HomeMy WebLinkAbout _ 4.11(a)--Project Acceptance, Bid Schedule No. 5306, Job No. 2651, Pedestrian Crossing Enhancement GI �" Y � F
� � � ° � � � " � � CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: September 5,2023 FROM: Chuck Aukland, Public
ITEM NO. 4.11(a) Works Director
***APPROVED BY***
�
��n � .�.._ s.N,.��
� � � ���
ukl�n�l,H'ciblic Wc�aks L'��reGt ' �(?4/2423 ry ip}�in,�C"i ana � �12�/2423
caulcland@ci.redding.ca.us btippin@cityofredding.org
SUBJECT: 4.11(a)--Project Acceptance, Bid Schedule No. 5306, Job No. 2651, Pedestrian
Crossing Enhancement Project
Recommendation
Accept Bid Sched�ule No. 5306 (Job No. 2651), Pedestrian Crossing Enhancement Project,
awarded to Axner Excavating, Inc., as satisfactorily complete, with a final cost of$1,220,397.24.
Fiscal Impact
This project was funded by a federal grant in the amount of$1,273,200 from the Highway Safety
Improvement Program for Fiscal Year 2022-23. The total project cost, including surveying,
design, bidding, construction, �eld engineering, inspection, and contract administration, is
$1,220,397.24.
AZteNnative Action
The City Council (Council) may choose not to accept the project as satisfactorily complete, and
advise staff on how to proceed.
Background/Analysis
As of June 5, 2023, Axner Excavating, Inc., has completed all work items for the Pedestrian
Crossing Enhancement Project, which was within the contract time frame. Subseguently, the
Public Works Department filed a notice of completion with Shasta County. The project warranty
period expires one year from the completion date.
On September 20, 2022, Council awarded a construction contract to Axner Excavating, Inc., for
$927,160 and approved a $92,716 construction contingency fund. In addition, $11'7,324 was
authorized for contract administration and eonstruction inspection fees and $136,000 for project
development costs, for a total authorized amount of $1,273,200. Project development costs
include engineering, environmental, and consultant serviees. During construetion, there were
nine change orders in the amount of $15,914.71, leaving a balance of $76,801.29 in the
eontingeney fund. The final project cost was $1,220,397.24.
Report to Redding City Council August28,2023
Re: 4.11(a)--ProjectAcceptance, Bid Schedule No. 5306,Job No. 2651, Pedestrian Crossing
Enhancement Page 2
Cost Summary
Awarded Amounts Actual Cost
Project Development Costs $136,000 $136,000.00
+
Construction Contract Contin enc 1 019 876
g Y
$
, ,
Construction Contract + Contract
Chan e Orders "��� $967,073.24
Contract Administration&Inspection $117,324 $117,324.00
Total $1,2�3,200 $1,220,39'7.24
The project involved improvements to provide enhanced pedestrian crossings at nine locations
within the City. These locations included the intersections of West Street and Placer Street, Court
Street and Placer Street, Parkview Avenue and State Street, Hilitop Drive and Sandpoint Drive,
Churn Creek Road and Palacio Drive, Browning Street and Lancers Lane, Old Alturas Road and
Bradford Way, Shasta View Drive and Saturn Skyway, and Churn Creek Road and Echo Road.
The improvements included Americans with Disabilities Act compliant curb ramps, enhanced
pedestrian crossings, rapid flashing beacons, traffic signs, new striping, and pedestrian refuge
islands.
Environmental Review
This action is not a project as defined under the California Environmental Quality Act, and no
further action is required. On September 20, 2022, Council determined that the project is
categorically exempt from review under the California Environmental Quality Act Guidelines,
per Section 15301(c) - Existing Facilities.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Location Map
Previous Staff Report - September 20, 2022
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�°�'F�a� ATTACHMENT 2
GI �" Y � F
� � � ° � � � " � � CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: September 20,2022 FROM: Chuck Aukland, Public
ITEM NO. 4.11(d} Works Director
***APPROVED BY***
�
��n � .�.._ s.N,.��
� � � ���
ukl�n�l,H'ciblic Wc�aks L'��reGt ' �ll'9(7t�2? ry ip}�in,�C"i ana � 9,i12/242?
caulcland@ci.redding.ca.us btippin@cityofredding.org
SUBJECT: 4.11(d)--Award Bid Schedule No. 5306, Pedestrian Crossing Enhancement
Pro'ect
Recommendation
Authorize the following actions relative to Bid Schedule No. 5306, (Job No. 2651) Pedestrian
Crossing Enhancement Project:
(1) Award to Axner Excavating, Inc., in the amount of$927,160;
(2) Approve $117,324 to cover the cost of administration and inspection fees and $136,000
for project development costs;
(3) Approve $92,716 to provide construction contingency funding; and
(4) Find that the project is categorically exempt from review under the California
Environmental Quality Act Guidelines,per Section 15301(c) - Existing Facilities.
