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Home My WebLink About _ 4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: October 2, 2023 FROM: Kim Niemer, Community ITEM NO. 4.6(d) Services Director ***APPROVED BY*** � �� N,. � � � � � �P � �� in1lVi�n er, �ni nit crvle�s irectrar �3(?112423 ry ip}�in,Ci ana � 9,�2�/7423 kniemer@cityofredding.org btippin@cityofredding.org SUBJECT: 4.6(d)--Ratification of Grant Agreement from the California State Library to Sup ort the Shasta Public Libraries' Libra Literac Services Programs Recommendation Approve and authorize the following: (1) Ratify the acceptance of a grant from the California State Library in the amount of $64,051 for Library Literacy Services for Fiscal Year 2023-24; (2) Adopt Resolution approving and adopting the 14th Amendment to City Budget Resolution No. 2023-060 appropriating said funds; and (3) Authorize the City Manager, or designee, to execute a11 subsequent documentation and augmentations relative to the grant. Fiscal Impact There is no impact to the General Fund. Alternative Action The City Council (Council) could choose not to ratify the acceptance of the $64,051 grant from the California State Library. This would further limit adult and family literacy services at the Redding, Anderson, and Burney Libraries. Or, the Council could provide staff with alternate direction. Background/Analysis The California Library Literacy Services (CLLS) campaign was created in 1984 as the first state- wide, library-based, adult literacy service to help reduce the high level of illiteracy in California and connect more Californians with public libraries. Adult and family literacy programs through CLLS reach and support English-speaking adults with low literacy skills who have yet to succeed in the traditional classroom environment. These no-cost programs help adults improve their basic reading, writing, math, and speaking skills, connect them to resources, and provide additional programming to support their families. Report to Redding City Council September25,2023 Re: 4.6(a')--Ratification of GrantAgreement forAdult and Family Literacy Services Page 2 Shasta Public Libraries currently provides adult and family literacy services at the Redding, Anderson, and Burney Libraries where adults receive personalized one-on-one tutoring in reading, writing, math, and finances. The libraries also offer high school equivalency certificate preparation, assistance with attaining U.S. citizenship, computer literacy and device technology workshops, and job skills development. Weekly family literacy events round out the program to create positive associations with learning as a family. Should the Council accept the funds from the California State Library, the Shasta Public Libraries will be able to enhance adult and family literacy services at the Redding, Anderson, and Burney Libraries. Such funding would help residents prepare to achieve their high school equivalency certificate, improve skills toward employability, establish the value of family learning, and increase community participation. Weekly family-focused literacy events will complement the adult literacy programs, thereby creating a positive family learning experience. The City Attorney's office has reviewed and approved the proposed language of the agreement. Environmental Review This is not a project defined under the California Environmental Quality Act and no further action is required. Council Priority/City Manager Goals • Budget and Financial Management — "Achieve balanced and stable 10-year Financial Plans for all funds." • Government of the 21st Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." • Economic Development — "Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community." Attachments ^Resolution 2023-2024 Award Letter and Agreement RESOLUTION NO. 2023- A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTiNG THE 14Tx AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060 APPROPRIATING $64,060 FOR THE CALIFORNIA LIBRARY LITERACY SERVICES GRANT FOR FISCAL YEAR 2023-2024 BE IT RESOL VED BY THE CITY CO UNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows: FUND DNISION DESCRIPTION 1NCREASE DECREASE 181 5301 Library $64,060 THAT account titles and numbers requiring adjustments by this Resolution are as follows: USE SOURCE OF FUNDS OF FUNDS Decrease(Increase)Fund Balance 181-5301-3622604-00000 Adult Literacy State Grant $ 64,060 Increase Expenditures Adult Literacy Program- 181-5301-6500127-00000 State $ 64,060 Total $ 64,060 $ 64,060 THAT the purpose is to appropriate $64,060 for the California Library Literacy Services grant for the fiscal year 2023-2024. I HEREBY CERTIFY that the foregoing resol�ution was introduced at a special meeting of the City Council of the City of Redding on the 2nd day of October, 2023, and was duly adopted at said meeting by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: MIC�IAEL DACQUISTO,Mayor ATTEST: FORM APPROVAL: SHARLENE TIPTON, City Clerk BARRY E. DeWALT, City Attorney DocuSign Envelope ID:4596CAE7-E1C6-4DD7-89BC-OACA8D4689BC �� . � ,� ,� �� STr�T� LI��1��' September 7, 2023 Jared Tolman Shasta Public Libraries 1100 Parkview Ave. Redding, CA 96001-3239 Dear Mr. Tolman, We're pieased to provide funds to support yo�r California Library Literacy Services program and the important work that you, your staff, and your volunteers do in your community. The state budget continues California �ibrary Literacy Services funding at $4.82 million for adult literacy services and $2.5 miilion for family literacy services. Your total award amounts for the 2023-2024 fiscal year beginning July 1, 2023, qre: • Adult �iteracy Services: $37,140 • Family Literacy Services: $26,911 • Total Award: $64,051 Please note: This year your Adult Literacy Services award amount differs $ 188 from your projected award amount. You will need to complete a Budget Modifcation Form to allocate the additional funds. Your award will be claimed in two stages. The claim form included in this award packet will allow you to request the first 90� of your Adult Literacy Services Award and 100% of your Family Literacy Services Award: • 90� of the Adult Literacy Award: $33,426 • 100�0 of the Family Literacy Award: $26,911 • Total Initial Award Amount: $60,337 Information about claiming the remainder of your award is included in the payment schedule at the end of your award packet. Library—Courts Building 916-323-9759 P.O. Box 942$37 csl-adm@library.ca.gov Sacramento, CA 94237-0001 www.library.ca.gov DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B9BC-OACASD46B9BC < , ,, �. _ r. ,, � Your funds must be encumbered by June 30, 2024, and fully expended, in accordance with yovr approved budget on file with the State Library, by December 31, 2024. Encurnbered funds are those that have been deposited in the grantee's accounting system and for which a budget has been provided to and approved by the State Library. To ensure program expenditures are consistent with the California Library Literacy Services allowable expenses, please review the California Librarv Literacv Services Allowable and Unallowable Expenses guidelines. If you have any questions about expenses or expending your award funds, piease contact Allyson Jeffredo at Allvson.Jeffredo@library.ca.qov. We strongly encourage your program staff to develop and maintain community partners to strengthen your program, attend regulcar regional library literacy network meetings, participate in your local Adult Education Consortium/a, and participate in library literacy training opport�nities offered by the regional networks and the State Library to meet the CLLS Mission, Values, and Proctram Essentials. Additional California Library Literacy Services resources can be found on the California Librarv Literacy Services website. The payment process begins when we receive your completed and signed budget modification form (if neededj, claim form, certification form, and State Funded Grants Award Agreement and Certificate of Compliance (attached). All forms should be completed and signed through DocuSign to be processed for payment. Our library literacy staff are available to assist you throughout the year. Please contact your Advisor Beverly Schwartzberg, beverly.schwartzbergClibrary.ca.gov, and yo�r Grant Monitor Allyson Jeffredo, Allyson.Jeffredo@library.ca.aov, with any questions. Thank you for your willingness to do so much for those in your community. Best wishes for a successful year. Respectfully yours, CDocuSigned 6y: � (,�l,aS BDA50981C41C416... Greg Lucas California State Librarian Library—Courts Building 916-323-9759 P.O. Box 942837 csl-adm@library.ca.gov Sacramento, CA 94237-0001 www.library.ca.gov DocuSign Envelope ID:4596CAE7-E1C6-4DD7-89BC-OACA8D46B9BC <s .,, v. ._._.,.�. .... . . „ , z�ra°� .. . .,�. . ., .., _ � Cc: Beverly Schwartzberg, beverly.schwartzberg@librar .y ca.gov Allyson Jeffredo, ailyson.ieffredo@librarv.ca.qov Fiscal Office, stateqrants.fiscal@library.ca.gov Shae Darling, ShaedCshastalibraries.com Enc: Re: C�LS23-85: Claim form, certification form, and State Funded Grants Award Agreement and Certificate of Compliance Library—Courts Building 916-323-9759 P.O. Box 942837 csl-adm@library.ca.gov Sacramento, CA 94237-0001 www.library.ca.gov DocuSign Envelope ID:4596CAE7-E1CB-4DD7-69BC-OACA8D46B9BC Shasta Public Libraries THE BASICS -YOUR GRANT AWARD The following provides basic information about your grant and managing your grant. Award #: CLLS23-85 Libra : Shasta Public Libraries Total Award Amount: $64,051 APPROVED ALS BUDGET Sala and Benefits $34,631 Contract Staff $ 0 Operations $1,000 Libra Lifierac Materials $1,200 Small E vipment $ 121 E ui ment $5,000 or more er �nit $ 0 Subtotal $36,952 Indirect $ 0 Award Difference to be Adjusted induded in rant total belaw $ 188 Grant Total $37,140 APPROVED FlS BUDGET Sala and Benefits $25,468 Contract Staff $ 0 Operations $ 243 Libra Literac Materiais $1,200 Smail E ui ment $ 0 E uipment $5,000 or more per unit $ 0 Subtotal $26,911 Indirect $ 0 Grant Total $26,911 Start Date: U on exec�tion End Date: June 30, 2024 Please understand that it can take between eight to ten weeks following the receipt of an error free claim form before grant funds are delivered. if you have not received your payment after eight weeks, please contact your grant monitor. CONTACT We want your project to be successful. Please work with the program staff listed below to implement your project: Lifierac Analyst: All son Jeffredo Phone Number: 916 b03-6709 Email Address: all son.