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Home My WebLink About _ 4.11(d)--Retention Reduction BS 5290 Bechelli Lane Imp (ATP) Proj GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: June 20,2023 FROM: Chuck Aukland,Public ITEM NO. 4.11(d} Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' 6,^'8/7423 ry ip}�in,�C"i ana � 6,i13/2423 caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(d)--Approve a Partial Retention Release for Bid Schedule No. 5290 (Job No. 2606) Bechelli Lane Im rovements (ATP)Project Recommendation Authorize staff to reduce the retention that was withheld to two and one-half percent, thereby releasing $195,903.69, to Tullis, Inc., the contractor, for Bid Schedule No. 5290 (Job No. 2606) Bechelli Lane Improvements Active Transportation Project. Fiscal Impact There will be no fiscal impact to the project as release of these retention funds will be used to pay subcontractors for work that was already completed. Retention is withheld from progress payments on all Public Works construction projects for numerous reasons, one of which being to cover claims that arise from underpayment to subcontractors. The release of these withheld funds will satisfy this condition. There have been no claims from subcontractors on this project. Alternative Action The City Council (Council) may choose not to reduce the retention to Tullis, Inc., and provide staff with alternate direction. Without this release, the City of Redding (City) would continue to withhold five percent retention on previous and forthcoming project progress payments until project completion which is currently unknown. This would cause Tullis, Inc., and its subcontractors, to continue carrying the burden of covering costs without compensation. Background/Analysis At its regular meeting on July 19, 2022, the Council awarded the construction contract for the Bechelli Lane Improvements Active Transportation Project (Project) to the low bidder, Tullis, Inc., in the amount of $9,463,617.46. Tullis, Inc., began work in August 2022, and was substantially complete in May 2023. As of the end of May 2023, remaining work included completing lane striping and marking, Report to Redding City Council June 9,2023 Re: 4.11(d)--Retention Reduction BS 5290 Bechelli Lane Imp (ATP)Proj Page 2 installation of signs, object markers, and the three-pole flashing beacon systems. As such, Tullis, Inc., has requested, in the attached email, a partial release of retention that would reduce monies withheld to two- and one-half percent. Pex Public Contract Code (PCC) section 9203, "at any time after 50 percent of the work has been completed, if the legislative body finds that satisfactory progress is being made, it may make any of the remaining progress payments in full for actual work completed." As 95 percent o�the contract has been completed to date, staff is requesting, in accordance with PCC to limit retention to two- and one-half percent and all other monies withheld be released to the contractor. Envir�onmental Review This action is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required. On July 19, 2022, Council found the Project to be categorically exempt froln review under the CEQA Guidelines, pursuant to Section 15301(c) — Existing Facilities. Council Priority/City Manager Goals This is a routine operational item. Attachments ^Tullis Request for Retention Reduction ^Location Map Previous Staff Report NOE From: Chris Handlev To: Strege,Darin Subject: 6echeilli{ATP)Improvements Project(Retention} Date: Friday,May 19,2023 10:46:42 AM CAUTION:Tnis email originated�rom outside the City of Redding;please be careful with links or attachments. Hi Darin— Substantial completion of the Bechelli (ATP) Improvements project will have been accomplished in the May 2023 Progress Pay Estimate. Tuilis, Inc. would request adjusting the retention withheld on the project to no more than 2.5%. if you should have any questions or concerns, please do not hesitate to let me know. Respectfully, Chris Handley Vice President Tuliis, tnc. (530) 241-5105 (53Q) 241-5570 Fax (530) 227-8333 Cell P.O. Box 493416 Redding, CA 96049 www.tullisinc.com � � �'� < GYI�RESS.AV� � �w� — – - a�EILA AVE � . f] � >�`� � W • J� e, L� �� '� . .... '2. . ..,,.. �� n.n�.., � ' HA#�TNEi��.AV�� – _ i � �" _ � � , L`L1 �� ; �, x .< / �., .� ` ' „ � LI� — — �� H J Z W �` ._I � � � W � ;�� Z �. � , , �� U = � � � � �t� � � W ;� ; � a � � � m - , _ _ , ;. `LQM�►VISTA Dt2� = � ,. _ -. ��, �� , - �� - ��z, e . % � �., � .i�� S BONNYVI�IN RD �i�� ;, �. °,. �t�F `�E4� CITY OF REDDING EXHIBIT A . � = � � PUB�IC WORKS BECHELLI LANE IMPROVEMENTS (ATP) t� ��-� .P DEPARTMENT �c,��,��' �OCATION MAP GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: July 19,2022 FROM: Chuck Aukland,Public ITEM NO. 4.11(c) Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' 7/ll�/242? ry ip}�in,�C"i ana � 7/11(242? caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(c)--Award Bid Sched�ule No. 5290 (Job Order No. 2606) for the Bechelli Lane Im rovements Active Trans ortation Project Recommendation Authorize the following actions relative to Bid Schedule No. 5290 (Job No. 2606) Bechelli Lane Improvements Active Transportation Project: (1) Award to Tullis, Inc. in the amount of$9,463,617.46; (2) Approve an additional $745,000 to cover the cost of administration and inspection fees and$1,095,000 for project development costs; (3) Approve $950,000 to provide construction contingency funding; (4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of$75,000; and (5) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines,per Section 15301(c) - Existing Facilities. Fiscal Impact The Bechelli Lane Improvements (ATP) Project (Project) is being funded by multiple sources which consist of a grant in the amount of $6,740,000 from the State of California Active Transportation Program (ATP), $3,341,057 in Loca1 Street and Road funds, $500,000 in American Rescue Plan Act funding dedicated to storm drain improvements, $300,000 in Water funds, $423,'7'70 in Wastewater funds and$],023,'790 in Redding Electric LTtility funds. Cost Summa Item Estimated Pro'ect Develo ment Costs $1,095,000 Construction Contract+ Contin enc $10,413,61'7.46 Contract Administration, Ins ection, Testin $745,000 Additional Cit Mana er Authorit $'75,000 Total Pro'ect Costs $�I2,328,61�46 Project cost components are estimates and some shifting of the project development, Report to Redding City Council July 11, 2022 Re: 4.11(c)--Award Bid Schedule No. 5290 Bechelli Lane Improvements(ATP) Page 2 construction management, and construction contingency funds may be necessary to balance the project within the approved budget. On January 24, 2022, the City Council (Council) accepted and appropriated ATP grant funds in the amount of $6,740,000 for construction costs related to the project. In addition, the report identified funding sources for the remaining funds that would be budgeted once the bids were opened and project costs fully understood. Additional Streets Division funds are needed to fund the project. All other revenue sources are included in the current fiscal year budget. Alternative Action The Council may choose to not award the bid for the Bechelli Lane Improvements ATP Project and provide staff with alternative direction. Without this project, much needed pedestrian and bicycle inobility and safety improvements will not be completed, and the project may not be completed. In addition, if this project is not awarded, the City of Redding (City) is at risk of losing nearly$7 million dollars in federal funding due to grant requirements for project delivery. Background/Analysis The Bechelli Lane Improvements Project is a planned active transportation improvement to provide continuous sidewalk and bicycle facilities, enhanced pedestrian crossings, and other similar improvements along Bechelli Lane from Cypress Avenue to the new Costco Development, in addition to improvements along Loma Vista Avenue between Bechelli Lane and Churn Creek Road. The improvements include Americans with Disabilities Act (ADA) compliant curb ramps, sidewalk gap completion, enhanced pedestrian crossings, buffered bike lanes, functional landscaping, corridor lighting, asphalt concrete cold milling and placement, micro-surfacing, and restriping, as is detailed on the plans. This project is incl�uded in the City's Active Transportation Plan and the Regional Transportation P1an. Attached is a tabulation of bids received and opened on June 14, 2021, for the Bechelli Lane Improvements (ATP) Project. The low bid in the amount of $9,463,617.46 was received from Tu11is, Inc., of Redding, California. The engineer's estimate was $8,649,000. Total project development costs for this project are estimated to be $1,095,000. Project development costs include engineering, surveying, right-of-way, environmental, and consultant services. The ARPA funding is dedicated to storm drain improvements and accounts for overage amounts not previously budgeted. Staff has reviewed the project and determined that the project is Categorically Exempt from review under the California Environmental Quality Act (CEQA) Guidelines, per Section 15301(c) - Existing Facilities. Class 1 exemptions include minor alteration of existing public or private structures, facilities, or topographical features involving negligible or no expansion of use. This includes the addition of bicycle lanes and bicycle facilities, sidewalk and pedestrian crossings, transit improvements, street trees, and other similar alterations that do not create additional automobile lanes. Th� proposed project will enhance the existing facility for pedestrians and bicyclists, but will not create additional vehicle capacity. The project has been reviewed for sensitive resources and wi11 not have a significant effect on biological or cultural resources sueh as threatened or endangered speeies