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Home My WebLink About _ 4.11(b)--Project Acceptance BS 5305 City Hall Exterior Painting Project GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: May 16, 2023 FROM: Chuck Aukland,Public ITEM NO. 4.11(b) Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' S;'4/2423 ry ip}�in,�C"i ana � 41�/2423 caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(b)--Project Acceptance, Bid Schedule 5305 Job No. 9248-57, City Hall Exterior Paintin Project Recommendation Accept Bid Sched�ule No. 5305 (Job No. 9248-57), City Hall Exterior Painting Project, awarded to Jeff Painting, as satisfactorily complete, with a final cost of$295,828.10. Fiscal Impact The project was funded by Building Maintenance Division funds. The total project cost, including design, bidding, construction, field engineering, inspection, and contract administration, is $295,828.10. Alternative Action The City Council (Council) may choose to not accept the project as satisfactorily complete, and advise staff on how to proceed. Background Jeff Painting has completed all items of work on the City I�all Exterior Painting Project as of February 1, 2023, which was within the contract time frame. The project warranty period expires one year from the completion date of February 1, 2023, and the Public Works Department subsequently filed the notice of completion with the County of Shasta. At its July 19, 2022, meeting, the Council awarded a construction contract to Jef�Painting, of Los Angeles, California, for $]77,000 and approved a $35,000 construction contingency fund. Also authorized was $75,000 for contract administration and construction inspection fees and $28,000 for project development costs, and the City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to a total of $25,000, for a total authorized amount of $340,000. Project development costs include engineering, environmental, and consultant services. During construction, the City Report to Redding City Council May 8,2023 Re: 4.11(b)--ProjectAcceptance BS 5305 City Hall Exterior Painting Project Page 2 Manager allocated contingency funds, in the amount of$25,000, to be used to the cover the cost of change orders, thereby bringing the construction contingency to a total authorized amount of $60,000. There were five change orders in the amount of$59,899.10. The fmal project cost was $295,828.10. This project included preparing, sealing, and painting the exterior of the Redding City Hall, Council Chambers, and adjacent accessories such as exterior light poles and the sculpture in front of the Redding Library. Cost Summary Awarded Amounts Actual Cost Project Development Costs $28,000.00 $28,000.00 Construction Contract+ Contingency $212,000.00 Construction Contract+ Contract Change Orders � ��, $236,899.10 Contract Administration & Inspection $'75,000.00 $30,929.00 Additional City Manager Authority $25,000.00 $0.00 Total $340,000.00 $295,828.10 Environmental Review This action is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required. On July 19, 2022, the Council determined the project was categorically exempt from review under CEQA, pursuant to Section 15301(a) — Existing Facilities. Council Priority/City Manager Goals This agenda item is a routine operational item. Attachments ^Location Map Staff Report 7-19-2022 CI� Ext Painting Proj Contingency Increase 010623 , �, � � � �, , , , � ,-�, � � � � � I —__--_ , � ,. ; \—o- � ' i, / �� i �l , -� ; , ; i , � , , � , I _ �; � ; ; ,,. � � �,. �� ;� ' � ; r � � — � �� ,�� '�� _ �/� �' �'�� \ � ST Q� NTS l /� � j � i i � <E � / �T � � �� - _� � U � � i i ' O � _ � ! �a — � � ' � � � r � �->, � � >�, ;____ � _ _ �. _ �� , _ �� Q _ � � � �, '� i � v ��`0�°�l Cl�`N TIGER ' � �,, ; ��K r � aF/ELD �' l�cv �; ;' �� _ _ � , ' , , � �. �Q� o I� � / � � � � �� , � < ii .,. � ��'`�., / o� � ._� ' ,'--- _ � � � � , �� i `� � � i � � � i ;��, �. A �..