�effredo@librar .ca. ov Libra Pro rams Consultant: Beverl Schwartzber DocuSign Enveiope ID:4596CAE7-E1CB-4DD7-89BGOACA8D46B9BC Shasta Public Libraries Phone Number: 916 701-6880 Email Address: beverl .schwartzber @librar .ca. ov DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B9BC-OACA8D46B98C Shasta Public Libraries CERTIFICATION I hereby cerfify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that the claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein. The claims the indicated allowance for the purposes of carrying out the functions stated in its CLLS application and in Sections 18880-18883 of the California Education Code. 1100 Parkview Ave., Redding, CA 96001-3239 SIGNED DATE CDocuSigned by- �h--- 9/18/2023 AD3178138C6E433_. Signature - Aufihorized representative Kim Niemer Director of Community Services Typed/Printed Name and Title of Authorized Representative kniemer@cityofredding.org Email address of avfihorized representative - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - DocuSign Envelope ID:4596CAE7-E1C8-4DD7-B9BC-OACA8D46B9BC Shasta Pubiic Libraries PROJECT INFORMATION: Invoice #: CLLS23-85 Project Title: California Library Literacy Services Grantee: Shasta Public Libraries Funding Start Date: Upon execution Term Completion: June 30, 2024 DocuSign Envelope ID:4596CAE7-E1CB-4DD7-89BC-OACASD46B9BC Shasfia Public Libraries Total Award: $64,051 PAYMENT SCHEDUI.E: Libraries receive 90� of their Adult Literacy Services award and 100% of their Family Literacy Services award upon receipt of the award lefiter. Libraries receive the final payment of their Adult Literacy Services award affier successful complefiion of the CLLS Mid-Year Report form. Note: Libraries have 18 months to spend their California Library Literacy Services award funds, from July 1, 2023, in which the funds are awarded until December 31 the following year. Adulfi Literacy Family Literacy Total Allocation Services Services Initia) Payment $33,426 $26,911 $60,337 Final Payment $3,714 $3,714 Total: $37,140 $26,911 $64,051 REPORTING: Libraries will be required to submit a mid-year financiai and narrative report and a final report. Reminder emails will be sent out beginning six weeks before the required report is d�e. All required reporting materials will be located on the California State Library's website. The reporting schedule is detailed below. Mid-year Financial and Narrative Due January 31 , 2024 Re ort Finai Report Due September 30, 2024 Note: A budget modification form will be required for ail budget changes regardless of amount. Modification forms may be submitted throughout the year but no later than May 31 St. DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B9BC-OACA8D46B96C � '� ,_ � .. .. �� ,�x4 � . �' _,. = LI STATE FU N DED �RANTS AWARD AGREEMENT AND �ERTIFICATE 4F CC�MPLIANCE DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B98C-OACA8D46B9BC Shasta Public Libraries California Library Literacy Services 2023-2024 CL�S23-85 Page 1 of 27 � TABLE QF CC)NTENTS PROJECT SUMMARY 2 PROCEDURES AND REQUIREMENTS A. Term of the Agreement 3 B. Scope of Work 3 C. Budget Detail 3 D. Narrative and Financiai Reports 4 E. Claim Form and Payment 5 EXHIBIT A: TERMS AND CONDITIONS 7 EXHIBIT B: CERTIFICATION AND COMPLIANCE FORM 22 Certification 25 EXHIBIT C: STATE REIMBURSABI.E TRAVE� EXPEWSES 27 DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B9BGOACA8D4689BC Shasta Public Libraries California Library Literacy Se►vices 2023-2024 CLLS23-85 Page 2 of 27 PROJECT SUMMARY AWARD AGREEMENT BETWEEN THE STATE LIBRARY and Shasta Public Libraries for the California Library Literacy Services project. AWARD AGREEMENT NUMBER ClLS23-85 This Award Agreement ("Agreement") is entered into on July 1, 2023, by and between the California State Library ("State Library") and Shasta Public Libraries, ("Grantee"). This Award Agreement pertains to Grantee's Stqte-funded California Library Literacy Services project. The Library Development Services Bureau ("LDS") of the State Library administers state and federc�l funds in the form of awards. The Grantee was selected by the State Library to receive state grant funds in the amount of $64,051 through the process adopted by the State Library in administering such grants. The State Library and the Grantee, for the consideration and under the conditions hereinafter set forth in the Grant Agreement, agree as follows: DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B9BC-OACASD46B98C Shasta Public Libraries California Library literacy Services 2023-2024 CLLS23-85 Page 3 of 27 PROCEDURES and REQUIREMENTS A. Term of the Agreement The Grant term begins July 1, 2023, and ends June 30, 2024. The project's final expenditure date is December 31, 2024. If completion of the project occurs prior to the end of the grant period, this will be the end date of the term of this agreement. Grant eligible program expenditures may begin no earlier than the start date. The project's final encumbrance period ends on June 30, 2024, and ali eligible program costs must be expended by December 31, 2024. B. Scope of Work 1. Grantee agrees to perform ail activities specifically identified in the Grantee's application and submitted to the State Library in response to the California Library Literacy Services project. 2. The following activities and deliverabies to be performed by the Grantee inciude, but are not limited to the foliowing: . Maintain and keep records of expenditures related to the grant that are consistent with Generally Acceptable Accounting Practices (GAAP). • Make financial records available to the State Library upon request. • Work with the State Library staff to assure that funds are disbursed in compiiance with the purpose of the grant. • Prepare and submit required narrative and financiai reports. • Procure equipment, and other supplies as needed for the project. • Issue contracts for services, personnei, and consultants as needed for the project. • If applicable, make payments for services, including for hours worked and travel reimbursements, to cons�ltants and contractors. • Oversee the impiementation of project activities. C. Budget Detail The State Library shall provide the Grantee funding for the expenses incurred in performing the Scope of Work and activities specified in the Grantee's application. The Grantee shall request the distribution of grant funding consistent with its proposal and DocuSign Envelope ID:4596CAE7-E1C6-4DD7-896C-OACA8D46B9BC Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 4 of 27 the budget worksheet that was included with the appiication. Under no circumstances shall payments exceed the total grant amount identified in this Agreement. D. Narrative and Financidl Reports 1. The Grantee shall be responsible for submission of interim and final narrative and �nancial reports on the progress and activities of the project, to the California State �ibrary, using the sample report documents provided by the California State Library. 2. All the reports must be current, include all required sections and documents, and must be approved by the Grant Monitor before any payment request can be processed. Failure to compiy with the specified reporting requirements may be considered a breach of this Agreement and result in the termination of the Agreement or rejection of the payment request andlor forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Monitor. The financiai reports shall reflect the expenditures made by the Grantee under the Agreement and may be incorporated into the same reporting structure as the narrative reports. 3. The reporfs shail be submitted by the following dates: Reporting Period Report Due Date July 1 - December 31 Mid-Year Report Due January 31, 2024 July 1 -June 30 Final Report D�e September 30, 2024 4. Failure to submit timely reports with the appropriate documentation by the due date may result in rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding. 5. The Grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant, subject to possible audit for a minimum of five (5) years after final payment date or grant term end date, whichever is later. Please refer to Exhibit A, Terms and Conditions for more information. E. Cloim Form and Payment 1. The California State Library shall provide the Grantee payment as outlined in the payment schedule oniy if ali requiremenfis for claiming the funds as outiine in this document have been met, and anly for those activities and costs specified in the approved award application. DocuSign Envelope ID:4596CAE7-E1C6-4DD7-896C-OACA8D46B98C Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 5 of 27 2. The Grantee shall complete, sign, and submit Certification of Compliance form (Exhibit B) and the Financial Claim form (included in your award packet), to the California State Library within 14 days of receiving this award packet. These forms wiil be issued, signed, and submitted using the online signature and agreement platform, DocuSign, unless DocuSign is unaliowable or inconsistent with practices and policies of the local j�risdiction. If the use of DocuSign is not acceptable to your organization, please contact your grant monitor regarding alternate options. 