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Home My WebLink About _ 4.11(f)--Accept Bid Schedule No. 5324 Replace AC Surfacing 2022 Project GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: October 2, 2023 FROM: Chuck Aukland,Public ITEM NO. 4.11(� Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' 9(?1/2423 ry ip}�in,�C"i ana � 9,i2�/7423 caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(�--Accept Bid Schedule No. 5324 Replace AC Surfacing 2022 Project Recommendation Accept Bid Schedule No. 5324 (Job No. 2687), Replace Asphalt Concrete Surfacing 2022 Project, awarded to JV Lucas Paving, Inc., as satisfactorily complete, with a final cost of $1,260,832.70. Fiscal Impact Streets Division funding in the amount of $1,600,000 was approved for this project for Fiscal Year 2022-23. The total project cost, including surveying, design, bidding, construction, field engineering, inspection, and contract administration is $1,260,832.70. Alternative Action The City Council (Council) may choose not to accept the project as satisfactorily complete and provide staff alternative direction. Background As of August 9, 2023, JV Lucas Paving, Inc., of Lafayette, California, has completed all items of work on the Replace Asphalt Concrete (AC) Surfacing 2022 Project, which was within the adjusted contract time frame following weather delays and additional work. Subsequently, the Public Works Department filed a notice of completion with Shasta County. The project warranty period expires one year from the completion date. At its meeting on February 7, 2023, the Council awarded a construction contract to JV Lucas Paving, Inc., for $1,010,381.50 and approved a $200,000 construction contingency fund. Also authorized was $207,000 for contract administration and construction inspection fees and $105,000 for project development costs. The City Manager was authorized to approve additional inereases in either the construction management or construction con�ingency amounts up to a Report to Redding City Council September25,2023 Re: 4.11(f)--Accept Bia'Schedule No. 5324 Replace AC Surfacing 2022 Project Page 2 total of $25,000. The total authorized amount for the project was $1,54'7,381.50. Project development costs include engineering, environmental, and consultant services. During construction, there was one change order in the amount of $37,451.20, leaving a balance of $162,548.80 in the contingency fund. The final project cost was $1,260,832.70. Cost Summary Awarded Amounts Actual Cost Project Development Costs $105,000.00 $105,000.00 Construction Contract � �1 210,381 SO Contin enc Construction Contract + �� .�� $1,047,832.70 Contract Chan e Orders Contract Administration & �207,000.00 � $108,000.00 Ins ection Additional City Manager �Z5,000.00 $0.00 Authorit Total $1,547,381.50 $1,260,832.70 The project involved removing and replacing approximately 82,000 cubic feet of asphalt concrete in worn and deteriorated sections of Wyndham Lane and Eastside Road as well as appropriate traffic control, striping, and pavement markings as required. Environmental Review This action is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required. On February 7, 2023, the Council determined that the project is categorically exempt from review under the CEQA Guidelines, per Section 15301 (Existing Facilities). Council Priority/City ManageN Goals This agenda item is a routine operational item. Attachments ^Location Map Previous Staff Report , � : . � � ��• , � ��. r . , �, � �� : � , , , r � z �,; _ � � , � � � _� � �,1� �, :, �� ;� � �, > , - � � � �� ' �� `�*�qq` „ r. � \,'� � �� . � ,�� , %, �� ` \�" �� '�. � � �. , , � � , � , , , < • "` �'� 'Y � �\� p��?��R , � � _� , � , � , � � ; � � _ � i � � �� r _ � � . , , � � , � � � �. � , ,r ` ___ , , , � � � _� � , � � , , � �,�� ,� _ , � _ ; , , � — � �� , � ��. _ � �, , � � , �,. . ti �.. ... �, � , ��, , „ , � _ � ,� _ � . ,, �, .