HomeMy WebLinkAbout _ 4.11(b)--Award Request for Proposal No. 5385 and Authorize Execution GI �" Y � F
� � � ° � � � " � � CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: September 19,2023 FROM: Chuck Aukland, Public
ITEM NO. 4.11(b} Works Director
***APPROVED BY***
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ukl�n�l,H'ciblic Wc�aks L'��reGt ' �?l'7/2423 ry ip}�in,�C"i ana � 9,i11(2423
caulcland@ci.redding.ca.us btippin@cityofredding.org
SUBJECT: 4.11(b)--Award Request for Proposal No. 5385 and Authorize Execution of
Consulting and Professional Services Contract for Engineering and Environmental Services for
the Churn Creek Road, Victor Avenue, and Rancho Road Roundabout Pro�ect
Recommendation
Authorize the following actions relative to Request for Proposals No. 5385, to provide
engineering and environmental services for the Churn Creek Road, Victor Avenue, and Rancho
Road Roundabout Project:
(1) Award the Consultant and Professional Services Contract to Dokken Engineering Inc., in
an amount not to exceed$1,243,029;
(2) Authorize the Mayor to execute the contract with Dokken Engineering; and
(3) Autharize the City Manager to approve contract amendments not to exceed$50,000.
Fiscal Impact
Tota1 project cost for the Churn Creek Road, Victor Avenue, and Rancho Road Roundabout
Project (Roundabout Project) is estimated to be roughly $6 million including design,
environmental clearance and permitting, right-of-way, construction and construction
management. The required professional services to prepare the project for construction is
estimated to cost approximately $1.25 million. There are adequate Citywide Transportation
Impact Fee funds budgeted for the proposed Consulting and Professional Services Contract
(Contract).
Alternative Actzon
The City Council (City) may choose not to award the contract for this project. This alternative
would reguire staff to reprioritize several City of Redding (City) capital improvement projects
and reallocate resources to complete plans and specifications for this project in order to move
forward, which could delay the delivery of other City projects. In addition, the existing traffic
conditions may worsen with growth and the solutions to improve the traffic operations and safety
of this corridor will be delayed.
Report to Redding City Council September 21,2023
Re: 4.11(b)--Award Reauest for Proposal No. 5385 and Authorize Execution Page 2
Background/Analysis
The roundabout project was identified in 2008 as a needed improvement to accommodate the
anticipated rapid progression of commercial and residential development in the area. In October
2017, the Council authorized the Public Works Department to begin project development. Staff
used the recommendation from the 2006 Project Alternatives Report for the design of a
roundabout at Churn Creek Road, Victor Avenue, and Rancho Road which allowed a consultant
to prepare and complete a 30%Design Report in February 2019.
The project involves the design of a four-leg, single lane roundabout which will provide safe and
sustainable transportation, accommodate traffic volumes associated with the current and
projected development, and comply with the City's General Plan transportation standards. The
project will also provide improved connectivity between residential neighborhoods and
destinations such as grocery stores, restaurants, outdoor recreation and other shopping centers.
There is currently no contiguous active transportation network due to multiple sidewalk gaps,
inconsistent bike lanes, congested and closely spaced intersections, and unpaved trails. However,
one goal of this project is to improve all of these deficiencies by completing the following
improvements: construct shared use paths, eliminate sidewalk gaps, install accessible curb
ramps, add buffered bike lanes, and install safety lighting.
Consultant Selection P�ocess
Five staff inembers from the Public Works Department formed a review and selection paneL The
panel's eval�uation was based on the Request for Proposals selection criteria and the consultants'
abilities and qualifications to perform all phases of the engineering and environmental services
required.
On July 7, 2023, two proposals, incl�uding design fees in sealed envelopes, were received. The
panel members evaluated and scored each proposal based on the consultants' understanding of
the project/scope, project's team experience with similar types of projects and City projects,
experience and qualifications of the team, ability to develop project solutions, project schedule,
and geographic location of the team. The panel ranked the firms based on its scores as follows:
Firm Rank
Dokken Engineering Inc. 1
GHD, Inc. 2
Following the evaluation and ranking, Dokken Engineering's proposed fees were opened,
eval�uated, and negotiated to incl�ude reasonable costs based on the scope of services as well as
previous similar project cost comparisons.
The consultant fee is estimated and payments wi11 be for actual work performed on a not-to-
exceed basis. However, staff recommends the approval of an additional $50,000 in contingency
reserve. Contingency funds may be necessary due to unforeseen project design issues. If the
contingency reserve needs to be utilized, an amendment would be negotiated with the eonsultant
and the contract would be modified with approval of the City Manager.
The attached professional services contract with Dokken Engineering, is approved as to form by
the City Attorney.
Report to Redding City Council September 21,2023
Re: 4.11(b)--Award Reauest for Proposal No. 5385 and Authorize Execution Page 3
Environmental Review
Consultant selection is not a project defined under California Environmental Quality Act, and no
further action is required. The consultant wi11 provide design and technical study information
necessary to ensure environmental compliance as the project progresses.
Council Priority/City ManageN Goals
� Government of the 215t Century — "Be relevant and proactive to the opportunities and
challenges of today's residents and workforce. Anticipate the future to make better
decisions today."
• Economic Deveiopment — "Facilitate and become a catalyst for economic development
in Redding to create jobs, retain current businesses and attract new ones, and encourage
investment in community."
Attachments
^Location Map
Agreement
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� ��� ���� CITY OF REDDING EXHIBIT A
� �' � CHURN CREEK RD, VICTOR AVE &
_ � �� � PUBLIC WORKS RANCHO RD ROUNDABOUT PROJECT
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CITY OF REDDING
CONSULTING AND PROFESSIONAL SERVICES CONTR.ACT
THIS CONTRACT is made at Redding,California,by and between the City of Redding("City"),
a municipal corporation, and Dokken Engineering, Inc., ("Consultant") for the purpose of
Engineering and Environmental Services for the Churn Creek Road, Victor Avenue, & Rancho
Road Roundabout Project.
WHEREAS, City does not have sufficient personnel to perform the services required herein
thereby necessitating this Contract for personal services.
NOW, THEIt�FORE, the Parties covenant and agree, for good consideration hereby
acknowledged, as follows:
SECTION 1. CONSULTANT SERVICES
Subject to the terms and conditions set forth in this Contract, Consultant shall provide to
City the services described in Exhibit A,attached and incorporated herein. Consultant shall
provide the services at the time, place and in the manner specified in Exhibit A.
SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. City shall pay Consultant for services rendered pursuant to this Contract, at the times
and in the manner set forth in Exhibit B, attached and incorporated herein, in a total
amount not-to-exceed One Millian Two Hundred Forty-Three Thousand and
Twenty-Nine Dollars ($1,243,029). This sum includes all out-of-pocket travel,
lodging and incidental expenses incurred by Consultant that are reasonably
associated with the provision of services under this Contract.The payments specified
herein shall be the only payments to be made to Consultant for services rendered
pursuant to this Contract.
B. Consultant shall submit monthly invoices to City for work completed to the date of
the invoice. All invoices shall be itemized to reflect the employees performing the
requested tasks, the billing rate for each employee and the hours worked.
G All correct,complete and undisputed invoices sent by Consultant to City shall be paid
within thirty(30)calendar days of receipt.
D. Pursuant to Section 1781 of the Labor Code, Consultant is advised that the work
contemplated in this contract (Exhibit A Task 4 and 5) is subject to the payment of
prevailing wages and all other requirements of the Prevailing Wage Law. The '
prevailing wage of each job classification may be found by inquiry with the '
California Department of Industrial Relations. Consultant shall comply with all laws
related to the performance af public work including, but not limited to, the '
employment of apprentices pursuant to Section 1777.5 of the Labor Code, work
day/week hours and overtime rates pursuant to Sections 1813 and 1815of the Labor
PREVWAGE-Consutting and Professional Services Contract Page 1
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Code and the obligation set forth in Section 1774-1776 of the Labor Code in regards
ta payment of prevailing wages and to provide the City of Redding and Department
of Industrial Relations certified payrolis when required. A certified copy of all payroll
records relative to this project shall be submitted to the City of Redding along with
the related invoice. Receipt of certified payroll records is a prerequisite to receiving
payment.
E. No Consultant or subconsultant may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code Section 1725.5. No Consultant or subconsultant may be awarded a
contract for public work on a public works project unless registered with the
Department of Industrial Relations pursuant to Labor Code Section 1725.5. All
Consultants and subconsultants must furnish electronic certified payroll records to
the Labor Commissioner. This requirement applies to all public works projects,
whether new or ongoing. Consultant is further advised that the work contemplated
herein is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
SECTION 3. TERM AND TERMINATION
A. Consultant shall commence work on or about September 25,2023,and complete said
work no later than September 30, 2026. Time is of the essence.
B. If Consultant fails to perform its duties to the satisfaction of City, or if consultant
fails to fulfill in a timely and professional manner its obligations under this Contract,
then City shall have the right to terminate this Contract effective immediately upon
City giving written notice thereof to Consultant.
C. Either Party may terminate this Contract without cause on thirty (30) calendar days'
written notice.Notwithstanding the preceding, if the term set forth in Section 3.A. of
this Contract exceeds ninety (90) calendar days in duration, Consultant's sole right
to terminate shall be limited to termination for cause.
D. Consultant hereby acknowledges and agrees that the obligation of City to pay under
this Contract is contingent upon the availability of City's funds which are
appropriated or allocated by the City Council. Should the funding for the project
and/or work set forth herein not be appropriated or allocated by the City Council,
City may terminate this Agreement by furnishing at least thirty (30) calendar days'
written notice of its intention to terminate. In the event of a termination pursuant to
this subdivision, Consultant shall not be entitied to a remedy of acceleratian of
payments due over the term of this Agreement. The Parties acknowledge and agree
that the power to terminate described herein is required by Article 16, Section 18, of '
the California Constitution, and that constitutional provision supersedes any law,
rule,regulation or statute which conflicts with the provisions of this Section.
E. In the event that City gives notice of termination, Consultant shall promptly provide
to City any and all finished and unfinished reports, data, studies,photographs, charts
or other work product prepared by Consultant pursuant to this Contract. City shall
PREVWAGE-Consulting and Profcssionai Scrvices Contract Page 2
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have full ownership, including, but not limited to, intellectual property rights, and
control of all such finished and unfinished reports, data, studies,photographs,charts
or other work product.
F. In the event that City terminates the Contract, City shall pay Consultant the
reasonable value of services rendered by Consultant pursuant to this Contract;
provided, however, that City shall not in any manner be liable for lost profits which
might have been made by Consultant had Consultant completed the services required
by this Contract. Consultant shall, not later than ten (10) calendar days after
termination of this Contract by City, furnish to City such financial information as in
the judgment of the City's representative is necessary to determine the reasonable
value of the services rendered by Consultant.
G. In no event shall the termination or expiration of this Contract be construed as a
waiver of any right to seek remedies in law, equity or otherwise for a Party's failure
to perform each obligation required by this Contract.
SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT
A. City shall make its facilities accessible to Consultant as required for Consultant's
performance of its services under this Contract, and, upon request of Consultant,
provide labor and safety equipment as required by Consultant for such access.
B. Pursuant to the City's business license ordinance, Consultant shall obtain a City
business license prior to commencing work.
C. Consultant represents and warrants to City that it has all licenses, permits,
qualifications and approvals of any nature whatsoever that are legally required for
Consultant to practice its profession. Consultant represents and warrants to City that
Consultant shall, at its sole cost and expense, keep in effect or obtain at all times
during the term of this Contract any licenses, permits and approvals that are legally
required for Consultant to practice its profession.