3. Any of the sums appearing under the categories in the approved budget may be adjusted with prior authorization from the California State Library Grant Monitor. This would be to increase the ailotment with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the California State Library to the Grantee under this Agreement shail not exceed the awarded amount, which shall be expended/encumbered during the grant period. 4. If the payment amount made by fihe California State Library exceeds the actual expenses incurred during the term af this Agreement, as reflected in the financial reports to be filed by the Grantee, the Grantee shall immediately refund the excess payment amount to the California State Library. S. The Award payments wili only be made to the Grantee. It is the Grantee's responsibility to pay all contractors and subcontractors for purchased goods and services. 6. The Final Payment of 10% (if applicable) will be withheld and retained by the California Sfiate Library until aii conditions agreed �pon in this Agreement, including submission and grant monitor approval of the interim and final narrative and financial reports, have been satisfied. 7. Prompt Payment Clause The California Stqte Library will make payments to the Grantee in accordance with the Prompt Payment Clause under Government Code, section 927, et.seq. The Grantee may typically expect payment within 45 days from the date a grant payment request is properly submitted and approved by the Grant Monitor. 8. Budget Contingency Clause a. It is mutuaily agreed that if the Budget Act of the current fiscal year or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall no longer be in full force and effect. In this event, the California State Library shall have no liability to pay any funds whatsoever to the Grantee or to furnish any other considerations under this Agreement and the Grantee shall not be obligated to perform any provisions of this Agreement. b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Program, the California State Library shall have the option to DocuSign Envelope ID:4596CAE7-E1CB-4DD7-89BC-OACA8046B96C � Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 6 of 27 either cancel this Agreement with no liability occurring to itseif or offer an Agreement amendment to the Grantee to reflect the reduced amount. DocuSign Envelope ID:4596CAE7-E1C8-4DD7-B96C-OACA8D46B9BC Shasta Public Libraries California library Literacy Services 2023-2024 CLLS23-85 Page 7 of 27 EXHIBIT A: TERMS and CONDITIONS 1. Accessibilitv: The State is responsibie for ensuring that public websites are accessible to both the general pubiic and state empioyees, including persons with disabilities. Grantee shall assist the State in meeting its responsibility. Therefore, ail project materials generated by state funded programs must meet the Californiq ;4ccessibilifiy Standc�rds. Additionaily all project materials designed, developed, and maintained shall be in compliance with the California Government Code, sections 7405 and 11135, and the Web Content Accessibility Guidelines 2.0, or a subsequent version, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria. However, if for some reason project materiai is not generated to be in compliance to meet these standards, please still submit it to the State Library. When submitting the material make sure to note that the material is not accessible by including "NOT ACCESSIBLE" in the file name. The California State Library reserves the right to post project materials to its website that are in compliance with these standards. 2. Acknowledament: The State of California and the California State Library shall be acknowledged in all promotionai materials and publications related to the California Library Literacy Services project. a. Grant award recipients must ensure that the State of California receives full credit as the source of funds and that the California State Library, likewise, is acknowledged as the administrator. b. Publications and information releases about the project must credit the State of California. An appropriate statement for a publication or project press release is: "This [publication/projectj was supported in whole or in parf by funding provided by the State of California, administered by fhe California State Library." Grantees must include the above statement in any publications, vehicle wraps, and promotionai materials, including websites. if space is limited the State Library logo and the following shortened acknowledgement statement is acceptable: "Funding provided by the Stafie of California." DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B9BGOACA8D4689BC Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 8 of 27 c. This credit line on products of a project, such as materiais, is important to foster support from the pubiic, and state funding sources. d. California State Library Logo: Use of fihe California State Library logo, which can be downloaded on the California State Library website, is required on any publication, vehicle wrap, or promotional material along with the above statement(s). e. Photo Documentation: Digital photos are a great way to document the happenings of your project. It is recommended that you use a photo release form when taking photos of the public. You may use your library's photo release form or contact your grant monitor for the State Library's form. 3. Agencv: in the performance of this Agreement the Grantee and its agents and employees shall act in an independent capacity and not as officers, empioyees, or agents of the California State Library. The Grantee is solely responsibie for all activities supported by the grant. Nothing in this Agreement creates a partnership, agency,joint venture, employment, or any other type of relationship between the parties. The Grantee shall not represent itself as an agent of the California State Library for any purpose and has no authority to bind the State Library in any manner whatsoever. 4. Amendment: No amendment or variation of the terms of this Agreement shail be valid unless made in writing, signed by the parties, and approved as required. No oral understanding or agreemenfi not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified, or augmented by mutual consent of the parfies, subject to the requirements and restrictions of this paragraph. 5. Applicable law: The laws of the State of California shaii govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California. 6. Assiqnment, Successors, and Assigns: The Grantee may not assign this Agreement or delegate its performance to any third-party person or entity, either in whole or in part, witho�t the California State Library"s prior written consent. The provisions of this Agreement shall be binding upon and inure to the benefit of the California State Library, the Grantee, and their respective successors and assigns. 7. Audit and Records Access: The Grantee agrees that the California State Library, the Department of General Services, the State Auditor, or their designated representatives shall have the right to review, audit, inspect and copy any records and supporfing documentation pertaining to the performance of this Agreement. The Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after the final payment, or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B98C-OACA8D46B98C Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 9 of 27 completion of any action and resolution of all issues which may arise as a res�lt of any litigation, dispute, or audit, whichever is later. The Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Grantee agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. Examples of audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/or cancelled checks. 8. Authorized Representative: Grantee and the California State Library mutually represent that their authorized representatives have the requisite legal authority to sign on their organization's behalf. 9. Communication: All communications from either parfy, including an interim check-in at any time during the grant term, shali be directed to the respective grant manager or representative of the California State Library or Grantee. For this purpose, the foilowing contact information is provided below: California State library Shasta Public �ibraries Allyson Jeffredo Jared Tolman 900 N Street 1100 Parkview Ave. Sacramento, CA 95814 Redding, CA 96001-3239 Alivson.ieffredo@librarv.ca.qov Jared.Tolman@Isslibraries.com (916) 603-6709 (530)245-7260 1. Confidentialitv: Grantee wiil maintain as confidential any material it receives or produces that is marked Confidential or is inherently confidential or is protected by privilege. Grantee agrees to alert the State Library to this status in advance, and State Library agrees to maintain this status in conformity with the Public Records Act. 2. Contractor and Subcontractors: Nothing contained in this Grant Agreement or othen�vise shall create any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the Grantee of his or her responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the State for the acts and omissions of its contractors, subcontractors, volunteers, student interns and of persons either directly or indirectly employed by any of them as it is for the acts and omissions DocuSign Enveiope ID:4596CAE7-E1C6-4DD7-B98GOACA8D46B9BC � Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 10 of 27 of persons directly employed by the Grantee. The Grantee's obligation to pay its contractars and subcontractors is an independent obligation from the State's obligation to make payments to the Grantee. As a resuit, the State shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor. 3. Copyriaht: Grantee owns and retains titles to any copyrights or copyrightable materiai from any origina)works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. (17 U.S.C. 1 O1, et seq.) Grantee is responsible for obtaining any necessary licenses, permissions, releases, or authorizations to use text, images, or other materiais owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the California State Library pursuant to this section. Also, the California State Library may upioad, post, or transmit copyrighted material produced or purchased with grant funds on a California State �ibrary website for public access and viewing. 