� � �;�� —> �,, �._ >, < \ ' ti . � �. � , �, � � � � , , � , ; � s " .. i � . , i� , .. � , '. „ ., . , . q, � „ . � .. �.. �, i � ' c � � �. ,. . �� ; �� . , �- � . . , '--....... i . - i� , �\ i+, x� i ..,, >>\'. � . ^�........... �\ ' � ,. , .. ` s �` . .i . . � -- \ '. i � ,. �. . : .,W � � � , .� .. � ,�'� ' � ��.( ' / � �� '�'�'` '�,i!�1,�' � �,� '�,' ; � � � � � � � �� : `\ ; m �. � � ,. � �-. :.� � � � ._ �� ` � 2 � ,' �. �� -� � � �� f � � � �� P ROJ ECT �� e � �� w m �' � �� = OCATION _ o��o� L ; - � � o� , , � � , � _ M _ , , , ��`� __ � , , �� r � W , . � _. � � _ , � � � � �. � �� ' i � � � �� ` �� ., ,, _ _. r _ ,� . t � � �� _ � � � � � � �� :�_ � �� N � �' --- � � � � "� � �� W ` � , , � _' � : �, ��, ��`� \ ' �` ` ` _ � � � � � �J 3 �� , � � �oF ��oo CITY OF REDDING REPLACE AC SURFACING . �? _ �,�� PUBLIC WORKS PROJECT 2022 f�,� -,, .�:�.�" DEPARTMENT LOCATI4N MAP �/F(�� GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: February 7, 2023 FROM: Chuck Aukland,Public ITEM NO. 4.11(b) Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' 1/?{�/2423 ry ip}�in,�C"i ana � L,'30/2423 caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(b)--Award Bid Schedule No. 5324 (Job No. 2687), Replace Asphalt Concrete Surfacin 2022 Recommendation Authorize the following actions relative to Bid Schedule No. 5324 (Job No. 2687), Replace Asphalt Concrete (AC) Surfacing 2022: (1) Award to JV Lucas Paving, Inc., in the amount of$1,010,381.50; (2) Approve an additional $207,000 to cover the cost of contract administration and inspection fees; (3) Approve $200,000 to provide construction contingency funding; (4) Approve $105,000 for project development costs; (5) Authorize the City Manager to approve additional increases, in either the construction management or construction contingency amounts, up to a total of$25,000; and (6) Find that the project is categorically exempt from review under the California Environmental Quality Act(CEQA) Guidelines,per Section 15301 (Existing Facilities). Fiscal Impact This Replace Asphalt Concrete (AC) Surfacing 2022 (Project) is funded by the Streets Division and is included in its approved budget for Fiscal Year 2022-23. Project cost components are estimated, and some shifting of the funds may be necessary to balance the project within the approved budget. Cost Summar Item Estimated Pro'ect Develo ment Costs $ 105,000 Construction Contract+Contin enc $ 1,210,381.50 Contract Administration,Ins ection, Testin $ 207,000 Additional Cit Mana er Authorit $ 25,000 Total Pro'ect Costs $ 1,547,381.50 Pv�o'ect Bud et $ 1,600,000 Report to Reddin anuary 27,2023 Re: 4.11(b)--Aw hedu No. S 4 b o. 87 epl ceAsp alt ncrete Surfacing 2022 Page 2 Alternative Action The City Council may choose to not award the project or provide alternate direction to staff. If the project does not move forward, the streets will continue to deteriorate and may require roadway reconstruction. Background/Analysis This project involves removing and replacing approximately 82,000 cubic feet of asphalt concrete in worn and deteriorated sections of Wyndham Lane and Eastside Road. Attached is a tabulation of the three bids opened on January 19, 2023. The low bid in the amount of $1,010,381.50 was received from J.V. Lucas Paving, Inc., of Lafayette, California. The engineer's estimate was $1,125,028.50. Total project development costs for this project are estimated to be $105,000. Project development costs include engineering, environmental, and consultant services (design and construction support). EnviNonmental Review Staff has determined that the project qualifies as categorically exempt from environmental review under the California Environmental Quality Act (CEQA) Guidelines, per Section 15301. Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing facilities, structures, or equipment involving negligible or no expansion of use. The project will extend the life of the existing pavement, but will not create additional vehicle capacity or result in expansion of use. The project has been reviewed for sensitive resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment. Council Priority/City ManageN Goals � This agenda item is a routine operational item. Attachments ^Bid Tabularion ^Notice of Exemption ^Location Map BID TABULATION FOR: REPLACE AC SURFACING 2022 Bid Schedule No.: 5324 ENGINEER'S EST JV Lucas Pavin inc. J.F.Shea Constructian inc 1/19/2023 UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRlCE TOTAL 1 Water Pollution Controi LS 1 $2,500.00 $2,500.00 $1,250.00 $1,250.00 $2,850.00 $2,850.d0 2 Traffic Cantrol LS 1 $65,000.00 $65,000.00 $9,400.d0 $9,400.00 $80,500.00 $$0,500.00 3 Permits and Flag ing Fees LS 1 $19,000.00 $19,000.00 $8,865.00 $8,865.00 $13,387.00 $13,387.00 4 Re lace Asphalt Concrete Surfacing (1/2" PG 64-10) CF 71700 $9.00 $645,30d.Q0 $9.00 $645,30Q.00 $8.45 $605,865.00 5 Replace Asphalt Concrete Surfacin (314" PG 70-10) CF 107d0 $10.50 $112,350.00 $9.75 $104,325.00 $11.35 $121,445.00 6 Excavation (Unciassified) CY 185 $85.00 $15,725.00 $65.00 $12,025.00 $34.00 $6,290.00 7 Ag regate Base(Ciass 2 CY 185 $125.00 $23,125.00 $50,00 $9,250.00 $50A0 $9,250.00 8 Shoulder Backing LF 16750 $4.00 $67,Q00.00 $1.00 $16,750.00 $1.30 $21,775.00 9 Geo rid SY 410 $15.00 $6,150.00 $3.65 $1,496.50 $11.00 $4,510.00 10 Paving Fabric SY 27600 $2.75 $75,900.00 $2.00 $55,200.00 $2.00 $55,200.00 11 Railroad Track Removal EA 2 $4,500.00 $9,000.00 $8,000.00 $16,d00.00 $6,300.00 $12,6d0.00 12 Traffic Stripe(6"Thermo lastic} LF 48200 $0.80 $38,560.d0 $1.10 $53,020.00 $0.94 $45,308.00 13 Pavement Markings Thermoplastic) SF 1234 $7.00 $8,638.00 $8.OQ $9,872,00 $8,00 $9,872.00 14 Pavement Marker EA 1082 $5.25 $5,680.50 $6.5Q $7,033.00 $7.00 $7,574.00 15 Install Si n EA 9 $450.Q0 $4,050.00 $400.00 $3,600.00 $500.00 $4,500.00 16 Reset Si n EA 2 $250.00 $500.OQ $350.00 $700.00 $330.00 $660.00 17 Ad'ust Water Valve EA 13 $750.00 $9,750.00 $1,167.00 $15,171.00 $975.00 $12,675.00 18 Adjust Manhole EA 14 $1,200.00 $16,800.00 $2,271.00 $31,794.00 $1,128.00 $15,792.00 19 Ad'ust Monument EA 3 $1,200.00 $3,600.00 $3,11Q.00 $9,330.00 $1,149.00 $3,447.Q0 TOTAL-CONTRACT ITEMS $1,125,028.50 $1,010,381.50 $1,033,500.00 Page 1 of 2 BID TABUTATION FOR: REP�AGE AC SURFACING 2022 Bid Schedule No.: 5324 Tullis Inc 1/19/2023 UNIT UNIT UNIT ITEM DESCRIPTION UN1T QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Water Poilution Controi LS 1 $750.00 $750.00 2 Traffic Control LS 1 $$1,Q00.00 $81,000.00 3 Permits and Fla gin Fees LS 1 $5,0OO.Od $5,000.00 4 Repiace Asphalt Concrete Surfacing (1/2"PG 64-10} CF 71700 $8.60 $616,620.00 5 Replace Asphait Concrete Surfacing (3/4" PG 70-10) CF 10700 $11.25 $120,375.00 6 Excavation (Unclassified) CY 185 $60.00 $11,10d.00 7 Ag regate Base(Class 2} CY 185 $69.00 $12,765.00 8 Shoulder Backing LF 16750 $2.30 $38,525.00 9 Geo rid SY 410 $14.OQ $5,740.00 10 Paving Fabric SY 27600 $1.97 $54,372.00 11 Railroad Track Removal EA 2 $7,000.00 $14,000.00 12 Traffic Stripe(6"Thermo lastic) LF 48200 $0.94 $45,308.00 13 Pavement Markin s (Thermoplastic) SF 1234 $8.00 �9,872.00 14 Pavement Marker EA 1082 $7.00 $7,574.00 15 Install Sign EA 9 $500.00 $4,500.00 16 Reset Sign EA 2 $330.00 $660.00 17 Ad'ust Water Valve EA 13 $600.00 $7,800.OQ 18 Ad'ust Manhole EA 14 $700.00 $9,800.OQ 19 Adjust Monument EA 3 $1,000.00 $3,000.00 TOTAL-CC)NTRACT ITEMS $1,048,761.00 Page 2 of 2 OTICE aF EXEMPTION TOt ❑ t�ffice of Planning and Research FROM: City of Redding 1400 Tenth Street,Room I Z I Public Works Department Sacramenta,GA 95$14 7'7'7 Cypress Avenue Redding,CA 960Q1 ❑x Shasta County Clerk County of Shasta P.O.Box 990880, 1643 Market Street Redding, CA 96099-088q Praject Titlet Replace AC Surfacin�2d22 Project J.O. #268?