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Home My WebLink About _ 9.15(b)--Consider Resolution Approving Re-hiring Deborah Ivey as a Retired Annuitant CITY OF REDDING REPORT TO THE CITY COUNCIL Recommendation Approve and authorize the following: (1) Adopt Resolution approving a 180-day wait period exception and single interim appointment of Deborah Ivey as Payroll and Benefits Technician for the City of Redding pursuant to Government Code sections 7522.56 and 21224, effective September 6, 2023, for up to 960 hours; and (2) Authorize the City Manager to execute the necessary hiring documentation to allow retired Payroll and Benefits Technician, Deborah Ivey, to be rehired as an annuitant in the Finance Department to assist with special projects such as the implementation of the City-wide Enterprise Resource Planning and Human Capital Management systems. Fiscal Impact The estimated salary cost for allowing the Finance Department to hire the retired annuitant on a temporary basis to not exceed 960 hours total, in Fiscal Year 2023-24, would be up to approximately $45,000. Alternative Action The City Council could choose not to adopt the attached resolution, and a retired annuitant will not be hired to assist with the implementation of the City-wide Enterprise Resource Planning (ERP) and Human Capital Management (HCM) systems. Background/Analysis Payroll and Benefits Technician, Deborah Ivey, retired from the City of Redding (City) on August 14, 2023, after 28 years of service. Ms. Ivey will be able to use her expertise and knowledge to provide extra help to the City while we are in the process of transitioning to a new MEETING DATE: September 5, 2023 ITEM NO. 9.15(b) FROM: ***APPROVED BY*** kkibler@cityofredding.org btippin@cityofredding.org SUBJECT: 9.15(b)--Consider Resolution approving an exception to the California Public Employee's Retirement System 180-day wait period with regard to re-hiring Deborah Ivey as a retired annuitant. Kari Kibler, Personnel Director Report to Redding City Council August 28, 2023 Re: 9.15(b)--Consider Resolution Approving Re-hiring Deborah Ivey as a Retired AnnuitantPage 2 Payroll system. Specifically, Ms. Ivey will be assisting with the implementation of the ERP and HCM systems, which includes timekeeping, payroll and benefit calculations in the new Oracle system. Ms. Ivey’s title will be Payroll and Benefits Technician during her employment as a retired annuitant. Although Ms. Ivey will have the title of Payroll and Benefits Technician, as a retired annuitant, she will not be assuming all of the roles and responsibilities of that position. Environmental Review This is not a project defined under the California Environmental Quality Act, and no further action is required. Council Priority/City Manager Goals This is a routine operational item. Attachments ^CalPERS Reso 180 Day Exception-Ivey ^Deborah Ivey Retired Annuitant PAF Resolution No. 2023-________ September 5, 2023 RESOLUTION FOR EXCEPTION TO THE 180-DAY WAIT PERIOD GC sections 7522.56 & 21224 WHEREAS, in compliance with Government Code section 7522.56 the Redding City Council must provide CalPERS this certification resolution when hiring a retiree before 180 days has passed since his or her retirement date; and WHEREAS, Deborah Ivey retired from the City of Redding in the position of Payroll and Benefits Technician, effective August 14, 2023; and WHEREAS, section 7522.56 requires that post-retirement employment commence no earlier than 180 days after the retirement date, which is February 11, 2024, without this certification resolution; and WHEREAS, section 7522.56 provides that this exception to the 180-day wait period shall not apply if the retiree accepts any retirement-related incentive; and WHEREAS, the Redding City Council, the City of Redding and Deborah Ivey certify that Deborah Ivey has not and will not receive a Golden Handshake or any other retirement-related incentive; and WHEREAS, the Redding City Council hereby appoints Deborah Ivey as an extra help retired annuitant to assist with special projects such as the implementation of the City-wide Enterprise Resource Planning (ERP) and Human Capital Management (HCM) systems under Government Code section 21224, effective September 6, 2023; and WHEREAS, the entire employment agreement, contract or appointment document between Deborah Ivey and the City of Redding has been reviewed by this body and is attached herein; and WHEREAS, no matters, issues, terms or conditions related to this employment and appointment have been or will be placed on a consent calendar; and WHEREAS, the employment shall be limited to 960 hours per fiscal year; and WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and WHEREAS, the maximum monthly base salary for this position is $5465.00 and the hourly equivalent is $31.53, and the minimum monthly base salary for this position is $4283.00 and the hourly equivalent is $24.71; and WHEREAS, the hourly rate paid to Deborah Ivey will be $31.53; and WHEREAS, Deborah Ivey has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate; and