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HomeMy WebLinkAbout _ 4.11(c)--Project Accept BS 5276 (Job No. 9942), Benton Airpark Runway and Taxiway Connector GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: August 15, 2023 FROM: Chuck Aukland,Public ITEM NO. 4.11(c) Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� � � � ��� ukl�n�l,H'ciblic Wc�aks L'��reGt ' $l3/2423 ry ip}�in,�C"i ana � �17(2423 caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(c)--Project Acceptance Benton Airpark R�unway and Taxiway Connector Pavement Preservation and Ma netic Variations U dates Project Recommendation Accept Bid Schedule No. 5276 (Job No. 9942), Benton Airpark Runway and Taxiway Connector Pavement Preservation and Magnetic Variations Updates Project, awarded to VSS International, Inc., as satisfactorily complete, with a final cost of$435,863.25 Fiscal Impact This Benton Airpark Runway and Taxiway Connector Pavement Preservation and Magnetic Variations Updates Project (Project) was funded by multiple sources including a Federal Aviation Administration (FAA) Airport Improvement Program (AIl') grant. The construction was paid for with the support of an FAA AIP grant which is comprised of a federal share of (90%), a state share of(4.5%), and a local share of(5.5%). Project development costs were paid for with a previous FAA design grant. Budgeted City of Redding (City) Airport Funds provided the remaining source of funds for the Project. For Fiscal Year 2022-23, $610,000 was the total amount of approved funding for this project. The total project costs, including surveying, design, bidding, construction, field engineering, inspection, and contract administration, was $435,863.25. Alternative Actzon The City Council (Council) may choose to not accept the project as satisfactorily complete, and advise staff on how to proceed. Background As of February 1, 2023, VSS International, Inc. completed all items of work on the project which was within the contract time frame. The project warranty period expires one year from the completion date. Report to Redding City Council August 8,2023 Re: 4.11(c)--ProjectAccept BS 5276(Job No. 9942), Benton Airpark Runway and Taxiway Connector Page 2 At its meeting of August 16, 2022, the Council awarded a construction contract to VSS International, Inc. for $378,120 and approved a $38,000 construction contingency fund. Also authorized was $81,540 for contract administration and construction inspection fees and $71,691 for project development costs for a total authorized amount of $569,351. Project development costs include engineering, environmental, and consultant services. During construction, there was one deductive change order in the amount of$82,307.23 for underruns of several line itelns as well as changes to project signage, leaving a balance of$120,307.23 in the contingency fund. The final project cost was $435,863.25 as summarized in the table below: Awarded Amounts Actual Cost Project Development Costs $71,691 $71,691 Construction Contract + 416 120 $ Contin enc ' Construction Contract + ���� Contract Chan e Orders "'��. $295,812.77 . Contract Administration & �g1,540 $68,359.48 Ins ection Additional City Manager $0 $0 Authorit � Total $569,351 $435,863.25 The project involved the rehabilitation of the runway and taxiway connectors which included the removal of existing markings, surface preparation and cleaning, crack sealing and surface treatment. In addition, runway designation numerals and associated airfield signage were updated. Envir�onmental Review Project acceptance is not a project as defined under the California Environmental Quality Act (CEQA). On August 16, 2022, Council determined that the project was categorically exempt from review under the CEQA Guidelines, pursuant to Section 15301 - Existing Facilities. No further action is required Council Priority/City Manager Goals This agenda item is a routine operational item. Attachments ^Location Map Previous Staff Report 08/16/22 oF REoo CITY OF REDDING EXHIBIT A � _,:; �-� _.Z � � � PUBLIC WORKS �.p���w°,��� DEPARTMENT Foa� LOCATION MAP GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: August 16, 2022 FROM: Chuck Aukland,Public ITEM NO. 4.11(d) Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� � � � ��� ukl�n�l,H'ciblic Wc�aks L'��reGt ' $l9(7t�2? ry ip}�in,�C"i ana � �I10/242? caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(d)--Award Bid Schedule No. 5276 (Job Order No. 9942) Benton Airpark Runway and Taxiway Connector Pavement Preservation and Magnetic