HomeMy WebLinkAbout _ 4.5(b)--Award Bid Schedule No. 5365, Electric Utility Trench and Excavation GI �" Y � F
� � � ° � � � " � � CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: June 6,2023 FROM: Nathan Aronson, Assistant
ITEM NO. 4.5(b) Director of Electric Utility
***APPROVED BY***
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naronson@cityofredding.org btippin@cityofredding.org
SUBJECT: 4.5(b)--Award Bid Schedule No. 5365, Electric Utility Trench and Excavation
Recommendation
Authorize the following relative to Bid Sched�ule No. 5365 for furnishing electric utility trench
and excavation work:
(1) Award to Iron Mountain General Engineering, Inc., at the bid unit prices, for a total
amount of$822,800;
(2) Authorize the City Manager, or designee, to approve contingency funding in the amount
of$164,560 in addition to the awarded amount;
(3) A�uthorize the Electric Director to extend the bid award, if mutually agreeable with all
prices, terms, and conditions remaining the same, for two additional one-year periods;
and
(4) Find the project categorically exempt from review under the California Environmental
Quality Act Guidelines, pursuant to Section 15301 — Existing Facilities, Section 15302 —
Replacement or Reconstruction, and Section 15303 —New Construction or Conversion of
Small Structures.
Fiscal Impact
Funds have been allocated within Redding Electric Utility's (REU) General System
Improvements Fiscal Year 2024-25 biennial budget to cover these costs plus the contingency.
Alternative Action
The City Council could choose not to award the bid and provide staff with alternate direction.
Background/Analysis
This is a routine bid for procurement of services to provide electric utility excavation and
associated work for the period of one year after the execution of the contract. Utility excavation
and related work will be performed as needed, subject to the availability of budgeted funds.
Report to Redding City Council June 1,2023
Re: 4.5(b)--Award Bid Schedule No. 5365, Electric Utility Trench and Excavation Page 2
Utility excavation is an ongoing need and is necessary to support residential and commercial
development and to support repairs and rebuilds of existing electric utility facilities. To
streamline future procurement efforts, staff recommends extending this bid award for two
additional one-year terms.
On April 20, 2023, two bids were opened for utility excavation work, as shown on the attached
bid tabulation form. Iron Mountain General Engineering, Inc., submitted the low bid for the
evaluated total of$822,800, which complies with the specifications and general conditions. The
engineer's estimate for this bid was $717,700.
EnviNonmental Review
Staff has determined that the project is categorically exempt from review under the California
Environmental Quality Act Guidelines, per Section 15301 —Existing Facilities, Section 15302 —
Replacement or Reconstruction, and Section 15303 —New Construction or Conversion of Sma11
Structures. Class 1 exemptions include the operation, repair, maintenance, or minor alteration of
existing facilities, structures, or equipment involving negligible or no expansion of use. Class 2
exemptions consist of replacement or reconstruction where the new structure will be located on
the same site and wi11 have substantially the same purpose and capacity. Class 3 exemptions
consist of construction and location of new small facilities and equipment, or conversion of
existing structures.
