HomeMy WebLinkAbout _ 4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility GI �" Y � F
� � � ° � � � " � � CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: October 2, 2023 FROM: Chuck Aukland,Public
ITEM NO. 4.11(b) Works Director
***APPROVED BY***
�
��n � .�.._ s.N,.��
� � � ���
ukl�n�l,H'ciblic Wc�aks L'��reGt ' 9(?t�/2423 ry ip}�in,�C"i ana � 9,i2�/7423
caulcland@ci.redding.ca.us btippin@cityofredding.org
SUBJECT: 4.11(b)--Authorize the P�urchase of Two Hook Lift Trucks for the Solid Waste
Utilit
Recommendation
Authorize the following for the City of Redding Solid Waste Utility with a total delivered cost of
$540,771.64:
(1) Authorize the purchase of two, 2024 Kenworth T880 chassis using Sourcewell contract
pricing, with a net delivered cost of$367,578.14 including all applicable taxes and fees;
(2) A�uthorize bypassing the formal bid process and authorize the purchase of two, Ampliroll
Hook Lift bodies from Enoven Truck and Equipment with a net delivered cost of
$173,193.50 including all applicable taxes and fees; and
(3) Authorize the City Manager to approve future pricing adjustments, terms, and policy
changes as needed due to inflation and unstable economic conditions up to a total of
$30,000.
Fiscal Impact
The Solid Waste Utility (Utility) has a budget of $760,000 for the purchase of two Hooklift
trucks. The total for two Kenworth chassis and two Ampliroll bodies fully assembled and
delivered is $540,771.64.
Alternatzve Actzon
The City Council may choose not to authorize the purchase using Sourcewell contract pricing for
the Kenworth chassis and/or the bypass of the competitive bid process for the Ampliroll bodies
and direct staff to use the competitive bid process, which would significantly delay the
acquisition of the units. This action would cause the loss of build slots with the truck
manufacturer who has temporarily held these slots for the City of Redding (City). Due to
regulatory changes that impact availability, most manufaetures have build dates that are 12
months out or longer and there is no guarantee of having the order filled or an honoring of the
price.
Report to Redding City Council September 25, 2023
Re: 4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility Page 2
Background/Analysis
Currently at the Richard W. Curry West Central Landfill (Landfill), staff utilizes a roll-off style
truck for moving and emptying drop box containers used at the public dumping area. After
evaluation, staff determined that the change to a hooklift style truck would be a better fit for use
at the Landfill due to its versatility. The design of the hooklift truck has the ability to quickly
change between different mountable apparatus to perform multiple jobs including drop boxes for
refuse/recycling, water tender body for dust suppression, dump bed for sand and gravel, and flat
bed for hauling large items like hay bales used for erosion controL The hooklift style truck
compared to the current roll-off style will improve efficiency and versatility. Staff had also
planned and budgeted for a second hooklift unit that was approved by the Solid Waste Disposal
Committee at its regularly scheduled meeting on June 15, 2023.
As a reminder, Shasta County owns the Landfill, the City performs daily operations and provides
the equipment and employees, while the Solid Waste Disposal Committee provides oversight
and approves the tipping fees and budget.
At its regularly scheduled meeting on March 21, 2023, Council approved the purchase of one
hooklift truck. Following the approval, a purchase order was issued to Dobbs Peterbuilt for a
2024 Autocar Hooklift Truck. Dobbs Peterbilt has since reached out and informed staff that they
cannot fi11 the purchase order with the specified engine due to CARB restrictions. That purchase
order has been cancelled, and staff has worked with a different manufacturer (Kenworth) to
secure build slots for two trucks (one previously approved and now the second planned unit)
with appropriate specifications (including the specified engine) for use in landfill operations. The
Landfill has been operating a 2010 Kenworth T800 chassis water tender which has proved to
hold up in the Landfill environment.
Kenworth chassis are available under a Sourcewell competitive bid contract. Sourcewell
develops national competitive solicitations that meet or exceed local standards and offers its
members the benefits derived from cooperative purchasing. In addition to being an industry
standard, using the Sourcewell cooperative contract to purchase equipment saves significant staff
time needed to prepare bid specifications and solicit individual quotations from vendors. The
City also receives a signi�icant price discount due to economies of scale realized through the
volume of purchases on a multi-agency cooperative contract.
Staff proposes the bypass of the normal bidding process due to time constraints stipulated by the
chassis manufact�urer. Not all hooklift body manufacturers specify the same frame lengths for
their body. Time is of the essence to utilize the build slots that have been temporarily held by the
manufacturer. Kenworth needs this critical measurement of chassis length from the body
manufacture to build the right chassis. The competitive bid process would prolong the time of
procurement and the City would lose the reserved build slots, therefor to accelerate the process
staff acquired three quotes from hooklift manufacturers and received th� b�st price from Enoven
for an Ampliroll brand hooklift.
Environmental Review
This is not a project defined under California Environmental Quality Act, and no further action is
required.
Report to Redding City Council September 25, 2023
Re: 4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility Page 3
Council Pr�io�^ity/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Kenworth Quote
^Enoven Quote
^Request to Bypass Hooklifts
Previous Staff Report
Rolling Stock Request-2 Hooklift Truck Chassis
Rolling Stock Request-2 Hooklift Truck Bodies
SW Disposal Mtg 061523
PAPE KENWORTH
' i � CUSTOMER TRUCK Page 1 of 2
��'�►�,�i� SALES ORDER
SIC Code:
INVOICE DELNERY
ADDRESS Namer City Of Redding ADDRESS Name PAPE' KENWORTH
Address 777 Cypress Ave Address
City Redding State Ca Zip 96001 City Anderson State Zip
Phone 1-530-224-6091 Fax Phone Fax
PO No. Delive /F.O.B. pk-anderson Est.Delive Date
EQUIPMENT Yr/Make 2024/25 KENWORTH Mileage NEW USED
Model T880 Hook VIN No. 386621 and 386622 �✓ �
Description: SALE PRICE OF 2 $336,396.10
DOC FEE X 2 $170.00
$17.50 TIRE FEE INCLUDED IN MISC DOC/LIC FEE X2
SOURCEWE�L CONTRACT#060920-KTC
❑ See attached Kenworth Vehicle Summary or Addendum
Additional E ui ment/Accessories Cost
Add'1 Equipment Sales Price $0.00
Transportation Char es
Federal Excise Tax
State Sales Tax 7•25% $24,401.04
Yr/Make See attached Addendum Misc.Document/�icense Fee $6,611.00
TRADE Model Less Net Trade-In Allowance �p•��
VIN No. Total Differential Price $367,578.14
Lienholder Milea e Less Deposit with Order
Trade In Allowance Less(Est.)Payoff Balance Due on Delive $367,578.14
�The Sales Price shown in this order will be adjusted by the same increase or decrease as any increase or decrease in Dealer's factory list prices and any
increase or decrease in transportation costs between today's date and the date of delivery.
✓ NEW STANDARD KENWORTH CHASSIS
� VENDOR NEW EXTENDED(describe)
WARRANTY VENDOR NEW EXTENDED(describe)
USED(describe)
AS IS/NO WARRANTY Bu er Initial:
A heavy-duty tractor and 53-foot or Ionger box-type trailer operated in California may be subject to the California Air Resources Board Heavy-Duty Vehicle
Greenhouse Gas Emission Reduction measure. These vehicles may be required to use low-rolling resistance tires and meet aerodynamic equipment
requirements to reduce greenhouse gas emissions. For more information, please visit the California Air Resources Board website at
http://www.arb.ca.qov/cc/hdqhg/hdqh .q htm.
if trade-in, Buyer certifies that there is no lien of any kind and that the Trade is free and clear and is his sole and absolute property except as noted above.
The undersigned Buyer places a firm order.
