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Home My WebLink About _ 4(a)--Approve City Council Minutes CITY OF REDDING REPORT TO THE CITY COUNCIL Recommendation Approve Minutes: Special Meeting of October 2, 2023. Attachments ^Unofficial Minutes - Regular Meeting of October 2, 2023 MEETING DATE: October 17, 2023 ITEM NO. 4(a) FROM: ***APPROVED BY*** stipton@cityofredding.org stipton@cityofredding.org SUBJECT: 4(a)--Approve City Council Minutes. Sharlene Tipton, City Clerk 279 10/02/2023 Unofficial Minutes Redding City Council, Special Meeting Civic Center Council Chambers 777 Cypress Avenue Redding, CA 96001 October 2, 2023, 5:15 PM The meeting was called to order by Mayor Michael Dacquisto with the following Council Members present: Tenessa Audette, Mark Mezzano, Jack Munns, and Julie Winter. Also present were: City Manager Barry Tippin, Assistant City Manager Steve Bade, City Attorney Barry E. DeWalt, City Clerk Sharlene Tipton, and Assistant City Clerk Anette Cates. CLOSED SESSION At the hour of 5:16 p.m., Mayor Dacquisto opened the Special Meeting and announced that the Council would adjourn to Closed Session. At the hour of 5:38 p.m., Mayor Dacquisto reconvened the Special Meeting to Open Session and reported that in reference to: 3A. Closed Session pursuant to California Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR Designated Agency Representative: Personnel Director Kibler Employee Organization: International Brotherhood of Electrical Workers AFL-CIO – Electric Employees Pursuant to Government Code section 54957.1(a), the City Council took no reportable action on this item. CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar and each Report to City Council (staff report) is incorporated herein by reference: 4.(a). Approve Minutes: Special Meeting – Closed Session of September 5, 2023; Regular Meeting of September 5, 2023; and Special Meeting – Closed Session of September 19, 2023. 4.2(a). Approve the following: (1) adopt Resolution No. 2023-096, a resolution of the City Council of the City of Redding, authorizing the City of Redding Housing Division, serving as the NorCal Continuum of Care’s Administrative Entity, to submit a California Department of Housing and Community Development’s Emergency Solutions Grant application in an amount up to $157,151; and authorize the City Manager to execute any documents necessary to complete the application and appropriate funds upon grant approval including any required match funds; (2) find that applying for, and accepting, grant funding is not considered a project under the California Environmental Quality Act; and (3) find that applying for, and accepting, grant funding is an administrative activity and exempt under the National Environmental Policy Act 24 CFR 58.34(a)(3). 4.6(b). Adopt Resolution No. 2023-097, a resolution of the City Council of the City of Redding, to name the new downtown park Whistle Stop Park in the City of Redding. 4.6(c). This item was moved to the Regular Calendar as item number 9.6(c) at the request of Mayor Dacquisto. 4.6(d). Approve and authorize the following: (1) ratify the acceptance of a grant from the California State Library in the amount of $64,051 for Library Literacy Services for Fiscal Year 2023-24; (2) adopt Resolution No. 2023-098, a resolution of the City Council of the City of Redding, approving and adopting the 14th Amendment to City Budget Resolution No. 2023-060 appropriating said funds; and (3) authorize the City Manager, or designee, to execute all subsequent documentation and augmentations relative to the grant. 280 10/02/2023 4.11(a).Adopt Resolution No. 2023-099, a resolution of the City Council of the City of Redding, authorizing the submittal of a grant application by the City of Redding Water Utility to the Bureau of Reclamation’s Fiscal Year 2024 WaterSMART Drought Response Program funding in the amount of $2,000,000 for the construction of a new drought resiliency well. 4.11(b).Authorize the following for the City of Redding Solid Waste Utility with a total delivered cost of $540,771.64: (1) authorize the purchase of two, 2024 Kenworth T880 chassis using Sourcewell contract pricing, with a net delivered cost of $367,578.14 including all applicable taxes and fees; (2) authorize bypassing the formal bid process and authorize the purchase of two, Ampliroll Hook Lift bodies from Enoven Truck and Equipment with a net delivered cost of $173,193.50 including all applicable taxes and fees; and (3) authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of $30,000. 4.11(c).Authorize the following actions relative to Bid Negotiation No. 5400, Trinity Street Bikeway Project: (1) award to S.T. Rhoades Inc., in the amount of $1,615,736.40; (2) approve an additional $183,500 to cover the cost of administration and inspection fees; (3) approve $310,000 for project development costs; (4) approve $205,000 to provide construction contingency funding; (5) authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $50,000; (6) approve the project design plans, specifications and special provisions; and (7) find that the Project is categorically exempt from the California Environmental Quality Act per Section 15301 – Existing Facilities and Section 15302 – Replacement or Reconstruction. 