THEREFORE, BE IT RESOLVED THAT the Redding City Council hereby certifies the nature of the appointment of Deborah Ivey as described herein and detailed in the attached employment agreement/contract/appointment document and that this appointment is necessary to provide critically needed assistance with the implementation of the ERP and HCM systems. Ms. Ivey’s title will be Payroll and Benefits Technician during her employment as a retired annuitant. Although Ms. Ivey will have the title of Payroll and Benefits Technician, she will not be assuming all the roles and responsibilities of that position. I HEREBY CERTIFY that the foregoing resolution was introduced, read and adopted at a regular meeting of the City Council on the 5th day September, 2023, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ________________________________ MICHAEL DACQUISTO, Mayor ATTEST: FORM APPROVED: ___________________________ _________________________________ SHARLENE TIPTON, City Clerk BARRY E. DeWALT, City Attorney original: employee file copies: employee department director F-0015 - 3/99 CITY OF REDDING Personnel Action Form Department/Division # Employee # Effective Date Immediate Supervisor Employee Name Last First MI A. TYPE OF ACTION G New Hire G Re-employment G Separation/Termination G Promotion G Reclassification G Pay-for-Performance G Step Increase G Status Change G Other B. ACTION (See instructions and sample codes on reverse side) Status Code Job Code Number Step Wage/Salary Rate Classification Title Dept. No. Division Name From: To: C. EXPLANATION OF ACTION D. SUPERVISORS MUST CREATE AN IT HELP DESK TICKET FOR THE FOLLOWING PERSONNEL ACTIONS: (Reference pg. 2 for additional information regarding this action.) G USER ONBOARDING (New Hire/Re-Hire, Position Change) G USER OFFBOARDING (Separation) G N/A E. ORDER OF ROUTING Requested by: Date: Supervisor Requested by: Date: Division Head Requested by: Date: Department Director Recommended by: Date: Personnel Director Funds Available: Date: Finance Officer Approved: Date: City Manager Personnel Office Use Only F. PROCESSING Eligibility List Pre-Bid Loyalty Oath Physical Exam Psychiatric Exam Background Investigation Last Step Increase Last PFP Hire Date Initials _________ FMLA EEO-4 Next Step Increase Date Amount Retro Pay Processed Vector Solutions Staff Directory Dept. Notified Date Notified Personnel Office Use Only Analyst/Technician Review______ Position Control No. _ This form is to be initiated by the Department/Division and forwarded to the Personnel Department at personnel@cityofredding.org after signatures have been obtained. Please include any supporting documents as attachments in the email to expedite processing. DEPARTMENT NUMBER: Refers to the three digit number assigned by Finance for each department and division. EMPLOYEE NUMBER: Refers to the number assigned to each employee (refer to a PER 10 Job Classification and Status Report or telephone the Personnel Office). EFFECTIVE DATE: On new hires or re-employs, the effective date must be the first day the employee actually reports for work. On separations/terminations, the effective date is the last day of employment. On promotions, reclassifications, pay increases, status changes, etc., the effective date must be the beginning of a payroll period. IMMEDIATE SUPERVISOR: The supervisor that is responsible for approving time off, approving timecards, issuing performance evaluations, etc. A. TYPE OF ACTION: Check the appropriate box indicating the type of action required. Use "Other" for actions not specifically listed, i.e. Transfer, Suspension, Return from Leave of Absence, Return from FMLA, etc. B. ACTION: Status Code: 3 = Regular/Probationary positions; 7 = Seasonal positions (950 hours); 8A = Part-time positions (990 hours); 8B = Part-time positions (1560 hours) with PERS Benefits; and 9 = Part-time (on-call, seasonal 950 hours). Job Code: Refers to the number assigned to each job classification (refer to salary schedules). Example 397 – Clerk Wage/Salary Rate: Refer to current salary schedules found on the City of Redding website for appropriate rate. Do not use an hourly rate for a pay- for-performance request, use a monthly salary rate, rounded to the nearest dollar. Classification: Refers to the job title. Example: Clerk II C. EXPLANATION OF ACTION: Please be as specific as possible on the explanation of action. Indicate the reason for the action. D. CREATE HELP DESK TICKET: Creating an IT Help Desk ticket is a required step in the onboarding and offboarding of employees. Employees cannot be assigned computer permissions and an electronic access key badge unless they are entered into the active directory via a help desk ticket. Changes to computer access and facility access for separating employees should be completed on the effective date of the separation. E. ORDER OF ROUTING: The Personnel Action Form must be signed by the department director before submitting to the Personnel Office. F. PROCESSING: This section is to be completed by the Personnel Office.