PAPE KENWORTH BUYER
Store
City State Zip By Title
By Title By Title
Date Date
Page 2 of 2
TERMS AND CONDITIONS OF SALE
TERMS AND CONDITIONS OF SALE: Sales Orders are based on 6. Assignment.The right to any monies due or to become due
the terms and conditions stated herein. Unless otherwise provided on hereunder may be assigned by Seller,and Buyer, upon receiving
the face hereof,offers are good for acceptance for a period of 30 notice of such assignment,shall make payment as directed.
days from the date hereof.An order by the Buyer shall constitute an 7, Limitations of Warranties. If"NEW"warranty is indicated on the
acceptance of the terms and conditions herein proposed. If, and oniy reverse side or if new equipment is purchased hereunder,all
if, no ofFer of sale is issued by Seller,then the invoice shall be Warranties are strictly given only by the manufacturer. Copies of
deemed:an acceptance of the Buyer's order;a written confirmation; manufacturer's warranty can be obtained from Seller. If"USED"
and a final, complete,and exclusive written expression of the warranty is indicated on the reverse side. Seller hereby warrants to
agreement between Seller and Buyer. Buyer is hereby notified that guyer that the equipment or components thereof designated on the
additional or different terms from those contained herein are reverse side,shall be free under normal use and service from
objectionable. defects in material and workmanship for the period shown,
1.Taxes. Buyer shall pay all locai,state,and federal taxes arising commencing on the date of delivery. Buyer's exclusive remedy for
from or related to any sale or lease to which this document relates, breach of the limited warranty shall be the repair or replacement of
except for taxes upon or measured by net income of Seiler. the warranted equipment without charge to Buyer when returned at
2. Delivery.Stated or promised delivery dates are estimates only guyer's expense to the Seller's facility where the equipment was
based upon Seller's best judgment and Seller shall not be purchased,with proof of purchase. Buyer must give notice of any
responsible for deliveries later than promised regardless of the �✓arranty claim not later than 7 days after the expiration of the
cause. Delivery periods are projected from the date of receipt of any Warranty period and must return the equipment to Seller for repair or
order by Seller, but if equipment to be furnished by Seller is to be replacement no later than 30 days after expiration of the warranty
manufactured specifically to fill a particular order,delivery periods will period.Any action against Seller for breach of the limited warranty
be projected from the date of Seller's receipt of complete must be commenced within one year after the date of delivery of the
manufacturing information. If the furnishing of equipment on orders equipment.Seller's warranty does not extend to any defect,claim,or
accepted by Seller is hindered or prevented by public authority or by damage attributable to the failure to operate and/or maintain the
the existence of war or other contingencies, including,but not limited equipment in accordance with the manufacturer's specifications,or
to, shortage of materials,fires, labor difficulties,accidents,delays in due to the failure to operate or maintain the equipment in accordance
manufacture or transportation,acts of God,embargoes,inability to W�th any recommendations of Seller. If"AS IS"is indicated on the
ship, inability to insure against war risks or substantially increased reverse side, no warranty of any kind is being given and the
prices or freight rates,or other causes beyond Seller's control,the equipment is being sold with all fauits.THE WARRANTIES IN THIS
obligation to fill or complete such orders shall be excused by Seller's PARAGRAPH AND ON THE REVERSE SIDE ARE THE
option. EXCLUSIVE WARRANTIES GIVEN BY SELLER AND SUPERSEDE
ANY PRIOR.CONTRARY,OR ADDITIONAL REPRESENTATIONS,
3.Transportation and Claims.Prices quoted are net F.O.B. point WHETHER ORAL OR WRITTEN.SELLER HEREBY DISCLAIMS
designated in writing by Seller.When no F.O.B. point is designated AND EXCLUDES ALL OTHER WARRANTIES,WHETHER
in writing by Seller, prices for new equipment shall be deemed to be EXPRESS, IMPLIED, OR STATUTORY, INCLUDING THE IMPLIED
net F.O.B. point of manufacture and prices for all other equipment WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A
shall be deemed to be F.O.B. Seller's place of business at which the PARTICULAR PURPOSE,AND ANY IMPLIED WARRANTIES
order for the equipment is accepted.Seller's responsibility for the OTHERWISE ARISING FROM COURSE OF DEALING OR USAGE
equipment shall cease and all risk of loss shall become the Buyer's OF TRADE.SELLER SHALL NOT BE LIABLE FOR ANY LOSS,
upon delivery of the equipment to the first carrier for shipment to the INJURY,OR DAMAGE TO PERSONS OR PROPERTY
Buyer or his consignee,even though such delivery shall be made RESULTING FROM THE FAILURE OR DEFECTIVE OPERATION
prior to the arrival of the equipment at the F.O.B. point designated, OF THE EQUIPMENT; NOR WILL SELLER BE LIABLE FOR
and any and all claims for shortages,deliveries,damages or non- DIRECT, INDIRECT, SPECIAL, INCIDENTAL,OR
delivery must be made by the Buyer or his consignee to the carrier. CONSEQUENTIAL DAMAGES OF ANY KIND SUSTAINED FROM
Seller shall in no event be responsible for shortages in shipments ANY CAUSE.This exclusion applies regardless of whether such
unless notice of such shortage is given in writing to Seller within 15 damages are sought for breach of warranty, breach of contract,
days after receipt of shipment. negligence,or strict liability in tort or under any other legal theory.
4. Payment and Security.Buyer agrees to pay in full for the 8. Notice.This paragraph shall serve as notice that The Pape
equipment at time of delivery. Buyer agrees to pay the late charge on Group, Inc. has assigned its rights to sell its rental equipment(as
any past due balance at the rate of 18%per annum.The signator may be described in this sales order)and its rights to sales proceeds
warrants that he/she has authority to execute this order on behalf of (including"trade-in assets"related thereto)to North Star Deferred
any party for whom he/she signs, and that such party has the power Exchange as part of an IRC Sec. 1031 exchange.
to enter into this agreement and perform its terms.As security for all g,Attorneys Fees. In the event suit or action is instituted against
of Buyer's obligations to Seller, Buyer grants to Seller a security guyer on account of or in connection with or based upon the terms
interest in the equipment and authorizes Seller to file all documents hereof,the Buyer agrees to pay, in addition to the costs and
necessary to perfect Seller's security interest.The security interest disbursements provided by law,such sum as the court may adjudge
granted hereunder is in addition to any other rights available to reasonable attorney's fees in both the trial and appellate courts,or in
Seller, and Seller shall have all of the rights and remedies available connection with any bankruptcy proceeding.
to a secured party under the Uniform Commercial Code, all of which
are cumulative.Throughout the duration of Seller's security interest. 10. Entire Agreement.The foregoing and any addendum shall
Buyer shall keep the equipment fully insured against theft and loss or constitute the complete and exclusive agreement between the
damage by fire and other casualty as Seller may from time to time parties,and it is expressly understood and agreed that no promises,
require in accordance with such terms as Seiler may require. provisions,terms,warranties,conditions,guarantees,or obligations
5. Buyer to Furnish. Performance by Seller is subject to the Buyer Whatsoever,either expressed or implied,other than as herein set
furnishing a satisfactory credit rating certificate, letter of credit, forth or provided for shall be binding on either party. Each party may
evidence of financing,or any other similar papers necessary for the transmit its signature by facsimile to the other party and such
satisfactory completion of such order. facsimile signatures shall have the same force and effect as an
original signature.
I have r�ead, uncler�stand and am bound by the above Terms and Conditions of Sale. �----- �
Buyer Initial Here
ADDENDUM TO Customer Name:
CUSTOMER TRUCK SALES ORDER Sales Order:
❑ ADDITIONAL PURCHASES
Yr/Make Model VIN Description
❑ ADDITIONA� TRADE-INS
Yr/Make Model VIN Description
If trade-in, Buyer certifies that there is no lien of any kind and that the Trade is free and clear and is his sole and absolute property except as noted above.
The undersigned Buyer places a firm order.
PAPE KENWORTH BUYER
Store
City State Zip By Title
By Title By Title
Date Date
� ven rc + i et :
�--
_.,- 2904 Duluth S#
�`� � West Sacr�msnto,CA 9569'1 Date: 9/18/2Q23
916-372-9692 CUS�ID:, 31464
Thank you for the oppartunity to quate yaur business,please calC'ifyou have any quastions.
City of Redding - So1id Waste City of Redding - Salid Waste
Finance Qivision Transfer&,Recycling Facility
PO Box 496071 2255 Abernathy Lane
Redding, CA 96049 Redding, CA 96003-8229
Attn: Jim-Schmitz
Qty>= Description Unit Price Ext Price
2 Haokloader: Ampliroll AMP 16Q-232-22 $70,216.00 $14�;432.00
(REQUIRE5 APPROX 205°° G/T. FINAL COT TO BE
DETERMINED FOLLOWING WEIGHT DISTRIBUTION ANALYSIS}
- 50,000# capacity
- Accomodates bodie-s l&' to 24' with 61.75" hook
height
- Air controls mounted in cab on tower to right of
drivers seat
- Hot 5hift PTO with direct maunt DIN shaft piston
pump
- 2Oga1 steel frame mounted reservoir with remote
valv� for jib and hoist mounted ta frame rail
- Split rear bumper mounted ta 5/8" buck plate
with LED SIT/T/BU Lamps
- Tandem 4-Rib Steel Fenders
- "ENOVEN" mudflaps at end of frame
- Back up alarm
- Painted Black
- Installed and Certified
2 Accessories: Lighting $3,21Q.00 $b54�0.Q0
- (6} Whelen TON Amber LED Strobe lamps wi-red to '
OEM "STROBE LAMP" dash switch: (2} mounted to '
front gri11, (1) on each side of truck stanchion
maunted to hookloader subframe, and (2) mounted to
rear bumper '
- (4) LED Wozklamps wired to OEM '°WQRKLAMP°°
switch: (1} on eaeh side of truck stanchion
maunted to hookloader subframe pointed tawards
rear tires and (2} maunted at end of frame
2 Accessories; 60" Toolbox and Tool fIolder $1,204.00 $2,4Q8.00
- 60°' X 18°' X 18°' steel underbody toolbox mounted
to frame rail, passenger side
- Powdercoated Black
- {2} spring loaded tool holders mounted to top of
Page 1 of 2
Qty>= Description Unit Price Ext Price
toolbox
2 OPTION; Triple Rollers $3,229.00 $6,458.00
- Change from single roller at end of hoist to
triple roller to reduce stress on container rails
2 OPTION: Manually Adjustable Jib $2,138.00 $4,276.00
HOOK HEIGHT CAN BE MANUALLY ADJUSTABLE FROM 54" TO
61.75"
Sales Tax (tr) @8.25°/a $6,599.75 $13,199.50
TOTAL $173,193.50
---- ------- ---------- - -- --------- --------- ------ -- - - ----------- ---- - - - ---- ------------------------- ---- ------- -
This Quote is good for 30 days.Acceptance of this Quote is confirmed and accepted by issuance of a Purchase Order,signing and
returning this Quote,and/or delivery of a truck chassis to Enoven.This quotation was made expressly upon your request and is confidentiai
and non transferablee.If provided,estimated delivery dates are estimates oniy;actual delivery dates depend on a variety of factors that
maylmay not be within the direct control of Enoven.FUEL SERVICE CHARGE-IF A TRUCK IS DEIIVERED WITH LESS THAN 1/4 TANK
OF DIESEUGASOLINE OR LESS THAN 1,500PSI CNG,A$100.00 FUEL SERVICE CHARGE WILI BE ADDED TO THE FINAL
INVOICE.For compiete Terms and Conditions please go to www.enoven.com.