4.11(d).Authorize the following actions relative to Bid Negotiation No. 5398 (Job No. 5424), Council Chambers and City Hall Roof Replacement Project: (1) award to Harbert Roofing Inc., in the amount of $246,174; (2) approve an additional $25,000 to cover the cost of administration and inspection fees; (3) approve $15,000 for project development costs; (4) approve $25,000 to provide construction contingency funding; (5) authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $15,000; (6) approve the project design plans, specifications and special provisions; and (7) find that the Project is categorically exempt from review under the California Environmental Quality Act, pursuant to Section 15301 - Existing Facilities. 4.11(e).This item was moved to the Regular Calendar as item number 9.11(e) at the request of Council Member Winter. 4.11(f).Accept Bid Schedule No. 5324 (Job No. 2687), Replace Asphalt Concrete Surfacing 2022 Project, awarded to JV Lucas Paving, Inc., as satisfactorily complete, with a final cost of $1,260,832.70. 4.11(g).Authorize the following actions relative to Bid Negotiation No. 5402 (Job No. 2707), Replace Asphalt Concrete Surfacing 2023: (1) award to Tullis, Inc, in the amount of $1,498,756.00; (2) approve $192,200 to cover the cost of administration and inspection fees; (3) approve $66,000 for project development costs; (4) approve $275,000 to provide construction contingency funding; (5) authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $25,000; (6) approve the project design plans, specifications, and special provisions; and (7) find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15301(c) – Existing Facilities. A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, that the foregoing items on the Consent Calendar be accepted, acknowledged, adopted, approved, authorized and/or ratified as recommended. The Vote: AYES: Council Members – Audette, Mezzano, Munns, Winter, and Dacquisto NOES: Council Members – None ABSTAIN: Council Members – None ABSENT: Council Members – None Resolution Nos. 2023-096 through 2023-099 are on file in the Office of the City Clerk. 281 10/02/2023 REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS, BOARDS, COMMISSIONS AND COMMITTEES 9.1(a). Authorize the City Manager to finalize negotiations and execute change orders to contracts with Graviton Consulting and BerryDunn LLC. City Manager Barry Tippin highlighted the Report to City Council (staff report), incorporated herein by reference. A discussion amongst the Council ensued. A MOTION WAS MADE by Council Member Mezzano, and seconded by Council Member Munns, to: (1) authorize the City Manager to finalize negotiations and, upon completion, execute a Change Order with Graviton Consulting (C-9450), moving the proposed go live date from January 1, 2024, to July 1, 2024, for an amount not to exceed $319,150 for the Oracle Enterprise Resource Planning/Human Capital Management Implementation Services; (2) authorize the City Manager to finalize negotiations and, upon completion, execute a Change Order with BerryDunn LLC (C-8661) for an amount not to exceed $87,250 for the Oracle project and change management services; and (3) authorize the City Manager to finalize negotiations and, upon completion, execute a contract for a Managed Services Agreement with Graviton Consulting for an amount not to exceed $270,000. The Vote: Unanimous Ayes. 9.6(a). Multi-Court Facility in the City of Redding - hire Consultant and adopt Resolution appropriating funds for a Market Analysis and Project Cost Report. . Community Services Director Kimberly Niemer summarized the Report to City Council (staff report), incorporated herein by reference. James Finck, Chair of the City of Redding Community Services Advisory Commission, spoke in favor of the project. A discussion amongst the Council ensued. A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to authorize and approve the following: (1) authorize staff to hire a consultant to prepare a Multi-Court Facility Market Opportunity Analysis Feasibility Report including a pro-forma and economic impact analysis. This would be Option 2 described in the background of the staff report; and (2) adopt Resolution No. 2023-100, a resolution of the City Council of the City of Redding, adopting and approving the 15th Amendment to Budget Resolution No. 2023-060 appropriating $63,500 for the Market Analysis and Project Cost Report for the Multi-Court Facility from the City of Redding Parks Development Fund. The Vote: AYES: Council Members – Audette, Mezzano, Munns, Winter, and Dacquisto NOES: Council Members – None ABSTAIN: Council Members – None ABSENT: Council Members – None Resolution No. 2023-100 is on file in the Office of the City Clerk. 9.6(c). Item 4.6(c) was moved from Consent Calendar to the Regular Calendar as item no. 9.6(c) at Mayor Dacquisto’s request. Shasta-Trinity Fly Fishers - Clover Creek Clubhouse Amended and Restated Lease Agreement (C-5991) located at 3100 Venus Way in the Clover Creek Preserve. Community Services Director Niemer provided an overview of the Report to City Council (staff report), incorporated herein by reference. Mayor Dacquisto asked why this agreement does not need to comply with the state’s Surplus Land Act, and if the same exemption used for this agreement could be applied to the Redding Rodeo Association’s lease with the City of Redding as well. 282 10/02/2023 Mr. Tippin noted that the same rules would apply as long as it followed the California Housing and Community Development’s clause within its guidelines that states that as long as the extension of the lease is less than five years, or there will be no demolition or major construction, the Surplus Land Act does not apply. Kim Niemer noted that Teresa Urricelqui is in attendance and is retiring in December 2023 after 30 years in the City of Redding Recreation Department and thanked her for her public service. A brief discussion amongst the Council ensued. A MOTION WAS MADE by Council Member Dacquisto, seconded by Council Member Mezzano, to: (1) approve the Shasta-Trinity Fly Fishers – Clover Creek Clubhouse Land and Building Amended and Restated Lease Agreement (C-5991) with the Shasta-Trinity Fly Fishers through March 26, 2043, in the amount of $2,670.96 annually, with Consumer Price Index adjustments every three years, to cover the cost of pest control and long-term maintenance projects and an option to extend for three additional ten-year periods through March 26, 2073; and (2) find that the adoption of the Amended and Restated Lease is categorically exempt from review under the California Environmental Quality Act Guidelines pursuant to Section 15301 of Title 14 of the California Code of Regulations – Existing Facilities, as renewal of the lease will not result in a significant impact on the environment and will not cause an expansion of the existing use. The Vote: Unanimous Ayes. 9.11(e) Item 4.11(e) was moved from Consent Calendar to the Regular Calendar as item number 9.11(e) at Council Member Winter’s request. Technical Comment Letter – City of Redding Public Works Department to the State Water Resources Control Board regarding “Making Conservation a California Way of Life” draft regulation. Public Works Director Chuck Aukland provided an overview of the Report to Council (staff report), incorporated herein b y reference. Council Member Winter expressed her concern that if the regulation is approved, this would require the City of Redding (City) to permanently move into the City’s Water Contingency Plan Stage 2 in 2025, and then into Stage 4 in 2030. Mr. Aukland noted that they plan to ask the state to consider several factors of why the draft regulation should not move forward. He also noted that citizens can send their concerns to the State Water Resource Control Board. A discussion amongst the Council ensued. A MOTION WAS MADE by Council Member Winter, seconded by Council Member Mezzano, to authorize the following: (1) sign a forthcoming technical comment letter from the City of Redding Public Works Department to the State Water Resources Control Board regarding "Making Conservation a California Way of Life" draft regulation; (2) submit future letters regarding this proposed regulation; and (3) sign any professional association comment letters as appropriate. The Vote: Unanimous Ayes. 283 10/02/2023 9.15(a).Resolution - Successor Memorandum of Understanding and Salary Exhibits with United Public Employees of California, Local 792, Redding Fire Management Unit (UPEC RFMU). Personnel Director Kari Kibler summarized the report to Council (staff report), incorporated herein by reference. A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Audette, to adopt Resolution No. 2023-101, a resolution of the City Council of the City of Redding, approving a successor Memorandum of Understanding and salary exhibits with the UPEC RFMU for a three-year term beginning October 1, 2023, and ending September 30, 2026; and approving amendments to the UPEC RFMU Schedule of Wage Rates effective October 1, 2023. The Vote: AYES: Council Members – Audette, Mezzano, Munns, Winter, and Dacquisto NOES: Council Members – None ABSTAIN: Council Members – None ABSENT: Council Members – None Resolution No. 2023-101 is on file in the Office of the City Clerk. 9.15(b).Resolution - Successor Memorandum of Understanding and Salary Exhibits with the Redding Peace Officers Association (RPOA). Personnel Director Kari Kibler highlighted the Report to City Council (staff report), incorporated herein by reference. A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to adopt Resolution No. 2023-102, a resolution of the City Council of the City of Redding, approving a successor Memorandum of Understanding and salary exhibits with RPOA for a three-year term beginning October 1, 2023, and ending September 30, 2026; and approving amendments to the RPOA Schedule of Wage Rates effective October 1, 2023. The Vote: AYES: Council Members – Audette, Mezzano, Munns, Winter, and Dacquisto NOES: Council Members – None ABSTAIN: Council Members – None ABSENT: Council Members – None Resolution No. 2023-102 is on file in the Office of the City Clerk. COUNCIL TRAVEL REPORT City Council Member attendance at conference/meetings reimbursed at City expense. {Requirement of Assembly Bill 1234} Council Members Mark Mezzano and Tenessa Audette attended the 2023 League of California Cities Annual Conference and Expo in Sacramento, California, form September 20–22, 2023. SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENTIAL TOPICS FOR FUTURE CITY COUNCIL MEETINGS At Council Member Audette’s suggestion, a consensus of the Council directed staff to provide an overview to Council for consideration at a future Council meeting of what the City of Redding’s process is for the approval of projects, including design, landscaping, aesthetics, etc.; and what opportunities are available to enhance development standards. 284 10/02/2023 ADJOURNMENT There being no further business at the hour of 6:19 p.m., Mayor Dacquisto declared the meeting adjourned. APPROVED: _______________________________ Michael Dacquisto, Mayor ATTEST: _______________________________ Sharlene Tipton, City Clerk