-21 Project Locat�an—Specific, Eastside Road and Wvndham Lane Project Location—Cityd Reddin� Praject Locatian—Connty:Shasta Descript�an of Prajects Tha Citv of Reddin� will conduct a pavement rnaintenance pr�o'ect on Eastside Road and Wvndham Lane in Re�ldin�. Work will consist of asphalt millin� a two-inch as�rhalt concrete overlay and pavement strinin�. Manhole covers wi41 be adiusted to cQnform to the new pavement All wark will occur within existing streets, and sta�in�will occur in the Citv ri�ht af way. One wav traffic eontral or temporary street closures ma b��e re_quired The public wi11 be notified prior to the project. Name af Public Agency Appraving Project: City ofReddin� Name af Person or Agency Carryfng Out Project: Tom Semb,Praaect En�ineer Exempt Status: (check one) ❑ Ministerial [Section 21Q80(b)(1); 15268] 0 Declared Emergency[Seetian 21080(b)(3); 15269(aj] ❑ Ernergency Project [Section 21d80(b)(4); 15269(b)] Cl Statutory Exernptirans. State cade nurnber. ❑ Comrnr�n Sense Exemption(This project daes not fall within an exempt class,but it can be seen with certainty that there is na passibility thatthe activity may have a signlficant effect on the anvironanent(14 CCR 15061[b][3]}. 0 Categc�rical Exernptian: State type and section number: Sec. 15301(c�,Existin�Facilities. � No exceptians apply that would barthe use of a categorical exemption(PRD 21084 and 14 CCR 15300.2)., Reasons why praject �s �xemgt: Class 1 exemptions in�lude the operation repair maintenance or min�r alteration of existin�facilities, structures or equipm�nt involvin�ne,gl�ible or na expansion of use The project will extend the life of the existrn� pavement, but will not create additional vehicle capacit�e��raiect has been revi�wed far sensitive resources and wi11 not have a si�nificant effect on biolo�ical or cultural resources such as threatened or endan�ered species or their habitats sensitive ve�etation comrnunities tribal lands or tribal cultural resources The proaect has no potential to have a si�nificant effect on the envirt�nment Lead Agency Cantact Person:Amber Kelley Telephone: 530.225.4046 If Filed 6y Applicant: 1. Attach certified document of exemption finding. 2. Has a notice af exernption been filed by the public agency approving the project? ❑ Yes ❑No Signature; .��,. ,�° �'.,,�° _ Date: /x�",/�� Titles Enviranmental Gornpliance M a�er �Signed by Lead Agency Date received for filing at OPR: ❑ Signed 1�y Applicant , , �. , , t3 , �� . �„�� . � �� >�� :� �� , �� , � ��,�i � , �, �� , ,; �� _ r , � � � , ��,� �, � �. �� , , � � �. „ . � � � ��,� i �,�,� �5��.��R , � ; � ,�� ,. � , . �;; � � � � � �� , , � , �,� � ,. _ �� > � , ; � , r � __ �, � f,- � .�� . : r _ � ��, � , , � � � � �:. ..� �� . ,� �. � �— � � � � � � � � , �, ..,, � , . , __,,, _ ��— , �, � � ; � , , <. ; � ; �, . �. � �� ., ��; � t _ , , �'� � , �. � �. , , , , ,� � � �,, . . _ . � �, �� , � >>��. — �� , _ ,- �. , � � � t � _. � �. �> � r � �. , — __ � r `� ,� , : . . � ��q�� ' � r � / � �� ,,.�IY �� _, — � , ��, w �� , ., ��; � . �; � � � . , . ��, ��, � �� , Z � ., � �� PROJECT � � , �� , � �a ,� � � � �. �: " � � � a � �� wm � � � � �. � � �.�- � � � � � �� OCATION � � � � � �� a � � � _ � r � � , o� � � _ ,� �, �� , � �. � ��- ' � ti - - � ,�� , � , � _ _ , ,, � -, , � � ,� = '�— � � —. ,- ��r � i _ . — ' _ � . . . . � . `. ' ., , .� . .... . , a �.�� c r. , . : ' , '—' � ' `. /�..t.' • ' ,,,.i ' .� "_ � \ 1 �, . � � . .... . i � � � .K t 1 , ..n ,� :,.r �. : �' � : „ I ,� „ - ,,, �. , ,r , i . l. � t � , , ., , ' $ i . .. , �, ,, ,, � , ' _ ' . ,;; � , � � , ,- �' ,'.; �` � _!.� � i � '�� ; � � �.. �� '�j �S � � � � , N � < -�1 .�._ , ,.; , w .. , �_ _ �' � , , . . ,� , �, �', ` e1 ,. -�i _ ..wR��"`A, �, � . . . ' ' ��Gyv 4 � L3V � � 1 � � , �� i> �oF ��oo CITY OF REDDING REPLACE AC SURFACING . �? _ �,�� PUBLIC WORKS PROJECT 2022 f�,� -,, .�:�.�" DEPARTMENT LOCATI4N MAP �/F(��