Terms of Sale: Enoven Truck Body + Equipment
Net30
Authorized by: Dustin
Date: 9/18/2023
Printed:9/18/2023 8:39:24 AM
- - -- - - - - -- ---------- -- - ------- ---- --- ----------------------------- -- - -------------- ---- --- -----
Page 2 of 2
a�
�
�
�„ . �
��� � � �� �
�c���.����� �� �"°�a �'��;��„,G
ALFALFA- CLOVER- GRASS- GRAIN
NEW- USED- CQNSIGNMENT- PARTS
City of Redding
Attn: James Schmitz (Fleet Manager) September 18, 2023
Ampliroll —Hool�loader
(Per Unit) (Total price}
1) Ampliroli aMP 1:6a232-22 $89,750 $17�,500
• Chassis Requires approximately 20579 C/T
+ Ampliroll AMP 160-232-22 holds 1&' to 24' bodies
• LED Lightang
• (6)LEI? Strobe Lights and (4} Work lights
c� Strabe lights installed on front grill and rear bumper
o Mounted to truck hook loader hoist directed at rear tires
2) Taolbax
• 18"x 1$" x 60"Underbody toolbax,Black $1,25C1 $2,500
• 2 sections per side and 2 sections at the rear
TOTAL: ��s�,000
7343 SUUTH 6T" �TREET KLAMATH FALLS, 4R 976�3
(541) 88�-779J or 1-800-892-5348 FAX (541) 882-2� 19
.danddseeds.com
September 15ci'2023,
Proposal For: CITY QF REDDING
Haok Loader Quate Request:
(QTY 2): Am�liroll AMP 160-232-22
-Requires approximately 2d5"CIT
- Systern has SQ,OQQ lbs. af capacity as well as accepts 16'-24' bodies.
- Air contrals mounted in cab
- Direct mount PTO (Installed}
-Ad�ustable JT�
- Triple Rnllers at end of hoist
(+QTY 2)s Emergency Lighting Package
- (6}Amber LED Strobe lights
- (4) LEI� Work lightslFlood Lights
(QTY 2}s Ac¢essaries:
- 60 x 18 x 18 steel underbody toolbox installed on passengcr side
- (2) Tot�1 Hoiders
Subtotal �168,29Q.00
Sales Tax $12,2Q1.02
Total $180,491.02
***Truck chassis to be delivered to 9b00 Del Road, Roseville, CA 95747 and picked up when
complete***
***Quote is valid through September 24th, 2023***
Sincerely,
AJ Hardesty
� Plant Manager .
Cooks Manufacturing,Ine.
a�(cz7,cooksmf .co�n
916-784 322Q'
REQUEST TO BYPASS BIDDING/SOLICITATION
(check all that a 1 )
1. ❑ Council approved sole-source (date of ineeting and Itein#):
2. ❑ Currently owned City equipment or product is not compatible with alternatives and must be replaced
with OEM/identical or otherwise compatible product.
3. ❑ Product or service is only available from one source or considered specialized.
• If other similar services can be identified then provide additional back-up justification regarding
why the other providers/products do not meet requirements.
4. Can the sole-sourced service or product lead to additional work,product purchases or cost?
Yes ❑ No ❑
• If yes, describe the budgetary impact and why it is in the City's best interest to still move
forward with the purchase/contract.
5. ❑ This work is not considered"public project" as defined by the California Uniform Construction Cost
Accounting Act, as contained in Public Contract Code (PCC) Section 22000, et seq.
6. � Other circumstances (describe below in detail the justification for bypassing the bidding process).
Proj ect:
Location: West Central Land�ill
Name of Vendor/Supplier/Product: Enoven/AmplirolUHooklift Body x 2
Description: Hooklift body for moving/dumping various sized container boxes used at the landfill
Estimated Cost: $ 175,000.00 ❑one-time ❑ annually ❑ as needed
Additional Justi�cation for Requested Approval
The chassis for these bodies have been given to the City for build slots verbally through Kenworth. Kenwarth needs a
critical measurement from the body manufacture to then firmly place the order for the chassis. In research the various
Hooklift body manufactures all have different measurement requirements for the chassis frame length. Three quotes have
been obtained for Hooklift bodies to justify low price and apples to apples. The chassis is the time constraint and why
bypassing the bid process for the Hooklift bodies is requested. Kenworth chassis have proven to withstand the elements up
at West Central Landfill and whey they are being requested to be purchased. The chassis wi11 be purchased through
Sourcewell Contract. The current water truck is a Kenworth chassis and is an older version of what we would like for the
Hooklift trucks. We have recently issued PO's for a replacement fuel truck,which will be on a Kenworth chassis. Also due
to an incident, a replacement transfer truck PO was issued to Kenworth as well. Kenworth has been approved by our Fleet
department as an approved vendor. They have a local repair facility with parts shop, located in Anderson, CA(Pape
Kenworth).
Time is sensitive to this approval to meet the build slots Kenworth is currently saving for us. Staff is confident the product
received will service the duties required from this piece of equipment.
Support from Kenworth has met expectations for parts availability and service requests. Another factor for reauesting
Kenworth chassis.
A staff report will be generated via this approval for the purchase of(2)Kenworth T880 chassis' with Hookiift bodies. It is
estimated both fully equipped trucks will be$600,000.00 coinbined.
GI �" Y � F
� � � ° � � � " � � CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: March 21, 2023 FROM: Chuck Aukland,Public
ITEM NO. 4.11(b} Works Director
***APPROVED BY***
�
��n � .�.._ s.N,.��
� � � ���
ukl�n�l,H'ciblic Wc�aks L'��reGt ' 3l'8/7423 ry ip}�in,�C"i ana � 3/]3/2423
caulcland@ci.redding.ca.us btippin@cityofredding.org
SUBJECT: 4.11(b)--Authorize the Purchase of One 2024 Hooklift Truck Using Sourcewell
Contract Pricin
Recommendation
Authorize the following related to the purchase of one 2024 Autocar ACX64 Hook Lift truck for
the City of Redding Solid Waste Utility:
(1) A�uthorize the purchase using Sourcewell contract pricing, with a net delivered cost of
$359,600.50 including all applicable taxes and fees; and
(2) A�uthorize the City Manager to approve future pricing adjustments, terms, and policy
changes as needed due to inflation and unstable economic conditions up to a total of
$30,000.
Fiscal Impact
The previously approved budget for the Solid Waste Utility(Utility) Rolling Stock Plan included
$275,000 for the purchase of a Hook Lift truck. Due to sigiaificant manufacturing price increases,
the current net delivered cost for this unit is $359,600.50. At the January 2023, Solid Waste
Disposal Committee (Committee) meeting, an additional $100,000 was approved by the
Committee to account for the cost increase. The total available funding for this purchase is
$375,000. Utility staff continues to monitor increasing prices and updates the Rolling Stock Plan
while seeking ways to reduce acquisition costs. The current balance of the West Central Landfill
Rolling Stock Fund is $3,445,363, which is mor� than sufficient to proceed with approved
purchases.
Alternative Action
The City Council (Council) may choose not to authorize the purchase using Sourcewell contract
pricing, and direct staff to use a new competitive bid process. This alternative would
significantly delay the procurement of the additional truck and likely result in a higher
acquisition cost.
