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Home My WebLink About _ 4.11(a)--Award Bid Schedule No. 5362 ADA Curb Ramp Project 2023 GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: June 6,2023 FROM: Chuck Aukland, Public ITEM NO. 4.11(a) Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' S(?2/2423 ry ip}�in,�C"i ana � 5,i30/2423 caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(a)--Award Bid Sched�ule No. 5362 ADA Curb Ramp Project 2023 Recommendation Authorize the following actions relative to Bid Sched�ule No. 5362 (Job No. 2698), ADA Curb Ramp Project 2023: (1) Award to Axner Excavating in the amount of$220,531; (2) Approve $50,000 to cover the cost of administration and inspection fees; (3) Approve $40,000 for project development costs; (4) Approve $30,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of$15,000; (6) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15301 — Existing Facilities; and (7) Find that the project is categorically excluded from review under the National Environmental Policy Act, pursuant to 24 CFR Part 58.35(a), but converted to exempt status (24 CFR Part 58.34(a)(21)). Fiscal Impact The Americans with Disabilities Act (ADA) Curb Ramp Project 2023 (Project) is being funded by multiple sources including Community Development Block Grant (CDBG) funds in the amount of$75,000, Water Utility funds in the amount of$25,000, and Streets Division funds in the amount of$260,000, for specific items of work within each division's responsibility. The expected budget for this project was less than $200,000 priar to advertising for construction bids. The Streets Division has additional sidewalk repair funds budgeted in the current fiscal year that is sufficient to cover the increased budget costs for this project. Report to Redding City Council May 31,2023 Re: 4.11(a)--Award Bid Schedule No. 5362ADA Curb Ramp Project2023 Page 2 Cost Summar Item Estimated Pro�ect Develo ment Costs $40,000 Construction Contract+ Contin enc $250,531 Contract Administration, Ins ection, Testin $50,000 Cit Mana er Authorit $15,000 Total P�o'ect Costs $355,531 Total Pro'ect Bud et $360,000 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Alternative Action The City Council (Council) may choose not to award the bid for the ADA Curb Ramp Project 2023 and provide staff with alternate direction. Without this project, pedestrian accessible routes will continue to be deficient, and there is a risk of losing CDBG funding. Background/Analysis Attached is a tabulation of bids received and opened on May 9, 2023, for the project. The low bid in the amount of$220,531 was received from Axner Excavating of Redding, California. The engineer's estimate was $103,000, but the bid prices reflect significant increases in material costs. Total project development costs for this project are estimated to be $40,000. Project development costs include engineering, surveying, right-of-way, environmental, consultant services, and permit and utility connection fees. The project consists of constructing ADA compliant curb ramps at 18 locations on the east side of the City of Redding which currently has none. The project also provides for the replacement of two fire hydrants impacting pedestrian accessible routes. Envit�onmen�al Review Staff has reviewed the project and determined that it is categorically exempt from review under the California Environmental Quality Act Guidelines, per Section 15301 — Existing Facilities. Class 1 exemptions include the operation,repair, maintenance, or minor alteration of existing facilities, structures, or equipment involving negligible or no expansion of use. The existing curb ramps will be replaced with modern curb ramps to increase mobility and access, and the project will result in no expansion of use. The project area has been reviewed for sensitive