4. Discharae of Grant Obliaations: The Grantee's obligations under this Agreement shall be deemed discharged only upon acceptance of the finai report by California State Library. If the Grantee is a non-profit entity, the Grantee's Board of Directors shall accept and certify as accurate the final report prior to its submission to California State Library. 5. Dispute Resolution: In the event of a dispute, Grantee will disc�ss the probiem informally with the Grant Monitor. If unresolved, the Grantee shall file a written "Notice of Dispute" with the State Library Grant Monitor within ten (10) days of discovery of the problem. Within ten (10) days of receipt, the Grant Monitor shall meet with the Grantee for purposes of resolving the dispute. Any dispute arising under the terms of this Agreement which is not disposed of within a reasonable period of time, the Grantee may bring it to the attention of the State Librarian or the designated representative. The decision of the State Librarian or designated representative shall be final. Unless otherwise instructed by the Grant Monitor, the Grantee shall continue with its responsibilities under this Agreement during any dispute. 6. Druq-free Workplace: The Grantee certifies under penalty of perjury under the laws of California, that the Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et. seq.) and will provide a drug-free workplace by taking the foliowing actions: a. Publish a statement notifying empioyees thafi unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations. b. Establish a Drug-Free Awareness Program to inform employees about all of the following: DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B96C-OACA8D46B9BC Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 11 of 27 1) The dangers of drug abuse in the workplace. 2) The Grantee's policy of maintaining a drug-free workplace. 3j Any availabie counseling, rehabilitation, and empioyee assistance programs. 4) Penaities that may be imposed upon employees for drug abuse violations. c. Require that every employee who works on the Agreement wili: 1) Receive a copy of the Grantee's drug-free workplace policy statement. 2) Agrees to abide by the terms of the Grantee's statement as a condition of employment on the Agreement. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future state agreements if the California State Library determines that the grantee has made a false certification or violated the cerfification by failing to carry out the requirements as noted above. 7. Effectiveness of Aareement: This Agreement is of no force or effect until signed by both parties. 8. Entire Aqreement: This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties. 9. Exciusive Agreement: This is the entire Agreement between the California State Library and Grantee. 10. Executive Order N-6-22-Russia Sanctions: The Grantee shali comply with Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. "Economic Sanctions" refers to sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate grant agreements with, and to refrain from entering any new grant agreements with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingiy, shouid the State determine Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shail be grounds for termination of this agreement. The State shall provide Grantee advance,written notice of such termination, ailowing Grantee at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State. 11. Extension: The State Librarian or designee may extend the final deadline for good cause. The Grantee's request for an extension of the grant period must be made in writing and received by the California State Library at least 30 days prior to the final deadline. DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B96C-OACA8D46B9BC Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 12 of 27 12. Failure to Perform: The grant being utilized by the Grantee is to benefit the California Library Literacy Services project. if the Grant Monitor determines the Grantee has not compiied with this Agreement, the Grantee may forfeit the right fio reimbursement of any grant funds not aiready paid by the California State Library, including, but not limited to, the ten percent (10�) withhold. 13. Federal and State Taxes: The State Library shall not: a. Withhold Federal Insurance Contributions Act (FICAj payments from Grantee's payments or make FICA payments on the Grantee's behalf; or b. Make Federal or State unemployment insurance contributions on Grantee's behalf; or c. Withhold Federal or State income taxes from Grantee's payments. Grantee shall pay all taxes required on payments made under this Agreement including appiicable income taxes and FICA. 14. Force Majeure: Neither the California State �ibrary nor the Grantee, its contractors, vendors, or subcontractors, if any, shali be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, expiosion, riot, war, rebellion, sabotage, flood, or other contingencies �nforeseen by the California State Library or the Grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party. 15. Forfeit of Grant Funds and Repavment of Funds Im�roperiy Expended: If grant funds are not expended, or have not been expended, in accordance with this Agreement, the State Librarian or designee, at his or her sole discretion, may take appropriate action under this Agreernent, at law or in equity, including requiring the Grantee to forfeit the unexpended portion of the grant funds, inciuding, but not limited to, the ten percent (10%) withhold, and/or to repay to the California State Library any funds improperly expended. 16. Fringe Benefit Ineliaibilit� Grantee agrees that neither the Grantee nor its employees and contract personnel are eligible to participate in any employee pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of Califomia or the State Library. 17. Generallv Accepted Accountin_ Principles: The Grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures. 18. Grant Monitor: The Grant Monitor's responsibilities include monitoring grant progress and reviewing and approving Grant Payment Requests and other documents delivered to the California State Library pursuant to this Agreement. DocuSign Envelope ID:4596CAE7-E1CB-4DD7-69BC-OACA8D46B9BC Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 13 of 27 The Grant Monitor may monitor Grantee performance to ensure Grantee expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Monitor does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements unless such authority is expressly stated in the Procedures and Requirements. 19. Grantee: the government or legal entity to which a grant is awarded and which is accountable to the California State Library for the use of the funds provided. a. The grantee wiil make reports to the State Librarian in such form and containing such information as may be required to ensure the proper used of funds consistent with the grantee's application and award agreement. The grantee will keep such records and afford such access as the California State Library may find necessary to assure the correctness and verification of such reports. 20. Grantee Accountabiiitv: The Grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the Grantee has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to the California State Library, the Grantee is responsible for repayment of the funds to the California State Library. 21. Grantee Funds: it is mutually agreed that the Grantee is responsibie for furnishing funds beyond the grant award that may be necessary to complete the project. 22. Independent Action: Grantee reserves the right to fulfill its obligations under this Agreement in an independent manner, at any location and at any time within the agreed-upon timeline. Grantee's employees or contract personnel shall perform all services required by this Agreement, but their time need not be devoted solely to fuifilling obligations under this Agreement. Grantee shall furnish ail eq�ipment and materiais used to meet its obligations and complete the Project. The State Library shali not provide any personnel or other resources beyond the grant award and is not required to provide training in connection with this Agreement. 23. indemnification: Grantee agrees to indemnify, defend and save harmless the State of California, the California State Library and its officers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm or corporation furnishing or supplying work services, materials, or suppiies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resuiting to any person, firm or corporation who may be injured or damaged by Grantee in the performance of this Agreement. DocuSign Enveiope ID:4596CAE7-E1CB-4DD7-B96GOACASD46B9BC Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 14 of 27 24. License to Use: The California State Library reserves a fully paid-up, royalty-free, nonexclusive, sub-licensabie and irrevocable license to reproduce, pubiish, prepare derivative works, distribute, or otherwise �se, and to authorize third parties to use, any material received or maintained by Grantee in connection with this Agreement. This inciudes intellectuai praperfy, with or without third- party rights. All such usages will be for public library and State governmental purposes: a. The copyright in any work developed under this grant, sub-grant, or contract under this grant or sub-grant; and b. Any rights of copyright to which a Grantee, sub-grantee, or a contractor purchases ownership with grant support. 