Report to Redding City Council March 16,2023
Re: 4.11(b)--Authorize the Purchase of One 2024 Hooklift Truck Using Sourcewell Contract
Pricing Page 2
Background/Analysis
The City of Redding (City) provides staff and equipment to perform daily operations at the
Shasta County owned Richard W. Curry West Central Landfill (West Central). Staff relies upon
a myriad of vehicles to perform the various functions. The versatility of a Hook Lift style truck
makes it a valued addition to the equipment at West Central. A Hook Lift truck is unique in that
the design of the truck allows staff to mount various apparatus to accommodate necessary tasks
including drop boxes for refuse/recycling, a water tender body, a dump bed for sand and gravel,
and a flat-bed for hauling large items. The available apparatus of interest to the Utility are drop
boxes, flat-bed for use of hauling hay bales and piping, and water tender body for dust
suppression efforts. The hook lift style truck compared to the current roll off style will improve
efficiency and versatility. The angle of approach to service boxes is broadened with the fixed
hook style and the dump angle is increased to help with the unloading process. In addition to the
one proposed, the Utility has a Hook Lift style truck on order for use at the City of Redding
Transfer and Recycling Facility.
The Sourcewell contract was competitively bid. In addition to being an industry standard, using
the Sourcewell contract to purchase equipment saves significant staff time needed to prepare bid
speci�cations and solicit individual quotations from vendors. The City also receives a significant
price discount due to economies of scale realized through the volume of purchases on a multi-
agency cooperative contract.
EnviNonmental Review
This is not a project as defined under the California Environmental Quality Act (CEQA), and no
further action is required.
Council Pr�iority/City Manager Goals
� This agenda item is a routine operational item.
Attachments
^Quote
�
������ `�a�
'� � � �I '� I��- �.�m.��.�...�.. ..�.�.
��^��'d������:���t
� �", ,.�,�� ;��
� � � ������ �
Autocar Sourcewell Quote
Customer Name: City of Redding
Quote#: Q0047418
Part#: ACX
Model: ACX64
Base Chassis Type: Diesel
Engine: X12-380 HP
Transmission: 4500
Front Axle: 20,000 Ib
Rear Axle: 4Q000 Ib
MS R P: $ 29$,403.00
Sourcewell`Member Discount: 201 $ ; (59,680.60)
Freight: $ 2,550.00'
Warranties: $ 2,434.00
$
Locally Sourced Options: <
Galb'reath Hooklift Body $ 65,856.00
Arata Equiprnent local options, $ 15,500.00
Freight,training, PDI
$ 10,110.6
Additional L:ocal Options
Engine Mounted Shutoff
Detail (Wash)
Fuel
Flooring
UnitTotal Price: $ 335,173.00'
Qua ntity 1 $ 335,173.00
Sales tax 7.25% $ 24,300.04'
Fees-- Doc,;registration and tire tax: $ �27.50
Totai 1 $ ' 359,600.50
Millard Williarnson
�ilC�rd V�lit�i�rr�s�r�
Autocar Trucks
Director of Sales Operations
4680 Pinson Valley Parkway ;
Birrningham, AL 35215
DirecC: 205.613.1081
' Cett: 205.33b.7888
' Main: 7b5.489.5499
Rolling Stock Request
Requisition#
Date:
9-8-2Q23 � . , BidJQuote# , .
Department/Qivisian Number. ��� �Q#
Salid Waste (FleetjPurchasing Use Only)
DepartmentjDiu�sion Name: Coaperative Agreemenf(NJPA, HGAG-Buy,etc,)
�OUrCeW��I
Vehicle Equipment ❑ Other Equip(Trailer,Generator,Etc.,) ❑
Item Quantity Gost Each Subtotal Taxes/Fees Tatal
Hooklift Truck Ghassis 2 �168,198.05 336,396'.1 Q 31,182.04 367,578.14
Job Qrder#���-���1-7600022 Total from above ��7,57�.14
Budgeted Amaunt$ 375,000.00
Appropriation Transfer Submitted. Delivery d
Yes B No �
Date Submitted: GRANb TOTAC 36T,578.14
Will this acquisition replace an existin�fleet# Yes No p
Ifyes, Fleet#being replaced: FL#��47
VinJSerial#of equipment being replaced:�FVHC5DE58HAC2489
*Note�If vehicle is transferred from anather department please complete a "Capital Asset Activity Form"and submit ta Finance:
lustification for replacing unit and far type af unit reeommended:
Adding this unit will allc�w for the alder unit to be used as a back up or for when operations demand a second unit operating. This
unit uses a salid arrn with haok to attach arrd pull the box onta its frame, inst�ad a of cable and winch. it alsa wiBl allraw for a
s#eeper tipping angle for when dumping to make it ea���r far the operatt�r ta use. This will imprr�ve efficency as the landfill uses
mainlyiarge boxes far operatians. The aperator daes not have to get caut to haok up to the bax;like in a roll offtruck. This will aBsa
improve efficency. This unit has more flexability�n what it can carry. You can arder difFerent attachments like.water tender,flat
bed, rear load,etc. This woultl make the unit able ta be used for more duties using the same chassis.
This purchase was approved by the Solid Waste DisposaB Commitee in June of 2019.
The second unit is for the repCacement of the existing Roll Off Truck. This approval was dane by the Solid Waste Dispossal
Commetee in June af 2023.
Form Prepared By; Date: Requestor. Date: De en • Date:
Mi�hael Deedon 9-8-2U23 Michael C7eedan 9-8-2023 { ��,��
Date Received by Fleet �°��1'� Paint rating of vehicle being replaced.
� ,Y,
Fleet Manager: Recommended Not Recommended ❑ a� � ��° � - �-
F Manager Date
Dept.Director; Recommended ❑ Not Recommended ❑ ��'
De ment Director Date
Rev.2/2018
��� �� �'�`� ����
, :
Rolling Stock Request
Requisitian#
Date: 9-8-2Q�3 � ' . Bid/Quate# � � �
Department/Divisian Number: ��5 PO#
DepartmentjDivision Name: Solid Waste
(FleetjPurchasing Use�nly)
Caoperatiue Agreement(N1PA,HGAGBuy,etc:)
Vehiele � Equipment❑ Other Equip{Trailer,Generator, Ete.}❑
Item Quantity Cost Each Subtotal Taxes/Fees Tatal
Hoaklift Truck Bodies 2 83,296.8T5 166,593.75 6599.75 17�,193.50
3ob Clyder#255-6591 7600tI22 Total from above 173,193.50
Bud�eted Amount$ '���,��'�•a�
Apprapriatian Transfer Submitted: Delivery�
Yes F No ❑
Date Submitted: GRANO T�TAL�17�����•��
Will this acquisition replace an existing fleet# Yes ❑ Na �
If yes, Fleet#being replaceds fL#�147
Vin/Serial#of equipment being replaced.��VHG5LlE58�HAC�489
*Note: Ifvehicle is transferred fram another department please'tomplete;a °`Capital Asset Activity Form"and submit to Finance.
Justification for xeplacing unit and for type of urrit recammended:
Adding this unit will allow for the alder unit to�e used as a�ack up or for when operafiions demand a second unit opera#ing. This
unit uses a sQlid arm with hcaok#o attach and pull the box ontaits frame, instead a of cable'and winch. It also will>allow for a
steeper tipping angle for when dumping to make it easier for the operator to use. TMis will improve efficency as the landfill uses
mainiy large boxes far operatians. The operator does no#Mave to get aut ta hook up fio the bax like in a roll aff truck. This witl aisa
improve e�cency, This unit has more flexabili#y in what it can carry. You can order differ�nt attachments like:water tender,flat
bed, rear load,'etc. This would make the unit able to be used for more duties using the same chassis.
This purchase was approved by#he Sa[id W�ste C�isposal Commitee�n June of 2019.
The second unifi is for the replacement af the existing Rc�ll Off Truck. This approvai was dane by the Solid Wastie Dispossal
Cnmmitee in Jun�of 2023.
Form Prepared By. Date; Requestor� Date: Dep en d. C?ate;
Michael Deedon 9-8-2023 Michael Deedon 9-8-2023 ' '��
Date Received by Fleet Point rating af uehicle being replaced;
Fleet Manager: Recommended ❑ Nat Recammended ❑
Fleet Manager Date
Dept:Director: Recommended ❑ Not Recommended ❑
Department Director Date '
Rev.2/2018 '
PAP� �E��ORTB
� � � CUSTOMER TRUCK Page 1 of 2
r�T►t'�►R�t«�;i"�*'i SALES ORDER
SIC Code:
INVOICE guyer DELIVERY
� ADDRESS Name City Of Redding " ADDRESS Name PAPE' KENWORTH �
Address �77 Cypress Ave Address
City Redding State Ca Zip 96001 City Anderson State Zip
Phone 1-530-224-6091 Fax Phone Fax
PO No. Delive /F.O.B. pk-anderson Est.Delive Date
��.a � r �
r. a �a�� ., --.. : `�h. �� . .�,�_ �,
, � , . .. ,
., �_ � . � .