resources such as threatened or endangered species or th�ir habitats, sensitive vegetation communities, tribal lands, and tribal cultural resourees. The project has no potential to have a significant effect on the environment. Staff has also reviewed the project and determined that it is categorically excluded from review under the National Environmental Policy Act,per 24 CFR Part 58.35(a), but converted to exempt Report to Redding City Council May 31,2023 Re: 4.11(a)--Award Bid Schedule No. 5362ADA Curb Ramp Project2023 Page 3 status (24 CFR Part 58.34(a)(21)), as the project area has no underlying value for sensitive environmental resources. Council Priority/City Manager Goals This agenda item is a routine operational item. Attachments ^Bid Tab ^Location Map ^NOE ADA Curb Ramp Project 2023 ^NEPA Exclusion_ADA Curb Ramps Project BID TABULATION FOR: ADA CURB RAMP PROJECT 2023 Bid Schedule No.: 5362 ENGINEER'S EST Axner Excavatin CO-T Construction 1/0/1900 UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTA� PRICE TOTAL PRICE TOTAL 1 TRAFFIC CONTROL LS 1 $4,000.00 $4,000.00 $5,983.36 $5,983.36 $13,461.00 $13,461.00 2 WATER POLLUTION CONTRO� �S 1 $2,000.00 $2,000.00 $1,559.00 $1,559.00 $2,806.00 $2,806.00 3 REMOVE CONCRETE SF 2614 $7.50 $19,605.00 $24.76 $64,722.64 $24.50 $64,043.00 4 REPLACE FIRE HYDRANT EA 2 $6,600.00 $13,200.00 $11,600.00 $23,200.00 $16,934.00 $33,868.00 5 CURB AND GUTTER (5") LF 149 $45.00 $6,705.00 $99.00 $14,751.00 $151.50 $22,573.50 6 CURB AND GUTTER (6") �F 92 $45.00 $4,140.00 $89.00 $8,188.00 $220.50 $20,286.00 7 CROSS GUTTER SF 284 $30.00 $8,520.00 $17.00 $4,828.00 $131.00 $37,204.00 8 RESET SIGN EA 8 $300.00 $2,400.00 $544.00 $4,352.00 $2,685.50 $21,484.00 9 CONCRETE CURB RAMP (TYPE C) SF 1704 $22.00 $37,488.00 $49.00 $83,496.00 $42.00 $71,568.00 10 SIDEWA�K(6" PCC) SF 98 $18.00 $1,764.00 $54.00 $5,292.00 $66.00 ' $6,468.�t} ' 11 REPLACE FENCE (36"CHAIN LINK) LF 49 $60.00 $2,940.00 $61.00 $2,989.00 $113.00 $5,537.00 12 CURB MARKING (RED) �F 30 $5.00 $150.00 $39.00 $1,170.00 $35.00 $1,050.00 TOTAL -CONTRACT ITEMS $102,912.00 $220,531.00 $3q0,34$.5fl Page 1 of 1 , l.� � A LN � � � � NTS � o z v�i - � J W � W c3� � (n O � Q � � PROJECT 1 � 2 4 5 8 9 � SITE 1 SHIRLEY LN ENTERPR/SE 3 6 7 � 10 HIGH SCHOOL � -- PROJECT SITE 2 - I ( _l� �,__1�l ! �- - .J_I.J.J- MEs � � _ — ❑ E�ENTA � Q � SCHOOL � �— � z g—.�_ u o 0 U � O � (n O p- VENUS WAY - _ �15 I � � � �_ _ �� 16 �_ � � �17 � P — — J� w U — � U ' �— . — � - �- 12 —. — 18 13 � _ I I I � — 0 D -- � � .. >- w — � � _ 14 � ' _ Q � �- — � MARTIAN WAY Q o SITE LOCATION MAP NTS March 2023 CITY OF REDDING �oF RFoo ADA CURB RAMP PROJECT � — 2 U �1 PUBLIC WORKS ��. , ":.a,Q pROJECT SITE MAP DEPARTMENT t,FoQ► NQTICE OF EXEMFTI+�N To: ❑ Office af Planning and Research FROM: City of Redding 14Q0 Tenth Street,Room 121 Public Works Uapartment Sacr�mento,CA 95814 777 Cypress Avenue Redding, CA 96001 0 Shasta County Clerk County of Shasta P.Q. Box 990$$0, 1643 Market Street Redding,CA 960�9-0880 Project Title: ADA Cur6 Ramp Pro,�ect 2Q23 Project Lacat"ron—Specific: Multiple lacat►ons alon Shirlev Lane, Scorpius Wav and Meteor Streat Praject Locat�an—City; Reddin� Praject Location—County; Shasta Description af Project: The City af Reddin� wi11 cc�nstruct Americau°s with Disabilities Act (ADA) campliant curb ramps at multiple iocatians within the Shirley Subdivision and Starview Estates nei�;hborhoods Work involves concrete and ast�halt removal and replacement si n replacement fire hvdrant replacement and striping Work will occur within the public ri�ht of way and the public will be notified t�rior to the proiect Name of Public Agency Approvin�Project: City of Redding Name af Person or Agency Carrying Qut Prt�ject;James Triantafyllou,Assistant Public Works Director Exempt Stat�us: (check one) ❑ Ministerral [Section 21080(b)(1}; 15268] ❑ I?eclared Emergency [Section 21080(b)(3}� 15269(a)] ❑ Emergency Project [Section 210$0(b)(4); 15269(b)] ❑ Statutary Exemptions. State code number: ❑ Cornmon Sense Exemptiort('This project does not fall within an exempt class,but it can be seen with certainty that there is na possibility that the activity rnay have a signrficant effect on the environrnent(14 CCR 15061[b][3]). O Categorical Exemptian. State type and section number: Section 15301,Existin�Facilities ❑ No exceptians apply that would bar the use ofa categor�ical exernpt�on (FRD 21084 and 14 CCR 15300.2). Reasans why project is exempt: Class 1 exemptians include the aperation, repair maintenance or minor alteration of existin�public faciliti�s with no expansion or negligible expansion of use The existin�curb ramps will be replaced with rnodern curb ramps to increase mobility and access and the project will result in no ex�ansion af use The �ro'ect area has been reviewed for senSitive resources such as threatened or endan e� red species or thelr habitats sensitive ve etation cornmunities tribal lands and tribal cultural resources The proiect has no potential to have a significant effect on the enviranment. Lead Agency Contact Person�Amber I�eIley Telephane: 530.225:4046 If Filed by Applicant: 1. Attach certified document af exernptian finding. 2. Has a notice ofexemption been�Ied by the public agency approvingthe pro�ect? ❑ Yes o No Signature: �� - ll�tea �/',.�=c�C� �j Title: Environmental Com�liance Mar er ❑� Srgned by Lead Agency I7ate xeceived for filitig at OPR: ❑ 5igned by ApPlicant ENVIRONMENTAL FINDING FORM CHDO/State Recipient Name: City of Redding Contt'2Gt#: 2021-2022 CDBG Contract Year Housing Activity{e.g.first-#ime homebuyer assistance for the purchase of new homes canstructed in a subdivision; purchase of existing single-family hausing; owner-occupied rehabilitation; rental new ConstruCtion}: ADA Wheelchair Ramps-Funds wili be used to construct ADA wheelchair ramps at approximately 12 locations on existing sidewalk within the Shirley Subdivision and Starview Estates Subdivision. The environmental levei of clearance for the project is: ❑ Exempt(24 CFR Part 58.34),or ❑ Categoricaily excluded not subject to the§58.5 statutes[24 CFR Part 58.35(b)) Attached documentation: ❑ HUD Environmentai Form for Statutes and Regulations at 24 CFR Part 58.6 ❑ Categoricelfy Excluded subject to the§58.5 statutes[24 CFR Part 58.35(a)], or ❑✓ Categorically excluded subject to the§58.5 statutes per 24 CFR Part 58.35(a), but converted to exempt status[24 CFR Part 58.34(a}(12)j Attached documentation: [� HUD Environmental Form for Statutes and Regulations at 24 CFR Part 58.6, and 0 Statutory Worksheet,or ❑ Minor Rehabilitation Environmental Review{MRER)form(tiered environmental reviews only). MRER{Parts 3-7)must be submitted after the project site is identified. !f the Statutory Worksheet or MRER triggers public noticing requirements,also provide; ❑ Request for Release of Funds and Certification(HUD-7015.15 form), and ❑ Notice of Intent to Request Release of Funds published in fhe newspaper ❑ Environmental Assessment(24 CFR Part 58.36) Attached documentation: ❑ HUD Environmental Form for Statutes and Regulations at 24 CFR Part 58.6 ❑ Environmental Assessment ❑ Request for Release of Funds and Certi�cation(HUD-7015.15 form} ❑ Combined Finding of No Significant ImpacUNotice of Intent to Request Release of Funds published in newspaper Q Environmental Impact Statement(24 CFR Part 58.37) Attached documentation: Contact HOME Representative. Date: Certifying Officer (Rav.3/28l01) �MENTpyc Q�r h�`� m z �4 �� N DEVE�� U.S.DepaAment of Housing and Urban Development San Francisco Regional Office 450 Golden Gate Avenue San Ftancisc0,CalifOmia 94102-3448 www.hud,gov HUD Environmentat Form for Statutes and Re ulations at 24 CFR Part 58 6 2( 0051 LEVEL OF ENVIRONMENTAL REVIEW DETERMINATION Proiect Name/Description: ADA Wheelchair Ramps-Funds will be used lo construct ADA wheelchair ramps at approximately 12 locations on existing sidewaik wifhin the Shiriey Subdivision and Starview Estates Subdivision. Level of Environmental Review: Categorically excluded subject to statutes per§58.35(a) (Exempt per 24 CFR 58.34,Categoricaily exciuded not subject to statutes per§58.35(b),Categoricatiy exctuded subject to statutes per§58.35(a),Environmental Assessme��t per§5$.36,or EIS per 4Q CFR I500) STATUTES and REGULATIONS listed at 24 CFR 58.6 FL(?OD INSURANCE i FLOOD DISASTER PROTECTION ACT l. Does the project involve the acquisition,construction or rehabilitation af structures, buildings or mobile homes? (�)No,flood insurance is not required. The review of this factor is completed. { )Yes; continue. 2. Is the structure or part of tt�e structure tocated in a FEMA designated Speciat Flood Hazard Area? ( )No. Source Document(FEMA/FIRM floodplain zone designation,panel number,date): (Factor review completed). ( )Yes. Source Document(FEMA/FIRM floodplain zone designation,panet number,date): (Continue review). 3. Is the eommunity participating in the Natianat Insurance Program (ar has less than one year passed since FEMA noti�cation of Special Flood Hazards)? O Yes-Flood Insurance under the Nationa(Flood Insurance Frograrri must be obtained and maintained for the economic life of the project,in the amount of the total projeet cost. A copy of the flood insurance policy declaration must be kept in the Environmental Review Record. ( )No(Federal assistance may not be used in the Specia(Flood Hazards Area). COASTAL BARRIERS RESOURCES ACT 2. Is the project located in a coastal barrier resaurce area?(See�vww.fema.gov/nfip/cobra.shtm). (X)No Not located in a coastal barrier resource area. (This element is cornpleted). AIRPQRT RUNWAY CLEAR ZONES AND CLEAR ZONES DISCL4SURES 1. Does the groject involve the sale or acquisition of existing property within a Civil Airport's Runway Clear Zone,Approach Protectian Zone or a Military Installation's Clear Zone? (✓)No Cite Source Document, page: Redding Municipai Airport Master P(an Project cornplies with 24 CFR 51.303(a)(3). � O Yes;Disclosure statement must be prov'rded to buyer and a copy of the signed disclosure statement must be maintained in this Environmental Review Record. 1 Preparer Signature Mark Christ,Associate Project Coordinator � �Q � Preparer Name iDate c�� t/i--- �" .�� t Responsible Entity Official Signature Nicole Smith,Housing Manager Responsibte Entity Tit(e/Date STATUTORY WORKSHEET [HUD Region IX Recommended Format-Revised December 2003—previous versions are obsolete) Use this worksheet onlv for projects that are Categorically Excluded per 24 CFR Section 58.35(a). tNote: Compliance with the laws and statutes listed at 24 GFR§58 6 must aiso be documentedl 24 CFR �58.5 STATUTES, EXECUTIVE ORDERS & REGULATIONS PROJECT NAME and DESCRIPTION-include all contemplated actions that lagicaily are either geographically or functionaliy part of the project: ADA Wheelchair Ramps-Funds wiil be used to construct ADA wheelchair ramps at approximate(y 12 locations on existing sidewalk wilhin the Shirley Subdivision and Starview Estates Subdivision. This proposal is determined to be categoricai(y excluded according to:[Cite section(s)] 56.35(a) DIRECTIONS-Wnte"A"in the Status Column when the proposal,by its scope and nature,does not affecE the resources under consideration; OR write"B"if the project triggers farmal compliance consuftation procedures with the oversight agency,or requires mitigation(see Statutory Worksheet(nstructions}. Compliance documentation must contain verifiabie source documents and relevant base data. Compliance Factors: Statutes, Executive arders, and Status Regulations listed at 24 CFR§58S A/B Compliance