25. Limitation of Expendit�re: Expenditure for all projects must conform to the grantee's approved budget and with applicable State laws and regulations.The total amount paid by the California State Library to the Grantee under this agreement shall not exceed $64,051 and shali be expended/encumbered in the designated award period. During the award period, the grantee may find that the awarded budget may need to be modified. Budget changes, requests for additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions. Approvai is by the State Librarian or their designee. Adjustments should be reported on the next financiai reporf. Any adjustments in approved budgets must be documented and documentation retained in project accounts. 26. Lobbyinq: Grantee confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. internal Revenue Code of 1986. 27. Non-Discrimination Clause: During this grant period, the Grantee and the Grantee's contractors, and subcontractors shall not unlawfuily discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genefiic information, marital status, sex, age, sexuai orientation, or military and veteran stat�s. Grantee shall insure that the evaluation and treatment of contractors, employees and applicants for employment are free from such discrimination and harassment. Additionally, Grantee, contractors, and subcontrdctors, if applicabie, shail comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, DocuSign Envelope ID:4596CAE7-E1C6-4DD7-89BC-OACA8D46B9BC Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 15 of 27 §1 1000 et seq.), the provisions of Arficle 9.5, Chapter 1, Parf 1, Division 3, Title 2 of the Government Code (Gov. Code §§ 1 1 1 35-1 1 1 39.5), and the regulations or standards adopted by the California State Library to implement such arficle. Grantee shall permit access by representatives of the Deparfment of Civii Rights and the California State Library upon reasonable notice at any time during the normai business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and ail other sources of information and its facilities as said Department or the California State Library shall require ascertaining compliance with this ciause. Grantee, and its contractors, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a coliective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Grantee shaii include the non- discrimination and compliance provisions of this clause in ail contracts and subcontracts to perform work under the Agreement. 28. Notices: All nofiices and other communications in connection with this Agreement shali be in writing, and shail be considered delivered as follows: a. Electronic Mail (E-mail): When sent by e-mail to the last e-maii address of the recipient known to the parfy giving notice. Notice is effective upon transmission. b. DocuSign (e-signature platform): When sent via DocuSign a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission. c. Grants Management System: When sent via / uploaded to the California State Library's Grants Management System a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission. d. Personally: When delivered personally to the recipient's physical address as stated in this Agreement. e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage prepaid, and addressed to recipient's address as stated in this Agreement. 29. Order of Precedence: The performance of this Agreement shall be conducted in accordance with the Terms and Conditions, Procedures and Requirements, Certificate of Compliance, Project Summary, Activities Timeline, and Budget, of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as "Terms"). Grantee's California State Library-approved Application (Grantee's Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications, or DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B9BC-OACA8D4689BC Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 16 of 27 provisions that constitute this Agreement, the following order of precedence shall apply: a. Grant Agreement Coversheet and any Amendments thereta b. Terms and Conditions c. Procedures and Requirements d. Certificate of Compiiance e. Project Summary f. Grantee's Application (including Budget and Activities Timeline) g. All other attachments hereto, including any that are incorporated by reference. 30. Payment: a. The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states fihe maximum amount of aliowable costs for each of fihe tasks identified in the Project Summary and Activity Timeline included in the project application. California State Library shail provide funding to the Grantee for oniy the work and tasks specified in the Grantee's Application at only those costs specified in the Budget and incurred in the term of the Agreement. b. The Grantee shall carry out the work described in the Work Plan or in the Grantee's Appiication in accordance with the approved Budget and shall obtain the Grant Monitor's written approvai of any changes or modifications to the Work Plan, approved project as described in the Grantee's Application, or the approved Budget prior to performing the changed work or incurring the changed cost. If the Grantee fails to obtain such prior writfien approval, the State Librarian or designee, at his or her sole discretion, may refuse to provide funds to pay for such work or costs. c. The Grantee shall request funds in accordance with the funding schedule included in this agreement. d. Ten percent (10%) will be withheld from the Payment Request (if applicable) and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld. e. Lodgings, Meais and incidentals: Grantee's eligible costs are limited to the amounts authorized in the California State Administrative Manual (see Exhibit C or contact the Grant Monitor for more information). f. Payment will be made only to the Grantee. DocuSign Envelope ID:4596CAE7-E1C6-4DD7-B9BC-OACASD46698C Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 17 of 27 g. Reimbursabie expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requirements. 31. Personal Jurisdiction: The Grantee consents to personal jurisdiction in the State of California for ali proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties. Native American Tribal grantees expressly waive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties. 32. Personnel Costs: Any personnel expenditures to be paid for with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for their regularjob duties, including a proportionate share of any benefits to which the employee is entitled. 33. Piedae: This Agreement shall not be interpreted to creafie any pledge or any commitment by the State Library to make any other or further grants or contributions to Grantee, or any other person or entity in connection with the Project. It is mutually agreed that Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete outcomes or deliverables. 34. Privacv Protection: Both parties agree to protect the confidentiality of any non- public, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1798, et. seq. 35. Prohibited Use: The expenditure under this program shall not be used to supplant Grantee efforts in other grant programs provided by the California State Library. 36. P�blic Records Act: Material maintained or used by the California State l.ibrary is considered "public record" under the Public Records Act (PRA) at Government Code, sections 6250, et.seq. This includes the Interim and Final reports, and any other written communications between the parties. Grantee agrees to ensure that all content contained in its written reports are appropriate for publication. Said material, along with ail other reports, documentation and data collected during the term of the Agreement, will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Grantee agrees to alert the State Library as to a basis for exemption, if any exists. 37. Pubiicitv Obligations: Grantee wiil notify the State Library of any promotional materials or publications resulting from the grant no later than five (5) days in advance of distribution, whether they are print, film, electronic, or in any other DocuSign Envelope ID:4596CAE7-E1CB-4DD7-896GOACA8D46B9BC Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 18 of 27 format or medium. Copies of all promotional materials wiii be provided to the State Library. Grantee will acknowledge the State Library's support as noted above. Grantee agrees that the State Library may include information about this grant and its outcomes in its own annuai reports, with specific reference to Grantee, and may distribute such information to third parties. 38. Records: Communications, grant related documents, data, originai receipts, and invoices must be maintained by Grantee and shall be made available to the State Library upon request. Grantee agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices, and to retain all records for at least five (5) years after the end-of-term. The State Library may monitor or conduct an onsite evaluation of Grantee's operation to ensure compliance with this Agreement, with reasonable advance notice. 39. Reduction of Waste: In the performance of this Agreement, Grantee shaii take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps shouid inciude, but not be limited to: the use of used, reusabie, or recyclabie products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriafie. 40. Reimbursement Limitations: Under no circumstances shail the Grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The Grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other California State Library funded program. 41. Reports and Claims: It is the responsibility of the grantee make the required reports and claims to the California State Library. a. The grantee shall be responsible for submitting to the State Library Narrative Reports detailing progress and activities. The reports are due on the dates specified in the reporfing schedule detailed in the Procedures and Requirements section. b. The grantee shall be responsible for submitting to the State Library Financial Reports reflecting grantee expenditure activity. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section. c. To obtain payment hereunder the grantee shall submit authorized claims provided by the State Library for that purpose, on each of the following mentioned dates for payment, and the California State �ibrary agrees to reimburse the �ibrary as soon thereafter as State fiscal procedures wiil permit. DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B9BC-OACASD46B98C Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 19 of 27 d. The final 10� of the grant award (if applicabie) is payable only upon approval of all final reports and receipt of claim form. Failure to provide timely reports is a serious breach of an award recipient's administrative duty under the award. e. Payment will be provided to cover the expenditures incurred by the grantee for the project in the following manner: o $60,337 upon execution of the agreement and submission of claim by the grantee organization. o If applicable, second payment will be made after the submission and approval of the first reporfs and receipt of claim form in the amount of $3,714. 42. Self-Dealina and Arm's Lenath Transactions: All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm's- length transactions and not the result of, or motivated by, seif-dealing on the part of the Grantee or any employee or agent of the Grantee. For purposes of this provision, "arm's-length transactions" are those in which both parfies are on equal footing and fair market forces are at piay, such as when mulfiiple vendors are invited to compete for an entity's business and the entity chooses the lowest of the resulting bids. "Self-dealing" is involved where an individuai or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended. 43. Severabilitv: If any parf of this Agreement is found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement, but the remainder of the provisions in the Agreement will remain in full force and effect. 44. Site Visits: The Grantee shall ailow the California State Library to access and cond�ct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved. A site visit may include, b�t not be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visit the State funded project. 45.Termination: The Agreement shall be subject to termination by the State Librarian or designee upon notice to the Grantee at least thirfy (30) days prior to the effective date of termination. in the event this agreement is terminated, the Grantee shall deliver to the State Librarian copies of all reports, accounting, data, and materials prepared up to the date of termination. The State �ibrarian DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B9BGOACASD46696C Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 20 of 27 shall determine and pay the Grantee for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Grantee. Upon such termination, the unused portion of the granfi award must be returned to the California State �ibrary within 45 days. If funding has been advanced to the Grantee, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination. 46. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parfies that the grant application and the timeline included therein are part of the Agreement. 47. Unused F�nds: At the end-of-term Grantee agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the grant period. Funds will be considered unexpended or unaccounted if they were: (1 J not used for their intended purpose, or (2) used inconsistent with the terms of this Agreement. Funds wiil also be considered unaccounted for, and must be returned, if the proposai outcomes or deliverables are materially incornplete by the end-of-term or earlier termination, as determined by the State Library in its sole discretion. 48. Waiver of Riqhts: California State Library shall not be deemed to have waived any righfis under this Agreement unless such waiver is given in writing and signed by California State Library. No delay or omission on the part of California State Library in exercising any rights shail operate as a waiver of such right or any other right. A waiver by California State Library of a provision of this Agreement shall not prejudice or constitute a waiver of California State Library's right otherwise to demand strict compiiance with that provision or any other provision of this Agreement. No prior waiver by California State Library, nor any course of dealing beiween California State Library and Grantee, shall constitute a waiver of any of California State Library's rights or of any of grantee's obligations as to any future transactions. Whenever the consent of California State Library is required �nder this Agreement, the granting of such consent by California State Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of California State Library. 49. Work Products: Grantee shall provide California State Library with copies of all final products identified in the Work Plan and Application. Grantee shall also provide the State Library with copies of all public education and advertising materiai produced pursuant to this Agreement. DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B9BC-OACA8D46B9BC Shasta Public Libraries Califomia Library Literacy Services 2023-2024 CL�S23-85 Page 21 of 27 50. Worker's Compensation: The State of California will not provide Workers' Compensation insurance for Grantee or Grantee's empioyees or contract personnel. If Grantee hires employees to perform services required by this Agreement, Grantee shall provide Workers' Compensation insurance for them. The Grantee is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the l.abor Code, and the Grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement. DocuSign Envelope ID:4596CAE7-E1C6-4DD7-B9BC-OACA8D4669BC Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 22 of 27 EXHIBIT B: CERTIFICATI4N of COMPLIANCE FORM 1. AUTHORIZED REPRESENTATIVE: I certify that the authorized representative named below is the legally designated representative of the Grantee for this Grant Agreement and project and is authorized to receive and expend funds in order to administer this grant program. 2. I certify that all information provided to the California State Library for review in association with this award is correct and complete to the best of my knowledge, and as the authorized representative of the Grantee, I commit to the conditions of this award, and I have the legal authority to do so. 3. I certify that any or ali other parficipants ar contractors in the grant program have agreed to the terms of the application/grant award and have entered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/or as amended in the application by the California State Librarian. 4. The authorized representative, on behalf of the Grantee, certifies that the Grantee wiil comply with ail appiicable requirements of State and Federal laws, regulations, and policies governing this program, to inciude the requirements listed below in this Certification of Compliance Form. 5. The authorized representative, on behalf of the Grantee, hereby certifies to the California State Library, for an award of funds in the amount$64,051. This award will provide library services as set forth in the Project Application as approved and/or as amended by the California State Librarian. 6. STATEMENT OF COMPLIANCE: Grantee has, unless exempted, complied with the non-discrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 1 1102). 7. DRU6-FREE WORKPLACE REQUIREMENTS: Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug- free workplace by taking the foilowing actions: a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations. b. Establish a Drug-Free Awareness Program to inform employees about: DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B96C-OACA8D46B96C Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 23 of 27 1) the dangers of drug abuse in the workplace; 2) the person's or organization's policy of maintaining a drug-free workpiace; 3J any available counseling, rehabilitation and employee assistance programs; and, 4j penalties that may be imposed upon empioyees for drug abuse violations. c. Every employee who works on the proposed Agreement will: 1� receive a copy of the company's drug-free workplace policy statement; and, 2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Grantee may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Grantee has made false certification or violated the certification by failing to carry out the requirements as noted above. (Gov. Code § 8350 et. seq.) 8. CONFLICT OF INTEREST: Grantee needs to be aware of the following provisions regarding current or former state employees. If Grantee has any questions on the status of any person rendering services or involved with the Agreement, the California State library must be contacted immediately for ciarification. Current State Employees (Pub. Contract Code § 10410): a. No officer or employee shail engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment. b. No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services. Former State Employees (Pub. Conhact Code § 10411): a. For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency. b. For the twelve-month period from the date he or she left state employment, no former state officer or empioyee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same generai subject area as the proposed contract within the 12-month period prior to his or her leaving state service. DocuSign Envelope ID:4596CAE7-E1C8-4DD7-B9BC-OACASD4669BC Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 24 of 27 If Grantee violates any provisions of above paragraphs, such action by Grantee shall render this Agreement void. (Pub. Contract Code § 10420). Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem_ (Pub. Contract Code § 10430 �e)j. 9. LABOR CODE/WORKERS' COMPENSATION: Grantee needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to compiy with such provisions before commencing the performance of the work of this Agreement. (Labor Code § 3700). 10. AMERICANS WITH DISABILITIES ACT: Grantee ass�res the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and g�idelines issued pursuant to the ADA. (42 U.S.C. 12101 et. seq.) 11. RESO�UTION: For awards totaling $350,000 or more, a county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement. 12. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all Grantees that are not another state agency or other governmental entity. 13. DRUG FREE WORKPLACE: a. Continue to provide a drug-free workplace by complying with the requirements in 2 C.F.R. part 3186 (Requirements for Drug-Free Workplace (Financial Assistance)j. In particular, the recipient must comply with drug- free workpiace requirements in subpart B of 2 C.F.R. part 3186, which adopts the Government-wide implementation (2 C.F.R. part 182) of sections 5152-5158 of the Drug-Free Workplace Act of 1988 (P. L. 100-690, Title V, Subtitle D; 41 U.S.C. §§ 701-707). b. This includes but is not limited to: making a good faith effort, on a continuing basis, to maintain a drug-free workplace; publishing a drug- free workplace statement; establishing a drug-free awareness program for the empioyees; taking actions concerning employees who are convicted of violating drug statutes in the workplace. 14. ACCESSIBILITY: The organization receiving this award, as listed in the certification section below, and all program staff, will ensure all project materials will meet California accessibility standards. 15. NON-DISCRIMINATION: The organization receiving fihis award, as listed in fhe cerfification section below, and all program staff, agree to comply with all California non-discrimination laws. DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B98C-OACA8D4689BC Shasta Public Libraries California �ibrary Literacy Services 2023-2024 CLLS23-85 Page 25 of 27 16. ACKNOWLEDGEMENT: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with California State Library acknowledgement requirements. Certification ORGANIZATION Nqme• Kimberly A. Niemer Address (official and complete): �irector of community Services PROJECT COORDINATOR Name: �ared Tolman Emall: jaredt@shastalibraries.org Phone: 530-806-8489 GRANTEE AUTHORIZED REPRESENTATIVE Name: K;m Niemer Tltle: pirector of community services Email: kniemer@cityofredding.org Phone: 530-225-4085 DowSignetl by: Signature: �i1w,� Date: g�18/2023 AD7779138C6E433... DocuSign Envelope ID:4596CAE7-E1CB-4DD7-B9BC-OACA8D46696C Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 26 of 27 Authorized Representative Signature ORGANIZATION Name: Kimberly A. Niemer Address (official and completeJ: 777 Cypress Avenue, Redding, CA 96001 AUTHORIZED REPRESENTATIVE Signature:��`"$ro"'°'� Date: K,�.� 9J18/2023 AD3f]B138CBE433... Printed Name of Person Signing: Title: pirector of Community serv;ces Kim Niemer STATE OF CALIF(�RNIA Agency Name: California State Libra��y Address: 900 N Street, Sacramento, CA 95814 Signature:��'°"� Date: 9/812023 6DR50901GiCJ16... Printed Name of Person Signing: Title: California Staie �ibrariar� Greg Lucas DocuSign Envelope ID:4596CAE7-E1CB-4DD7-69BC-OACA8D46B9BC Shasta Public Libraries California Library Literacy Services 2023-2024 CLLS23-85 Page 27 of 27 EXHIBIT C: STATE REIMBURSABLE TRAVEL EXPENSES Rates are subject to change per State of California, Department of Human Resources Please Check State of California, Department of Human Resources Website for updated expenses: http://www.calhr.ca.qov/employeeslpaqes/travel-reimbursements.aspx Mileage: $0.585 per mile-approved business/travel expense Rate subject to change Meals: $7.00- Breakfast Receipts are required $1 1.00- Lunch $23.00-Dinner $5.00- Incidentals Meals Note: Lunch can only be claimed if travel is more than 24 hours. Incidental charge may be claimed once for every 24-hour period and should cover incidental expenses, such as but not limited to, tip, baggage handling, etc. Hotel: $ 90.00 plus tax for all counties/cities not listed below Receipts are required $ 95.00 plus tax for Napa, Riverside, and Sacramento and MUST have a zero Counties balance. $ 110.00 plus tax for Marin County $ 120.00 plus tax for Los Angeles, Orange, and Ventura Counties, and Edwards AFB. Excluding the city of Santa Monica $ 125.00 plus tax for Monterey and San Diego Counties $ 140.00 plus tax for Alameda, San Mateo and Santa Ciara Counties $ 150.00 plus tax for the City of Santa Monica $ 250.00 plus tax for San Francisco County Out of State: Prior authorization must be obtained, as well as three print-out hotel quotes. Actual receipt must be included with authorization and additional uotes. Hotel Note: If the above approved reimbursable hotel rates cannot be secured, please contact your grant monitor to obtain an excess lodging form. This form must be approved prior to actual travel. AIRLINE TICKETS: Actual reasonable fees pertaining to airline travel will be itinerary and receipts are reimbursed. Business, First Class, or Early Bird Check-in fee re uired is not an a roved reimbursabie ex ense. ' DocuSign Envelope ID:4596CAE7-E1C6-4DD7-69BGOACA8D4689BC �` �_ . �, w... � � ��- � �� ST°�TE LI��A6�1r 24 August 2023 RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia's Actions in Ukraine Dear Grantee, You are receiving this notification because you currently have an active grant through the California State Library. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EOJ regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https�//www.gov.ca. ov/w�-contentiuploads/2Q22/03/3.4.22-Russia-Ukraine- Executive-Order.pdf. The EO directs all agencies and departments that are subject to the Governor's authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to compiy with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as weli as any sanctions imposed under state law. This correspondence serves as a notice under the E4 that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia's actions in Ukraine is required, including with respect to, but not limited to, the federai executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.qovJ�olicy- issues/financial-sanctions/sanctions-programs-and-countrv-information/ukraine- russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable. Piease note that for any agreements or grants valued at$5 million or more, a separate notification will be sent outlining additional requirements specified under the EO. Annly Roman California State Library 900 N Street Sacramento, CA 95814 DocuSign Envelope ID:4596CAE7-E1C8-4DD7-B9BC-OACA8D46B98C � CALIFORNIA LIBRARY LITERACY AND ENGLISH ACQUISITION SERVICES FINANCIAL CLAIM 1St PAYMENT Grant Award#: CLLS23-85 Date: 9/18/2023 invoice#: CLLS23-85-01 PO#: 6700 Payee Name: City of Redding (Legal name of authorized agency to receive,disburse and account for funds") Compiete Address: �� Cypress Avenue, Redding, ca 96001 Street Address,City,State,Zip Code(Warrant will be mailed to this address) Amount Claimed: $60,337 Type of Payment: (Payable Upon Execution of Agreement) � PROGRESS Grantee Name: Shasta Pubiic Libraries ❑ FINAL (Name on Award Letter and Agreement) ❑ IN FU�L Project Title: California Library Literacy Services ❑ AUGMENT For Period From: upon execution to end of grant period CERTIFICATION I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that this claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein. DocuSigned 6y: B� �AD�6E4� (Signature of the Authorized Representative) Kim Niemer Director of Community Services (Print Name) {Title) '`Legal payee name must match the payee's federal tax return.Warrant will be made payable to payee name. Payee discrepancies in name andlor address may cause delay in payment. If you need to change payee name and/or address, please contact Fiscal Services at stateqrants.fiscal(c�library.ca.qov. State of California, State Library Fiscal Office ENY: 2023 ITEM NO: 6120-213-0001, Chapter 12, Statutes of 2023 PURCHASING AUTHORITY NUMBER: CSL-6120 REPORTING STRUCTURE: 61202000 COA: 5432000 PROGRAM#: 5312 FAIN: N/A gy Date (State Library Representative) P�Fo� Reset Form DocuSign Envelope ID:4596CAE7-E1CB-4DD7-69BC-OACA8D46896C - - - - - _ __ -- __.. ___-- PAYEE DATA RECORD (Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204(Rev.03/2021) Sectian'1 —Payee Infarmatian NAME(This is required. Do not leave this line blank. Must match the payee's federal tax return) City of Redding BUSINESS NAME, DBA fdAilAE or DISREGARDED SINGLE MEMBER LLC NAME(If different from above) Shasta Public Libraries MAI�ING ADDRESS(number,street,apt.or suite no.) (See instructions on Page 2) 