa Includes envirc�nm�ntal mitigation -�'�-.�;�=�f�;94�3 eosts estimated at$200,000 Construction ContracL(CN) �nd`�70,QC}0 f`ar C�zty�urchasec�t�ncE �1,470,Of�0 ��1staller�r�stroorn, C;l�i cc>s2s w�re updateti a.t 1Q(�%�'�c��. Construction En�ineering(CE) �'�� $300,000 . ,4��9 24%Contingency of CN (not ineludin� Contingency $336,QQ0 R�stroc��} Total $2,6�6,�� G. OLES AND RESPONSIBILITIES Res on�ibie Par ProductlServicelRole Comm�nts FHWA-CFLHD . Develop and sign this Memorandum of Agrecment • Manage project development schedule and preliminary engineering costs • Lead agency for all envirom�aental colnpliance • Prepare and approve environmental documents and make project decisions based on the NEPA documents • Prepare right-of-way plans,le�al descriptions, and other documents raquirad for the Inyo County Highway Easement Deed(HED) and any private parcels to be acquired. No new ROW is anticipated. • Conduct value fiildings or appraisals for Fair Market Values. No appraisals are anticipated. • Preliminary engineering towards the development of a PS&E construction contract package • Obtain permits required for Federally constructed projects • Advertise and award the contract(Bids will not be solieited b FHWA-CFLHD until GA FLAP RED 2017(3) Sacramento Island Trailhead � <,f �� 6of12 F N S ACC SS PROJECT MEMOI2ANDUM OF AGREEMENT 1Vlodification 001 � �� T�n� 1 Res onsible Par ProductlServicelRoie Comments maintainzng agency has concurred with the plans and specifications) • Construction engineeringladininistration of the construction contract • Potentially enter into a formal partnering work session and agreeznent with all parties involved in the construction contract • Provide Project Engineer on site for construction administratian • Detennine t?�e need for any proposed changes to eontract doeuments, evaluate change impaets, eoordinate technical reviews as needed, and ensure that the eonstruction meets the requirements intended in the PS&E • Ensure that the contractor will bear all expense of maintaining traffie, other than snow removal and normal state, county, and city maintenance work • Verify adherence to eilvironmental documents • Set up and lead fmal inspection upon completion of eonstruction City of Redding . Review and sign this Meinorandutn of Agrecment • Attend reviews and meetings • Provide in a timely manner available data including but not limited to traffic, accidents, material sources, construction costs, agreements, other technical data • Review and provide comments within two weeks the environmental docuunents, plans, estimate, and specifications at each phase of design and provide projaet development support • Coordinate with FHWA-CFLHD on NEPA related issues • Complete all complianee doeumentation and reviews and approve the CEQA doeument • Be the lead agency for CEQA • In eoordination with the FHWA-CFLHD project manager, ensure that completed plans, specifications, and estitnates (PS&E} are consistent with the intended outcome GA FLAP RED 201T(3) Sacramento Island Trailhead �=� �� 7af12 F N S ACC SS PROJECT MEMOI2ANDUM OF AGREEMENT 1Vlodification 001 � �� T�n� 1 Res onsible Par ProductlServicelRoie Comments • Acquire any required state permits prior to advertisement of the project • Provic3e ROW and utility information and coordination • Acquire ROW and TCEs if necessary. No private property acquisition is anticipated. • Approve value findings or appraisals for Fair Market Values.No private property acquisition is anticipated • Prepare offers to landowners • Conduct ROW negotiations as necessary to acquire adequate rights from private. No private property acquisition is anticipated. • Complete all ROW activities prior to advcrtisement of the project. No private property acquisition is anticipated. • Review, Comment, and Sign CFLHD Right of Way Certification certifying that all rights on private property necessary to eonstruct, operate, and maintain the road have been obtained. � Obtain all rights necessary to eonstruet,operate, and maintain the facility • Provide overall direction regarding agency policy and administration for the project and concur with the final plans and speeifieations • Coordinate utility relocations if necessary per seope described above. No utility relocations are anticipated. • Review, Coinment, and Sign CFLHD Utility Certification • Develop a public information plan in coordination with CFLHD and the FLMA • If required, enter into a formal partnering work s�ssion and agreelnent with a11 parties involved in th� construction contrac� • Designa�e a r�pr�sentative who will be the primary contact