Determination&Documentation Historic Preservation No Historic Properties Adversely Affected per 36 CFR [36 CFR Part 800j q 800.4 ADA wheelchair ramps to be added to existi�g curb,gutter and sidewalk. Floodplain Management p The project does not invalve property acquisition, [24 CFR 55, Executive Order 11988] management,construciion or improvements within a 100-year floodpiain identified by FEMA maps. City Firm Panei's{mapserver)reviewed. Wetland Protection A The project does not invotve new construction within or [Executive Qrder 11990] adjacent lo a wetland identified by or delineated on maps issued by the U.S.Department of Interiar,Fish&Wildlife Services. Coastal Zone Management Act A The praject does not invofve the placement,ereclion or [Sections 307(c), (d)] removai of materials,nor increase the intensity of use in the Coasta�Zone. Sole Source Aquifers A The project is not iocated within an area designated by the [40 CFR 149] U.S.EPA as being supported by a sole source aquifer. Endangered Species Act The project is not likely to affect Federally-listed or (50 CFR 402] A proposed threatened and endangered species,nor designated or proposed critica►habitat. ADA improvements of existing curb,gutter and sidewalk. Wild and Scenic Rivers Act Tne ro ecl is not located within one miie of a lisled�id [Sections 7(b), and(c)] A and 5cenic river. Ciean Air Act -[Sectians 176(e), (d), A The project conforms to!he State ImplementaGon Pian for and 40 CFR 6,51, 93J air quality. ADA improvements of exis[ing curb,gutier and sidewalk. Farmiand Protection Policy Act The project site does not include prime or unique farmland. [7 CFR 658] A ADA improvemenis of existing curb,gutter and sidewalk. Enviranmental Justice The project site is suiiabie for its proposed use and ihe [Executive Order 12898] A project wili not be adversely affected by existing environmentai conditions. HUD ENVIRONMENTAL STANDARDS Naise Abatement and Control The project does not involve development of noise (24 CFR 51 B] A sensiuve uses. Explosive and Fiammable Operations A The project will expose neither people nor buildings to [24 CFR 51C] such hazards. Hazardous,Toxic ar Radioactive The subject and adjacent properUes are free of hazardous Materiais&Substances A materlals,contamination,toxic chemicais,gasses and [24 CFR 58.5(i)(2)] radioactive substances which coutd affect the health or safety of occupants or conflict with ihe iniended use of ihe subject property. Airport Clear Zones and Accident 7he project is not wiihin an FAA designated civilian airport Potential Zones[24 CFR 51 D] A Runway Clear Zone or within a military airfietd Clear Zone or Accident Potential Zone,based upon information from ihe airport administrator. DETERMINATION: (✓) This project converts to EXEMPT,per Section 58.34(aj(12},because it does not require any mitigation for compiiance with any listed statutes or authorities,nor requires any formal permit or license(Status"A"has been determined in the status column for ail authorities);Funds may be committed and drawn down for this{now)EXEMPT project;OR O This projeck cannot convert to Exempt status because ona or more statutes or authorities require formal consultation or mitigation.Complete consuliation/mitigation protocol requirements,pubiish NOIIRROF and obtain Authority to Use Grant Funds(HU�7015.16}per Section 58.70 and 58.71 before committing or drawing down funds;OR ( ) The unusual circumstances of this project may re it In a significant enviranmental impact.This project requires preparation of an Enviranmental Assessrnent O. Prepare th EA according to 24 CFR Pari 58 Subpart E. PREPARER SIGNATURE: DATE: 6/30/2021 PREPARER NAME,COMPANY: MBPk ChCISt,Associate Praject Coordinatar � � j � 'A?�t',i •G., RESPONSIBLE ENTITY AGENCY OFFICIAL!SIGNATURE: � {;J ' �` NAME,TITLE: ��cole Smith, Nousing Manager DATE: