HomeMy WebLinkAbout _ 4.2(b)--Fifth Amendment to C-9479 with No Boundaries Transitional Housing, Inc. GI �" Y � F
� � � ° � � � " � � CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: May 2, 2023 FROM: Steve Bade, Assistant City
ITEM NO. 4.2(b} Manager
***APPROVED BY***
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sbade@cityofredding.org sbade@cityofredding.org
SUBJECT: 4.2(b)--Fifth Amendment to the Consulting and Professional Services Agreement
(C-9479)with No Boundaries Transitional Housin , Inc.
Recommendation
Authorize the City Manager, or designee, to sign the Fifth Amendment to the Professional
Services and Consulting Agreement with No Boundaries Transitional Housing, Inc., (C-9479),
increasing the contract by $343,500, for a total contract amount not to exceed $1,276,800,
thereby adding 20 more rooms with 116 beds to assist the unsheltered population.
Fiscal Impact
The $349,560 increase in the contract will be funded primarily through the Encampment
Resolution Grant along with other Housing Division resources that include the Permanent Local
Housing A1location, Successor IIousing Agency, and Affordable Housing Loan Funds. The
proposed request will have no impact to the General Fund.
Alternative Action
The City Council (Council) may choose not to authorize the amendment. This would reduce the
availability of interim housing units available within the community.
Background/Analysis
The City of Redding (City) has been working on sev�ral initiatives to assist the unsheltered
within the community. One important initiative involves increasing the number of low-barrier
shelter units with supportive services and/or case management. In August 2022, the City moved
forward with executing an agreement with No Boundaries Transitional Housing, Inc., (No
Boundaries), which is a non-profit provider that initially secured 32 supportive housing units
with a total of 50 beds. In November 2022, the unit number increased from 32 to 46, providing
26 more beds and offering additional support to the Crisis Int�rvention Response Team (CIRT)
and its efforts to house the unsheltered.
Report to Redding City Council Apri127, 2023
Re: 4.2(b)--Fifth Amena'ment to C-9479 with No Boundaries Transitional Housing, lnc. Page 2
In N�ovember 2022, the first amendment was completed, thereby increasing the contract budget
to $294,360. Under this amendment, the City Manager was authorized the ability to extend the
contract and increase the budget as a minor amendment to the contract.
In February 2023, a second amendment was executed, providing an additional one-month
extension to the contract and increased the contract to $349,560.
In March 2023, a third amendinent was executed, providing an extension of the contract through
April 15, 2023, and increased the total budget to $381,990. The third amendment also included a
negotiated increase in the room rate between No Boundaries and the property owner.
On April 4, 2023, a fourth ainendment extended the contract through December 31, 2023, and
increased the budget by$551,310 for a total contract amount of$933,300.
The subject fifth amendment seeks to add 20 additional units, with 40 beds, at a second location
and increases the budget by $343,500 for a new contract amount of$1,276,800. The increase in
budget is supported by the recently awarded, Encampment Resol�ution Funding Grant to assist
with obtaining additional rooms for those persons transitioning out of the Lost Lane
Encampment.
EnviNonmental Review
This is not a project as defined under the California Environmental Quality Act (CEQA) and no
further action is required.
Council Priority/City Manage� Goals
• Government of the 21st Century — `Be relevant and proactive to the opportunities and
challenges of today's residents and workforce. Anticipate the future to make better
decisions today."
• Public Safety — "Work to improve all aspects of public safety to help people feel secure
and safe where they live, work, and play in the City of Redding."
Attachments
C-9479 -No Boundaries Consulting and Professional Services Contract
C-9479 - 1 st Amendment-No Boundaries Consulting and Professional Services Contract
C-9479 - 2nd Amendment-No Boundaries Consulting and Professional Services Contract
C-9479 - 3rd Amendment No Boundaries Consulting and Professional Services Contract
C-9479 - 4th Amendment-No Boundaries Consulting and Professional Services Contract
C-9479 - Sth Amendment-No Boundaries Consulting and Professional Services Contract
CITY OF REDDING
CONSULTING AND PROFESSIONAL SERVICES CONTRACT
THIS CONTRACT is made at Redding, California,by and between the City of Redding("City"),
a municipal corporation, and No Boundaries Transitional Housing, Inc. ("Consultant") for the
purpose of providing the emergency occupancy and supportive services (Project) for homeless
persons within the City of Redding.
WHEREAS, City does not have sufficient personnel to perform the services required herein
thereby necessitating this Contract for personal services.
NOW, THEREFORE, the Parties covenant and agree, for good consideration hereby
acknowledged, as follows:
SECTION 1. CONSULTANT SERVICES
Subject to the terms and conditions set forth in this Contract, Consultant shall provide to
City the services described in Exhibit A,attached and incorporated herein. Consultant shall
provide the services at the time, place and in the manner specified in Exhibit A and shall
utilize all forms attached and incorporated herein in Exhibit C.
SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. City shall pay Consultant for services rendered pursuant to this Contract, at the times
and in the manner set forth in Exhibit B, attached and incorporated herein, in a total
amount nat to exceed Two Hundred Thirty-Five Thousand and no/100
($235,000). This sum includes all expenses incurred by Consultant that are
specifically associated with the provision of services under this Contract. The
payments specified herein sha11 be the only payments to be made to Consultant for
services rendered pursuant to this Contract. The sum set forth herein is intended to
compensate Consultant for all services set forth in this Contract including, but not
limited to, all supportive services and lodging set forth in this Contract.
B. Consultant shall submit monthly invoices to City for services pursuant to Exhibits A
and B included within this Contract. All invoices sha11 be itemized to reflect the
billing rate for each room and services provided.
C. All correct,complete and undisputed invoices sent by Consultant to City shall be paid
within thirty(30) calendar days of receipt. Should the Consultant wish to be paid via
electronic fund transfer, additional completed forms not specified within the Contract
but required by the City of Redding Finance and Treasury Departments would be
required to be completed by Consultant and approved prior to payment in this
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Consulting.and Professional Services Agreement Page 1 ` �,`"�1.,,
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SECTION 3. TERM AND TERMINATION
A. Consultant shall commence work on or about September l, 2022 and complete said
work no later than February 28, 2023. Time is of the essence.
B. If Consultant fails to perform its duties to the satisfaction of City, or if Consultant
� fails to fulfill in a timely and professional manner its obligations under this Contracf,
then City shall have the right to terminate this Contract effective immediately upon
City giving written notice thereof to Consultant.
C. Either Party may terminate this Contract without cause on thirty (30) calendar days'
written notice. Notwithstanding the preceding, if the term set forth in Section 3.A.
of this Contract exceeds ninety(90)calendar days in duration, Consultant's sole right
to terminate shall be limited to termination for cause.
D. Consultant hereby acknowledges and agrees that the obligation of City to pay under
this Contract is contingent upon the availability of City's funds which are
appropriated or allocated by the City Council. Should the funding for the project
and/or work set forth herein not be appropriated or allocated by the City Council,
City may terminate this Agreement by furnishing at least thirty (30) calendar days'
written notice of its intention to terminate. In the event of a termination pursuant to
this subdivision, Consultant shall not be entitled to a remedy of acceleration of
payments due over the term of this Agreement. The Parties acknowledge and agree
that the power to terminate described herein is required by Article 16, Section 18, of
the California Constitution, and that constitutional provision supersedes any law,
rule, regulation or statiute which conflicts with the provisions of this Section.
E. In the event that City gives notice of termination, Consultant shall promptly provide
to City any and all finished and unfinished reports, data, studies,photographs, charts
or other work product prepared by Consultant pursuant to this Contract. City shall
have full ownership, including, but not limited to, intellectual property rights, and
control of all such finished and unfinished reports, data, studies, photographs, charts
or other work product.