D. Consultant shall, during the entire term of this Contract, be construed to be an
independent contractor and nothing in this Contract is intended, nor shall it be
construed, to create an employer/employee relationship, association, joint venture
relationship,trust or partnership or to allow City to exercise discretion or control over
the professional manner in which Consultant performs under this Contract. Any and
a11 taxes imposed on Consuitant's income, imposed or assessed by reason of this '
Contract or its performance, including but not limited to sales or use taxes, shall be
paid by Consultant. Consultant shall be responsible for any t�es or penalties assessed
by reason of any claims that Consultant is an employee of City. Consultant shall not
be eligible for coverage under City's workers' compensation insurance plan,benefits
under the Public Employee Retirement System or be eligible for any other City
benefit.
E. No provision of this Contract is intended to,or shall be for the benefit of,or construed
to create rights in, or grant remedies to, any person or entity not a party hereto.
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F. No portion of the work or services to be performed under this Contract shall be
assigned, transferred, conveyed or subcontracted without the prior written approval
of City. Consultant may use the services of independent contractors and
subcontractors to perform a portion of its obligations under this Contract with the
prior written approval of City. Independent contractors and subcontractors shall be
provided with a copy of this Contract and Consultant shall have an affirmative duty
to assure that said independent contractors and subcontractors comply with the same
and agree to be bound by its terms. Consultant shall be the responsible party with
respect to all actions of its independent contractors and subcontractors, and shall
obtain such insurance and indemnity provisions from its contractors and
subcontractors as City's Risk Manager shall determine to be necessary.
G. Consultant, at such times and in such form as City may require, shall furnish City
with such periodic reports as it may request pertaining to the work or services
undertaken pursuant to this Contract, the costs or obligations incurred or to be
incurred in connection therewith, and any other matters covered by this Contract.
H. Consultant shall maintain accounts and records, including personnel, property and
financial records, adequate to identify and account for all costs pertaining to this
Contract and such other records as may be deemed necessary by City to assure proper
accounting for all project funds. These records shall be made available for audit
purposes to state and federal authorities, or any authorized representative of City.
Consultant shall retain such records for three (3) years after the expiration of this
Contract,unless prior permission to destroy them is granted by City.
I. Consultant shall perform all services required pursuant to this Contract in the manner
and according to the standards observed by a competent practitioner of Consultant's
profession. All products of whatsoever nature which Consultant delivers to City
pursuant to this Contract shall be prepared in a professional manner and conform to
the standards of quality normally observed by a person practicing the profession of
Consultant and its agents, employees and subcontractors assigned to perform the
services contemplated by this Contract.
J. All completed reports and other data or documents, or computer rnedia including
diskettes,and other materials provided or prepared by Consultant in accordance with
this Contract are the property of City, and may be used by City. City shall have all
intellectual property rights including, but not limited to, copyright and patent rights,
in said documents,computer media,and other materials provided by Consultant.City
shall release, defend, indemnify and hold harmless Consultant from all claims, costs,
expenses, damage or liability arising out of or resulting from City's use or
modification of any reports, data, documents, drawings, specifications or other work
product prepared by Consultant,except for use by City on those portions of the City's
praject for which such items were prepared.
K. Consultant, including its employees, agents, and subconsultants, shall not maintain
or acquire any direct or indirect interest that conflicts with the performance of this '
Contract. Consultant shall comply with all requirements of the Political Reform Act
PREVWAGE-Consulting and Professional Services Contract r ag8 `t '�,
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(Government Code § 8100 et seq.) and other laws relating to conflicts of interest,
including the following: 1) Consultant shall not make or participate in a decision
made by City if it is reasonably foreseeable that the decision may have a material
effect on Consultant's economic interest, and 2) if required by the City Attorney,
Consultant shall file financial disclosure forms with the City Clerk.
SECTION 5. INSUR.ANCE
A. Unless modified in writing by City's Risk Manager, Consultant shall maintain the
following noted insurance during the duration of the Contract:
CoveraEe Repuired Not Repuired
Commercial General Liability X
Comprehensive Vehicle Liability X
Workers' Compensation and Employers' Liability X
Professional Liability(Errors and Omissions) X
(Ptace an"x"in the appropriate box)
B. Coverage shall be at least as broad as:
l. Insurance Services Office form number CG-0001, Commercial General
Liability Insurance,in an amount not less than$1,000,000 per occurrence and
$2,000,000 general aggregate for bodily injury, personal injury and property
damage;
2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive
Automobile Liability Insurance, which provides for total limits of not less
than $1,000,000 combined single limits per accident applicable to all owned,
non-owned and hired vehicles;
3. Statutory Workers' Compensation required by the Labor Code of the State of
California and Employers' Liability Insurance in an amount not less than
$1,000,000 per occurrence.Both the Workers' Compensation and Employers'
Liability policies shall contain the insurer's waiver of subrogation in favor of
City, its elected officials, officers, employees, agents and volunteers;
4. Professional Liability (Errors and Omissions) Insurance, appropriate to
Consultant's profession, against loss due to error or omission or malpractice
in an amount not less than$1,000,000.
5. The City does not accept insurance certificates or endorsernents with the '
wording "but only in the event of a named insured's sole negligence"or any
other verbiage limiting the insured's insurance respansibility. '
C. Any deductibles or self-insured retentions must be declared to and approved by City.
At the option of the City,either: the insurer shall reduce or elirninate such deductibles
PREVWAGE-Consulting and Professional Services Contract Page 5
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or self-insured retentions as respects the City, its elected officials, officers,
employees, agents and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claims administration and
defense expenses.
D. The General Liability shall contain or be endorsed to contain the following
provisions:
1. City, its elected officials, officers, employees,and agents are to be covered as
additional insured as respects liability arising out of work or operations
performed by or on behalf of Consultant; premises owned, leased or used by
Consultant; or automobiles owned, leased, hired or borrowed by Consultant.
The coverage shall contain no special limitations on the scope of protection
afforded to City, its elected officials, officers, employees, agents and
volunteers.
2. The insurance coverage of Consultant shall be primary insurance as respects
City, its elected officials, officers, employees, agents and volunteers. Any
insurance or self-insurance maintained by City, its elected officials,officers,
employees, agents and volunteers, shall be in excess of Consultant's
insurance and shall not contribute with it.
3. Coverage shall state that the insurance of Consultant shall apply separately to
each insured against whom claim is made or suit is brought, except with
respect to the limits of the insurer's liability.
4. Each insurance policy required by this Contract shall be endorsed to state that
coverage shall not be canceled except after thirty (30) calendar days' prior
written notice has been given to City. In addition, Consultant agrees that it
shall not reduce its coverage or limits on any such policy except after thirty
{30) calendar days' prior written notice has been given to City.
E. Insurance is to be placed with insurers with a current A.M.Best's rating of no less
than A-VII.
F. Consultant shall designate the City of Redding, 777 Cypress Avenue, Redding, CA
96001 as a Certificate Holder of the insurance. Consultant shall furnish City with
certificates of insurance and original endorsements effecting the coverages required '
by this clause. Certificates and endorsements shall be submitted electronically via the '
PINS Advantage system. A link will be provided for the Consultant, or their ,
insurance agent, to enter and upload documents directly to PINS Advantage. The
certificates and endorsements for each insurance policy are to be signed by a person
authorized by the insurer to bind coverage on its behalf. All endorsements are to be
received and approved in PINS Advantage by the City's Risk Manager priar to the
commencement of contracted services. City may withhold payments to Consultant if
adequate certificates of insurance and endorsements required have not been submitted
as described above or provided in a timely manner.
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G. The requirements as to the types and limits of insurance coverage to be maintained
by Consultant as required by Section 5 of this Contract, and any approval of said
insurance by City, are not intended to and will not in any manner limit or qualify the
liabilities and abligations otherwise assumed by Consultant pursuant to this Contract,
including, without limitation,provisions concerning indemnification.
H. If any policy of insurance required by this Section is a"claims made"policy,pursuant
to Code of Civil Procedure § 342 and Govemment Code § 945.6, Consultant shall
keep said insurance in effect for a period of eighteen(18)months after the termination
of this Contract.
I. If any damage, including death, personal injury or property damage, occurs in
connection with the performance of this Contract, Consultant shall immediately
notify City's Risk Manager by telephone at (530) 225-4068. No later than three (3)
calendar days after the event, Consultant shall submit a written report to City's Risk
Manager containing the following information,as applicable: 1)name and address of
injured or deceased person(s);2)name and address of witnesses;3)name and address
of Consultant's insurance company; and 4) a detailed description of the damage and
whether any City property was involved.
SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. Consistent with California Civil Code § 2782.8, when the services to be provided
under this Contract are design professional services to be performed by a design
professional, as that term is defined under Section 2782.8, Consultant shall, to the
fullest extent permitted by law, indemnify protect, defend and hold harmless, City,
its elected officials,officers,employees,and agents,and each and every one of them,
from and against all actions, damages, costs, liability, claims, losses, penalties and
expenses (including, but not limited to, reasonable attorney's fees of the City
Attorney or legal counsel retained by City, expert fees, litigation costs, and
investigation costs)of every type and description to which any or all of thern may be
subjected by reason of, or resulting from, directly or indirectly, the negligence,
recklessness, or willful misconduct of Consultant, its officers, employees or agents
in the performance of professional services under this Contract,except when liability
arises due to the sole negligence, active negligence or misconduct of the City.
B. Other than in the performance of professional services by a design professional,
which is addressed solely by subdivision(A) of this Section, and to the fullest extent
permitted by law,Consultant shall indemnify protect,defend and hold harmless,City,
its elected officials,officers,employees,and agents,and each and every one of them,
from and against all actions, damages, costs, liability, clairns, losses, penalties and
expenses (including, but not limited to, reasonable attorney's fees of the City
Attorney or legal counsel retained by City, expert fees, litigation costs, and
investigation costs)of every type and description to which any or all of them may be
subjected by reason of the performance of the services required under this Contract
by Consultant its officers, employees or agents in the performance of professional
services under this Contract, except when liability arises due to the sole negligence,
PREVWAGE-Consulting and Professional Services Contract Page 7
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active negligence or misconduct of the City.
C. The Consultant's obligation to defend, indemnify and hold harmless shall not be
excused because of the Consultant's inability to evaluate liability. The Consultant
shall respond within thirty (30) calendar days to the tender of any claim for defense
and indemnity by the City, unless this time has been extended in writing by the City.
If the Consultant fails to accept or reject a tender of defense and indemnity in writing
delivered to City within thirty (30) calendar days, in addition to any ather remedy
authorized by law, the City may withhold such funds the City reasonably considers
necessary for its defense and indemnity until disposition has been made of the claim
or until the Consultant accepts or rejects the tender of defense in writing delivered to
the City,whichever occurs first. This subdivision shall not be construed to excuse the
prompt and continued performance of the duties required of Consultant herein.
D. The obligation to indernnify, protect, defend, and hold harmless set forth in this
Section applies to all claims and liability regardless of whether any insurance policies
are applicable. The policy limits of said insurance policies do not act as a limitation
upon the amount of indemnification to be provided by Contractor.
E. City shall have the right to approve or disapprove the legal counsel retained by
Consultant pursuant to this Section to represent City's interests. City shall be
reimbursed for all costs and attorney's fees incurred by City in enforcing the
obligations set forth in this Section.
SECTION 7. CONTRACT INTERPRETATION,VENU�AND ATTORNEY FEES
A. This Contract shall be deemed to have been entered into in Redding, California. All
questions regarding the validity, interpretation or performance of any of its terms or
of any rights or obligations of the parties to this Contract shall be governed by
California law. If any claim, at law or otherwise, is made by either party to this
Contract, the prevailing party shall be entitled to its costs and reasonable attorneys'
fees.
B. This document, including all exhibits, contains the entire agreement between the
parties and supersedes whatever oral or written understanding each may have had '
prior to the execution of this Contract. This Contract shall not be altered,amended or
modified except by a writing signed by City and Consultant.No verbal agreement or
conversation with any official, officer, agent or employee of City, either before,
during or after the execution of this Contract, shall affect or modify any of the terms
or conditions contained in this Contract, nor shall any such verbal agreement or
conversation entitle Consultant to any additional payment whatsoever under the '
terms of this Contract.