�, �'� �x
EQUIPMENT YrlMake 2024/25 KENWORTH Mileage NEW USED
Model T880 Hook VIN No. 386621 and 386622 Q �
Descri tion: SALE PRICE t3F 2 $336,396.10
DOC FEE X 2 $170.00
$17.50 TIRE FEE INGLUDED IN MISC DOGLIC FEE X2
SOURCEWE��CONTRACT#060920-KTC
❑ See attached Kenworth Vehicle Summary or Addendum
Additional E ui menUAccessaries Cost
Add'I E ui ment Sales Price $0.00
Trans ortation Char es
Federal Excise Tax
5tate Sales Tax 7•25°�0 $24,401.04
YNMake See attached Addendum Misc.DocumentlLicense Fee $6,611.00
TRADE Model
Less Net Trade-in Allowance $0.00
VIN No. Totai Differential Price $367,578.14
�ienholder Milea e Less De osit with Order
Trade In Allowance Less(Est.)Payoff Balance Due on Delive $367,578.14
'The Sales Price shown in this order will be adjusted by the same increase or decrease as any increase or decrease in Dealer's factory list prices and any
increase or decrease in transportation costs between today's date and the date of delivery.
�: � �. <.n,�v. �,� . ��, . �
� ��;... -. � _� .
� �� �, �. � ��: ���
✓ NEWif STANDARD KENWORTH CHASSIS
VENDOR NEW EXTENDED(describe)
WARRANTY YENDOR NEW EXTENDED(describe)
USED(describe)
AS IS/NO WARRANTY Bu er Initial:
A heavy-dury tractor and 53-foot or longer box-type trailer operated in California may be subject to the California Air Resources Board Heavy-Duty Vehicie
Greenhouse Gas Emission Reduction measure. These vehicles may be required to use low-rolling resistance tires and meet aerodynamic equipment
requirements to reduce greenhouse gas emissions. For more information, please visit the Caiifornia Air Resources Board website at
http://www.arb.ca.gov/cclhdghaJhdghg.htm.
If trade-in, Buyer certifies that there is no lien of any kind and that the Trade is free and clear and is his sole and absolute property except as noted above.
The undersigned Buyer piaces a firm order.
PAP KENWORTH BUYER
Store
City State Zip By Title
By Title By Title
Date Date
Page 2 of 2
TERMS AND CONDITIONS OF SALE
TERMS AND CONDITIONS OF SAI.E:Sales Orders are based on 6. Assignment.The right to any monies due or to become due
the terms and conditions stated herein.Unless othenroise provided on , hereunder may be assigned by Seller,and Buyer,upon receiving
the face hereof,offers are good for acceptance for a period of 30 notice of such assignment,shall make payment as directed.
days from the date hereof.An order by the Buyer shail constitute an 7,�imitations of Warranties.If"NEW"warran is indicated on the
acceptance of the terms and conditions herein proposed.If,and only h'
if,no offer of sale is issued by Selier,then the inuoice shall be reverse side or if new equipment is purchased hereunder,ali
deemed:an acceptance of the Buyer's order;a written confirmation; warranties are strictly given only by the manufacturer.Copies of
and a final,complete,and exclusive written expression of the manufacturer's warranty can be obtained from Seller.If"USED"
agreement between Seiler and Buyer.Buyer is hereby notified that warranty is indicated on the reverse side.Seller hereby warrants to
additional or different terms from those contained herein are Buyer that the equipment or components thereof designated on the
objectionable. reverse side,shali be free under normal use and service from
defects in material and workmanship for the period shown,
1.Taxes.Buyer shall pay ali local,state,and federal taxes arising commencing on the date of delivery.Buyer's exclusive remedy for
from or related to any sale or lease to which this document relates, breacn of the limited warranry shall be the repair or replacement of
except for taxes upon or measured by net income of Seller. the warranted equipment without charge to Buyer when returned at
2.Delivery.Stated or promised delivery dates are estimates only Buyer's expense to the Seller's facility where the equipment was
based upon Seller's best judgment and Selier shall not be purchased,with proof of purchase.Buyer must give notice of any
responsible for deliveries later than promised regardless of the warranty claim not later than 7 days after the expiration of the
cause.Delivery periads are projected from the date of receipt of any warranty period and must return the equipment to Selier for repair or
order by Seiler,but if equipment to be fumished by Seller is to be replacement no later than 30 days after expiration of the warranty
manufactured specifically to fill a particular order,delivery periods will period.Any action against Seiler for breach of the limited warranty
be projected from the date of Seller's receipt of complete must be commenced within one year after the date of delivery of the
manufacturing information.If the fumishing of equipment on orders equipment.Seller's warranty does not extend to any defect,claim,or
accepted by Seller is hindered or prevented by public authority or by damage attributable to the failure to operate and/or maintain the
the existence of war or other contingencies,including,but not limited equipment in accordance with the manufacturer's specifications,or
to,shortage of materials,fires,labor di�culties,accidents,delays in due to the failure to operate or maintain the equipment in accordance
manufacture or transportation,acts of God,embargoes,inability to W�th any recommendations of Seiler. If"AS IS"is indicated on the
ship,inability to insure against war risks or substantially increased reverse side,no warranty of any kind is being given and the
prices or freight rates,or other causes beyond Seller's control,the equipment is being sold with all faults.THE WARRANTIES IN THIS
obligation to flll or complete such orders shall be excused by Seller's PARAGRAPH AND ON THE REVERSE SIDE ARE THE
option. EXCLUSIVE WARRANTIES GIVEN BY SEL�ER AND SUPERSEDE
ANY PRIOR.CONTRARY,OR ADDITIONAL REPRESENTATIONS,
3.Transportation and Claims.Prices quoted are net F.O.B.point WHETHER ORA�OR WRITTEN.SELLER HEREBY DISCLAIMS
designated in writing by Seller.When no F.O.B.point is designated AND EXCLUDES ALL OTHER WARRANTIES,WHETHER
in writing by Seller,prices for new equipment shall be deemed to be EXPRESS,IMP�IEO,OR STATUTORY,INCLUDING THE IMPLIED
net F.O.B.point of manufacture and prices for all other equipment WARRANTIES OF MERCHANTABI�ITY OR FITNESS FOR A
shall be deemed to be F.O.B.Seiler's place of business at which the PARTICULAR PURPOSE,AND ANY IMP�IED WARRANTIES
order for the equipment is accepted.Seller's responsibility for the OTHERWISE ARISING FROM COURSE OF DEALING OR USAGE
equipment shall cease and all risk of loss shall become the Buyer's OF TRADE.SELLER SHA�.L NOT BE LIABLE FOR ANY�OSS,
upon delivery of the equipment to the first carrier for shipment to the INJURY,OR DAMAGE TO PERSONS OR PROPERTY
Buyer or his consignee,even though such delivery shall be made RESULTING FROM THE FAILURE OR DEFECTIVE OPERATION
prior to the arrival of the equipment at the F.O.B.point designated, OF THE EQUIPMENT;NOR WIL.L SELLER BE LIABLE FOR
and any and all claims for shortages,deliveries,damages or non- DIRECT, INDIRECT,SPECIAL, INCIDENTAL,OR
delivery must be made by the Buyer or his consignee to the carrier. GONSEQUENTIAL DAMAGES OF ANY KIND SUSTAINED FROM
Seller shall in no event be responsibie for shortages in shipments ANY CAUSE.This exclusion applies regardless of whether such
unless notice of such shortage is given in writing to Seller within 15 damages are sought for b�each of warranry,breach of contract,
days after receipt of shipment. negligence,or strict liability in tort or under any other legal theory.
4.Payment and Security.Buyer agrees to pay in full for the 8.Notice.This paragraph shall serve as notice that The Pap�
equipment at time of delivery.Buyer agrees to pay the late charge on Group,Inc.has assigned its rights to sell its rental equipment(as
any past due balance at the rate of 18%per annum.The signator may be descrbed in this sales order)and its rights to sales proceeds
warrants that he/she has authority to execute this order on behalf of (including"trade-in assets"related thereto}to North Star Deferred
any party for whom he/she signs,and that such party has the power Exchange as part of an IRC Sec.1031 exchange.
to enter into this agreement and perform its terms.As security for all g,Attor�eys Fees.In the event suit or action is instituted against
of Buye�'s obligations to Seller,Buyer grants to Seller a security guyer on account of or in connection with or based upon the terms
interest in the equipment and authorizes Sell�r to file all documents hereof,the Buyer agrees to pay,in addition to the costs and
necessary to perfect Seller's security interest.The security interest disbursements provided by law,such sum as the court may adjudge
granted hereunder is in addition to any other rights available to reasonabie attorney's fees in both the trial and appellate courts,or in
Selier,and Selier shall have ail of the rights and remedies available connection with any bankruptcy proceeding.
to a secured party under the Uniform Commercial Code,all of which
are cumulative.Throughout the duration of Seller's security interest. 10.Entire Agreement.The foregoing and any addendum shail
Buyer shali keep the equipment fully insured against theft and loss or constitute the complete and exclusive agreement beiween the
damage by fire and other casualty as Seller may from time to time parties,and it is expressly understood and agreed that no promises,
require in accordance with such terms as Seller may require. provisions,terms,warranties,conditions,guarantees,or obligations
5.Buyer to Furnish.Performance by Seller is subject to the Buyer Whatsoever,either expressed or implied,other than as herein set
furnishing a satisfactory credit rating certificate,letter of credit, forth or provided for shall be binding on either party.Each party may
evidence of financing,or any other similar papers necessary for the transmit its signature by facsimile to the other party and such
satisfactory completion of such order. facsimile signatures shail have the same force and effect as an
original signature.
I have read, understand and ttm bound by the above Terms and Conditions of Sale. � �
Buyer Initial Here
ADDENDUM T4 Customer Name:
CUSTOMER TRUCK SALES ORDER Sales Order:
ADDITIONAL PURCHASES
Yr/Make Model ' VIN � Descri �tion �
❑ ADDITIONAL TRADE-INS
Yr/Make Model VIN Descri tion
If Yrade-in, B�yer certifies that there is no lien of any kind and that ihe Trade is free and ciear and is his sole and absolute properiy except as noted above.
The undersigned Buyer places a firm order.
PAP KENWORTH BUYER
Store
City State Zip By Title
By Title By Titie
Date Date
�
�
�� ��J��.
Ke�t��r�h#�6 9� - °T�
Pricing far cc�ntract#06Q920-KTC offers Sourcewell participating agencies the foliowing discounts�
• Cab and ehassis pricing is specific to each model and based off a percentage discount firorrr 9:6%to 44.6f
aff total list price, alsa know as MSRP.Cab and chassis pricing includes factory freight and dealer pr�fit.
Additionally, all trucks�re subject ta a cammadity/materials surcharge af$3,5QO for medium duty
models and$5,000 for heavy duty models.
• All truck bodie�, loca)services,extended warranties, loc�l delivery,storage/flooring charges,etc. are
available and priced per the contract.
• A copy of the Pricing Matrix bymade}can be obtained from yaur local Kenworth dealer, ar by request to
rv��k�klees�iies�?,�accar.cc�rr7 or nichalas.trc��at se�urcew�Cl-mn. c�u:
**Complete vehicle quotes are abtained thraugh your local Kenworth dealer. Find your local dealer at
wv�rw kel�rwc�r�h.cc�rr��dealer-s
olling Stock Request
Requisition#
9-$-2023 . . . B�d/Quote# ,
Datea PCI#
DepartmentJDivisian Number: ��5 (Fleet/Purchasing Use Only)
DepartmentfDivisian Name: �����Waste
Cooperative Agreement{N1PA, HGAC-6uy,ete.)
Vehicle Equipment ❑ Qther Equip(Trailer,Generator, Etc.) ❑
Item Quantity Cost Each Subtotal TaxesjFees Total
Hooklift Truck Bodies 2 83,296.875 �66,593.75 6599.75 173,193.50
Job arder#255-6591-78flOfl22 Total from above 173,193.50
Budgeted Amount$ �$`'Qd�•�a
Apprapriation Transfer Submitted: Delivery �
Yes 8 Na ❑
Date Submitted. GRANd TOTA� ����+���•��
Will this acquisitian replace an existing fleet# Yes ❑ No �
Ifyes, Fleet#being repiaced: FL#��47
VinJSerial#of equipment being replaced:1 FVHG5DE58HAG2489
*Note; Bf uehicle is transferred from another department please camplete a "Gapital Asset Activity Form"and submit to Finance,
Justification#or replacing unit and for type af unit recommended:
Adding#his unit will allow#or the older unit to be used as a back up,or for when aperatians demand a s�cond unit aperating. This
unit uses a salid arm with haok to attach and pull the bax anto ifs frame, instead a of cable and wineh. It also will allow far a
steep�r tipping angle fior when dumping to make it easier for th€�aperator ta use. This will imprave efFcency as the landfill use�s
mainly large boxes far operations. The aperator does nat have to get out to hook up to the box like in a roll off truck. This will also
imprcave efficency. This unit has mr�re flexability in what it can carry. You can arder different attachments like:water tender,flat
bed,rear load,etc. This would make the unit eble to be used for mare duties using the same chassis.
This purchase was approved by the Sot[d Waste Dispc�sat Commit�e (n June of 2019.
The second unit is for the replacement of the existing RaiB Off Truck. This approval was done by the Solid Waste Dispassal
Commitee in June of 2023.
Form Prepared By; Date: Requestor: Date: De�ar�en��,�d: ate:
M►chael Deedon 9-8-2023 Michael Deedan 9-8-2023 �'� rd:,� �—
,�'�� �,, u,,,�.-- .�.-
I3ate Received by Fleet � - � "" Point rating of vehicle being replaeed:
,
Fleet Manager: Recommended iVot Recommended ❑ `��:�°"�.
F tit'Manager Date
Dept, Director: Recommended�l Nat Recommended � ���� �
Department Directar Date
Reu. 2 f 2018
�
Rolling Stock Request "
Requisition#t
Qate:
9-8-2023 � ' ' ' sidjQuate# � ' � �
PO#
Department/Division Number: ��� (Fleet/Furchasing Use C}nly)
Department/Division Name: ��litl Waste
Coaperatiue Agreement{NJPA,HGAC-Buy,etc.}
SOUCCeW�II
Vehicle � Equipment ❑ Other Equip(Trailer,Generator,Etc.� O
Item Quantity Cost Each Subtotai Taxes/Fees Total
HookliftTruckGhassis 2 168,�98.t75 336,396.10 3�,182.04 367,578.14
1ab Qrder#255-6591-7600022 Total from abave 367,578.14
Budgeted Amaunt$ �75,OOQ.00
Apprapriatian Transfer Submitted: pelovery �
Yes � No �
Date Submitted: GRAND TOTA� �������•�`�
Will this acquisetion replace an exesting fleet# Yes No � ' 4'� � .
If yes, Fleet#being replaced: Fl#��47 .
VinjSerial#af equipment being replaced:�FVHC5DE58NAG2489
*Note:If vehicle is transferred from anather department please complete a"Capital AssetActivity Form"and submit to Finance.
lustification for replacing unit and for type af undt recommended:
Adding this unit will allow for the alder unit ta be used a�a back up or for when operatians demand a second unit operating. This
unit us�:s a salid arm with hoak to attach and pull the box onta its frame, instead a af c�ble and winch. It aiso will ailow for a
sfie�per#ipping angle for when dumping to make it easier for the operatar to use. This will improve efficency as the landfili uses
mainly large boxes for aperations. The operator daes not have to get out ta hoak up ta the box like in a roll off truck. This will also
improve effic�ncy. This unit has more flexability in what it can carry. You can order difFerent attachments like.water tender,flat
bed, rear laad,ete. This wauld make the unit-able to be used for mare duties using the same chassis,
This purchase was approved by th�Splid Waste Disposal Commitee in June of 2019.
The second unit is for the replacement of the existing Roll Off Truck. This appraval was done by the Solid Waste Dispos�al
Commitea in June of 2023.
Form Prepared By: Date: Requestar; Date: De en Dafei
Michael Deedc�n �-8-202� Michael Reedon 9-8-2023 : _ ,�-_,��
Date Received by Fleet ��°t�l'�2,.� Paint rating of vehicle bewng replaced:
Fleet Manager:Recommended � Not Recommended ❑ ' ��" e�—,�
F Manager Date
Dept. Director: Recommended ❑ NQt Recommended ❑
Department Director Dafie
Rev.2/zols
�� Enoven Truck Body + Equipment Quote #: 83279
r
_r 2904 Duluth St
'�'j,\�� West Sacramento, CA 95691 Date: 8/21/2023
!'� �► 916-372-9692 CUStID: 31464
Thank you for the opportunity to quote your business, please call if you have any questions.
City of Redding - Solid Waste City of Redding - Solid Waste
Finance Division Transfer& Recycling Facility
PO Box 496071 2255 Abernathy Lane
Redding, CA 96049 Redding, CA 96003-8229
Attn: Jim Schmitz
Qty>= Description Unit Price Ext Price
2 Hookloader: Ampliroll AMP 160-232-22 $70,216.00 $140,432.00
(REQUIRES APPROX 205" C/T. FINAL C/T TO BE
DETERMINED FOLLOWING WEIGHT DISTRIBUTION ANALYSIS)
- 50, 000# capacity
- Accomodates bodies 16' to 24 ' with 61.75" hook
height
- Air controls mounted in cab on tower to right of
drivers seat
- Hot Shift PTO with direct mount DIN shaft piston
pump
- 20ga1 steel frame mounted reservoir with remote
valve for jib and hoist mounted to frame rail
- Split rear bumper mounted to 5/8" buck plate
with LED S/T/T/BU Lamps
- Tandem 4-Rib Steel Fenders
- "ENOVEN" mudflaps at end of frame
- Back up alarm
- Painted Black
- Installed and Certified
2 Accessories: Lighting $3,210.00 $6,420.00
- (6) Whelen ION Amber LED Strobe lamps wired to
OEM "STROBE LAMP" dash switch: (2) mounted to
front grill, (1} on each side of truck stanchion
mounted to hookloader subframe, and (2) mounted to
rear bumper
- (4) LED Worklamps wired to OEM "WORKLAMP"
switch: (1) on each side of truck stanchion
mounted to hookloader subframe pointed towards
rear tires and (2) mounted at end of frame
2 Accessories: 60" Toolbox and Tool Holder $1,204.00 $2,408.00
- 60" X 18" X 18" steel underbody toolbox mounted
to frame rail, passenger side
- Powdercoated Black
- (2) spring loaded tool holders mounted to top of
Page 1 of 2
Qty>= Description Unit Price Ext Price
toolbox
2 OPTION: Triple Rollers $3,229.00 $6,458.00
- Change from single roller at end of hoist to
triple roller to reduce stress on container rails
2 OPTION: Manually Adjustable Jib $2,138.00 $4,276.00
HOOK HEIGHT CAN BE MANUALLY ADJUSTABLE FROM 54" TO
61.75"
Sales Tax(tr) @8.25% $6,599.75 $13,199.50
" TOTAL $173,193.50 '
_ __ __
- _ _ __ _ _ _ _ . _. . . _
This Quote is good for 30 days.Acceptance of this Quote is confirmed and accepted by issuance of a Purchase Order,signing and
returning this Quote,and/or delivery of a truck chassis to Enoven.This quotation was made expressly upon your request and is confidential
and non transferablee. If provided,estimated delivery dates are estimates oniy;actual delivery dates depend on a variety of factors that
may/may not be within the direct control of Enoven. FUEL SERVICE CHARGE-IF A TRUCK IS DELIVERED WITH�ESS THAN 1/4 TANK
OF DIESEUGASOLINE OR LESS THAN 1,500PS1 CNG,A$100.00 FUE�SERVICE CHARGE WI��BE ADDED TO THE FINAL
INVOICE. For complete Terms and Conditions please go to www.enoven.com.
Terms of Sale: Enoven Truck Body + Equipment
Net30
Authorized by: Dustin
Date: 8/24/2023
Printed:8/24/2023 7:50:53 AM
_. .. .
_ ____ ._. __ .
. _ _ _ _ _ _ . _ _
Page 2 of 2
August 25t}' 2023,
Proposal For: CITY OF REDDING
Hook Loader Quote Request:
(QTY 2): Ampliroll AMP 160-232-22
- Requires approximately 205" C/T
- System has SO,OOO lbs. of capacity as well as accepts 16'-24' bodies.
- Air controls mounted in cab
- Direct mount PTO (Installed)
-Adjustable JIB
- Triple Rollers at end of hoist
(QTY 2): Emergency Lighting Package
- (6)Amber LED Strobe lights
- (4) LED Work lights/Flood Lights
(QTY 2}: Accessories:
- 60 x 18 x 18 steel underbody toolbox
5ubtotal �168,290.00
Sales Tax � 12,201.02
Total �180,491.02
***Truck chassis to be delivered to 9600 Del Road, Roseville, CA 95747 and picked up when
complete***
***Quote is valid through September 24th, 2023***
Sincerely,
AJ Hardesty
Plant Manager
Cooks Manufacturing, Inc.
� cooksmf .�com
916-784-3220
Cooks Manufacturing, Inc.
aj(�a,cooksmf .�com
916-784-3220
�.
aEEIL�si e46i0�3 4�.�1►I�i1/�
��m� ������ � �'�.� �p��
ALFALFA- CLOVER- GRASS- GRAIN
NEW- USED- CONSIGNMENT- PARTS
City of Redding
Attn: James Schmitz (Fleet Manager) August 21, 2023
Ampliroll —Hookloader
(Per Unit) (Total price)
1) Ampliroll AMP 160-232-22 $89,750 $179,500
• Chassis Requires approximately 205" C/T
• Ampliroll AMP 160-232-22 holds 16' to 24' bodies
• LED Lighting
� (6) LED Strobe Lights and (4) Work lights
o Strobe lights installed on front grill and rear bumper
o Mounted to truck hook loader hoist directed at rear tires
2) Toolbox
• 18"x 18" x 60" Underbody toolbox, Black $1,250 $2,500
• 2 sections per side and 2 sections at the rear
TOTAL: $182,000
7343 SOUTH 6T" STREET KLAMATH FALLS, OR 97603
(541) 882-7799 or 1-800-892-5348 FAX (541) 882-2119
www.danddseeds.com
REPORT TO SOLID WASTE DISPOSAL COMMITTEE
MEETING DATE: June 15,2023 FROM: Chuck Aukland, Public
ITEM NO. 5(c) Works Director
***APPROVED BY***
����
�
������ ���„,,,�� ��- �
�.�-' �,.�*�
uklasld,��.ab(ic �4''ca�ks�`lcrect bf912t72i
caukland�i�ci.redding.ca.us
SUBJECT: 5(c)--Approve Fiscal Year 2023-24 Budget and Ten-Year Financial Plan and
Ado t Ti in Fees
Recommendatzon
Approve the attached proposed budget for Fiscal Year 2023-24 in the amount of$7,709,220 and
adopt the appropriate tipping fees. Total spending for Fiscal Year 2023-24 is projected to be
$8,382,820.
Fiscal Impact
The proposed Richard W. Curry West Central Landfill (Landfill)budget for Fiscal Year 2023-24
is based upon estimated operating costs and the tonnage of waste received. Total spending for
Fiscal Year 2023-24 is projected to be $8,383,810, which exceeds projected revenue by
$673,600 due to equipment purchases that utilize funds from the Equipment Replacement Fund
and rate per ton rounding reduction of$10.
Proposed Tipping Fee Tipping Fee Per Ton Using the
Entit Tons Per Ton Revenue Bud et Rate Stabilization Fund
Cit of Reddin 98,000 $46.73 $4,579,540 $43.50
Shasta Count 58,000 $53.96 $3,129,680 $48.50
Total 156,000 $7,709,220
The tipping fees as shown in the last column are the proposed fees using fund transfers from the
Rate Stabilization Fund.
For Fiscal Year 2023-24, the City of Redding (City) tipping fee will be reduced $3.23 from
$46.'73 to $43.50, requiring a projected transfer of $316,540 from the Rate Stabilization Fund.
The City's Rate Stabilization fund balance as of June 30, 2022 is $1,282,308. The Shasta
County (County) tipping fee wi11 be reduced $5.46 from $53.96 to $48.50, requiring a projected
transfer of $316,680 from the Rate Stabilization Fund. The County's Rate Stabilization fund
balance as of June 30, 2022 is $1,222,777.
The attached tables show the unbundled tipping fees for both the City and County, as well as a
10-year history.
Report to So1id Waste Disposal Committee June 12,2023
Re: 5(c)--Approve Fiscal Year 2023-24 Budget and Ten-Year Financial Plan and Adopt
Tipping Fees Page 2
Alternative Action
Alternatives are as follows:
1. Modify the recommended transfer amounts from the Rate Stabilization Funds and reduce
or increase the per ton tipping fees accordingly.
2. Provide direction to staff regarding increases/decreases to the proposed budget.
Background/Analysis
Each June, the Committee meets to review and approve the tipping fees and budget for the West
Central Landfill. The tipping fees are determined by calculating the projected operating budget
divided by the projected tonnages to be delivered to the Landfill and various regulatory fees. The
table below is a summary of the elements of the budget and proj ected revenue related to each
element of the tipping fee with an overall tonnage projection of 156,000 tons.
Operating Budget 3,269,760
Closure/Post Closure 936,000
R&I Fund 2,109,120
CA Integrated Waste Management 218,400
Community Education 58,000
Local Enforcement '70,200
Equipment Replacement 686,400
Metropolitan Area Disposal Fee(Hazardous Waste and eWaste) 361,340
T�ta1 Budget '7,709,220
Difference in Equipment Fee Collected vs Spending 673,600
�"0��� �jlElif�lII� ' $y�$�3���
Rounding � (10)
Totai Including Rc�unding 8,382,81U
Operating Budget: The operating budget for Fiscal Year 2023-24 totals $3,269,750, an increase
of $302,290 from the amended budget of $2,967,460 for Fiscal Year 2022-23. Based on a
projection of 156,000 tons of waste being delivered to the Landfill, the operating tipping fee for
this Fund will be $20.96 per ton in Fiscal Year 2023-24, $4.06 per ton more than Fiscal Year
2022-23.
Personnel
Staff is proposing an increase in Personnel of$206,620. Of this increase, $112,482 is for
the addition of a second fu11-time Mechanic position. Currently, there is one Mechanic
for servicing, maintaining and repairing the vehicles and equipment at the Landfill. The
existing Mechanic position has also been assigned additional duties which include
maintaining eguipment for gas extraction,pumps, evaporators, and the flare system. With
these expanded duties and the addition of new equipment like the shredder and excavator,
the workload has significantly increased. The additional Mechanic will primarily perform
routine services on heavy equipment, attend to other vehicles as directed and assist with
repairs. Adding a second Mechanic would help keep equipment running and maintained,
Report to So1id Waste Disposal Committee June 12,2023
Re: 5(c)--Approve Fiscal Year 2023-24 Budget and Ten-Year Financial Plan and Adopt
Tipping Fees Page 3
reduce outsourcing of work to vendors, and provide coverage for vacation and sickness.
The remaining increase of$94,138 is due to adjustments to overtime and cross charges
between Solid Waste and Landfill personnel and scheduled changes in salary and benefits
due to negotiations between the two bargaining units and the City of Redding.
Operating and Materials
Overall, Operating and Materials increased by $1'7,320. Of this increase, $59,820 is due
to increased projections for Shasta County Administration, Security, Specialized
Services, Vehicle Repair/Maintenance, Work Equipment Repair/Maintenance, Utility
Expense, Permit Fees, Travel Expense, Training, and Radios. Accounts projecting a
decrease are Vehicle Fuel & Lubricant and Operating Materials & Supplies which
amount to a reduction of$42,500.
Other Charges
Other Charges increased $8,350 from $151,470 to $159,820, due to an increase in
Interdepartmental Charges.
Capital Outlay
Staff is proposing a Capital Outlay budget of $170,000; $50,000 will go towards the
purchase of drop boxes to be used in the public dumping area and $120,000 will go to the
purchase of(10) litter screens to continue to mitigate windblown litter.
The attached table details the proposed changes in the Operating Budget.
Closure/Post-Closure Maintenance Fund: The budget in Fiscal Year 2023-24 totals $936,000,
a decrease of $54,000 from Fiscal Year 2021-22. The tipping fee for this Fund will remain at
$6.00 per ton in Fiscal Year 2023-24. Further details of the Closure/Post-Closure Maintenance
Fund are provided in agenda item 5(b).
Replacement & Improvement Fund: The budget in Fiscal Year 2023-24 totals $2,109,120,
which is an increase of$$9,520 from Fiscal Year 2022-23. The tipping fee for this Fund will be
increased from $12.24 per ton to $13.52 per ton. Further details of the Replacement and
Improvement Fund are provided in agenda item 5(b).
California lntegrated Solid Waste Management Fee: This portion of the tipping fee will
remain at $1.40 per ton per the state-imposed fee. Based on collecting 156,000 tons, $218,400
will be collected. CalRecyle uses the funds from the Integrated Waste Management Fee to
promote waste management programs including solid waste reduction, recycling and reusing
waste, composting, environmentally safe transformation, and safe land disposal practices.
Community Education Fund: Shasta County will collect $58,000 based on a projection of
58,000 tons of waste being delivered to the Landfill at a tipping fee of $1 per ton. Redding
finances its own education efforts from the Ciry's solid waste rates.
Report to So1id Waste Disposal Committee June 12,2023
Re: 5(c)--Approve Fiscal Year 2023-24 Budget and Ten-Year Financial Plan and Adopt
Tipping Fees Page 4
Local Enforcement: This portion of the tipping fee will remain at $0.45 per ton. Based on a
projection of 156,000 tons of waste, $70,200 wi11 be collected in tipping fees. This fee is used to
pay�or Landfill inspections and enforcement by the County's Environmental Health Division.
Equipment Replacement Fund: For Fiscal Year 2023-24, staff is proposing to expend
$1,360,000; $850,000 to purchase a bulldozer, $385,000 to purchase a hooklift truck, and
$125,000 to purchase a light tower plant.
• The bulldozer that is used for moving waste and dirt at the face of the Landfill needs
replacement. The current unit is a 2012 Caterpillar D6T bulldozer with 11,313 hours. It
needs a complete undercarriage replacement with an estimated cost of$65,000. With the
replacement of the bulldozer, the current unit would be auctioned avoiding the repair
work and down-time for the bulldozer.
• The roll-off truck is used to haul drop boxes of waste from the public d�umping area to the
face, boxes of cardboard and mixed recycling to the Transfer Station, and boxes of inetal
to Northstate Recycling. The current truck is a 2008 Freightliner M-2112 Ro11-Off Truck
and needs constant repairs due to its age and usage. The Landfill is switching from roll-
off style trucks to hooklift style trucks to allow for more flexibility with operations for
the drop off area. This replacement and swap to a hooklift style truck will ensure a
reliable unit is available for operations as there are no rental units available locally if we
were to have issues.
• A lighting system is needed on the working face for use during early morning and
emergency operations. Portable units with batteries and solar charging ability are the
preferred system. Staff have identi�ed several options and are evaluating solutions that
could also be utilized in the event that daylight saving time changes cease.
Staff is proposing $4.40 per ton (an increase of $0.10) be collected far the Equipment
Replacement Fund in Fiscal Year 2023-24. Based on a projection of 156,000 tons being
delivered to the Landfill, $686,400 will be collected. The projected available ending Equipment
Replacement Fund balance for Fiscal Year 2022-23 is $1,773,555. Any proceeds from the sale
of surplus equipment are deposited into this Fund. In Fiscal Year 2023-24, $1,360,000 wi11 be
expended, $673,600 higher than what will be collected from tipping fees.
Metropolitan Area Disposal Fee: The Committee utilizes a metropolitan area approach to
funding the disposal of household hazardous waste and e-waste at the City of Redding's
Household I�azardous Waste Facility, located within the Transfer Station. City of Redding
customers pay for the cost of the Household Hazardous Waste Facility through rates, and County
customers pay for the cost of the Household Hazardous Waste Facility through tipping fees.
Report to So1id Waste Disposal Committee June 12,2023
Re: 5(c)--Approve Fiscal Year 2023-24 Budget and Ten-Year Financial Plan and Adopt
Tipping Fees Page 5
The following table shows the annual pro rata share for the County's tipping fees per ton for
household hazardous waste and e-waste:
Proposed
Approved Proposed FY 2023-24
Tipping Fee Tipping Fee Tipping Fee
Element Element Projected Element
Pro ram FY 2022-23 FY 2023-24 Tonna e Revenue
Household
Hazardous Waste $4.47 $5.94 58,000 $344,520
E-waste $0.10 $0.29 58,000 $16,820
Tipping Fees:
To implement the proposed budget, it is necessary to adopt a tipping fee rate schedule to prod�uce
the necessary revenue. Tipping fees set the basic rate per ton for large loads. Also attached is
the schedule for small loads, where rather than weighing the loads, the gate attendant can use the
table to estimate the weights and make applicable charges. All weighed loads, weighing less
than 2,000 pounds, will be charged a minimum fee of$17.50. Estimated loads will use the fee
schedule. The tipping fee for construction/demolition is set at $10.00 higher than the rate for
general waste to reflect the extra work required to handle these heavy and bulky materials.
Whenever tonnage exceeds projections or there is a savings in operations, the remaining or
additional funds are deposited into a Rate Stabilization Fund. The Rate Stabilization Fund is then
used to supplement tipping fees in order to reduce the impact of tipping fee increases.
In Fiscal Year 2023-24, the City proposes decreasing its tipping fee by $3.23 from $46.73 to
$43.50 which would result in a transfer of$316,540 from its Rate Stabilization Fund. Funds in
the amount of $204,784 were transferred into the City's Rate Stabilization Fund as a result of
excess tonnage and budget savings in Fiscal Year 2021-22, 1eaving a balance of$1,282,308 as of
June 30, 2022. Staff is projecting that the City will exceed projected tonnage for Fiscal Year
2022-23.
In Fiscal Year 2023-24, the County proposes decreasing its tipping fee by $5.46 from $53.96 to
$48.50 which would result in a transfer of$316,6$0 from the Rate Stabilization Fund to offset
tipping fees. Funds in the amount of $28,799 were transferred into the County's Rate
Stabilization Fund as a result of excess tonnage and budget savings from Fiscal Year 2021-22,
leaving a balance of$1,222,777 as of June 30, 2022. Staff is projecting that the County will not
exceed projected tonnage for Fiscal Year 2022-23.
Based on actual tonnages delivered, staff will address excess/shortfall revenue according to the
adopted Committee policy.
In summary, the proposed tipping fees for next Fiscal Year, as compared to the current rate, are
as follows, with the transfers from the Rate Stabilization Fund and/or unrestrieted retained
earnings. The proposed rates are as follows:
Report to So1id Waste Disposal Committee June 12,2023
Re: 5(c)--Approve Fiscal Year 2023-24 Budget and Ten-Year Financial Plan and Adopt
Tipping Fees Page 6
A�encX FY 2022-23 FY 2023-24
Redding $41.00 $43.50
Shasta County $46.00 $48.50
The tipping fees for the Cities of Anderson and Shasta Lake are the same as for the County.
Also, fees for all self-hauled loads, regardless of jurisdiction, are the same as the County's
tipping fees.
Attachments
Richard W. Curry West Central Landfill Operating Budget Comparison
Richard W. Curry West Central Landfill Ten-Year Financial Plan for Operating Budget
Richard W. Curry West Central Landfill Eguipment Replacement Fund
Richard W. Curry West Central Landfill Rate Stabilization Fund
Richard W. Curry West Central Landfill Gate Fees
Richard W. Curry West Central Landfill Tipping Fee History
Richard W. Curry West Central Landfill Tipping Fee Breakdown