or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant e�feet on the environment. On March 21, 2019, the California Department of Transportation (Caltrans) made a determination that the project is Categorically Exclud�d from Report to Redding City Council July 11, 2022 Re: 4.11(c)--Award Bid Schedule No. 5290 Bechelli Lane Improvements(ATP) Page 3 environmental review under the N�ational Environmental Policy Act (NEPA), pursuant to 23 CFR 771.117(c)(3) - Construction of Bicycle and Pedestrian Facilities. Council Priority/City Manager Goals • This agenda item is a routine operational item. Attachments ^Bid Tabulation ^Location Map CEQA NOE NEPA Determination N(}TICE (]►F �EMgTI�N To; d Of�ce of Planning and Research F�toM: City of Reddin� 1400 Tenth Street,iZoom l21 Pubi�c Works Department Sacramento,CA 95814 777 Gypress Avenue Itsdd'rng,�A 9�00'1 � Shasta County Clerk County of Sfiasta P.t�. �c�x 99�880* 1643 Market Street Redding, C.�ti,9609�-0$80 Pro,�ect Title:Bechelli Larae and Loma Vista Active Transnartatic�r�Improvement Prflject,JQ#49f1�-57 Fra,�ect Lo�ation—Speci�c: Bechelli Lane frorn South Bcrnne ayv'ew R€aad to Cyaress Avenue»and Loma Vist� 1�rive Pr�ject Location—Cfty:Reddin� Project Lacation—Ca�unty: Shasta I)escriptian of Proje�t: The Citv c�f Redc��n� wi]� cc�nstruet an act°rve transt�c�rtati�n corridor irnprovernent �rcr°ec� t c�n Becheiti L�ne and Z,ama Vzsta drive:The roposed�S��ject would include a variety c�f imnrcavements to sidewa�ks,streets, and street crc�ssings to encoura�e nr�n-matcarized use and im�rave safet� f€�r pedestrians, cvelists, and motarists. Th� proaect includ�s ADA c�m�liant_curla and �utters; sidewalk �ap completic��; n�w crosswalks: lightin imprc�velnents; functi�nal ��ndscap�`n�; enh�x�ced pedestrian crc�ssin;�s, with raise�i concrete p�c�estrian medians �nd flasl�in� beacons, and buffered bicycle tanes. Con�truction wi31 eonsist of earthwc�rk, tre� remc�val, u:tili r�ic�catiozz, draina�e irnprovernents, 1i�ht�ng,_irri�ation, la�adscaping, pavin�, stri�ain�, and si�n r�placem�nt. Ut�l�ti�s wiii be relcacated as needed to implement th� ADA compliant irnprc�vements. T�rn�porar� constructian easements will be requir�d, and disposal material will be taken to the G�caf Redd�n�L,andfill. Name c�f Public�S.gency Appraving Praje�t: Cit�c�fRedd�n� _ Name of�`erson or A�ency Carr°ying C?ut Project: Corri Vandiv�r;Pro�ect Mana��r Exernpt 5tatas: (check vne� ❑ Ministerial[�ection 2108�(b}(1)> 15�6�� ❑ I)eciared Emerg�ncy [�ection 2I t�BQ{b�{3); 1��6�{a�] ❑ Emergency Prc�ject[Section��O�t7(b)C4); 15269(b}] ❑ Stiatutory Exemptitsns. State code nurnber: ❑ Comtnon Sense Exemption(This project daes not fa11 within an exempt class,bufi it can be seen with certainty that there�s no possibility that tiae act�vity may have a significant effecf c�n the environment(14 CCR 15601C1��[3]}• 0 Cat�;gc�rical Exempt�on. State typ�and sectic�n number: �e�. l 53(}1 c .E�istin,�Facrlities Ba�ed on�n examination ofthis praposat and supporting informat%on,the foilowing statements are true and exceptions do not appiy: • Ifthis project fatls within an exempt class 3,4,5;6,or i I,it daes not impact asa enviranrnenta!resource ofhazardous or critical concem where designated,precasely mapped;and officially adopted pursuant to law. � Thete wil(not be a significant cumulative efFeet by this pro,�eet and successive pcojects of tlie same typa in the same piace„over time. * Th�re is not a reasanable possibility that tl�e project witl have a signlficant effact on the environment due to unusual c�rcumstanees. « This�Sraject does not d�rua�e a scenic resource within an officially desYgn�ted state scenic higI�way. + TIais pro,�ect is nc�C tacaked on a site inatuded on any'list cotrtgiled pursuant to Govt,Cocle§56962.5("Cortese List") • T"fais prc,ject does not caase a substantial adverse chan��in the significance of a iiistarioal resaurce. Reasons �vhy project is ex�mpt: Ctass 1 exemptic�ns include minor alteration c�f existin� pulalic or �rrvate structures. facilities, or tor�ographical features involvzn n� li�ible or no e��ans'ton of use. The project will enhance the existing facili fc�r pedestrians and bicyclists, hut wili ncst create additic�nal v�hicle ca�►aci . The project has been reviewed f�sr sensitive resc�urces and will not hav� a si n�ficaiat effect on btolo�ical or cultural rescrurces such as threatened csr e��dan er�; �d s�ecies or fheir h�abitatst s�nsitrve ve�etatac�n commurzities. triba[ lands, Qr tribaI eu�tural resc�urces. The �roject has n4 pc�tential to have a si nificant effect onthe environment, Lead A�ency Gontact Persons Amber FF�..elley Teiephonet 530.225.4�146 If Filed by ApAlic�nt: l. Attach certified d�cument of exemptron finding, 2. Has a notice of exemption b�en�ted by the public agency appraving the praject?c�Yes �Nc� Signature: ��"�"' %'.� IJ►ate: ,�' "` ✓,�" r'' Titie: Envirt�nmental Com liance Ma er � �i�ned b�Lead�-l�en�y Date received fc�r fil�n�at UFR: ❑ Signed by Applic�nt '