The trenching and excavation contract will support REU's effort to maintain, replace, upgrade,
and construct small new facilities and convert existing service systems. The actions will occur in
previously disturbed areas, have substantially the same purpose and capacity, and result in a
negligible expansion of use. The project has no potential to have a significant effect on the
environment. No further actions are required.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Bid Tabulation
NOE REU Trench and Excavation Contract
BID TABU�ATION FOR:
On-Call Electric Utility Excavation&Assoicated Work
Bid Schedule No.: 5365
ENGINEER'S EST Iron Mountain General En ineerin Inc Sn�Grou Inc
4/20/2023 UNIT UNIT UNIT
ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAI PRICE TOTAL
1 MOBILIZATION LS 10 $500.00 $5,000.00 $10.00 $100.00 $1,600.00 $16,000.00
2 STANDBY RATE LS 15 $500.00 $7,500.00 $600.00 $9,000.00 $670.00 $10,050.00
3 TRENCHWG AND EXCAVATION(<5CY) CY 100 $400.00 $40,000.00 $500.00 $50,000.00 $575.00 $57,500.00
4 TRENCHWG EXCAVATION(<60") CY 600 $235.00 $141,000.00 $300.00 $180,000.00 $375.00 $225,000.00
5 TRENCHING EXCAVATION (>60") CY 500 $250.00 $125,000.00 $300.00 $150,000.00 $400.00 $200,000.00
6 BOX/VAULT EXCAVATION(<60") CY 100 $225.00 $22,500.00 $300.00 $30,000.00 $375.00 $37,500.00
7 BOX/VAULT EXCAVATION(>60") CY 100 $300.00 $30,000.00 $300.00 $30,000.00 $400.00 $40,000.00
8 CONCRETE VALLEY GUTTER SF 10 $50.00 $500.00 $60.00 $600.00 $100.00 $1,000.00
9 CONCRETE SIDEWALK(4") SF 250 $25.00 $6,250.00 $30.00 $7,500.00 $100.00 $25,000.00
10 CONCRETE SIDEWALK 6" SF 10 $30.00 $300.00 $35.00 $350.00 $100.00 $1,000.00
11 CONCRETE CURB 6" LF 10 $50.00 $500.00 $55.00 $550.00 $70.00 $700.00
12 CONCRETE CURB&GUTTER 8" LF 10 $60.00 $600.00 $65.00 $650.00 $70.00 $700.00
13 CONCRETE CURB&GUTTER 6" LF 40 $60.00 $2,400.00 $65.00 $2,600.00 $70.00 $2,800.00
14 CONCRETE CURB&GUTTER 5" LF 5 $60.00 $300.00 $65.00 $325.00 $70.00 $350.00
15 CONCRETE ROLL CURB&GUTTER LF 20 $60.00 $1,200.00 $65.00 $1,300.00 $70.00 $1,400.00
16 CONCRETE DRIVEWAY RESIDENTIAL SF 100 $30.00 $3,000.00 $35.00 $3,500.00 $100.00 $10,000.00
17 CONCRETE DRIVEWAY COMMERICIAL) SF 100 $30.00 $3,000.00 $35.00 $3,500.00 $100.00 $10,000.00
18 ASPHALT CONCRETE TON 75 $700.00 $52,500.00 $700.00 $52,500.00 $250.00 $18,750.00
19 CONDUIT 2" LF 400 $15.00 $6,000.00 $20.00 $8,000.00 $17.25 $6,900.00
20 CONDUIT 4") LF 2000 $25.00 $50,000.00 $30.00 $60,000.00 $25.50 $51,000.00
21 CONDUIT 6" LF 500 $30.00 $15,000.00 $40.00 $20,000.00 $48.30 $24,150.00
22 PROVE CONDUIT LF 5000 $8.00 $40,000.00 $8.00 $40,000.00 $3.00 $15,000.00
23 SAND BACKFI�L CY 150 $70.00 $10,500.00 $80.00 $12,000.00 $35.00 $5,250.00
24 AGGREGATE BASE BACKFIL� CY 350 $70.00 $24,500.00 $80.00 $28,000.00 $30.00 $10,500.00
25 CONCRETE SLURRY BACKFILL CY 100 $200.00 $20,000.00 $225.00 $22,500.00 $175.00 $17,500.00
26 CONCRETE CAP LF 10 $75.00 $750.00 $80.00 $800.00 $200.00 $2,000.00
27 SAWCUT<8" LF 1000 $9.00 $9,000.00 $9.00 $9,000.00 $10.00 $10,000.00
28 SAWCUT>8" LF 25 $10.00 $250.00 $10.00 $250.00 $12.00 $300.00
29 CMU WAL� SF 25 $100.00 $2,500.00 $100.00 $2,500.00 $100.00 $2,500.00
30 ELECTRICA�EQUIPMENT PAD SF 250 $150.00 $37,500.00 $160.00 $40,000.00 $100.00 $25,000.00
31 STREETLIGHT BASE EA 4 $4,000.00 $16,000.00 $4,000.00 $16,000.00 $1,200.00 $4,800.00
32 REMOVE STREET LIGHT BASE EA 4 $1,500.00 $6,000.00 $1,500.00 $6,000.00 $500.00 $2,000.00
33 PUL�BOX 2E EA 5 $600.00 $3,000.00 $700.00 $3,500.00 $2,000.00 $10,000.00
34 PUL�BOX 3E EA 5 $750.00 $3,750.00 $900.00 $4,500.00 $3,000.00 $15,000.00
