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Home My WebLink About _ 9.15(b)-Approve Resolution approving an exception to 180 day wait period to hire a Retired Annuitant CITY OF REDDING REPORT TO THE CITY COUNCIL Recommendation Adopt Resolution approving a 180-day wait period exception to CalPERS and single interim appointment of Leslie Gilleland as Electric Program Supervisor for the City of Redding pursuant to Government Code sections 7522.56 and 21224, effective August 2, 2023, for up to 960 hours; and authorize the City Manager to execute the necessary hiring documentation. Fiscal Impact The estimated salary cost for allowing the Redding Electric Utility (REU) to hire the retired annuitant on a temporary basis, not to exceed 960 hours in Fiscal Year 2023-24, would be up to approximately $75,528. REU would fund the costs with no General Fund impact. Alternative Action The City Council could choose not to adopt the attached resolution, and a retired annuitant will not be hired to assist with the Digital Customer Engagement Platform and E nterprise Resource Planning (ERP) special projects. Background/Analysis Electric Program Supervisor, Leslie Gilleland, retired from the City of Redding (City) on June 2, 2023, after seven years of City service. The City is in the process of filling the vacancy created by Ms. Gilleland’s retirement; however, there are specific special projects within the Electric Department – Customer Service Division in which Ms. Gilleland has direct knowledge, skills, and experience to assist the City. Specifically, Ms. Gilleland will be assisting with preparation for the Digital Customer Engagement Platform and the implementation of the ERP. MEETING DATE: June 6, 2023 ITEM NO. 9.15(b) FROM: ***APPROVED BY*** kmartinez@cityofredding.org btippin@cityofredding.org SUBJECT: 9.15(b)--Consider Resolution approving an exception to the California Public Employees' Retirement System (CalPERS) 180-day wait period to hire a retired annuitant. Kelley Martinez, Personnel Manager Report to Redding City Council May 31, 2023 Re: 9.15(b)-Approve Resolution approving an exception to 180 day wait period to hire a Retired Annuitant Page 2 Ms. Gilleland’s title will be Electric Program Supervisor during her employment as a retired annuitant. Although Ms. Gilleland will have the title of Electric Program Supervisor, as a retired annuitant, she will not be assuming all of the roles and responsibilities of that position. Environmental Review This is not a project defined under the California Environmental Quality Act, and no further action is required. Council Priority/City Manager Goals This is a routine operational item. Attachments ^CalPERS Reso 180 Day Exception-Gilleland ^Personnel Action Form RESOLUTION NO. 2023-___ June 6, 2023 RESOLUTION FOR EXCEPTION TO THE 180-DAY WAIT PERIOD GC sections 7522.56 & 21224 WHEREAS, in compliance with Government Code section 7522.56, the Redding City Council must provide CalPERS this certification resolution when hiring a retiree before 180 days has passed since his or her retirement date; and WHEREAS, Leslie Gilleland retired from the City of Redding in the position of Electric Program Supervisor, effective June 2, 2023; and WHEREAS, section 7522.56 requires that post-retirement employment commence no earlier than 180 days after the retirement date, which is November 29, 2023, without this certification resolution; and WHEREAS, section 7522.56 provides that this exception to the 180-day wait period shall not apply if the retiree accepts any retirement-related incentive; and WHEREAS, the Redding City Council, the City of Redding and Leslie Gilleland certify that Leslie Gilleland has not and will not receive a Golden Handshake or any other retirement- related incentive; and WHEREAS, the Redding City Council hereby appoints Leslie Gilleland as an extra help retired annuitant to assist with special projects such as the Digital Customer Engagement Platform and the implementation of the City-wide Enterprise Resource Planning system (ERP) under Government Code section 21224, effective August 2, 2023; and WHEREAS, the entire employment agreement, contract or appointment document between Leslie Gilleland and the City of Redding has been reviewed by this body and is attached herein; and WHEREAS, no matters, issues, terms or conditions related to this employment and appointment have been or will be placed on a consent calendar; and WHEREAS, the employment shall be limited to 960 hours per fiscal year; and WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and WHEREAS, the maximum monthly base salary for this position is $13,096.00 and the hourly equivalent is $75.55, and the minimum monthly base salary for this position is $10,073.00 and the hourly equivalent is $58.11; and WHEREAS, the hourly rate paid to Leslie Gilleland will be $75.55; and WHEREAS, Leslie Gilleland has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate; THEREFORE, BE IT RESOLVED THAT the Redding City Council hereby certifies the nature of the appointment of Leslie Gilleland as described herein and detailed in the attached employment agreement/contract/appointment document and that this appointment is necessary to provide critically needed assistance with preparation for the Digital Customer Engagement Platform and the implementation of the ERP. Ms. Gilleland’s title will be Electric Program Supervisor during her employment as a retired annuitant. Although Ms. Gilleland will have the title of Electric Program Supervisor, she will not be assuming all the roles and responsibilities of that position. I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 6th day June, 2023, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ________________________________ MICHAEL DACQUISTO, Mayor ATTEST: FORM APPROVED: ___________________________ _________________________________ PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney original: employee file copies: employee department director F-0015 - 3/23 CITY OF REDDING Personnel Action Form Department/Division Number Employee Number Effective Date Employee Name Last First MI A. TYPE OF ACTION G New Hire G Re-employment G Separation/Termination G Promotion G Reclassification G Pay-for-Performance G Step Increase G Status Change Other B. ACTION (See instructions and sample codes on reverse side) Status Code Job Code Number Step Wage/Salary Rate Classification Title Dept. No. Division Name From: To: C. EXPLANATION OF ACTION D. SUPERVISORS MUST CREATE AN IT HELP DESK TICKET FOR THE FOLLOWING PERSONNEL ACTIONS: (Reference pg. 2 for additional information regarding this action.) G USER ONBOARDING (New Hire/Re-Hire, Position Change) G USER OFFBOARDING (Separation) G N/A E. ORDER OF ROUTING Requested by: Date: Supervisor Requested by: Date: Division Head Requested by: Date: Department Director Recommended by: Date: Personnel Director Funds Available: Date: Finance Officer Approved: Date: City Manager Personnel Office Use Only F. PROCESSING Eligibility List Pre-Bid Loyalty Oath Physical Exam Psychiatric Exam Background Investigation Last Step Increase Last PFP Hire Date Initials _________ FMLA EEO-4 Next Step Increase Date Amount Retro Pay Processed Vector Solutions Staff Directory Dept. Notified Date Notified Personnel Office Use Only Analyst/Technician Review______ Position Control No. _ This form is to be initiated by the Department/Division and forwarded to the Personnel Department at personnel@cityofredding.org after signatures have been obtained. Please include any supporting documents as attachments in the email to expedite processing. DEPARTMENT NUMBER: Refers to the three digit number assigned by Finance for each department and division. EMPLOYEE NUMBER: Refers to the number assigned to each employee (refer to a PER 10 Job Classification and Status Report or telephone the Personnel Office). EFFECTIVE DATE: On new hires or re-employs, the effective date must be the first day the employee actually reports for work. On separations/terminations, the effective date is the last day of employment. On promotions, reclassifications, pay increases, status changes, etc., the effective date must be the beginning of a payroll period. A. TYPE OF ACTION: Check the appropriate box indicating the type of action required. Use "Other" for actions not specifically listed, i.e. Transfer, Suspension, Return from Leave of Absence, Return from FMLA, etc. B. ACTION: Status Code: 3 = Regular/Probationary positions; 7 = Seasonal positions (950 hours); 8A = Part-time positions (990 hours); 8B = Part-time positions (1560 hours) with PERS Benefits; and 9 = Part-time (on-call, seasonal 950 hours). Job Code: Refers to the number assigned to each job classification (refer to salary schedules). Example 397 – Clerk Wage/Salary Rate: Refer to current salary schedules found on the City of Redding website for appropriate rate. Do not use an hourly rate for a pay- for-performance request, use a monthly salary rate, rounded to the nearest dollar. Classification: Refers to the job title. Example: Clerk II C. EXPLANATION OF ACTION: Please be as specific as possible on the explanation of action. Indicate the reason for the action. D. CREATE HELP DESK TICKET: Creating an IT Help Desk ticket is a required step in the onboarding and offboarding of employees. Employees cannot be assigned computer permissions and an electronic access key badge unless they are entered into the active directory via a help desk ticket. Changes to computer access and facility access for separating employees should be completed on the effective date of the separation. E. ORDER OF ROUTING: The Personnel Action Form must be signed by the department director before submitting to the Personnel Office. F. PROCESSING: This section is to be completed by the Personnel Office.