„- ' o ' � � s'�/ `� � '� � �,'�� ;. �� a , � '� �� .� / t" .� -__ �>� � � j' � �� %�f``,.,,;':� ;�'''. �� l, � '� ., , - � Qo � . , -. ' `�,BR Y �� DDINC - - � /�� Q , ��r�� .;�� `~�l �'�� C' / �,. � �-1 � �,�� Y HAL L y� ; i % , � ;� � SS �� ! � �F ��" � --� i , _ -9!� � �/ / /�q�, :� i, �,� �� ;�FN�iF � � � ' �`FS ',' / ' ��Fwq� �j� ,��% � � '��°1 � � � � �' � �s , O �� ' __ __ � �/�, � � '� , � %' '�� / , � � �� , , �� , � , , � ;/� ��i�� /� �, � �� ,� � �-- � � , � � ' � i /�" „ _ �ii / � � ' i� � � �;, _ _._.._ _ _._ - , � ; �� ; � � , ii ; �- , ;� �� , � , � � � � � � � --- � i , � ;� / '��; �'�j �, / -- y,.,-'' � � i� — �,J\ � ;' ; % � � !;/; l �C�,,�`" � % � , ,'� � � � � � _-- �. �, , � i � i i � � / � I ' , �� / � ,/ � � , . ___ ,� � �� ,.,'�r� '� . � — � ' i � ' � �� i i / � a � � � — � y� � � ; 1 r— - — ; ,.. ��. �� ,.� , � � � ----- - �_ — -� � , � � �� —� — , � , � �� . � , - � c�� -� — , � , �,__ ,, � � i i , ,� , �� . � `� � � � I �_ _: _. � ��. �� _ �� , �� ,:' � _ �i '' � � , c'��` � , ��i � � ' , � � , � ��, �, ��. . , , � _ , � , �. � , -- � � � � � � � -� ,� , � , � . � � �, � � , , ; f � ,� , _ � , �v ��,. I ; � � I �� v /� A � � � � � ��.. i � �l �� i` � � `^ , �I� � , � , y � � � � I �� _ �, � ��' - � — i _ j � i �, � , � � , ' � � �� . � � Y � � � � �� , �� " � � � � � / j � � � � � - � I � / � � � / / � � � A , � - �-- �� /` � ; 1 � i' � � , i �, �.. � � � i �'� � � t � � � ,� . , .. / ,. /� � �./ /�. , i� _ � . . . . j JULY/2022 CITY OF REDDING �oF RFO� CITY HALL EXTERIOR PAINTING � _ '2 PROJECT � � � 777 CYPRESS AVENUE PUBLIC WORKS ° � �� ° DEPARTMENT '�c,�aa��P LOCATION MAP c � rv ca � �� . � � � u' � ° "� '� " �' CITY OF REDDING _,,�� REPORT TO THE CITY COUNCIL MEETING DATE: July 19, 2022 FROM: Chuck Aukland, Public ITEM NO. 4.11(b) Works Director ***APPROVED BY*** H,�""""�"w"��,�^ t ,� � ��.�w�.��-~ `:. ., ...� ,.� �„�„�„.� � �. y� � .. 4 �„, d� �� , �� '��_..�^° �;�u�Cl��7d,F�titi��3�'�s L7irict 71�l2Q�2 ��y�`�un,�'i�� 7/(ll�fl"!�2 � � �, caukland@ci red�� +�a.us � � btippin@cityofredding.org SUBJECT: �,�'`�'1(b)--Award Bid ��'dule No. 5305 (Job No. 9248-57) City Hall Exterior Paintin Pro ��' ' ` � �::� �_,< �.: • � � > , Recommendat�ort � , } � $.. Authorize the following actions ��'�ive to Bid ��edule No. 5305 (Job No. 9248-57), City Hall Exterior Painting Project: { ��' `� (1) Award to Jeff Painting, %�,'��lie amount ��77,00(�� (2) Approve an additional $��0 to cc��ie co�s�`��,c�ministration and inspection fees; (3) Approve $35,000 to provid��`��i�bn co��5�4�dmg (4) Approve $28,000 for project developme��ding env�G��mental and permits; (5) Authorize the City Manager to apprt��,��ditional inc��es in either the construction management or construction contin��,��,��mounts u tc��otal �$25 000� and P � > > (6) Find that the project is cat��ll� �xempt �t��revz��"'under the California Environmental Quality Act Guic��i"nes, p��,��Ol(a) ��isting Facilities. ,, �,, � >_. �,�, Fiscal Impact ='' �� , `' ,t >, � The City Hall Exterior Painting Project is being funded,by Buil��enance funds available , ��.� in the current fiscal year. , Cost Summa Item Estimated Pro�ect Develo ment Costs $28,000 Construction Contract+ Contin enc $212,000 Contract Administration, Ins ection, Testin $75,000 Additional Cit Mana er Authorit $25,000 Total Pro'ect Costs �340,000 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the proj ect within the approved budget. Report to Redding City Council July 10, 2022 Re: 4.11(b)--City Hall Exterior Painting Project Page 2 Alternative Action The City Council (Council) may choose not to award the bid for the City Hall Exterior Painting Project and direct building maintenance crews to repair, patch, and paint the exterior concrete stucco walls to minimize storm water from entering and damaging the building(s) during inclement weather. Background The Redding City Hall and Council Chambers was built in 1998, and the original paint and special coatings has been maintained by City of Redding (City) staff over the years. Exterior painting and special coati�� have deteriorated over the past 24 years, and the building(s) now require a complet� ��'��i ��` �eather prot�ction and to reduce the ongoing building maintenance. ' ' ' ` 3 , ,� �. The project c��ts of preparing, se��g, and painting the exterior of the Redding City Hall, Council Cha��s, and adjacent acc��ies. Attached is tl�,��bulation of bids received and opened on July 5, 2022. The low bid in the amount of$17'�;�� was rece,�;�ed from Jeff Painting, of Los Angeles, California. The engineer's estimate was $23�,�� pro��'��'��ient costs for this project are estimated to be $28,000. Project deve�'o��rient co��,��ude eng��ring and environmental with permits. , �y } f : Staff has determined that the ��ject qualifie��'�� Categorically Exempt from environmental review under CEQA Guidelin�� ectio� 153��}. Cl�� 1 exemptions include the operation, repair, maintenance, or minor al��on ��ing p��t�uctures and facilities. The exterior of existing buildings and accesso"i�� ,��e p��`��`tc��ct and extend the life of the structures. The project will not result in expan��`of use, as �� project does not include the construction of new facilities. The action a�� oes not hav��gnificant values for wildlife habitat or other environmental resources�a�� project has ��,pote��l to have a significant effect on the environment. '� ,� �,� t �� , Council Priority/City Manager Goals ` ` ' x , ,� , w • This agenda item is a routine operational item. ' � ' � � ,.,�,. , , ; , �� a�� s,. Attachments �` �;� , � � ,r i i ^Bid Tabulation ^Location Map ^Notice of Exemption �, � � It�tT��vA� � R t Tt DATE: December 29, 2022 CODE: BIS 5305 TO: Barry Tippin, Citx Manager FROM: Ghuck Aukland, Direetor of Public Works SUBJECT: Request fiorTransfer of Projacf Funds Gity Hall Exterior Painting Praject Bid Schedule No. 5305, Job No. 9248-57 In accordance with the Council Approved Award ofi Bid Schedule Nc�. 5305, a transfer of City Manager Funds (Jab No. 9248-57) to Projecf Contingen�y Funds in the amaunt af twenty-five thousand dallars ($25,OQ0) i`s requested. Additional contingency funds are necessary to cover the change ord�r casts for painting up ta 32 light pales in the parking lots and throughout the area surrounding City Hall. A transfer of$25,000 from the aV�ilable remaining City Manager budget is necessary ta fully fund fihese change orders. Currenfi l�equested Newly Expended Balanc� Authorized Increase Authoriz+�d Prc�'ected Pro'ec�ed Constructian 177,OOO.QO 0:00 177,OC►0.00 177,QOO.QO 0.00 Contract Gontingeney 35;OOQ.OQ 25,OOO.QO 60,OOQ.00 55,Q00.00 5,OOQ:DQ Construction 75,000.00 O:OQ 75,OOO.QO 75,OQO.QQ o.aa Management City Manager 25,OQO.OQ OA0 0.�0 D.QQ a.ao ��nd� Total $312,000.00 $25,QQ0.00 312,OQ0.�0 307,OOQ:QO $5,OQO.OQ There is currently a balance of $25,OOQ available in City Manager Funds, The existing Gonstruction Management budget has sufficient funding far staff time to camplete this project. Please call m� at 24�5-7155 or Josh Anthany at 225-417 'f �c► have any qu�stions or need additic�nal infarmafiion. f�-,0�� City Engineer Date Approv : �----._-�- � �� Gity Manager Date jafrnk Attachments: c; Canstruction Manag�r Resident Engineer Finance