C. No covenant or condition to be performed by Consultant under this Contract can be
waived except by the written consent of City. Forbearance or indulgence by City in
any regard whatsoever shall not constitute a waiver of the covenant or condition in
question.Until performance by Consultant of said cavenant or condition is complete,
City shall be entitled to invoke any remedy available to City under this Contract or
PREVWAGE-Consulting and ProCessional Services Contrect Page g
Rev.08/23
by law or in equity despite said forbearance or indulgence.
D. If any portion of this Contract or the application thereof to any person or circumstance
shall be invalid or unenforceable to any extent, the remainder of this Contract shall
not be affected thereby and shall be enforced to the greatest extent permitted by law.
E. The headings in this Contract are inserted for convenience only and sha11 not
constitute a part hereof. A waiver of any party of any provision or a breach of this
Contract must be provided in writing, and shall not be construed as a waiver of any
other provision or any succeeding breach of the same or any other provisions herein.
F. Each Party hereto declares and represents that in entering into this Contract, it has
relied and is relying solely upon its own judgment, belief and knowledge of the
nature, extent, effect and consequence relating thereto. Each Party further declares
and represents that this Contract is made without reliance upon any statement or
representation not contained herein of any other Party or any representative,agent or
attorney of the other Party. The Parties agree that they are aware that they have the
right to be advised by counsel with respect to the negotiations,terms, and conditions
of this Contract and that the decision of whether or not to seek the advice of counsel
with respect to this Contract is a decision which is the sole responsibility of each of
the Parties. Accordingly, no party shall be deemed to have been the drafter hereof,
and the principle of law set forth in Civil Code § 1654 that contracts are construed
against the drafter shall not apply.
G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury
in any action, proceeding, claim or counterciaim, whether in contract or tort, at law
or in equity,arising out of or in any way related to this Agreement or the transactions
contemplated hereby. Each Party further waives any right to consolidate any action
which a jury trial has been waived with any other action in which a jury trial cannot
be or has not been waived.
H. In the event of a conflict between the term and conditions of the body of this Contract
and those of any exhibit or attachment hereto, the terms and conditions set forth in
the body of this Contract proper shall prevail. In the event of a conflict between the
terms and conditions of any two or more exhibits or attachments hereto, those
prepared by City shall prevail over those prepared by Consultant.
SECTION 8. SURVIVAL
The provisions set forth in Sections 3 through 7, inclusive, of this Contract shall survive
termination of the Contract.
SECTION 9. COMPLIANCE WITH LAWS -NONDISCRIMINATION
A. Consultant shall comply with all applicable laws, ordinances and codes of federal,
state and local governments.
B. In the performance of this Contract, Consultant shall not discriminate against any
PREVWAGE-Consulting and Pro[essional Services Comraa Page 9 .
Rev.OB/23 '��.
employee or applicant for employment because af race, color, ancestry, national
arigin,religious creed, sex,sexual orientatian,disability, age,marital status,political
affiliatian, or membership or nonmembership 1n any organization. Consultant shall
take affirmative action to ensure appl�caants are employed and that emplayees are
treated during their employment withaut regard to their race,color,ancestry,national
origin,religious creed, se�, sexual orientatian,disability, age,maritai status,political
affiliation,ar membership ar nonmambership in any organizatic�n. Such actzons shail
anclude, but not be lirnited to, the follc�wing: ernployment, upgrading, demotion or
transfer,recruitment or recruitment advertising,layoff or terminatian,rates af pay or
other forms of compensation and selection for training.
SECTI4N 10. P SENTATIVES
A. City's representative for this Cantract is Corri Vandiver, email
cv�nd'rver(�eityofredcli�i�.or�; telephone number (530} 245-7120: All of
Consultant's questions pertaining to this Contract shall be referred tc� the above-
named person, or to the representative's designee.
B. Consultant's representative for this Contract is Brian Stephenson, emarl
bste�ah�nsc�n(��aklcer�en¢ineerin .�cc�m; telephane number (534) 768-2420. All of
City's questions pertaining to this Cqntract shall be referred to the above-named
person:
C. The representatives set forth herein shall have authorxty to gzve aTi notices required
herein.
SECTION ll. N{�►TICES
A. All notices,requests, demands and ather communications hereunder shall be deemed
given only if in writing signed by an autharized representative of the sender(may be
other than the representatives referred to in Section 10) and delivered by facsimi�e,
with a hard copy mailed first ciass, postage prepa�d; or when sent by a courier or an
express service guaranteeing overnight delivery to the receivzng party, addressed to
the respective parties as follaws:
Ta City: To Consultanta
Corri Vandiver, P.E. Brian Stephenson,P.E, '
City of Redding Engineering Divisian Dokken Engineering,Inc. '
777 Cypress Avenue 110 B1ue Ravine Road, Suite 200
Redding, CA 96001 Folsom,CA 95630
B. Either party may change its address for the purposes of this paragraph by giUing
written natice of such change to the other party in the manner provided in this Sectian.
C. Notice sha11 be deemed�ffective upon: 1)personal service;2)two calendar days after
mailing ar transmissian by facsirniie, whiche�uer is earlier.
PREVWAGE-Consultingand.Professional5ervices�.Contract Pa.gC'� l�o
Rev.tl8/23
SECTION 12. AUTHORITY TO CONTRACT
A. Each of the undersigned signatories hereby represents and warrants that they are
authorized to execute this Contract on behalf of the respective parties to this Contract;
that they have full right, power and lawful authority to undertake all obligations as
provided in this Contract; and that the execution, performance and delivery of this
Contract by said signatories has been fully authorized by all requisite actions on the
part of the respective parties to this Contract.
B. When the Mayor is signatory to this Contract, the City Manager and/or the
Department Director having direct responsibility for managing the services provided
herein shall have authority to execute any amendment to this Contract which does
not increase the amount of compensation allowable to Consultant or otherwise
substantially change the scope of the services provided herein.
SECTION 13. DATE OF CONTRACT
The date of this Contract shall be the date it is signed by City.
PREVWAGE-Consulting and Professional Services Contract Page 1 1
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IN TNESS W E OF,City and Consultant have executed this Contract on the days and year
set forth below:
CITY OF ING,
A unicipal Corporation
Dated: „2023
By: MICHAEL DACQUISTO,Mayor
ATTEST: APPROVED AS TO FORM:
BA Y E. DeWALT
City Attorney
SHA ENE TIPTON,City Clerk By:
CONSULTANT
Dokken Engineering,Inc.
�����,,/_%`/ f f
Dated: � 2023 �i
By: Matthew N. Griggs, �e President
Department af Industrial Relations No.:1000004294
Tax ID No.:68-0049664
PREVWAGE-Canwlting and Professianal Services Contract d�$g@ 12
[tev 0823
EXH I IT
�REi�tlEST FOR PROP05AL�FUR
' �. �� . . . �� � �....
Churn Creek Road,Victcer Avenue, &Rancho Road Ronndabant Project
� � �
The following detailed Seope of Work is for pokken Engineering (CONSULTAN'�to pravide prafessional engineering and environmental
services forthe Churn Creek Raad,Victor Avenue,&Rancho Road Roundabaut Project to the City of Redding California.
Specifically,this detailed Scope of Work does focus on the CEQA&NEPA enviranmental cJearances,preliminary design,#inal design,
pr�paration of Plans,Specifications&Estimat�,providing right of way services,providing;bidding support,providing construction
suPport,and preparing"as-buiit"drawings for the Churn�reek Roundabaut Rroject.
TASK 1 . PRpJECT a4NAGE ENT, REVIE , AND SCHEDULING
Task 1.1 Pro�ect �anagement
CQNSULTANT's Projeet Manager will plan,organize,direct,and monitar project work activities and resaurces in accordanee with the
contracted scope;sch�dule,and budget and will report to the�ity's Project Manager. This task includes performing on-going general
praject management with the City,subconsultants,and stakeholders,including preparing eontract paperwork,memos,letters,and
emails, making phone calls and maintaining project files. CONSULTANT will maintain the carcespandence and praject file system in
accordance with Caltrans and City file management practices.
CONSULTANT wili prepare m�anthly progress reparts that include:
� Work accomplished in previous month
• £urrent key activities and upd�ted Gritieal Path Method(GPM)schedule in Micrasoft Project format
• l:ist af problemareas and proposed salutians
� List of tasks far the following month
« Bar graph of tatal contract budget,monthly invaiced amounts,cumulative amount invaiced,and project billings to end of project
• Earned-value statement showing fee to date,percent work complete/time rema'ining
• Schedule summary and recovery plan for tasks more than 2 weeks behind
This;activity commences with receiving the Notice-To-Proceed,continues through the submittal of the key final project deliverables,and
concludes when the project record drawings are submitted.
Task 1.2 P[Ai" Meeti�gs
Es���ro� ent�l�learanc��nd l��sigrs F'�a��e;
During the environmental and design phase of the projeet,there will be a"Project Development Team"(PD�created for this project
which will include representatian from the design team,City,and k�y stakeholders. C(?NSULTANT will begin with a prajett kick-aff
meeting ta ensure mutual understanding of the intended purpases,objectives,milestones,and deliverables of the project. At the
project kick-off ineeting,CONSULTANT will distribute a master Critical Path Methad(CPM)'schedule as a draft far review by#he PDT.
The draft CPM schedule will then be updated using comments received from the PDT. 7'he CPM schedule will be updated per the
monthly progress report and will be prepared using Mierosoft Project software:
Thereafter; meetings will generally be held monthly and near key project mile�tanes: CQNSULTANT will take the lead in conducting the
meetings including preparatian and distributinn of the meeting agende,arrangement of attendance af ineeting participants,and
preparation and distribution of ineeting minutes,including the recap ofactions to be taken priar to the next meeting. This scope
assumes 9 PDT m�etings during the environmentalJpreliminary engineering phase and 22 PDT meetings during the final design phase
far a total of 31 PDT meetings.
Canstrcac�ior��'��se.
Meetings will generally be held centered on or near major milestones for the project. This wil!include the pre-bid meeting,pre-
cnnstruction meeting,and canstruction meetings to address field requests for information. CONSULTANT wifl take the lead in
canducting the meetings including preparation and distribution of the meeting agenda,arrangemenf af attendance of ineeting
participants;and preparation and distribution of ineeting minutes,including the recap of actions to be taken prior to the ne�ct meeting.
This scope assumes a total of 6 PDT meetings during the construction phase.
DOKKEN
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Churn Creek Raad, Victor Avenue, & Rancho Road Sounda6out PrnJect
'Task 9.3 City Coardina#ionjConsultatian
�ONSULTANT will coordinate witfi the City of Redding staff during the environmentaB and preliminary engineering phase. This
coordination will focus on keeping the City infarmed on the progress of the envirQnmental studies,pat�ntial environmental canstraints,
develapment of mitigafiion measures with fhe City,resolving design concerns during preliminary design,development af the
enviranmental documents/mitigatian measures,and�aermitfiing applicatians:
Task 1.4 QAJQC
CQNSULTANT will prepare a project-specific Quality Contro) Plan and submit to the City.CONSULTANT's Quafity Control Plan cansists
of established procedures for performing the work including methods far design caiculations,establishing appropriate levels of design
development for intermediate submittals,identification of regularly scheduled plan reviews,design checklists;and methods of prajeet
documentation. A�ONSULTANT QAjQC Engineer will be assigned ta the project and will be responsible forthe review and
documentation of the Quality Control Plan. The CONSULTANT Project Engineer will coordinate with the CC?NSULTANT QA/QC Engineer
far ali reviewed submittalsto the City.
Specific methods for QA/QG wifl include:
• CONSULTANT QA/QC Engineer will perform an independent review af the praject plens and specifications at each submittal for
consistency,constructability,and biddability.
* Design technitians will use a"review stamp"for each round of changes which will traek who cammented on the plans;who checked
the drafting,and when#he final product was reviewed agein bythe design engineer.