777 Cypress Avenue CITY,STATE,ZIP CODE E-MAIL ADDRESS Redding kniemer@cityofredding.org Sectio�2-=En#i'ty Type Check one 1 box onl that matches the entit t e of the Pa ee listed in Section 1 above. See instructions on a e 2 ❑ SOLE PROPRIETOR/INDIVIDUAL CORPORATION(see instructions on page 2) ❑ SINGL.E MEMBER LLC Disregarded Entiry owned by an individual � MEDICAL(e.g., dentistry, chiropractic,etc.) ❑ PARTNERSHIP O LEGAL(e.g.,attorneyservices) ❑ ESTATE OR TRUST ❑ EXEMPT(e.g.,nonprofit) �ALL OTHERS Secfiion�-=T�x lclent��catia�Nur»b�r Enter your Tax Identification Number(TIN)in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one(1)TIN. Social Security Number(SSN)or The TIN is a 9-digit number. Note: Payment wili not be processed without a TIN. �ndividual Tax Identification Number(ITIN) • For Individuais,enter SSN. • If you are a Resident Alien,and you do not have and are not eligible to get an __ _ SSN, enter your ITIN. • Grantor Trusts(such as a Revocabie Living Trust while the grantors are alive)may OR not have a separate FEIN. Those trusts must enter the individuai grantor's SSN. • For Sole Proprietor or Singie Member LLC(disregarded entity), in which the Federal Empioyer ldentification Number sole member is an individual,enter SSN(ITIN if applicable)or FEIN(FTB (FEIN) prefers SSN). • For Singie Member LLC (disregarded entity), in which the sole member is a -��-04�------- business entity,enter the owner entity's FEIN. Do not use the disregarded entity's FEIN. • For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts(with FEINs),enter the entity's FEIN. Secti�sn 4=Payee Res�dency S#atus{See instructic+ns 2�1 CALIFORNIA RESIDENT-Qualified to do business in California or maintains a permanent place of business in California. ❑CALIFORNIA NONRESIDENT-Payments to nonresidents for services may be subject to state income tax withholding. ❑No services performed in Califomia ❑Copy of Franchise Tax Board waiver of state withholding is attached. SBC#�ii11�-CaE1 ti�Cattt�l'! l hereby certify under penalty of perjury that the information provided on fhis documenf is true and correct. Should m residenc status chan e,l will rom tl noti the stafe a enc betow. NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITLE E-MAIL ADDRESS Kimberly A. Niemer Director of Community Servic �niemer@cityofredding.org SIGNATURE �_ DATE TELEPHONE (include area code) �, . 5302254085 �.A03�Y8138GBE433,,; ., �; � � �8C�1�111��:^P��t�I1�a��'�#3� Pr�IC�. �.�,'; . , , � �. Please return com leted form to: STATE AGENCY/DEPARTMENT OFFICE UNIT/SECTION California Admin/Accounting MAILING ADDRESS FAX TELEPHONE(include area code) 777 Cypress Avenue 916-603-7157 CITY STATE ZIP CODE E-MAIL ADDRESS Redding CA 95814 accounting@library.ca.gov DocuSign Envelope ID:4596CAE7-E1C6-4DD7-B9BC-OACA8D46898C _ _ _... __ _.. __ _ _. ._ _- PAYEE DATA RECORD (Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204(Rev.03/2021) GENERALINSTRUCTIONS Type or print the information on the Payee Data Record,STD 204 form. Sign,date,and return to the state agency/department office address shown in Section 6. Prompt return of this fully completed form will prevent delays when processing payments. information provided in this form will be used by California state agencies/departments to prepare Information Returns(Form1099). NOTE:Completion of this form is optional for Govemment entities,i.e.federal,state,local,and special districts. A completed Payee Data Record,STD 204 form,is required for all payees(non-governmental entities or individuals)entering into a transaction that may lead to a payment from the state.Each state agency requires a completed,signed,and dated STD 204 on file;therefore,it is possible for you to receive this form from multiple state agencies with which you do business. Payees who do not wish to complete the STD 204 may elect not to do business with the state.If the payee does not complete the STD 204 and the required payee data is not otherwise provided,payment may be reduced for federal and state backup withholding.Amounts reported on Information Retums(Form 1099) are in accordance with the Internal Revenue Code(IRC)and the Califomia Revenue and Taxation Code(RBTC). Section 1 —Payee InformaEian Name-Enter the name that appears on the payee's federal tax retum. The name provided shall be the tax liable party and is subject to IRS TIN matching(when applicable). • Sole Proprietor/lndividual/Revocable Trusts-enter the name shown on your federal tax retum. • Single Member Limited Liability Companies(LLCs)that is disregarded as an entity separate from its owner for federal tax purposes-enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA,�LC name,trade,or fictitious name under Business Name. • Note:for the State of California tax purposes,a Single Member LLC is not disregarded from its owner,even if they may be disregarded at the Federal level. . Partnerships,Estates/Trusts,or Corporations-enter the entity name as shown on the entity's federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA,trade,or fictitious business names under Business Name. Business Name-Enter the business name,DBA name,trade or fictitious name,or disregarded LLC name. Mailing Address-The mailing address is the address where the payee will receive information returns. Use form STD 205,Payee Data Record Supplement to provide a remittance address if different from the mailing address for information retums,or make subsequent changes to the remittance address. s@CtICl1t`�i-Et'itl � E.' If the Pa ee in Sectian 1 is a n ... THEN Select the Bax for... Individual•Sole Pro rietorshi •Grantor Revocable Livin Trust disre arded for federal tax u oses Sole Pro rietoriindividual Limited liabili Com an LLC owned b an individual and is disre arded for federal tax ur oses Sin le Member LLC-owned b an individual Partnershi s•Limited Liabilit Partnershi s LLP •and,LLC treated as a Partnershi Partnershi s Estate•Trust other than disre arded Grantor Trust Estate or Trust Corporation that is medical in nature(e.g.,medical and healthcare services,physician care,nursery Corporation-Medical care,dentist ,etc.•�LC that is to be taxed like a Cor oration and is medical in nature Corporation that is legal in nature(e.g.,services of attorneys,arbitrators,notary publics involving legal Corporation-legal or law related matters,etc. •LLC that is to be taxed like a Cor oration and is le al in nature Cor oration that ualifies for an Exem t status,inciudin 501 c 3 and domestic non- rofit cor orations. Cor oration-Exem t Corpo�ation that does not meet the qualifications of any of the other corporation types listed above•LLC Corporation-All Other that is to be taxed as a Co oration and does not meet an of the other co oration es Iisted above Sectian 3-Tax Identif�cation Number The State of California requires that all parties entering into business transactions that may lead to payment(s)from the state provide their Taxpayer Identification Number(TIN). The TIN is required by R&TC sections 18646 and 18661 to facilitate tax compliance enforcement activities and preparation of Form 1099 and other information returns as required by the IRC section 6109(a)and RBTC section 18662 and its regulations. Sectiart 4-Payee Residency S#atus; Are you a California resident or nonresident? . A corporation will be defined as a"residenY'if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California. . A partnership is considered a resident partne�ship if it has a permanent place of business in Califomia. . An estate is a resident if the decedent was a California resident at time of death. • A trust is a resident if at least one trustee is a California resident. o For individuals and sole proprietors,the term"resident"includes every individual who is in Califomia for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally,an individual who comes to Califomia for a purpose that wili extend over a iong or indefinite period will be considered a resident. However,an individual who comes to perform a particular contract of short duration will be considered a nonresident. For information on Nonresident Withholding,contact the Franchise Tax Board at the numbers listed below: Withholding Services and Compliance Section: 1-888-792-4900 E-mail address:wscs.gen@ftb.ca.gov For hearing impaired with TDD,call: 1-800-822-6268 Website:www.ftb.ca.qov ' Section 5-Cert�ficafion Provide the name,title,email address,signature,and telephone number of individual completing this form and date completed. In the event that a SSN or ITIN is provided,the individual identified as the tax liable party must certify the form. Note:the signee may differ from the tax liable party in this situation if the signee can provide a power of attomey documented for the individual. Section'6—Paying State Agency ; This section must be completed by the state agency/department requesting the STD 204. PI'�YaCy Statet'tleCtt Section 7(b)of the Privacy Act of 1974(Public law 93-579)requires that any federal,state,or local governmental agency,which requests an individual to disclose their social security account number,shall inform that individual whether that disclosure is mandatory or voluntary,by which statutory or other authority such number is solicited,and what uses will be made of it.It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federai backup withhoiding and state law imposes noncompliance penalties of up to$20,000. You have the right to access records containing your personal information,such as your SSN.To exercise that right,please contact the business services unit or the accounts payable unit of the state agency(ies)with which you transact that business. All questions should be referred to the requesting state agency listed on the bottom front of this form.