Variations Updates Pro'ect Recommendation Authorize the following actions relative to Bid Schedule No. 5276 (Job No. 9942) Benton Airpark Runway and Taxiway Connector Pavement Preservation and Magnetic Variations Updates Project(Project): (1) Award to VSS International, Inc. in the amount of$378,120; (2) Approve an additional $81,540 to cover the cost of administration and inspection fees; and$71,000 for project development costs; (3) Approve $38,000 to provide construction contingency funding; (4) Based on the facts in the record, make the finding that the Project is categorically exempt from review under the California Environmental Quality Act, per Section 15301 - Existing Facilities; and (5) Find that the action is categorically excluded from review under the National Environmental Policy Act(NEPA)pursuant to FAA Order 1050.1F. Fiscal Impact The Benton Airpark Runway and Taxiway Connector Pavement Preservation and Magnetic Variations Updates Project (Project) is being partially funded by a Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grant. The construction wi11 be paid for with the support of an FAA AIP grant in the amount of $490,000 which is comprised of a federal share of$441,000 (90%), a state share of$22,050 (4.5%), and a local share of$26,950 (5.5%). Project development costs, $71,691, were paid for with a previous FAA design grant. The remaining portion of the project, $7,660, will be funded through budgeted City of Redding (City) Airport funds. Report to Redding City Council August 10,2022 Re: 4.11(d)--Award Bid Schedule No. 5276 Benton Airpark Page 2 Cost Summa Item Estimated Pro�ect Develo lnent Costs $71,691 Construction Contract+ Contin enc $416,120 Contract Administration, Ins ection, Testin $81,540 Total Pro'ect Costs $569,351 Project cost components are estimates, and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. There is $610,000 budgeted for the total project. Alternative Action The City Council (Council) may choose not to award the bid for the Project, and provide staff with alternate direction. Without this Project, the pavement life will not be prolonged and future condition ratings could become unsatisfactory. Background/Analysis Attached is a tabulation of bids received and opened on March 22, 2022, for the Project. The low bid in the amount of$378,120 was received from VSS International, Inc., of West Sacramento, California. The engineer's estimate was $346,104. Total project development costs for this project are estimated to be $71,691that include engineering, surveying, right-of-way, environmental, consultant services, and permit fees. Staff intends to utilize Mead & I�unt, Inc. for construction management services with a fee of$68,540. In addition, $13,000 will be needed for City staff to complete construction administration associated with the project. The Project includes the rehabilitation of the runway and taxiway connectors which will include removal of existing markings, surface preparation and cleaning, crack sealing and surface treatment. In addition, runway designation numerals and associated airfield signage will be updated. Staff has determined that the Project qualifies as Categorically Exempt from environmental review under California Environmental Quality Act Guidelines, per Sections 15301. C1ass 1 exemptions include the operation, maintenance, repair, and minor alteration of existing public facilities. This maintenance project will be performed to extend and preserve the life of the existing pavement. The Project does not involve expansion of use, as the facility will have the same capacity. The Project has been reviewed for sensitive resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The Project has no potential to have a significant effect on the environment. On December 11, 2018, the FAA made a determination that the Project is Categorically Excluded pursuant to FAA Order 1050.1F as it relates to the National Environmental Policy Act of 1969, as amended. Report to Redding City Council August 10,2022 Re: 4.11(d)--Award Bid Schedule No. 5276 Benton Airpark Page 3 Council Pr�io�^ity/City Manager Goals • This agenda item is a routine operational item. Attachments ^Bid Tabulation ^Location Map ^Notice of Exemption ^Letter FAA NEPA CE BID TABU�ATION FOR: BENTON AIRPARK RUNWAY 8�TAXIWAY CONNECTOR PAVEMENT PRESERVATION & MAGNETIC VARIATIONS UPDATES Bid Schedule No.: 5276 Job No.: 9942 ENGINEER'S EST VSS International Inc. 3/22/2022 UNIT UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL Airfield Safety and Traffic 1 Control LS 1 $65,000.00 $65,000.00 $25,900.50 $25,900.50 2 Water Pollution Control �S 1 $3,500.00 $3,500.00 $2,140.00 $2,140.00 Contractor Quality Control 3 Program (CQCP �S 1 $8,500.00 $8,500.00 $5,000.00 $5,000.00 4 Mobilization LS 1 $31,000.00 $31,000.00 $42,576.00 $42,576.00 5 Engineer's Field Office �S 1 $8,000.00 $8,000.00 $2,140.00 $2,140.00 Removal of Pavement 6 Markings SF 18000 $1.50 $27,000.00 $1.61 $28,980.00 7 Crack Repair LF 11100 $2.50 $27,750.00 $2.70 $29,970.00 Emulsified Asphalt Slurry 8 Seal SY 27100 $4.25 $115,175.00 $3.80 $102,980.00 Pavement Markings, 9 White, Initial Application SF 3630 $1.90 $6,897.00 $3.10 $11,253.00 Pavement Markings, 10 Yellow, Initial Application SF 5490 $1.90 $10,431.00 $2.57 $14,109.30 Pavement Markings, White, with Reflective 11 Media, Final Application SF 3630 $1.80 $6,534.00 $2.57 $9,329.10 Pavement Markings, Yellow, with Reflective 12 Media, Final Application SF 5490 $1.80 $9,882.00 $1.71 $9,387.90 Pavement Markings, 13 Black, Single Application SF 9620 $1.75 $16,835.00 $0.91 $8,754.20 Airfield Signage �egend 14 Replacement EA 8 $1,200.00 $9,600.00 $10,700.00 $85,600.00 TOTAL -CONTRACT ITEMS $346,104.00 $378,120.00 BID TABU�ATION FOR: BENTON AIRPARK RUNWAY 8�TAXIWAY CONI Bid Schedule No.: 5276 Job No.: 9942 3/22/2022 UNIT UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL Airfield Safety and Traffic 1 Control LS 1 2 Water Pollution Control �S 1 Contractor Quality Control 3 Program (CQCP �S 1 4 Mobilization LS 1 5 Engineer's Field Office �S 1 Removal of Pavement 6 Markings SF 18000 7 Crack Repair LF 11100 Emulsified Asphalt Slurry 8 Seal SY 27100 Pavement Markings, 9 White, Initial Application SF 3630 Pavement Markings, 10 Yellow, Initial Application SF 5490 Pavement Markings, White, with Reflective 11 Media, Final Application SF 3630 Pavement Markings, Yellow, with Reflective 12 Media, Final Application SF 5490 Pavement Markings, 13 Black, Single Application SF 9620 Airfield Signage �egend 14 Replacement EA 8 TOTAL -CONTRACTITEMS oF REoo CITY OF REDDING EXHIBIT A � _,:; �-� _.Z � � � PUBLIC WORKS �.p���w°,��� DEPARTMENT Foa� LOCATION MAP l�OTICE QF EXEMPTION Toc ❑ Office of Planning and Research FRQMs City of Redding 14Q0 Tenth Street, Room 121 Public Works Department Sacramento, CA 95814 7'7'7 Cypress Avenue Radding;CA 96001 � Shasta County Clerk County of Shasta P.U.Box 990$80; 1643 Market Street Redding,CA�6099-0880 Project Title: Benton Airpark Runway and Taxiway Connector Pavement Preservation and Mag�netic Variations Updates Proiect,J.O:#9942-1D Praject Location—Specific: 777 Cvt�ress Avenue Project Location—City: Redd"an� Praject Locatian—County; Shasta Llescriptian of Praject: The City of Reddin� will conduct a pavement preservation project at Bentan Airpark The proiect includes cleanin� crack sealin slurrv sealin� stripin and si nin�proximatelv 27 Q00 spuare£eet of existin� runwav and taxiwav t�avement.All work will occur within the Airpark facili and�ublic use will be restricted in the ar�a durin�construction. Name of Public Agency Approving ProjeGt. Citv ofReddin� Name of Person or Agency Carrying Out ProjeCt� Corri Vandiver,Pro'ecLt En�;ineer Exempt St�tus� (check one) ❑ Ministerial [Section 210$0(b�(l); 15268] CI Declared Emergency [Section�IQ80{b)(3)a 15269(a)] ❑ Emergency Project[Section 21Q80(b)(4); 15269(b)] ❑ Statutary Exemptions, State code number: ❑ Camman Sense Exemption(This projecf daes not fall within an exempt class,but it can be seen with certainty that there is no possibility thatthe activity may have a sXgnificant effect on the-enviranment(14 CCR 15601[b][3]). � �ategarical Exernption.State type and section number: Sec. 15301(cl,Existin�;Facilities � No exceptions appLy that would bar the use of a categorical exemption(PRD 21Q84 and 14 CCR 15300.2}. Reasans why project is exemFt: Class 1 exemptions includ� the operation repair maintenance Qr rninar alteration of existin� facilitzes structures or equipment involvin� negli�ible or no expansion of use The existing pavement will be maintained and the proiect daes nat involve expansian af use The�roject has been reviewed for sensitive resources such as threatened ar endan�ered species or their habitats sensitive ve�etation cammunities tribal lands or tribal cultural resources. The proiecthas no potential to have a si�nificanteffeet on the environment Lead Agency Contact Fersan:Amber Kelley Telephone. 530.225.4046 If Filed by Applicant: 1. Attach certified document of exemptian findzng. �;. 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