* Applying portions of the Caltrans DIB 78 checklist that apply ta roadway design and this praject.
• Design Engineers will track,in M5 Excel,each item in the Bid Schedule for cansistent measurement and payment clauses and that
each item is included i�the special provisians.
• CONSULTANT Project Manager will review and sign-off on the QA/QC reuiews
All review commer�ts received from the City will be documented using a camment review matrix and be addressed before the ne�ct
submittaf to the City. CONSUI.TANT Project Manager will sign-off afl responses to�ity camments and propose resolutions to any
issues.
Tcrsk 7 De(iverabt�s.:
�'" Monthly Progress Reparks,supparting documentation and � Construction Phase Meeting Agendas and Minutes
GPM Schedule updates �'' Gity Coardination Meeting Agendas and Minutes
�"' Project Development Team(RDT}Meeting Agendas and
Minutes � QA/QC Plan#c�r the Project
TASK 2 E ` VIR N ENTAL D CU ENTATION AND PER ITTING
The#allowing detailed Seope of Wark is far the Dokken te�m(GON5ULTANT)ta provide environmental services farthe Chum Creek
Raad,Victor Avenue,&Rancho Raad Roundabout Project.
CONSULTANT will suppart the City in the preparatian of the Environmenta)Document by preparing the follawing technicai studies.
Task 2.1 Cultural Secti+on '9t?6 Report
As the project requires a Section 404 permit from the United 5tates Army Garps af Engineers(USACE),the projectwill also require
compliance wiYh Section 106 af the National Wistoric Preservation Act.Dokken's archaeologists will obtain an updated record search
and perform a field survey to record archaeological and historical resources identified within the study area.
If Gity authorizes Optional Task 2.13,an architectural historian will eualuate the Anderson-Cottonwood Irrigation District(ACID)ditch
within#he project foatprintto determine if it is a historic property under 5ection 1Q6 or a historical resource under CEQA.If the ditch is
determined to be a histaric praperty/historic resource,the architectural historian will.determine the potential effects and impacts to the
ditch.
A Section 106 Repart will be prepared to identify and evaluate any cultural resources and{or historic resources in the project area and
evaluate the potential far impacts this project might have orrthase resources.It is assumed that Native Ameritan and State Historic
Preservatian Office cansultation(SHPQ)will be condueted by the USACE.
DOKKEN
� ,�. �r.���.�; ScoRe oF WoaK Page 2
i'�'P �'d"�L . :
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� IREQUEST FOR PROPOSALSFOR
, ' : . . . m: ���
Churn Greek Road, Victor Auenne, ,& Rancho Road Roundabaut ProJect
Ta�k 2.2 Batanical Surueys and TechnicaM Memorandum
Dakken will ec�nduct a single-visit botanicai field review during the blooming period to verify the absence of special status plant species
as previt�usly reported in 2017 and 2018.This survey will include the entire praaectarea,including areas not previously surveyed in 2017
and 2018.Although not anticipated, if special-status plant species are determined to be present;then Dakken will conduct two
additional plant surveys during the blaoming period in accordance wi#h survey pratocals for special-stetus plants.The findings of the
updated batanical survey(s)will be summarized in a#echnical memorandum that will serve as a supplement to the Biologicel Resources
Assessment Report.Due ta the timing af the blooming season,it is antitipated these'botanical surveys will be conducted in
SpringJSummer 2024.
Task 2.3 B��logieal Resources Prssessment Repart
Dakken will canduct an updated survey and hakritat assessment of the entire project area,ineluding areas nat previously surveyed�n
2017 and 2018,in orderto assess the presence/absence of sensitive biological resources(e.g.,species ar hab'itats),orto determine the
potential for the occurrence of such resources that may not be detectable when the fieldwork is conducted. In addition,updated
literature research will be canducted to-determine the potentialforsensitive plant and animal species in the project area.The location of
any sensitive biological resaurces present an site,including plants and plant cammunities,will be mapped.The Bialogical Assessment
Report wili include a descriptian of the field methods used and the assessment of the projectarea.The Biolagicaf AssessmentRepart
will alsa list plant and animai species present,along with a general description of the pBant comrnunities accurring within#he project
area.If any sensitive resources are found on the site,Dokken will prepare and include in the-study a graphic displaying the location of
the sensitive plant communities on site and any sensitive biological resaurces observed. Mitigatian measures far potential impacts to
sensitive specieswill be included as netessary.The Biolagical Resources Assessment Repart will be used to suppart the bic�logical
resaurces section af the CEQA 15/MND as well asthe permitting process with the regulatary agencies.
Taslk 2,4 WWetlae►d Delirteatiasn
Dokken Engineering will complete an updated jurisdietional wetland delineation accoeding ta the 1987 USACE Wetland�elineation
Manual and 2008 Arid West Regional Supplement,the eurrently accepted methodolagy. Dokken will also determine the extent of an�r
streambed and associated riparian areas subject to review by GDFW under5eetian 1600 et seq.of the Fish and Wildlife Cade;The
results of the delineation will be presented in an Aquatic Resaurces Delineation Repc�rt and included as an attachrrtent to the Biological
Resources Assessment Repart. It will alsa be used to suppart the 404 permit applicatian. The results of the delineation are subject ta
verification by the USACE and Califarnia Department of Fish and Wildlife(CDFW}.
i'ask 2:S tn3�ti�� Site Assessmeret
Dakken will prepare a Hazardous Waste lnitial Site Assessment(ISA)in aecordance with ASTM E1527-13,which will be supported by
governmentaB records search to update the listing of properties ar known incidents shown on federal and State databases for hazardaus
waste sites within one-half mile af#he project area.Dokken will also eonduct a site visit to identify any visible exteriar areas af patential
contamination thatmight impact the praposed project implementatian.Ifhazardous waste sites are identified within the project study
area(via governmental records and/or the visual survey}, Dokken witll determine the patential-impact on the projeet and will identify
subsequent procedures to determine the e�ent af contemination and remediation requirements.
Tas� 2.'6 €�re�sare �Drafit CEQ�4 Initiat Study and Fti�ated Pdeg�tive [A�claratican �ISJ N!D)
Dokken has determined that therewill be no significant impacts as a result of the prapased projectthat c�nnot be mitigated ta a less
than significant IeveB;therefore,a draft initial Study with proposed Mitigated Negative[7eclaration(IS/MND)under�CEQA would be
appropriate forthis praject. Dokken Engineering will incorporate the project description and aIB technical documentatian inta the draft
environmentaB doeumentin support of a Mitigafied Negative Reclaratian:The environmental doeument will address any potential
impacts to sensitive;resaurces withirrthe praject area. The IS/MND will be submitted to the City for review and approval.
'Task 2,7 Fd��ic� �$�mv�ata�a�it}/ �arac! Circ�latir�� oi` th�e [Dr�ft 15]��it�
Once the draft ISlMND has been apprcrved by the City,it will be circulated far public review fora periad af 30 days.The IS/MND has a
critital objeetive of praviding a means by which the general public and responsible agencies can participate in tne environmental
process by providing written comments on issues addressed in the IS/MND.Dakken Engineering will coordinate the preparation of the
distril�utian list with the City.Pursuant ta CEQA requirements;Dokken Engineering will alsa prepare a Notice of Availability/Notice of
Intent for the Draft IS/MND:?his notice,�long with the draft enviranmental document,wilf be made available at City Hall,County Clerk;
and a local Public Library during a 30-day public circulation and review period.in addition,the document will be distributed ta other
�DOKKEN
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. . . �: . : � ' � �:�. �
Chucn Creele Road, Victor Avenue,Be Rancho Road Roundabout Praject
reviewing government agencies through the California State Clearinghouse.A�I camments received during this period will be recorded
for inclusion in the final environmental document:This scope of wrark assumes that a public meeting will not be necessary for this
projeet: Dokken Engineering will facilitate th�preparation of all hard copies;electranic capies, publie notices,and direct mailers to
ensure the public circulation period is naticed pursuantto CEQA requirements:
lfask 2.8 Preprare Final IS/MNt�
Follawing public review of the draft 15/MND,Dakken Engineering will incarporate all public comments into the final IS/MND and wifl
coordinate with the City tc�prepare written responses to each comment.To complete the CEQA process,Dokken Engineering will
prepare and file a Natice of Determination with the Caunty Recorder's Office within 5 days of the City's approvaB of the Final IS/MNQ
(pursuant to CEQA guidelines).This seope of work assumes the City will provide payment for the CEQA filing fee at the time the Notice
of Determination is filed.
Task 2.9 RWQC6 5ection 4U1 Water Quality Certification
Dokken will prepare a Seetion 401 Water Quality�erkification application for filing with the Central Valley Regional Water Quality
Control Baard.The application wilB include the appropriate application fee;a copy of the Streambed Alteration Agreement with CDFW,
or a copy af the 1602 notificatian package;and evidence of CEQA compliance.It is assumed Dokken will pay the appiicatian fee af
$2,734 and the Citywill paythe project fee:lssuance of a Section 401 Water Quality�ertification(that rnay include waste�lischarge
requirements}alsa generaUy canstitutes campliance with the�tate Porter-Cologne Act. Dokken will coardinate directly with RWQCB
staff to ensure the certification is abtained priar to constructian bidding which wifl ensure all�aermit requirements are included in the
final plans and specifications.
Task �.10 lJSACE Sect%on 4U4 Permit
A Clean Water Act(GWA)'SectiQn 404 permit issued by the Army Carps af Engineers wilf be required far work within the ordinary high-
water mark of the river.This praject will qualify under a Nationwide Permit 14,for iinear transpartation prajetts.Dokken Engineering will
prepare the application and all appropriate figures and attachments.Following the submittal of the applicatian, aokken will follow up
with USACE to make sure they understand the praject and have all infarmation thatthey need to authorize the project under
Nationwide Permit 14.If the project does not have impaets to special aquatic sites(possibly riparian wetlands),it is likely the project can
qualify for a non-notifying Sectian 404 Natic�nwide Permit 14.
T�slc 2,17 ��FU� 5ection 16t12 L�ke and Streambed Atteration Agreem�n�
AStreambed Alteration Agreement(SAA),in compliance with Sectian 1602 of the Calife�rnia Fish and Game Gode,is required when a
praject will substantially divert,abstruck;or change the natural flow of a river,stream;or lake;substantially change the bed,channel,or
bank of a river,stream,arlake;or use material from a streambed.Dokken will prepare the required notification package far a SAA to be
filed with CDFW anline.The applicatian package will descrlbe,amang other items,the praject features;construction periad;
constructian methods,impacts an vegetation,fish,and wildlife;an8 any prapased mitigation ar restaratian plan.[�etailed project plans
and application fee-based will aceompanythe notificatian package:As with the RWQCB'Section 401 water quality certification,CDFW
will require evidence of GEQA compliance priorta dssuing a SAA for the praject.Dakken wilf coordinate directly with CQFW staff to
ensure the agreement is obtained prior to canstruction bidding which will ensure all permit requirements are included in the final plans
and specificatians.
Task 2.'1"2 C!O R/�.td 1R jO�tion�l)
A Canditional Letter af Mep Revis�on and subsequent Letterof Map Revisionwill be requir�ed bythe Federal Emergency Management
Agency(FEMA)if the project improvements impact the adjacent f(a�dplain by increasing water surface elevation levels or increasing the
floodplain baundary: CONSULTANT will prepare documentatiorr for the FEMA CLOMR/LOMR pracesS and file with FEMA, The City shall
be xesponsible for filing and assoeiated fees required for processing the request through FEMA.
Task 2.1� Fiistor���l Em�it�a�i�r� �eat� Re�aa�rt (flpta�n��)
CONSUITANT shall have an Architectural Historian evaluate potential histarical features in the prcaject foatprint ta determine if it es a
histarical propertyunder Section 106;or a,Historical Resource under CEQA.lf thatfeature is determined to be a historical
property/historicai resource,the Architectural Historian will determine the patential effects and impacts to that feature: The evaluation
will became an Appendix to the Cultural Section 106 Report,Task;2.1 of this scop�.
