HomeMy WebLinkAbout _ 4.11(g)--Award of Bid Schedule 5360 to Furnish New Tires, Tire Recaps, Tire Repairs and Tire Dispo
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5360, Furnishing New Tires, Tire
Recaps, Tire Repairs, and Tire Disposal Services:
(1) Reject the apparent low bid from The Goodyear Tire & Rubber Company (Goodyear) as
non-responsive due to failure to conform to the bid specifications;
(2) Award to Tehama Tire Service, for the period of June 7, 2023, through May 31, 2024, for
the purchase and service of tires, as needed, for City of Redding fleet; and
(3) Authorize the Purchasing Officer to extend the contract, if mutually agreeable and prices
change as described in the specifications, for up to two consecutive one-year periods
through May 31, 2026.
Fiscal Impact
Funds for purchasing tires and associated services are budgeted through the City of Redding’s
(City) biennial budget process through its Fleet Maintenance Division. For reference purposes,
the City expended $525,834.82 in Fiscal Year 2021-22 for tires and related services, and
$542,452.82 thru May 22, 2023, in Fiscal Year 2022-23.
Alternative Action
The City Council may choose to not reject the apparent low bid and award to Goodyear. This
action would increase the overall costs associated with tire purchasing due to underperformance
of Goodyear tires in heavy duty applications.
MEETING DATE: June 6, 2023
ITEM NO. 4.11(g)
FROM:
***APPROVED BY***
caukland@ci.redding.ca.us
btippin@cityofredding.org
SUBJECT: 4.11(g) -- Award of Bid Schedule 5360 to Furnish New Tires, Tire Recaps, Tire
Repairs and Tire Disposal Services
Chuck Aukland, Public
Works Director
Report to Redding City Council May 30, 2023
Re: 4.11(g)--Award of Bid Schedule 5360 to Furnish New Tires, Tire Recaps, Tire Repairs and
Tire Dispo Page 2
Background/Analysis
As part of the maintenance for City vehicles and equipment, the City requires a supply of tires
and associated services. The City owns a wide variety of equipment and vehicles ranging from
mowers and police vehicles, to fire trucks, solid waste collection vehicles and large earth-moving
equipment. The associated services include repairs, frequent onsite inspections of heavy truck
tires, and tire disposal. In addition, the vendor is required to brand the tires with a unique bar
code that provides information about the vehicle on which the tire is installed, the vehicle
mileage at the time of installation, tire location on the vehicle, and the tire type and size. This
information is used for the vendor inventory management and reporting system to provide the
Fleet Manager with a monthly report for tires used on the City’s heavy-duty vehicles. The price
of new tires is determined by the competitively bid Sourcewell Contract and NASPO ValuePoint
Agreement.
The City solicited bids for a contract to supply tires and services, as needed to maintain the
City’s fleet, from four suppliers as well as through advertisement in the local paper and posting
on the City’s website. The City received two bids; Tehama Tire Service, Inc., and Goodyear.
Goodyear’s bid was deemed non-responsive as it did not conform to the specifications,
specifically relating to Michelin brand tires and Bandag recaps. Staff specified these named
brands due to the results of a tire performance study conducted on City vehicles comparing tire
performance and wear. Michelin tires and Bandag recaps demonstrated longer wear, particularly
on solid waste collection vehicles, and lasted more than twice the mileage of the other brand
tires.
Environmental Review
This is not a project as defined under the California Environmental Quality Act, and no further
action is required.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Bid Tabulation
CITY OF REDDING
PURCHASING DIVISION - TABULATION OF BIDS
BID: FURNISH NEW TIRES, TIRE RECAPS, TIRE
REPAIRS AND TIRE DISPOSAL SERVICES
BID SCHEDULE NO.DATE OF OPENING
5360 Wednesday, April 12, 2023
SCHMITZ TIME OF OPENING
AUKLAND 3:00 P.M.
ITEM EVALUATED TOTAL EVALUATED TOTAL EVALUATED TOTAL EVALUATED TOTAL
$338,421.75 $327,207.80
$3,148.75 $3,690.00
$341,570.50 $330,897.80 $0.00 $0.00
BID GROUP 2
COMBINED TOTAL OF GROUPS 1 & 2
Tehama Tire Service The Goodyear Tire &
Rubber Company
DESCRIPTION
BID GROUP 1
M. Kempley - Purchasing Division