Fiscal Impact
The Pedestrian Crossing Enhancement Project (Project) is being funded by a federal grant in the
amount of$1,273,200 from the Highway Safety Improvement Program (HSIl').
Cost Summar
Item Estimated
Pro'ect Develo ment Costs $136,000
Construction Contract+ Contin enc $1,019,$76
Contract Administration, Ins ection, Testin $ll'7,324
Total Pro'ect Costs $1,273,200
Project cost components are estimates and some shifting of the project development,
construction management, and construction contingency funds may be necessary to balance the
project within the approved budget.
Report to Redding City Council September 22,2022
Re: 4.11(d)--Award Bid Schedule No. 2651, Pedestrian Crossing EnhancementProject Page 2
Alternative Action
The City Council (Council) may choose to not award the bid for the Pedestrian Crossing
Enhancement HSIP Project and provide staff with an alternative direction. Without this project,
much needed pedestrian and safety improvements will not be completed. In addition, if this
project is not awarded, the City of Redding (City) is at risk of losing $1.2 million in federal
funding due to grant requirements for project delivery.
Background/Analysis
The Pedestrian Crossing Enhancement Project is a planned improvement to provide enhanced
pedestrian crossings at nine locations within the City. These locations include the intersections of
West Street and Placer Street, Court Street and Placer Street, Parkview Avenue and State Street,
Hilltop Drive and Sandpoint Drive, Churn Creek Road and Palacio Drive, Browning Street and
Lancers Lane, Old Alturas Road and Bradford Way, Shasta View Drive and Saturn Skyway, and
Churn Creek Road and Echo Road. The improvements include Americans with Disabilities Act
(ADA) compliant curb ramps, enhanced pedestrian crossings, rapid flashing beacons, traffic
signs, new striping, and pedestrian refuge islands, as is detailed on the plans. On September 30,
2019, the Council accepted and appropriated HSIP grant funds in the amount of$1,273,200 for
costs related to the project.
Attached is a tabulation of bids received and opened on A�ugust 23, 2022, for the Pedestrian
Crossing Enhancement (HSIP) Project. The low bid in the amount of $927,160 was received
from Axner Excavating, Inc., of Redding, California. Since the grant funds are from a federal
source, the City is required to establish a Disadvantaged Business Enterprise (DBE)participation
goal of six percent for this project. Axner Excavating, Inc., achieved the six percent participation
goal.
The engineer's estimate was $917,385. Total project development costs for this project are
estimated to be $136,000. Project development costs include engineering, surveying, right-of-
way, environmental, and consultant services.
Envir�onmental Review
Staff has reviewed the project and determined that the project is Categorically Exempt from
review under the California Environmental Quality Act Guidelines, per Section 15301(c) -
Existing Facilities. C1ass 1 exemptions include minor alteration of existing public or private
structures, facilities, or topographical feat�ures involving negligible or no expansion of use. This
includes the addition of bicycle lanes and bicycle facilities, sidewalk and pedestrian crossings,
transit improvements, street trees, and other similar alterations that do not create additional
automobile lanes. The proposed project will enhance the existing facility for pedestrians, but will
not create additional vehicle capacity. The project has been reviewed for sensitive resources and
will not have a significant �ffect on biological or cultural resources such as threatened or
endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal
cultural resources. The project has no potential to have a significant effect on the environment.
On August 25, 2021, the California Department of Transportation determined that the projeet is
Categorically Excluded from environ.mental review under the National Environmental Policy
Aet,pursuant to 23 CFR 771.117(c)(3)—Pedestrian Improvements.
Report to Redding City Council September 22,2022
Re: 4.11(d)--Award Bid Schedule No. 2651, Pedestrian Crossing EnhancementProject Page 3
Council P�ioNity/City Manager Goals
• This agenda item is a routine operational item.
Attachments
^Resolution
^Location Map
^Bid Tabulation
^Notice of Expemption
Previous Staff Report 9-30-19
CalTrans CEQA Exeinption/NEPA Categorical Exclusion Determination Form