Tcrsk 2�eliver�btes:
DOKKEN
" - 1P" SCOPEOFWORK� PdJ04
' �,�, ��1 ¢"t!'M1
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iREQU6ST FQR PROPOSALS�'FOR ��
� �
Churn Creek Road, Vactor Avenue, & 12ancho Road Amundabout Projece
� Cultural Section 106 Repnrt �" Final BS/MND
� Botanieal Memarandum �"' Se�tian 401 Water Quality Certificatian
�° Biological Assessment Report �'° Sectian 404 permit fram USACE
�'' Aquatic Resources Delineatian Report �'` Section 16Q2 Streambed Alteration Agreement
�` Hazardous Waste Initia)Site Assessment �r' CLOMR paekage(optional)
�' Draft ISJMND �'" LOMR package(optianal)
�' Notice af Intent/Notie�of Availability �' Historical Evaluation and Report(aptianal)
TASK 3 PRELI INARY DESIGN
Task 3.1 Preliminary Rrainage Report and Storm Wa#er Data Reprart
CONSULTANT snali prepare a preliminary drainage r�port to identify and dncument fhe potential praject dra;inage impacts and
solutians.This preliminary drainage investigation will include an assessment of the existing drainage patterns and starm drain facilities
in the projeet area,including existing channelsJditch�s,pipe/culvert locations,sizes;local rainfall intensities;and flows.7his infarmation
will be obtained through a combination of field recannaissance,City staff,City GIS data,and as-built recards.After reviewing the
existing drainage conditions,the prapased drainage facilities needed to accommodate the pr�posed praject will be identified,with an
emphasis an the-primary objective af maintaining existing flow patterns.Care will be taken to keep the site runoff separate from the
Anderson Cottonwaod Irrigation District canal system.
CQNSULTANT will"alsa prepare a prelir-ninary stormwater compliance reportto identify and dacument the neeessary stormwater
campliance measures required to accr�mmodate the proposed praject based on the guidelines laid out in the City's Post-Construction
Standards Plan.
The focus afi these preliminary drainage and starmwater investigatians will be to identify any issues of'majar cancern and facilities that
may require significant utility relocation or right af way aeq'uisitian.
Task 3.2 FEft�A Flr�odplain iV��pping
CONSULTANT will prepare a floodplain inundation studyfior the project.Almast a11 of the proposed project lies within the Churn Creek
Floodplain.The results of the hydraulic analysis and 1 QO-year flaodplain mapping wi1T be d�cumented in a floodplain inundatian study.
A draft floodplain inundatian study will be submitted to the City for review.Comments from the City will be addressed;and the report
wiU be finalized.This scope does not include the preparation af a forrnal Letter of Map Revision:
Task 3,3 Preliminary �es�g� �tans and Estima#e
CQNSULTANT shall review the preliminary plans and estimate included in the pr�viously prepared Design Report and confirm and build
upan the existing design for a 3d°la design level for the Gharn Creek Road,Vittor Avenue,&Rancha Road Roundabc�ut Project.The
preliminary design shall include:
• Roundabout design for the Churn Creek Road,Victor Avenue,&Rancho Road intersec#ion
+ Realignment of Churn Creek Road to align better with the praposed roundabaut
* The piping of the A.C.I:D.irrigation canal to allow far the widening of Churn Creek Raad ta three lanes and added sidewalk within
the�ity limits
• Perform ADA travef way slope analysis
• Perform a truck and RABA bus turn analysis
• Identify landscaping and irrigation locations
+ Raad Typical Sections,Horizontal and Vertical Alignments,Landscaping for:
o Churn Creek Road West of the roundabout
o Victor Avenue North of the raundabout
o Rancho Road�ast of the roundabout
DOKKEN
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�' ��REQUESTF4R PROPOSpLSfQR
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Churn Creek Rnad, Vietor Avenue, &Rancha Road [toundabuat Profect . -
o �hurn Creek Road South of the roundabout
* Preliminary Raadway Drainage and Storm Water design
• Incarporate geotechnical study information
+ Identify Right of Way requirements and needs
• Identify and avoid environmentally sensitive areas
• Create preliminary stage construction concept to maintain traffic and driveway aecess during construction
• Preliminary Pedestrian'Safety Lighting design
• Bncorparation of existing and proposed transit facifities into the design
• Identify existing utilities and iocatians,with relocation needs identified and shown
The preliminary design shall be submitted tca the City in electronic PDF and CA�format and in hardcopy.A construetion Cost estimate
will be submitted in Excel and RDF format and be b,ased an the preliminary design.
T�sk 3.� Landscape Desi�n
CONSULTANT shall design the(andscape to be consistent with local standards end plantspecies.Th�design will#ocus on low-
rnaintenance plantings at the raundabaut that meetthe sight line requirements far the operation of the roundabout: The landscaping
along Victor Avenue and at the planter locations along Churn Creek Road will incotpcarate shade firees and low-maintenance ground
cover. Opportunities to incorparate bio-swales and stormwater treatment features into the propased planter areas will be included in
the design. Landscaping design shall include:
• Preliminary landscaping layouts far the rnundabaut
• Preliminary landscaping layaut for Victor Avenue and Churn Creek Raad
• Preliminary irrigation layaut
« Preliminary planting palettes for the landsceping areas
The preliminary design shall be submitted to the City in electronic PDF and CAD format and in hardcopy,A construction Cast estimate
will be submitted in Excel and PDF format and be based an the preliminary design:
Tcrsk 3 Deliverabtes°
�' Prelimir�ary Drainage Repart �' Preliminary Design Plans(electranic and hardcapy)
4/' Preliminary 5torm Water Data Repart �'` Constructian eost Estimate based on prelir»inary design
�` FEMA Floodplain Inundation Study
TASK 4 DATA C LLECTIqN AN FIELD SURVEY
'fask �.'1 R�sear�ch
CONSULTANT will research and review record right of way and propertymaps including deed documents along the project limits. To
fully understand properry boundaries,easements,right af way,and other potential constraints,the current title reparts for all affected
properties along the desic�n route secured as part af Task 3 will be referenced and used. CONSULTANT wil)work with City to conrdinate
access to private properties to perform field sunreys as necessary.
GQNSULTANT will work cic�sely with the City to identify the approved control for the project and any currentand future nearby projects:
This will ensure�verall dafia consistency.The harizontal cantrol will be based on the City ofi Redding dacumentation and coordination
with North American Datum(NAD83),California State Plane Caordinate System,and the North American Vertical Datum(NAVD88):
Cantrol research will be conducted to locate and tie the appraved cantrol into the survey project area,CtJNSULTANT will perft�rm RTK
GPS surveys derived from the approved project contro)to set primary survey control paints for the project. It is estimated that 6 primary
control paints will be required for the project:Additional eontrol points,derived from the primary cantrol,will be set throughout the
project area as required for surveys and future canstruction control.All GPS data and digital data will be pracessed and adjusted
utiBmzing TrimbBe Business Center(TBC)software.A survey report will be prepared to doeument primary controls,methods and
pracedures,adjustment r�sults,notes,sketches,and phatos.A project control table will be prepared which will include the primary
�DOKI�EN
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�.REQUE57" POR PROPOSAL5 PQR
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Ghurn Creek Rnad, Victor Auenue, & Rancho Road Etonnda6out Frn�ect
horizontal and vertical eontrol.The control table will indude narthings,eastings,elevatians,descriptions,the basis af bearing;datum;
and benchmarks.
Task 4.2 Field Surveys
CONSULTANT will perform detailed (non-aerial}topogcaphic surveying and base mapping derived from the established horizontal and
vertical control.The topagraphic alignments and limits are as follaw�:
• Victor Avenue-Appraximately 1,30Q fineal feet alang Victor Avenue beginning at the intersection of Churn Creek Road to the
intersection of EI Verano Street
� Churn Greek Raad West-Approximately 2,500 lineal feet along Churn ereek Road beginninc�at the Victor Avenue intersectiorrto
Churn Creek bridge
• Churn�reek Road South—ApproximateBy 1,100 lineal feet along Churn Creek Road beginning at the Victar Avenue intersectiarrto
appraximately 500 lineal feet North of Gray Ranch Road.
• Rancha Road—Apprcaximately 1,000 lineal feet along Rancha Road beginning at the Chur�n Creek Raad intersection to the Dapple
Grey Drive intersection.
Tapographie surveying will include;but is not limited to roadway improvements,ed�e of pavement and concrete,�dge of traveJed way,
curbs,flowlines,striping,walks,driveways,conforms,6uildings,structures,drainage,utilities,and poles.CQNSULTANT will also locate
drainage featuressuch as culverts,structures,ditche,s and other relative items as necessary.CONSULTANT will locate fences,walls,
signs,trees,uegetation,and all visible utilities, ineluding inverts an accessible starm drains and sewer systems:CQNSULTANT will
perForm detailed ADA curb ramp surueys for assessment and design.The general limits will caver the full right af way width and the
additional area beyond at prapased conform and widening areas as directed by the design team.GONSULTANT will survey 5b'beyond.
all roadway intersections:Cross-sections will be located elong the alignment at 5Q'interva►s ar closer to include grade breaks;curve
points and change in directions.
G�NSULTANT will perform field surveys to locate manuments of record to resalve and map the recard right of way and affetted
property boundaries along the route.
'Task 4.3 Topographic Base Map
CtJNSULTANTwi11 perform base mapping of topographic informati�n to include planimetrics, 1'contours,and digital 3D surface.All
topagraphic data wil)be dawnlaaded,processe,d and reviewed by CQNSULTANTstaff for internal quality assurance:The topagraphic
data will be mapped in Auto�AD Civil�d,including 3D surface ofthe existing ground surface and sun,rey points in ASCII#ormat.
Task 4.4 B+dundary Base File
CQNSULTANT will attain the necessary mapping and dacumentation frorn County to survey and map all right of way and adjoining
properties within the prc�ject limits.lt is estimated thafi aver 50 properties will require boundary mapping.This task will include
requesting reccarded survey maps,deeds,corner records,and other necessary documentation.The design team will provide title reports
for all praperties impacted by the projec#.A right of way and boundary base map will be prepared to assist with searching fior
rnonuments and right of way boundaries.GPS and conventional s�rveys wiil be perfarmed to lcscate right of way manuments, pins,
wefls,iron pipes,and other boundary markers necessary ta resolve and map the right ofi way and adjaining parceBs.An c�verall(LRND
NET} base map will be prepared as the basis of the right of way and parce!boundaries that wifl include ownership informatian,
assessor's parcel number(APN),road and parcel information:The base map will be prepared with sufficientdetail and accuracy to be
applicable tc�the development af plats and legal descriptians during later phases of the project.
All monuments found within the project faotprint wilf be located,surveyed,and mapped#or insettian into the engineering�alan set and
dc�cuments.The purpose well be fior future monument perpetuation by others prior to construction.
Task �.5 P�ecorastructi�a� R�cor+� c►f Survey
All monuments found within the project footprint will be located and mapped into the Sunrey Base file.Based on the desi�n and
expectations afconstruction,CON5ULT.ANT will prepare a Pre-Constructian Record af"Survey ar Pre-Constructian Gorner Record Cards
in atcordance with Sectiorr 8771 of the Prafessionai Land Surveyars Act in the Business and Professionals Cade of the State of California.
State law requires that survey manuments in raadways that may be compromised by construction be pres�rved/perpetuated.
CQNSULTANT wiN prepare a Pre-Ccsnstruetian Recard of Sunrey or Pre-Construction Carner Reeard Cards prior to construction and
submit them ta Gounty Surveyors Office,including a copy ta the City:Pre-Construction Record of Survey or P�e-Construction Corner
DOKKEN
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SCOPE��F WORK P��@��7
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Churn Creek Road,Victor Avenne, �C Ranchu Raad Roundabout Proaect
Recard Cards will provide suffitient information for use in the re-setting and/or verifying af the survey manument fallowing
constructian.It is assumed that Citywill cover all Map Check and recording fees.