for FHWA's construction staff during construction • Consider proposed d�sign changes, evaluate change impaets, and provide construction oversight as needcd, ensuring that requests meet the requirements intended in the PS&E CA FLAP RED 2017(3} Sacramento Island Trailhead E� �� 8of12 F N S ACC SS PROJECT MEMOI2ANDUM OF AGREEMENT 1Vlodification 001 � �� T�n� 1 Res onsible Par ProductlServicelRoie Comments • Attend a final inspection and approve anci provide�nal acceptance upon completion of construction • Assume responsibility of the NPDES permit until the Notice of Tennination is filed and acccpted • Provide long term maintenance and operation of the project upon completion BLM,Redding Fie1d . Review and sign this Memorandum of Office Agreement • Attend reviews and meetings • Provide in a timely manner available data including but not limited to existing agreements or technical data • Review and provide comments within two weeks of the environmental documents,plans and specifications at each phase of design and provide project development support • In coordination with the FHWA project manager, ensure that completed plans, specifications, as�d estimates (PS&E) are consistent with the iiltei�ded outcome • Provide overall direction regarding FLMA policy and administration for the projeet and eoneur with the final plans and specifications • Provide a fire plan for zncorporatiozl into the Special Contract Requireznents • Provide a sead mix for the final seeding mix into the Special Contract Requirements • Provide support to CFLHD (respond to question regarding enviromnental issues), as requested, for the dev�lopinent of environmental documents • If required, enter into a formal partnering work session and agreement with all parties involved in the eonstruction contract • Designate a representative who will be the pritnary contact for the FHWA's Construction staff • Consider proposed design changes, evaluate ehan e im aets, and rovide construction GA FLAP RED 2017(3) Sacramento Island Trailhead F�' �� 9of12 F N S ACC SS PROJECT MEMOI2ANDUM OF AGREEMENT 1Vlodification 001 � �� T�n� 1 Res onsible Par ProductlServicelRoie Comments oversight as needed, ensuril�g that requests meet the requirements intended in the PS&E • Attend final inspection upon completion of construction H. ROLES AND RESPONSIBILITIES—SCHEDULE Resp+�nsible PraductlServicell2ole Scheclule Comments Lead Finish FHWA-CFLHD Preliinina Desi n Suminer 2019 Envuonmental Development and completion FHWA-CFLHD Summer 2020 of NEPA and CEQA Complianc� Document FHWA-CFLHD Final Design Fall�(��2021 Development of PS&E FHWA-CFLHD Advertis�, Award and Approximately programmed for FY 22 CN NTP October 2022 Adininister and Deeember FHWA-CFLHD Complete Construction 2023 Construction Engineering Contract L PROPOSED DESIGN STANDARI)S Finai design standards will be det�rmined through the NEPA proeess. i Criteria Cornrnents � Standard AASHTO Surfaca T� e As halt J. FUNDING PROJECT FUNDING Estirnated % af Tot�l Funding Source ' Comments Fandin ' Pro°ect Federal Lands Access Program �'� ' � 88.53 $2,342,5QQ � * Cash nlla�ch-El�c�rc�nic f�ar�ds $233,5f�0 tra r�sfer City af Redding 11.4? In-Kind rrr�teh for�ity°s purchase $70,OOQ �nd installatian of prefabricated restraom build`eng estim�ted at $7�,QOQ* GA FLAP RED 2017{3) Sacramento Island Trailhead ;:� �� -; ( 10af12 F N S ACC SS PROJECT MEMOI2ANDUM OF AGREEMENT 1Vlodification 001 � �� T�n� 1 Total �B" ' � $2,6A�6,00� *City of:E�edding will submit receipts and documentation to CFLH:D showing payment for CEQA and CA DFWS fees. K. MATCHING SHARE RE(xIUIREMENTS The City of Redding� wi11 provide ll.47% of the total Federal Lands Access Program eligibla project costs required for the project through construction contract completion, closeout, and resolution of any disputes, in an amount not to exceed that provided in separate funding agreeznents. Matching or cost sharing requirements will be satisfied following the obligation of funds to the project as detailed above in Seetion J. L. PR�JECT TEAM MEMBERS—POINTS OF CONTACT The following table provides the points of contaet for this project. They are to be the first persons to deal with any issues or questions that arise over the iznplementation of each paxty's role and responsibility for this agreelnent. Narne/Titl�e CJrganization Phone NumberlErnail �Travis�Menne,�Community �� 530-245-7176 Pro'ects Mana er City of Reddin� tnenne a eit ofreddin�.or Jennifer Mata,Field Manager Burea�u of Land 530-224-2100 Mana ement 'mata blm. ov Matt Ambrozia�k, CFLHD Project FHWA-CFLHD 720-963-3619 Mana er matthew.ambroziak dot. ov M. CHANGES/AMENDMENTS/ADDENDUMS The agreement may be modified, amended,or have addendums added by mutual agreement of all parties. The change, amendment, or addendum must be in writing and executed by all af the parties. The types of changes envisioned include,but are not limited to, ehanges that signifieantiy impact scope, schedule, or budget; changes to the local match, either in type or responsibility; changes that alter the l�vel of affort or r�sponsibilities of a party. The parties commit to eonsider suggestecl ehanges in good faith. Fail�ure to reach agraement on changes may be cause for termination of this agreement. A change in the eomposition of the projeet team members does not require the agreement to be ainencled. It is the responsibility of the project team members to recognize when ehanges are needed and to make timely notification to their management in order to avoid project delivery delays. CA FLAP RED 201T(3) Sacramento Island Trailhead � �, �:� �: ( 11af12 F N S ACC SS PROJECT MEMOI2ANDUM OF AGREEMENT 1Vlodification 001 �� `" � �J�n� 1 � N. ISSUE RESOLUTION PROCEDURES MATRIX Issues should be resolved at the lowest level possible. The issue shoulci be clearly defined in writing and understood by all parties. Escalating to the next level can be requested by any party. When an issue is resolved, the decision will be coinmunicated to all levels below. �'H'WA Cit of Retldir� BI�M Time Matt Ambroziak, Travis Menne, Cotnmunity Charles Wright, Project Manager Prajects Manager Supervisory Recreation 30 days Planner Wendy Longley Kiznberly Niemer, Jennifer Mata,Field Project Management Braneh Cominunity Serviees 60 days Chief Department Director Manager Curtis Scott, Ba Ti in City Manager �an Bittner, District 90 days Chicf of Engineering � �p ' Manager O. TERMINATION This agreement may be terminated by mutual written consent of all parties. This agreement may also be tenninated if either the NEPA procass or funding availability requires a chang�and the parties are not able to agree to the change. Any tarmination of this agreement shall not prejudice any rights or obligations accrued to the parties prior to tcrinination. If Federal Access funds have been expended prior to termination,tl�e party responsible for the match agrees to provide a lnatch in the applicable percentage of the total amount expended on the projeet prior to the termination. CA FLAP RED 2017(3) Sacramento Island Trailhead � �tt �� :, ( 12of12 �� '� CITY OF REDDING � `� _ � REPORT TO REDDING CITY COUNCIL t�'°<��r MEETING DATE: March 7, 2017 FROM: Kim Niemer, Community ITEM NO. 4.6(a) Services Director [G-100-070/F-200-850/P-O50] SUBJECT: 4.6(a) --FLAP Grant Resolution and Application ***APPROVED BY*** � � � � ..� H.�.� � , � �� im hJien er, �ri'm nit , ervice:, u°ectc�r 2/23,'Z(}17 � �pir,,�.�st�iy 1+��a�".,r,`t�Fl1 t)i,~cctc�r ?I?5,�2()] Recommendation Adopt Resolution authorizing the City Manager, or his designee, to: (1) submit an application to the United States Department of Transportation, Central Federal Land Highway Division's, California Federal Lands Access Program (CA FLAP); and (2) if awarded funding, execute an agreement and any related documents necessary to participate in CA FLAP; and(3) authorize the City Manager, or his designee, to administratively appropriate any funds awarded. Background The Central Federal Lands Highway Division issued the 2017 Call for Projects letter dated January 23, 2017. The estimated available funding for this program is $70 million from the Fixing America's Surface Transportation Act (FAST), (23 USC §204). The program provides funds far transportation facilities that provide access to, or are located on or adjacent to federal lands. Program applicants are directed to apply in conjunction with federal land owners who are seeking to improve access to recreational sites through state and local transportation facility owners. CA FLAP projects that have been selected and programmed for funding thus far have included, but are not limited to: transportation planning, research, design, engine�ring, preventive maintenanee, rehabilitation, restoration, and eonstruction of adjacent vehicular parking. Also included is the acquisition of necessary scenic easements and scenic or historic sites; provisions for pedestrians and bicycles, environmental mitigation in or adjacent to federal land, construction and reconstruction of roadside rest areas and other appropriate public road facilities. The Riverland Drive parcel was acquired by the City in 1985 in a land exchange. The property offers public access to the Sacramento River. The 54-acre Riverland Open Space Area provides fishing access, a trail system, and preservation of the riparian habitat. The Parks, Ti^ails and Open Space Master Plan identifies the property as a key piece of the Sacramento River Corridor Open Space Interest Area that should be retained and programmed as part of a regional planning effort. Packet Pg.48 Report to Redding City Council February 28,2017 Re: 4.6(a)--FLAP Grant Resolution and Application Page 2 The adjacent property, upriver, is owned by the Bureau of Land Management and is designated as the Sacramento Island Area of Critical Environmental Concern. This unimproved site is estimated to receive 1,500 visitors annually. The 90+ acre parcel is used for recreation activities including walking, birdwatching and fishing and is accessible only through the City's Riverland Open Space parcel. The City and BLM have an outstanding track record of cooperation, and this project will be the next chapter in that partnership. Applications are due on April 7, 2017. If awarded FLAP funding, staff proposes to utilize the funds for improvements to fund parking and trailhead improvements at the Riverland Open Space Area, with the intention of providing pedestrian access to the Bureau of Land Management parcel, and possibly property acquisition. Improvements in this area will enhance the access to the property's 3,000 feet of river frontage and riparian habitat while increasing the connectivity in, and preservation of, the Open Space Area. Issue Does the Council wish to adopt a resolution authorizing the City Manager, or his designee, to submit an application to CA FLAP, execute all associated documentation relative to CA FLAP funding, and administratively appropriate any funds awarded? Alternatives;Implication of AZteNnatives The City Council could: 1. Choose to adopt the resolution authorizing the City Manager, or his designee, to execute the application and all documentation associated with the CA FLAP program application. This alternative offers the City an opportunity to secure grant funds for improving access to City- owned and federal lands. 2. Decline to adopt the resolution. This action would prevent the City from submitting the CA FLAP funding. No other fiinding is available for this purpose. 3. The City Council could provide staff with alternative direction. Fiscal Impact The CA FLAP program requir�s 11.4'7 percent matching funds for project applicants. These funds cannot be issued by federal sources. As the staf� would request funds not to exceed $500,000, matching funds would need to total $57,350. Projects selected for inclusion on the list for funding consideration must enter into a Reimbursable Agreement (RA) in the amount of $10,000 within 45 days of the notification of selection. The RA allows for project scoping by the Central Federal Lands staff to develop an accurate scope, schedule, and budget for the project. The amount of the RA will be credited toward the match following award. The rest of the matehing funds eome from special revenue accounts and private donations. Applicants must also complete the Proposed Project Endorsement form certifying sufficient maintenance funds wi11 be provided for the li�e of the constructed facility. The improvements proposed will need minimal maintenance and can be absorbed in the Parks Division budget. Packet Pg.49 Report to Redding City Council February 28,2017 Re: 4.6(a)--FLAP Grant Resolution and Application Page 3 Conclusion The CA FLAP program is intended to improve access to federally owned recreation sites. The Riverland Open Space Area provides the only legal access to the BLM's scenic riparian habitat. In partnership with the BLM, the City has the ability to apply for funding to improve this area. These amenities will increase visitation, awareness, and utilization of the treasured Sacramento Riverfront. 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J 47+54.50 h � \ \ +°�� ' _:; �� CA FlAP RED 2017(3) � � ��kp0 �� , �., � _ , ,� End River Trai1 ��, / �, o °a@ ��''�....=�--,�_v�-__ � a-�'f � N 2065052.37 ��` \ � 1 ` 50+13.54 � �r. �� , - o ' ' _ _` �� _�_ � , ` �' °°/=E 6468684.35 ��.., ,. � \ � � 1 CA FLAP RED 2017(3) o � �—� _ 6 �-.��' i.- �� Begin River Trai/ Parking Area ,y ° "' .., • / ' ' p�> � �,.:., f \ � � N 2065020.31 � a \, ` \9 � i� - _ L1`\� . a �( � �,� � o o a °� : � .. ��L!�, /, ,. o �° .a , � , , d ,� r � E 6468804.59 � . . � �� , - 0 1. ,, .�k ' � , ' O o , V r <rj ` . . �p,�'\�. ` � �. a 'Y O �� , �S� � O -�oo k ` � � •,.,. y p m�`�. 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