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Home My WebLink About _ 4.11(c)--Project Acceptance BS 5249 Shasta Street Railroad Crossing Improvements Project GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: June 20,2023 FROM: Chuck Aukland,Public ITEM NO. 4.11(c) Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' 6,^'9(7423 ry ip}�in,�C"i ana � 6,i13/2423 caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(c)--Project Acceptance, Bid Schedule 5249 Job No. 2612, Shasta Street Railroad Crossing Improvements Project and Adopt Budget Resolution Appropriating Grant Funds Recommendation Accept Bid Schedule No. 5249 (Job 2612), Shasta Street Railroad Crossing Improvements, awarded to S. T. Rhoades Construction, Inc. as satisfactorily complete with a final project cost of $516,270.80; and adopt the 95�' Amendment to City Budget Resolution No. 2021-078 appropriating additional grant funds for the project. Fiscal Impact At its meeting on October 17, 2017, City Council (Council) accepted grant funds and approved a budget resolution appropriating $417,560 in California Public Utilities Commission Section 130 Program (Section 130 Program) funds administered through the California Department of Transportation (Caltrans) for the project. On August 19, 2022, the City of Redding (City) received additional Section 130 Program grant funds in the amount of$200,000 for total project grant funds of$617,560. The additional grant funds need to be accepted per the attached budget resolution. The total project cost, incl�uding design, bidding, construction, field engineering, inspection, and contract administration, is $516,2'70.80. The project will be fu11y funded by the Section 130 Program and any remaining grant funds not used wi11 be de-obligated by Caltrans. Alternatzve Actzon The Council may choose to not accept the project as satisfactorily complete, and/or choose not to accept additional grant funds, and advise staff on how to proceed. Report to Redding City Council June 13,2023 Re: 4.11(c)--ProjectAcceptance BS 5249 Shasta Street Railroad Crossing Improvements Project Page 2 Background As of May 9, 2023, S.T. Rhodes Construction Inc. has completed all items of work on the Shasta Street Railroad Crossing Improvements Project, which was within the contract time frame. The project warranty period expires one year from the completion date of May 9, 2023, and the Public Works Department subsequently filed the notice of completion with the County of Shasta. At its April 5, 2022, meeting, the Council awarded a construction contract to S.T. Rhodes Construction Inc. for $281,719 and approved a $28,000 construction contingency fund. Also authorized was $75,000 for contract administration and construction inspection fees and $126,000 for project development costs, and the City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to a total of $15,000, for a total authorized amount of $525,719. Project development costs include engineering, environmental, and consultant services. There were seven change orders in the amount of$21,551.97. The final project cost is $516,270.80. The project included the construction of pedestrian crossing facilities at the Shasta Street/Union Pacific Railroad crossing. Work elements included installation of curb, gutter, sidewalk, Americans with Disabilities Act (ADA) ramps, an asphalt concrete mill and overlay and other miscellaneous items of work. Cost Summary Awarded Amounts Actual Cost Project Development Costs $126,000.00 $126,000.00 Construction Contract+ Contingency $309,719.00 ,•�� Construction Contract+ Contract Change Orders �� $303,270.97 Contract Administration&Inspection $75,000.00 $84,223.93 Additional City Manager Authority $15,000.00 $2,775.90 Total $525,719.00 $516,270.80 Envir�onmental Review This action is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required. On April 5, 2022, Council determined the project was categorically exempt from review under CEQA,pursuant to Section 15301(c)—Existing Facilities. Council Pr�ioNity/City Manager Goals This agenda item is a routine operational item. Attachments ^Location Map Report to Redding City Council June 13,2023 Re: 4.11(c)--ProjectAcceptance BS 5249 Shasta Street Railroad Crossing Improvements Project Page 3 Previous Staff Report ^Resolution No 95 � , , , , - � � �- _. � �;�". � � RNERSIDE�R �� „ ',i ` ,. .��,��' � � �, . �, '� �' �.. �', �� r- � , �_� ' �\ , .; ' `. : . ., .� , .. � . �,..._; � _ — - . . �' � �, .� . , v �l �� ,� :� , .. . ,,. n�, � � , � � �, � n _. � .. � .. � ':, �� '�... � rf ,�� . . _ . � , , . ., �.. ,� � , ' . " . " ... . . : �, � : � , � � �, � .. .�� , .�' `. �'. �-� .�.�� . '� �', ..: ', ''��N�,(S'( � �, f � � � � � �� '� � ' KP�P� ' '" � 'G �� , �. . . , � ,.. , � � �. . ' .� ,� `, . . .. . : , .. .p � . ..� � /` �� -�� ,�PROJECT LOCATION �� , , � , � � � � � � , � � � , x � � i. � , A � � � � , �� , � _ � � � � � � � �N � �� '�. �� o� ' , i�� . '� � '. � � • ,.� � , � , ,. � . �. ., . .- . .. _ � . > c�-' " � � � ' , v . 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" _ . , ', , , y y � , � .. . ; A�' . .