Task 4 L�eli�erca�iles:
✓ Rroject Contral Table
�° Topagraphic 5urvey Data(Civil 3D AutoCAD)with 3D 5urface and ASCII Points Files
�' Right of Way and Boundary Base Map in AutoCAD farmat,Maps; Deeds and ather Boundary Documents
�' Pre-Construction Record of 5urvey ar Pre-Canstruction Carner Record�ards
TASK 5 GE TECHNICAL INt/ESTIGATI�N
7'ask 5.1' Pre-Exploration
CONSULTANT will review selected,existing geotechnical data pertinent to this study. Thase data include existing geotechnical reports
obtained from a search of files within the Gity far propertias adjaeentta the improvement areas,subsurFace soil data from the State's
Geotracker database,and historical aerial photographs:
CONSULTANT will also compile and review regianal geol�gical rnaps and data,and soil survey data for the project area.
Prior to subsurface exploration,CONSULTANT will obtain an encroachment permitfrorn th�City fdr exploration within its easements.
Sincethis is a City project,we assume that the encroachment permits will be issued at no fee.
CONSU�TANT will obtain a drilling permit from Shasta County Department of Environmental Nealth.
CQNSULTANT wilf mark proposed explaration locations and contact Underground Servi�e Alerk,as required by�etifornia law.
Task �.2 5-u6surface Exploratit�n
Subsurfate exp(orati�rn is prpposed using�a�CME-55��drill rig equipped � ' .����� �� �,�,�� ���� ,
with hollow-stem augers. Nine(9}drill holes ranging in depth from ��,�;, �
, :�. �
10 ta 20 feet are planned at the app�roximate locati�sns shown on ��{� ��'
Figure 1: �°' �� °
� � �� � �. N� :
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Sampling will be performed at 5-foot depth increments or less using �
a Califarnia-madifiied split spoon,(CM)or Standard Penetratian Test ,�„ ;,
t,
(�PT)sampler. CM and SpT��amplers will�b�driven using�a 140- � `��� '°��� ti�y �
v,u,�< , .�� ��� � �����
pound auto-firip hammer in accordanca with the standard test ��° ,� �,� r':� k �
� �. �
method ASTM D1586-11.SPT samples will b��eollected in a sampl�
bag,labeled,and transparted ta a qualified labaratory far testing. �
u°�„. � �
California-modified split-spoon sam�ples will�lae collected in 2.5-i�n�h � �������� a ��t�� '�� j� � '�
diar�ieter by�6-inch�-long brass or stainless-steel sleeves. Those �';ti�i� �����„ ��
sleeves will be capped,labeled,and transported to�the labo�ratory�in �� �� ti��� � �"�
foam-cushioned boxes. °� ��` ` ���� � �
��4;�; ��� �.�. � �� � k � a
nn / a �i
EXp�Orclt�(.�n$fl�rtiLl an�h�f�l���ll�e$����de ma�er�c��$�I���� �� r`�� ADLSampte�`oint �,.-ProposedDrillHalx ���a�
perFormed�using scrlid-st�rn augers advanced to depths of u�s tcr 2 u � � � ����
� � � �
fee#:Samples will be obtained using�an SPT�sampl�r�and as�bulk ��r . ..°��� n.� ��� �� ,���.��� � ����..r,r�.� ,� �,��,h,,�� ��.����r�:
samples.Between each sample and each drilling locatian,#he augers �i�ure 1:samp��ny Loca��ons
and sampler will be decontaminated.
EQNSULTANT personnel will log the soils and rocks expased in the explarati�n�using the Unified Sail Classification System{USCS},We
will estimate exploration lacatic�ns using a compass and tape measure from known geographic control points alang the alignment and
by the use of a handheld Global Position System(GPS} receiuer.Drill holes deeper than 10 feet will be backfilled using cement grout.
Shallower drill holes will be 6ackfilled with excavated cuttings:Asphaltic eancrete(AC)disturbed during drilling will be patched using
cald-patch AC or quickset cpncrete dyed black:
�D4KKEN
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7K�"� � 'e°''
��:REQUEST P6R PRI?POSALS��FOR �':
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Churn Creelt Road,Victor Avenue, & Rancha Raad Roundabaut Project
CONSULTANT will utilize the approved traffic control plan during exploration to create a safe working enviranment in all areas of oue
work in the public xight af way.All lane closure and traffic cc�ntrol work will be perfarmed by a qualified traffic contral contractor and in
accordance with encraachment permit conditians during the course af our explarafion.
Ta�k S.3 I.abora#ory ?esting
Soil samples obtained during Task 5.2 will be delivered to C�NSULTANT's office for assignmenf of laboratorytesting:It is anticipated
that the follawing laboratory tests will be perfarmed during the course of this study;-
• . � . ;� . , �. �
Test Standard Test Number of Tests
Mefihod
In-Situ Moisture/Density ; ASTM D2937 35
Atterberg Limits A5TM D4318 ' 12
Grain Size�istributian ASTM I?422 12
I?irect Shear ASTM D3080 3
Maximum Density/�pfiimum Maisture `ASTM D1557 2
R-Value > `C-3Q1 3
�le�all Fermeability EPA 3100 3
Soil Chemistry(for corrosion) AASHTO T290J291 3
T�atal Lead(TfLC)i EPA 60106 22
Saluble Threshald Limit Concentration(STLC) CCR Title 22/Various &
Toxicity Characteristic Limit Procedure(TCLP) EPA 1311J\farious 6
Table 1:tae�technacal°� `ng Schezlute
As indicated on the figure above;a total af 13 sample sit�ar�proposed ta test if patential aenally deposited leed(RLD}residues are
present and exceed spetified action levels within the project area.Near-surface samples and samples at a depth of about one(1}foat
will be obtained fram each sample loca#ion.The samples will be obtained using a hand auger and proper decantamination c�f
exploration and sampling equipment wilE be performed between sample inteneals.Jf the soil samples exceed spedfied cancentration
thresholds for ADI,we wiJl eollaborate with Dokken and the City to'identify mitigatian measures and/ar disposal methads for those-
soils:
Task 5.4� Geotechr�ical Analysis
CONSULTANT wilJ perform tharacterizatian of conditions encountered at the exploratian sites.Those evafuations will inelude the
following:
• Subsurface sail profiles at the drilling sites
• Excavatability of the on-site soils
• Evaluation af groundwater depths and distributian,if encauntered
« Eualuatian af expansive sc�if influence on project foundatians and improvements
• 2022 CBC seismic design parameters
• Allawable bearing capacities,friction coefficients;etc
• �ateral earth pressures for retaining wall and light standard design
« Infiltration rates based upon laboratary-estimated hydraulic eanductivityvalues at an area to b�determined priar to field
exploration
• Structural pavement sections far proposed roadway improvements
• General carrosion potential for steel and concrete based upon soil chemistry testing of select�d sail samples
it is assumed that the Exception 2 of Sectiorr 11.4:8 of ASCE 7-16 will be taken and a site-specific ground motion hazard analysis will nat
be required.
DOKKEN
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� SC6RE-0F WORK. P2gP:9.
'REQUEST F4R PROPOSALS�.FOR �
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'' Churn Creek Raad,Victar Avenue,& Rancho Raad liou�dabout Praject
7ask 5,5 Geofiechnical Repart
Results of the field investigation,laboratory tests;and engineering anaByses will be summarized in a geotechnical report prepared for
the site. That reportwill cantain,at a minimum,the fallowing:
• A description of the praposed project including site maps showing the approximate locations af the subsurfaee explorations
advanced f�r this study
• A description of select,existing,and available data eoilected,reviewed,a'nd utiliz�d during this study
• A description of the site surFace and subsurface conditions encountered at the time of aur field investigation
* 2022 CBC seismic design paremeters
• Recommendations related to geotechnicaB aspeets af
• Site grading and drainage,including compaction criteria and potential reuse of on-site soils as select backfill matarials
• Allowable bearing pressures for structure foundations
• Lateral earth pressures(active;at-rest,and;passive)under static and dynamic conditic�ns
• Coefficients of friction for sail materiais
* Structurai pavement sections far improved roadways
• Corrosion patential for steel and car�crete
• An appendix presenting a summary of the field investigation including drill hole logs
• An appendix presents the xesults of our laborat�ry testing
Unless atherwise directed,CONSULTANT will submit a draft copy of the report in*:pdf format far review and comment. Upon receipt of
comments;CtJNSULTANT will editthe report and then submit the finalized documents for�ity`s use.
Task 5 beliver�c�bles.
�"' Draft Geatechnical Repart �' Encrflachment Permit for swbsur#ace explaration
� Final Geoteehnical Report �' Shasta Counfy well permit for subsurface explaration
TASK 6 INAGE/HYD ULIC STU Y REPCIRT
Task 6.1 Drain�ge Report
CONSULTANT will analyze and design the new project dreinage systems in aecordance with the£ity's design requirements and best
engineering practices.CONSULTANT will utilize the existing drainage data collected in the prefiminary design phase to develop an-and
off-site hydrolagic analyses for the existing and post-praject conditic,ns,emphasizing the primary objective of mainta'ining existing ficrw
patterns.
The on-and off-site analyses will include developing drainage boundaries for the areas within the project limits,developing flows for
each facility based on hydrologic ca(culations, hydraulically analyzing the proposed drainage systems,and laying aut the new/retrafitted
storm drain facilities.Connections to existing starm drain systerns will assume an existing hydraulic grade(ine unless otherwise prouided
by the City: lt is assumed that any existing storm drain system has capacity for any additional flaw added ta the system as a result otthe
praject.Analysis of'ar�y existing systems can be performed as an o�atianal task.Watersheds far cross culverts carrying significant aff-site
flaws are assumed to be small enough ta perform hydralogy caleulations using the aatiana!Method,HEC HMS modeling is nat
anticipated tc�be needed.
A Draft Drainage Repart will be prepared to document the hydroBogic and hydraulie analysis for 10-year,ZS-year,and 100-year events
and will provide a detailed discussion of the following;existing conditions and facilities in the project area,existing and past-project
drainage patterns,flood eonditions,the proposed on-site drainage,results af the c�n-and off-site hydraulic analyses and any issues of
special concern or significance.The draft report will 6e subrrritted ta the City for review at the 6p%milestane,
Ct7NSULTANT wili prepare-a Final �rainage Repark based on the submitted Draft Drainage Report and review comments received. A
*:pdf and three hard capies of#he Final Drainage Report will be submitted upon eampletion of the 100°fo PS&E:
Tas� f.2 ��st �c�rastrnactia��a S�or ater Ce� plaanc�& �t�r at�r ��ta ���art
DUKKEN
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° U� 4 P� ' �REQUEST FOR PROPQSACS FQR �`
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Churn Creek'Road, Yictnr Avenue, & Rancho Road Roundahout Praject
Cf7N5ULTANT will prepare a repart dacumenting the w�ter quality design of the projeet.The praject is nat within Caltrans right af way,
so is not formally subject tc�a Galtrans'requirements but rather local standards.Since the City prefers the Starm Water Data Repart
(SWDR)format,CONSULTANT will prepare the repart in that format.BMPs will be included in the praject design,if needed,to conform
with NPDE5 permits.The document will include:
• A description of the project and the major engineering features
• A preliminary estimate of the required treatment areas
• A determinatinn of Risk Level and requirement for Treatment BMPs
• A discussion of the stormwater quality issues specificto this prc�ject
• A description of the probable permanent treatment BMPs,if required
• A description of the probable maintenanee and construction site BMPs
• CID calculate results
* Post-construction worksheets
• Statement ofi respansibility and�&M Plan
• Maps and exhib'its
Task G Detivera6les:
� Draft brainage Repart a*` Storm Water Qata Report
✓" Final Drainage Repart
TASK? UTILITY CQ► R[�INATIORI
Utility coordination shall follaw the Caltrans LAPM Chapters 13 and 14,and Galtrans Palicy on high-prit�rity utility facilities per the PDPM
Chapter 17,Seetion 3.
Tas�C 7.� 9�otificatian And Conflict Niapping
CONSULTANT wilf prepare Notifieation letters("A"Letters)for each utility campany in and around the project area.This letter wilT
include a descriptian of the pr�pased project,lacation map,a request for as-built/fatiGty maps,and data sheet for the utility company
to complete and send backto the GONSULTANT.
Upan xeceipt of the as-built/facility maps from the utility eompanies,the CC�NSULTAN7 will identify potential conflicts,and prepare
conflict mapping{"B"Plans)and a"B"Letter detailing the conflicts to each utiGty company:Two eopies af the conflict mapping wiBl be
sent to the utility campany showing the individual campany's facilities,marke�l in their corresponding calor,and showing the
anticipated utility conflicts.Canflict mapping will include at a minimum:harizontel alignment and pra�aosed RJW.
The utility company w1l be requested to respond within 30 days of receipt of the"B"letter and to initiate relacation design.The utility
company will be requested to provide copies of relocation plans ta alleviate the conflicts and a cost estimate of the xelocatian.
CC7NSULTANT will coordinate the relocation of campany facilities to new alignments that avoid the proposed improvements and that
are acceptable ta the utility campany.
T�slc 7.2 ��tc�ea#ican Goa�rdina#iora
When the relacation plans are received,CONSULT�NT will check the utility company relocation design againstthe latest project plans
for confticts:CbNSULTANT will schedule meetmngs with the utility campanies to discuss relocation or protectian in �lace of the
impacted utilities.
C�NSULTANT will schedule site meetings with affected utility companies to rescrlve relocations and/ar necessary protectians durin'g
canstructiorr.Itwill further be clarified if relc�cations will b�constructed bythe project Cantractor ar by utility farces,CONSULTANT will
prepare a"Report of Investigations"for all utilities within the prajecf foatprint.
Fcar utility conflitts that require relocating,GONSULTANT will prepare°'Notice to Owners"and if required''Utility Agreements".
DOKKEN
. .�e�r:.i��.,u c: ... . � SCQPEOF WORK� P3g8.'I1
i.,�9���,. d �� '�.
�'REQUEST FOR PR4PdSALSEOR i
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Churn Creek Road,Victor Avenue, & Rancha Road Raundabout Project
CONSULTANT wili then send a°C"Letter and a copy of the Final Plans("C"Plans)along with a Natite ta t7wner(Similar to Caltr�ns
Exhibit 14-d in the Local Assistance Procedures Manual}direeting each facility to initiate relocation cc�nstruction.CONSULTANT will
cneck horizontal and vertical clearances far utilities and coordinafie design with the various utility companies ta address canflicts.
Task 7.3 Uti1i#y PatRofing
GQNSULTANT will perform"potholing"far up ta 15 locations of utilities that may be in conflict with the propased project
imptovements.CONSULTANT will ceaardinate the use af field survey crews to lacate patholed utilities by coordinates and elevations that
may be in conflictwith pr�posed improvemants.5ubsequently,potholing information will be included on the design plans,and a
Pcstholing Report will be prepared and submitted to the Gity. _
Task 7 Detiverat�tes:
� "A"Letters with Bocation maps �' Pcatholing Report
*�" "6"Letters with conflict maps �"' Utility Caordinatian design documents
�'` °C"Letters with Final Plans � Notice to dwners and Utility Agreements
TASK 8 RIGHT QF WAY
Based on the 30%a design Report,there are eighteen(18}parcels that may be impaeted by the project:055-04Q-020,Q55-040-Q21,055-
040-022,055-040-023,055-040-OZS,(155-Q40-Q26,055-050-025,055-a50-002,b55-050-001,(755-450-014,Q55-450-015,055-450-q17,
055-450-018,055-Q60-054,054-160-Q21,054-160-020,068-540-033;068-540-037.This pr�rject will require acquisitions-af
approximately 2.3 acres of residential and farmland parcels,including 9 temporary construction easements and 9 permanent/and
temparary acquisitions.No federal funding is being used far this project;therefare appraisal review reports are nat incfuded in our
scope:
Assumptic�ns.
1. Title Research-The client will resolve all title eoncerns that may arise far each acquisitian.
2. Negatiate for Right af Way-This scope is for 18 uneomplicated parcels that will nat require additional time and effr�rt to
complete.
Task $.1 �i�ht of Wayr Projee# R�anagement and Coorclinati�n Secvices
Dokken will do the follawing once a task is assigned'
• Gonfirm impacted parcels with the agency for the purpose of determining title report needs
• Coardinate soButions with the agencyand/legal representative ta implement salutionsfar items that may affect title or cause a
delay in escrow
• Review all plat and legals and exhibits and abtain approval#rom the agency. Supply necessary documentatian and monitor
pragress of the appraisal process to meet praject deadlines
+ Supply any support information or set up meetings with the agency ta review appraisal reparts
• Obtain any aequisitian documentation the agency may have and review the documentation for current adjustments to conform to
industry standards
• Prepare staff reports for approval of just compensation
• Provide executed acquisition documentation from each affected property owner and work with the agency to obtain internal
signatures and payments
• Provide possession dacumentatian in lieu of purchase contracts
• Attend agency meefiings to discuss xight of way specific concerns that may arise during the any ph�se of the pr4ject including but
nat 6mited to close session meetings and participating agency meetings,if required
T�sk �.� �ti�ht �f�!►a�� Rec��eia-erra�nts i9�eter�ninatian
Dakkenwill analyze existing rights-of-way and the impacted parceBs. Right ofway agents will collabarate with the design team and
invalved City staff'to review all detailed praject design and right ofway requirements and parkicipate in worksessions and field visits to
�DOKKEN
" '`" "'�<. SG6PE OF W6RK Page 12
K'}�b '�ht���I�
�q
Y
REQu�sT FaR PnoPosA�s �oR ; !
'+ ���
Charn Creek Road,Victor Acenae, & Rancho Road It'oundabout praject
identify real property impaets and potential refinements that may m'inimize im�acts or simplify and reduce potential right of way
requirements.Dakken will identify any easement acquisition that may cause project delay and will develop potential solutions tc�
eliminate or minimlze the�e impacts.lf any potential additional conflicts are found,the City wiBl be natified.
Task 8.3 Right of Way Engineering
CONSULTANT will prepare plats and legal descriptions as needed tor the projett.Plats and(egal descriptians will be prepared for each
prQperty that is impacted by the project and that will require right of way,,easements or temporary construction easements(TCE).
CdNSULTANT will use current title reparts for all properties that are impacted by the project and that will re�{uire a plat and legal
description.The exact number will be determined by design and project needs.GON5ULTANT understands that eighteen(18}properties
(eighteen j18)owners)will be impacted by the praject.CQNSULTANT will prepare a total of 27 plats and legal descriptions for
additional right of way,easements,and TCE.CONSULTANT will prepare preliminary PDF plats and legal descriptions for review:Upan
approval,GONSULTANT wifl prepare signed and stamped PDF plats and legai description5:Additionally,the CONSULTANT will prepare
Permits To Enter to facilitate access to private parceis for investigations and surveys
Task 8.4 Project Tracicing Tabfe
Jamie Formico will maintain the project trackinc�table and ensure that it is sent to the Client on the rer�ularly requested schedule.As a
component of effective project management and to keep the praaect on sehedule and the Client current with acquisition data,a project
tracking talale will be created. This table wi11 outline milestanes,campletion dates,comments,and any additional information the Gient
may request:
Task 8,5 Tit1e Ftesearch
The Dokken ri�ht of way team will identify any titLe conc�rn and provide this information to the Cityto resolve or oversee:
Task 8.6 APpraisal Process
Farthe nine{9)patcels that will require both permanent and temparary acquisifions„appraisals will be campleted by licensed General
Real Estate Appraisers.Notice of intentta appraise letters along with acquisition poficy brochures will be provided to all impacted
properky owners.Appraisals will be arranged so that the praperty owner may accampany the appraiser during the inspection of the
properly.?his allaws the property owner the apportunityto preavide additional information ta the appraiser:
All appraisals will be prepared by an appraiser lieensed with the State of Galifornia and will comply with all laws applicable ta the specific
appraisal and the Uniform Standards of Professional Appraisaf Practice 49 CFR 24,2{a){3). Rppraisalswill inelude a summary and a
complete analysis of all valuation conclusions.Documentatian obtained during the inspection,such as pictures,will be included in each
report.Title infarmation pertaining to ownership,drawings,and infarrnatian relative to the pareel will be reviewed by the appraiser.
Task 8,7 Waiver ltaluations ir� Lieu of Appraisal Reparfis
In insignifcant valuation situatians an appraisal may be waived [49 CFR 24.102(c)(2)]:Dokken will complete waiver valuation reports fior
the nine(9)parcels that require only a temporary constriction easement.Waiver Valuation�follow Caltrans and Uniform Act guidelines
A Notice of intentto inspect letter along with the acquisition policy brochure and Title IV information will be provided to impacted
properry owners.
T�sk 8,8 Surro ary Statemen#
Dokken will complete a Summary Statement Relating to the Purchase af Real Praperty or an Interesfi Therein(Caltrans Exhibit 8-EX-16)
for each praperry. This documentwill be delivered to praperty owners with the offer package during the initial meeting.
T�s�C 8.9 Uffer t�ackagesJPler�otia#e far Right qf �taY
Acquisitions will be required fram eighteen{18) parcels,totaling in 17 ownerships.Each parcel may have its awn concerns that will need
to be negotiated,therefore the fee estimate is based upon negotiations assaciated with 18 parcels.In addition,Dokken will work with
the County af Shasta to abtain any rights that are required fc�r the project.AI1"Good Faith Negotiations°will be completed by pokken°s
Right of Way Team.After completion af the appraisal process and just compensatian determination,Dakken will prepare the offer
package and meet with all owners in person to present and explain the affer package details, The offer paekage will include fhe r�ffer
letter,a written summary of just compensation with supporting appraisal information,property owner exhibit showing propetty rnap
with right of way take locatic,ns,Title Vl information;and'"Your Rroperty—Your Transportation Project"bc�aklet. Dokken will negatiate
with the property awner to arrive at a mutually agreeable settlement and prepare necessary purchase agreements such as Grant Deeds,
�DOKKE N
°r,;"�"' 5cove'oF W6eK Page 13
J � I IV �,' ��I�i. I. . .
� � i� +�' � ��REQUEST FOR PROPOSALS FQR
� : �. ' : . : � �'
Churn Creek Road, Victar Avenae, 8c Rancho Road Itoundabout Prdject
Easement Deeds,and Temporary Gonstructian Easement Deeds. Dokken will abtain receipt raf delivery of offer and/or present and
secure tenant information stateme'nts;as applicable,during the initial meeting.
Dokken will work closely with the�lient to aid in the recommendation ofthe apprapriate cou'rse of action regarding the variaus
aequisitians with property owners requesting additional campensation andlor services beyand fhe initial offer paekage.Recommended
settlem�nt packages with justifications and"impasse fetters will be provided to the Client for review: Working with the property owners
to agreeable terms will be Dcakken's focus:
Additionaily;Dokken will attend,at the request of the Client,any Public Community Meetings regarding the praject:
Dokken`s Right of WayAgents hald California Real Estate Salesperson's Licenses and are warking underthe direct supervision of a
Califomia Real Estate Licensed Broker:
Task 8.10 Escrowr Goard�nation
Upon reaehing an agreement on the-terms and conditians of the acquisition with the property owner, Dokken will be availabBe to assist
the Client in opening escrow: Dokken will supply fully executed agreements along with other supparting infarmatian to escrow ta close
each transaction.Dokken will work closely with the-Client to assist in the timely dosing of all transactions.For the convenience af the
property owner,aur right of way team has a California Notary who will be available to notarize any documentation that is required.Fully
executed deads and easements will be delivered#o the�lient for acceptance prior to recording.In the event escrow services are not
required,Dokken is available to perform these services and recc,rd the required documentation:
?ask 8.11 Right of U�ay Certificatian/Pro�ect Ctose-+G�ut
Dakken will coordinete with the Client and supply al(required documentatic�n for the right r�f wayeertificatian.Dokken will review a0
acquisitian dacuments far�proper and camplete exeeution, including formal acceptance.The original acquisition file for each affected
parcel wiBl be provided to the CBientvpon completion of the project.Each acquisition file will cantain property information,diary rep�rrt,
written correspondence,just compensatian docurnentation,appraisal(s),offer package;negotiations,title dacumentation,c�pies of
reeorded documents,and all applicabie documentation.
Task S Detkveraf�les
�' Project Tracking Table �" Summary Statements(Caltrans Exhibif 8-EX-1b}
�°"' Aerial Acquisition Exhibits �'' Offer Packages,Right of Way Agreements,Grant and
� Preliminary PDF Plats and Legal Description Easement Deeds,Administrative Settfements,Diaries,Written
Summary of Acquisitions, Impasse Letters
�' Final PDf Plats and Cegal Descriptian(27) �✓` Eseraw Documents and Clasing Statements
�+' Nine(9)Appraisal 12eports �;
Right of Way certification Documentatian,Original
� Nine(9)Wai�erValuations in �ieu of Appreisal Reparts Acquisition File
�D4KKEN
ScapeoFWoRK Page 1A
���g4ep y��VIIP �p� �
`REQUEST FCSR PRpVO5A1.S:FQR ����.
� ` ��. �: :� . . . e�. �'�,.
Churn Creek Road,Victar Avenne, & Ranshc� Road Rnundab'aut Pruject . -
TA�K� P�EPQ T'�N ��'CONT CT ���� �NT�'
CONSUI.TANT shall prepare all cantract documents(roadway construction plans,
specifications,and cost estimates)in accordance with City of Redding and Caltrans standards ' � �- �' � .
as detailed in the Gapital7mprovement Projeet Submittal Requirements,and as directed by `�t�e' x
Data � 1
the City.This will include engineering calculations,plan preparatian;technica(specification ry�ic��s�ci;o„ ' 4
preparation,special provisian preparation,engineer's cast estimate,and all other apprapriate cp�t�oi Pia^ 1
Plan and Prafile 5
engineering necessary ta pravide camplete contract documents, ready for bidding an a road Canstruction Details 9
improvement project. �o�,r�d�bo�c�eta��s s
Erosion Control 8
CONSULTANT shall prepare roadway layaut,typicai cross sections,drainage design,utility �r��„a���Ca„��rofie y
design;pavementdelineation,signage,traffic handPing;stage construction,#raffic signal an�l ut�rtyPia" s
Irrigatbn Canal Plan 6
ITS,electrical,quantities,and other plan sheets necessary for the construction of the project. co�cr�a�oo area s��ns a
Engineering shall comply with all appropriate federal,state and local design cades and �����°"�tF"`�'°"���`a�e�y rs
- � � � Stage Cons4ruction Quantities 3
]UWdeIItleS-It1C0Ud111�; PavementDelineatianandSignPlanx S
Pavement Delineation a�d Sign Plan
* City of Redding Construction Standards aUantise5 1
5um[�ery oP Quantities d
• /�,45HTQ gUIC�2�IC125 E ectrical Plans Pe ig ting, 6
RQundabout Lighting)
• Caltrans MUTCD c�ndu�p�ngp�a�,s �
?otai 106
Packa�es will be submitted#o the City at the 60°l0,90%,and 100°ta stages of design.
TabFe 2: Plan 5hee# Index
Table 2 pravides the Index to Plans that are assumed farthe Churn Creek Roundabout scope of wc�rk.
Following each design submittai,City comments will be reviewed and addressed in writing.
For the finaLsubmittal,C�NSUCT�NT will furnish only electronic copies of the plans in PDf format,special provisions in MS Word
farmat,and estimate in MS fxcel farmat as;it isassumed that the City will manage and prepare documents far advertising and bidd'ing.
�l�ns-The plan package will be prepared in AutoGAD format.The FS&E packages wiBl be imperial units consistent with taltrans'most
current format. Plan sets will be submitted forthe 60°la;90°fo,and 100°/a stages to the City.
Final drawings shall be prepared on 22"'x 34'"mylarfor ariginal signatures. Subm'ittals for review at the 60°fa,90%o and 10D%stages will
be drawings reduced by 50°l0,and specifications on 8�1z"x 11"reproducible paper.7en{1t�)sets will"be included at the review st�gesto
allaw the City and all apprapriate agencies consulted to provide a tharough review of the project documents.A complete and final set
af contract doeuments,including plans,specificatians,and estimates shall be submitted in an eleetronie format that meets all Gity
requi'rements:
Specia]Ps�ovisio�t�-CflNSULTANT will provide the Special I�rovisions that cansist of marked-up�altrans 5tandard Special Provisians
(SSP`s),witfi new pravisians and inserts elearly marked. The format wilT be consistent with the Caltrans Ready-to-List Guitle. A BEES
listing will be included,with appropriate SSP referenced adjacent to the contract item,when appropriate(per current Caltrans
standards).
The City will assemble the contract specifieations and will provide"Boilerplate°provisicans far bidding requirements,contract award and
acceptance,and other provisions specific to performing constructian work.
The basis of the cantract specifications shali be the latest edition af tt�e Caltrans Standard Specificatians. Required environmentaf
commitments and miti�atian measures and permitfing requirements will be included.
Estia�za�es-CONSULTANT shall prepare an itemized engineer's estimate at each submittal.The format will be consistent with the
Caltrans Ready-to-List Guide.A BEES listing will be included,with the appropriate SSP referenced adjacent tc�the contratt item:The unit
easts shall be determined by reviewing similar recent project bid summaries,the most current Caltrans Contract Cost Data baok,the
Califarnia Highway Constructian Cost Index infarmation,and the Caltrans Engineering Service Center site. Prices wiif be adjusted using
engineering judgment that reflects the i�acation of the project and the quantity of each item.
Task 9»9 15t�°.la PS&�
DOKKEN
` �""''" 5toPeoFWoeK Page15
'yiY�, �.., . � ,
�� I ; . .�. ;REQUEST FOR PROPOSALS FOH
{! � �'�
Churn Creek Raad, Victor Avenue, &Rancha Road R'oundahout Froj;ect .
The 50°/a pl�n set will include all of the sheets shown in Table 2 and will address alf City comments received from the preliminary design,
and from the utility cc�mpanies that are in the area.The plans�re at the level ready for a detailed quality cQntrol check and ready for the
utility campanies#o begin relocatian design'("B"Plans}and far the environmental CONSULTANT to pre�are permit applieations.
Task 9,2 90% PSBtE
At 90%,this submittal represents a complete biddable plan package.The Engineer's Estimate will be updated,and a complete set of
technical special provisions will be prepared.CONSULTANT will incorporate all of the City comments from the 60%submittal and
submit respanses in writing.Before submittal to the Gity,the CONSULTANT shall perfarm a QA/QC review of'the 9q°/a package,
doeumentthe comments,and respanses,and submit with the 90%submittai to the City.
Task 9.3 900°1 FS&E
The 100°/Q submittal will be tMe final check PS&E submittal by CONSULTANT to the Cityto document are comments-have been
addressed and there are no autstanding design issues. It will incarparate all comments frQm the 9dlo PS&E:
Task 9.4 Bis! Package PSBtE
The Bid Paekage submittal will be the Final PS&E submittal by CONSU�TANT.It will`incorporate all eomments from the 100%Q PS&E,
CONSULTANT will develop general cross�ections of the roadway at 25-foat interuals and ati key layaut and profile locations at the 65°l0
submittal and at the 100%submittal.The cross sections will be scaied and presented on 22"x 34"'grid sheets. The crass sections will be
shown in native Civi13D format and will have labels of offset/elevation.
Although the cross sections wi0 not be part of the bid documents,they will be made available for the cantractor during bidding.
�ONSULTANT will prepare a Resident Engineering File for the tanstruttion ofthe�hurn Creek Roundabaut,bid package: Infarm�tion
developed and supporting the design of the project will be included in the file. The format will be based on the Caltrans Constructiorr
Manual topics for ease af use:
Task 9 Deliverat�tes:
� 60%Plans,Specifications,and Estimate{electronic and �'' Response to Gamrnents from 90°lo review
hardcapy) �;;
Bid Package Plans,5pecifications,and Estimate(including
� 90%Plans,Specifications,and Estirnate(electronic and 1 full-size set Qf wet si�ned mylars)
hardcopy) �'' pesign Crass 5ections{electronic and hardcopy}
*�"" Respanse to Camments from 60%review �„
Resident Engineer Fife(electranic and hardcopy)
�' C2AIQ�Plan subcnittal and dacuments
� 10Q°lo Flans,Specificatians,and Estimate(electronic and
hardcapy)
TASK '10 SERUICES DURING BIDCIIN� &`CONSTRUCTION
T�sik 10.1 CBi�+din�'�u�port Services
CONSULTANT will assist the Gity and canstruction management team during the construction bidding.We antieipate that the City will
administer and caordinate the biddinc�pracedures for the project.Work associated with this task will inelude:
+ Attending a pre-bid meeting ta answer questionsfrom prospectiue bidders.
• Supporting the City during the biddin�process by addressing Contractorinquiries and issuing addenda if required as the result af
bidder inquiries.
• Review af the bids,after all, have been apened.
T�s� 9dl.2 E�aa��s���rir�� S�rvices [lurinc� Gons�ruc���re
CONSULTANT will be available during eonstruction to respond to questions specifieally related fio the design plans and specifications
and provide clarification when requested.As part of this task,CQNSULTANTwiIL•
• Attend the project pre-construction meetinr�.
Dt?KKEN
' ` "'"'`° ScoPe o�WoRk Page 16
i'�i�
,' 4 ii` ' �: ` ..
p'� 'REQUEST FOR PR8P45AL5 fOB �
�. ��. '. : . : � �'�.
Churn Creek Road, V3ctor Avenue, & Rancho Road Iknandabout Project
+ Provide cansultation and interpretation of construction documents,including responding to Requests for Infarmatiott(RFBs)from
th��antractor,as required.
• Be available to visit the jab site for an on-site review of construction progress and attend construction meetings as requasted by
the City to resolve any discrepancies in the contract documents. CONSULTANT shall bring to the attentian af the Resident Engineer
any defects or deficiencies in the work by the construction contractor which the�onsultant may abserve.
• Review and comment on contract change arders:
• Prepare plan revisians as necessitated by contract change carders.
+ Review submittals and shap plan drawings submitted by the Eontractar.Submittal reviews and shop plan reviews shall be
camplet�d within 1 week of reeeipt:
• Deliver to Gity within two months of completion of project construction,the final°'As-Built"plans in electronic format using °red-
lined"drawings from the Resident Engineer.It is assumed that the contractor provides redlines of design changes thatwere made
in the fiield:
Task 1Q.3 Record CDramuings
CG7NSULTANT will prepare and deliverto City within two months of campletion of projeet construction,the final"Record Drawings'"in
electronic farmat using"'red-lined"drawingsfrom the Resident Engineer: It is assumed that the cantractor provides redlines of d�sign
changes that were made in the field.
Task 7017eCiverabtes.•
�'" Answer Bidder inquiries and prepare addenda as �' Pravide pBan revisions for CCQ's,as needed
needed �'" °'As-Built"plans;in efectranic form
�'' Bid analysis,ifneeded v' Reeord drawings,in electronicformat
�' Provide RFI support to the City,as needed
�DCiKKE N
t .e t:e:.i�r x i:: St4PE OF WORK Pag@:"I7�
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