35 BOL�ARD POST-NON REMOVABLE EA 4 $750.00 $3,000.00 $750.00 $3,000.00 $1,500.00 $6,000.00
36 BOL�ARD POST-REMOVABLE EA 4 $850.00 $3,400.00 $850.00 $3,400.00 $2,000.00 $8,000.00
37 HORIZONTA�DIRECTIONAL DRILL CONDUIT 4" LF 75 $145.00 $10,875.00 $125.00 $9,375.00 $190.00 $14,250.00
38 HORIZONTA�DIRECTIONAL DRILL CONDUIT 6" LF 75 $155.00 $11,625.00 $140.00 $10,500.00 $200.00 $15,000.00
39 REP�ACE�ANDSCAPING SF 100 $25.00 $2,500.00 $10.00 $1,000.00 $40.00 $4,000.00
TOTAL-CONTRACT ITEMS $717,700.00 $822,800.00 $906,900.00
No�rlcE oF ExEMPT1aN
To: ❑ Office of Planning and Research FR01v�: City of Redding
1400 Tenth Street, Room 12I Publxc Works I�epartment
Sacramenta, CA 95814 777 Cypress Avenue
Redding,CA 96001
� Shasta Couniy Clerk
County of 5hasta
P.O. Box 99D880, 1643 Market Sta�eet
R�a�1�,�, ca��a��-osso
Project Title: Reddin�Electric Utilitv(REU1 Trench and Excavation Cotltract J O#3921-82
Project Lacation—Speeific; Citv of Reddin�
Project Loca�tian—Ciiy,Reddin�Project Location—County: Shasta
Descriptian of Pro�ect. The REU has contracted with Iron Mountain General En ineerin� Inc to perform on-call trench
and excavatian activities. Work involves excavation trencl�ing backfill conduit concrete woa•k aspha[t concrete
patchin�atreetli�ht in�tallatio�z �ull box horizontal directional drilling and other associated work at various locations in
tlie REU service area.
Name af Public Agency Appraving Praject: Cifv of Reddin�;
Name af Person or Agency Carrying Out Project: Joslnia Scott Electric Mana eg r�En ineerin�
Exernpt Status: (check ane)
❑ Ministerial [Section 21080(6)(1), 15268]
❑ Deelared Emecgency [Section 21080(b)(3); 1 S2b9 ja)]
❑ Bmergency Projeet [Section 210$0(b)(4); 15269(b)]
❑ Statutory Exemptions. State code number:
❑ Cornmon Sense Exemption(This project daes not fall within an exempt class,but it can beseen with certainty that there is
no possii�ility that the activity may have a significant effect an the environment(14 CCR 1506I[b][3]):
� Categorical Exernption. State type and sectian number: Section 15301. Existin� Facilities Section 15302,
Replacement or Reconstructic�r�, and 153d3.New Construction or Conversion of Small Structures
� Na exceptions apply that would bar the use of a categarical exemption(PRD 21084 and 14 CCR 15300.2).
Reasons why project is exempt: Class 1 exemptions include the operation repair maintenance ar minor alteration af
existin� facilities, structures ar eciuipznent involvin ne�li�ible or no expansion of use Class 2 exemptions consists of
replacement or reconstructio�z where the new structure will be located an the same site and will have substantiall�
same nurpose and cat�aeitv. Class 3 exemptions consrst of coaistruction and locatian af new small facilities and
equipznent, or conversion of existin� structures: The trenchin� alld excavation contract witl su�port REU's effart to
maintain, ret�lace, up�rade, and canstruet small new facilities� and convert existin� servlce systems The actions will
occnr in previauslv disturbed areas have substantiallv the salne purpose and capacity and result in rle�li�ible expansion
of use. The praiect has no taatential to have a si�ni�cant effect on tlze environment
Lead Agency Ce�ntact Person: Arnber Kelley Telephone. 530.225.4Q46
If F�led by Appltcant.
1. Attach certified document of exemption fnding.
2, Has a notice of exemption been fled by the public agency approving tl�e project`?❑ Yes ❑No
Signature: ��� .� �""'�,,'�,� ,- D►ate: _.,. ��-�
Title; Environmental Com liance Man r
0 Signed by Lead Agency Date received for filing at OPR:
❑ Signed by Applicant