- �o� ��o� CITY OF REDDING EXHIBIT A u � SHASTA STREET RAILROAD r PUB�IC WORKS CROSSING ��C;��`P DEPARTMENT �OCATION MAP � � � ��" CITY OF REDDING � � `y REPORT TO THE CITY COUNCIL MEETING DATE: Apri15, 2022 FROM: Chuck Aukland, Public ITEM NO. 4.11(a) Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' 3/?41242? ry ip}�in,�C"i ana � 3/2�/242? caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(a)--Award Bid Schedule No. 5249 (Job No. 2612) Shasta Street Railroad Crossing Im rovements Pro'ect Recommendation Authorize the following actions relative to Bid Schedule No. 5249 (Job No. 2612) Shasta Street Railroad Crossing Improvements Project: (1) Award to S.T. Rhodes Construction Inc. in the amount of$281,719; (2) Approve an additional $75,000 to cover the cost of construction administration and inspection fees; and$126,000 for project development costs; (3) Approve $28,000 to provide construction contingency funding; (4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of$15,000; (5) Find that the Project is categorically exempt from review under the California Environmental Quality Act Guidelines Section 15301(c) - Existing Facilities; (6) Authorize the City Manager to execute necessary contract amendments to the Agreement (C-7416) with California Department of Transportation (Caltrans) to obtain additional grant funding; and (7) Authorize the City Manager to budget additional grant funds provided from Caltrans for this project. Fiscal Impact The Shasta Street Railroad Crossing Improvements Project (Project) is being funded through th� California Public Utilities Commission Section 130 Program administered through the California D�partment of Transportation (Caltrans). Costs have escalated beyond the initial allocation of $417,555 of Section 130 grant funds and will reguire supplementing with $110,000 of Street Funds. The costs increases are attributed to several unanticipated factors including a required at grade crossing agreement with Union Pacific Railroad, additional eoordination efforts with Union Pacific, Caltrans and the California Public Utilities Commission, and higher bid prices than originally estimated grant costs. However, staff is working with Caltrans to secure, and anticipates receiving, additional grant funding to cover the streets portion of the project. Staff is reguesting the City Council (Council) authorize City Manager authority to exeeute the neeessary Report to Redding City Council March 30,2022 Re: 4.11(a)--Award BS No. 5249, Shasta St RR Crossing Improvement Project Page 2 contract amendments and budget any additional program funds that may be provided th.rough Caltrans. Cost Summa Item Estimated Pro�ect Develo ment Costs $126,000 Construction Contract+ Contin enc $309,719 Contract Administration, Ins ection, Testin $75,000 Additional Cit Mana er Authorit $15,000 Total P�o'ect Costs $525,719 Pro'ect Bud et $52�,555 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Alternative Action The Council may choose not to award the bid for the Shasta Street Railroad Crossing Improvements Project and provide staff with alternate direction. If the project is not awarded, the project improvements would not be constructed and the City of Redding may jeopardize losing grant funding and possibly have to refund the grant funds that have been expended to date. Background/Analysis Attached is a tabulation of bids received and opened on March 3, 2022, for the Shasta Street Railroad Crossing Improvements Project. The 1ow bid in the amount of$281,719 was received from S.T. Rhoades Construction, Inc., of Redding, California. The engineer's estimate was $318,867. Total project development costs for this project are estimated to be $126,000. Project development costs include construction engineering, surveying, right-of-way, environmental, consultant services, and permit fees. There is $527,555 budgeted for the total project including the streets funding noted in the fiscal impact. The proposed improvements will include the construction of pedestrian crossing facilities at the Shasta Street/Union Pacific Railroad crossing. Work elements include installation of curb, gutter, and sidewalk, Americans with Disabilities Act (ADA) ramps, and a mill overlay with other miscellaneous items of work. Staff has determined that the project qualifies as Categorically Exempt from environmental review under the California Environmental Quality Act Guidelines Section 15301. The project area does not have significant values for wildlife habitat or other environmental resources, and the project has no potential to have a significant effect on the environment. Council Pr�ioNity/City Manager Goals • This agenda item is a routine operational item. Attachments Report to Redding City Council March 30,2022 Re: 4.11(a)--Award BS No. 5249, Shasta St RR Crossing Improvement Project Page 3 Location Map Bid Tabulation Notice of Exemption Caltrans Contract C-7416 (available online) Caltrans Contract G7416 A1 time extension(available online) Caltrans Contract C-7416 A2 ti�ne extension (available online) Resolution No. 2023 - A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTiNG THE 95Tx AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078 APPROPRIATING $200,000 FOR THE SHASTA STREET RAILROAD CROSSING IMPROVEMENTS PROJECT FOR FISCAL YEAR 2022-23. BE IT RESOL VED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows: FUND DNISION DESCRIPTION 1NCREASE DECREASE 128 566 Transportation Grant Projects $ 200,000 THAT account titles and numbers requiring adjustments by this Resolution are as follows: USE SOURCE OF FUNDS OF FUNDS Increase(Decrease)Revenue 128-566-6-2650-18 Federal Grant-Capital-Transportation $ 200,000 Increase Bxpenditures 128-566-4783-08 Shasta Street RRX $ 200,000 Total $ 200,000 $ 200,000 THAT the purpose is to appropriate $200,000 for the Shasta Street Railroad Crossing Improvements project for fiscal year 2022-23. I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 20th day of June, 2023 and was duly adopted at said meeting by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: MICHAEL DACQUISTO, Mayor ATTEST: FORM APPROVAL: PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney