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Home My WebLink About _ 4.11(b)--Project Acceptance, BS No. 5333, Job No. 2608, Woodacre Sewer Main Replacement Project CITY OF REDDING REPORT TO THE CITY COUNCIL Recommendation Accept Bid Schedule No. 5333 (Job No. 2608), Woodacre Sewer Main Replacement Project, awarded to Mitchell Johnson Construction, Inc., as satisfactorily complete, with a final cost of $982,304.40. Fiscal Impact Wastewater Utility funding in the amount of $1,100,000 was approved for this project for Fiscal Year 2022-23. The total project cost, including surveying, design, bidding, construction, field engineering, inspection, and contract administration, is $982,304.40. Alternative Action The City Council (Council) may choose not to accept the project as satisfactorily complete, and advise staff on how to proceed. Background/Analysis Mitchell Johnson Construction, Inc., has completed all items of work on the Woodacre Sewer Main Replacement Project as of June 29, 2023, which was within the contract time frame. The project warranty period expires one year from the completion date of June 29, 2023 , and the Public Works Department subsequently filed a notice of completion with the County. At its meeting of December 20, 2022, the Council awarded a construction contract to Mitchell Johnson Construction, Inc., of Redding, CA for $783,954 and approved a $130,000 construction contingency fund. Also authorized was $126,000 for contract administration and construction inspection fees, and $45,000 for project development costs. The City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to $15,000, for a total authorized project amount of $1,099,954. Project development MEETING DATE: October 17, 2023 ITEM NO. 4.11(b) FROM: ***APPROVED BY*** caukland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(b)--Project Acceptance, Bid Schedule No. 5333, Job No. 2608, Woodacre Sewer Main Replacement Project Chuck Aukland, Public Works Director Report to Redding City Council October 5, 2023 Re: 4.11(b)--Project Acceptance, BS No. 5333, Job No. 2608, Woodacre Sewer Main Replacement Project Page 2 costs include engineering, environmental, and consultant services. During construction, there were five change orders in the amount of $52,350.40, leaving a balance of $77,649.60 in the contingency fund. The final project cost was $982,304.40. Cost Summary Awarded Amounts Actual Cost Project Development Costs $45,000 $45,000 Construction Contract + Contingency $913,954 Construction Contract + Contract Change Orders $836,304.40 Contract Administration & Inspection $126,000 $101,000 Additional City Manager Authority $15,000 $0 Total $1,099,954 $982,304.40 The project involved the replacement of approximately 2,350 linear feet of 6-inch sanitary sewer main with 8-inch and 10-inch polyvinyl chloride pipe (PVC) along Woodacre Drive, Diane Street, and Jane Street. In addition, existing manholes were rehabilitated or replaced and existing sewer laterals reconnected. Environmental Review This activity is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required. On December 20, 2022, Council determined that the project is categorically exempt from environmental review under the CEQA Guidelines, pursuant to Section 15301(b) - Existing Facilities. Council Priority/City Manager Goals This agenda item is a routine operational item. Attachments ^Location Map Previous Staff Report CITY OF REDDING LOCATION MAP EXHIBIT A WOODACRE SEWER MAIN REPLACEMENT PROJECTPUBLIC WORKS DEPARTMENT LOCATION PROJECT RI V E R C R E S T P K W Y JANE ST DIANE ST RA F A E L S T DE E C T BECHELLI LN PASATIEMPO CT LONG DRIVE CT EGRET WAY EGRE T C T PIKE CT CH A R L E N E W A Y K E S T R E L C T WO O D A C R E D R C H I N O O K D R BEC H E L L I L N LO M A V I S T A D R INTERS T A T E 5 CITY OF REDDING REPORT TO THE CITY COUNCIL Recommendation Authorize the following actions relative to Bid Schedule No. 5333 (Job No. 2608) Woodacre Sewer Main Replacement Project: (1) Award to Mitchell Johnson Construction, Inc., in the amount of $783,954; (2) Approve an additional $126,000 to cover the cost of administration and inspection fees; and $45,000 for project development costs; (3) Approve $130,000 to provide construction contingency funding; (4) Authorize the City Manager to approve additional increases in either the const ruction management or construction contingency amounts up to a total of $15,000; and (5) Find that the project is categorically exempt from review under the California Environmental Quality Act (CEQA) Guidelines, per Section 15301(b) - Existing Facilities. Fiscal Impact The Woodacre Sewer Main Replacement Project (Project) is being funded by the Wastewater Utility Fund. Cost Summary Item Estimated Project Development Costs $45,000 Construction Contract + Contingency $913,954 Contract Administration, Inspection, Testing $126,000 Additional City Manager Authority $15,000 Total Project Costs $1,099,954 Project Budget $1,100,000 MEETING DATE: December 20, 2022 ITEM NO. 4.11(i) FROM: ***APPROVED BY*** caukland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(i)--Award Bid Schedule No. 5333 (Job Order No. 2608) Woodacre Sewer Main Replacement Project Chuck Aukland, Public Works Director Report to Redding City Council December 13, 2022 Re: 4.11(i)--Award BS No. 5333 Woodacre Sewer Main Replacement Page 2 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Alternative Action The City Council (Council) could choose not to award the bid for the Woodacre Sewer Main Replacement Project and provide staff with alternate direction. If the project is not awarded, the sewer main will have ongoing maintenance and will be in jeopardy of failing. Background/Analysis Attached is a tabulation of bids received and opened on November 29, 2022, for the Woodacre Sewer Main Replacement Project. The low bid in the amount of $783,954 was received from Mitchell Johnson Construction, Inc., of Redding, California. The engineer's estimate was $876,570. Total project development costs for this project are estimated to be $45,000. Project development costs include engineering, surveying, right-of-way, environmental, consultant services, and permit fees. There is $1,100,000 budgeted for the total project. This project includes the replacement of approximately 2,350 linear feet of 6-inch sanitary sewer main with 8-inch and 10-inch polyvinyl chloride pipe (PVC) along Woodacre Drive, Diane Street, and Jane Street. In addition, existing manholes will be rehabilitated or replaced and existing sewer laterals will be reconnected. Environmental Review Staff has determined that the project is categorically exempt from environmental review under the California Environmental Quality Act Guidelines, per Section 15301(b) - Existing Facilities. Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing facilities, structures, or equipment involving negligible or no expansion of use. The sewer main will be replaced within the footprint of the existing utility, and the project involves no expansion of use. The project has been reviewed for sensitive resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment. Council Priority/City Manager Goals • This agenda item is a routine operational item. Attachments ^Bid Tab ^Location Map ^Notice of Exemption