F. In the event that City terminates the Contract, City sha11 pay Consultant the
reasonable value of services rendered by Consultant pursuant to this Contract;
provided, however, that City shall not in any manner be liable for lost profits which
might have been made by Consultant had Consultant completed the services required
by this Contract. Consultant shall, not later than ten (10) calendar days after
termination of this Contract by City, furnish to City such financial information as in
the judgment of the City's representative is necessary to determine the reasonable
value of the services rendered by Consultant.
Consulting and Professional Services Agreement Page 2
Rev.6/15
G. In no event shall the termination or expiration of this Contract be construed as a
waiver of any right to seek remedies in law, equity or otherwise for a Party's failure
to perform each obligation required by this Contract.
SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT
A. City shall make its facilities accessible to Consultant as required for Consultant's
performance of its services under this Contract, and, upon request of Consultant,
provide labor and safety equipment as required by Consultant for such access.
B. Pursuant to the City's business license ordinance, Consultant shall obtain a City
business license prior to commencing work.
C. Consultant represents and warrants to City that it has all licenses, permits,
qualifications and approvals of any nature whatsoever that are legally required for
Consultant ta practice its profession. Consultant represents and warrants to City that
Consultant shall, at its sole cost and expense, keep in effect or obtain at all times
during the term of this Contract any licenses, permits and approvals that are legally
required for Consultant to practice its profession.
D. Consultant shall, during the entire term of this Contract, be construed to be an
independent Consultant and nothing in this Contract is intended, nor shall it be
construed, to create an employer/employee relationship, association, joint venture
relationship,trust or partnership or to allow City to exercise discretion or control over
the professional manner in which Consultant performs under this Contract. Any and
all taxes imposed on Consultant's income, imposed or assessed by reason of this
Contract or its performance, including but not limited to sales or use taxes, shall be
paid by Consultant. Consultant shall be responsible for any taxes or penalties
assessed by reason of any claims that Consultant is an employee of City. Consultant
shall not be eligible for coverage under City's workers' compensation insurance plan,
benefits under the Public Employee Retirement System or be eligible for any other
City benefit.
E. No provision of this Contract is intended to,or shall be for the benefit of,or construed
to create rights in, or grant remedies to, any person or entity not a party hereto.
F. No portion of the work or services to be performed under this Contract shall be
assigned, transferred, conveyed or subcontracted without the prior written approval
of City. Consultant may use the services of independent Consultants and sub-
Consultants to perform a portion of its obligations under this Contract with the prior
written approval of City. Independent Consultants and sub-Consultants sha11 be
provided with a copy of this Contract and Consultant sha11 have an affirmative duty
to assure that said independent Consultants and sub-Consultants comply with the
same and agree to be bound by its terms. Consultant shall be the responsible party
with respect to all actions of its independent Consultants and sub-Consultants, and
Consulting and Professional Services Agreement Page 3
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shall obtain such insurance and indemnity provisions from its Consultants and sub-
Consultants as City's Risk Manager shall determine to be necessary.
G. Consultant, at such times and in such form as City may require, shall furnish City
with such periodic reports as it may request pertaining to the work or services
undertaken pursuant to this Contract, the costs or obligations incurred or to be
incurred in connection therewith, and any other matters covered by this Contract.
H. Consultant shall maintain accounts and records, including personnel, property and
financial records, adequate to identify and account for all costs pertaining to this
Contract and such other records as may be deemed necessary by City to assure proper
accounting for all project funds. These records shall be made available for audit
purposes to state and federal authorities, or any authorized representative of City.
Consultant shall retain such records for five (5) years after the expiration of this
Contract, unless prior permission to destroy them is granted by City.
I. Consultant sha11 perform all services required pursuant to this Contract in the manner
and according to the standards observed by a competent practitioner of Consultant's
profession. All products of whatsoever nature which Consultant delivers to City
pursuant to this Contract shall be prepared in a professional manner and conform to
the standards of quality normally observed by a person practicing the profession of
Consultant and its agents, employees and sub-Consultants assigned to perform the
services contemplated by�his Contract.
J. All completed reports and other data or documents, or computer media including
diskettes, and other materials provided or prepared by Consultant in accordance with
this Contract are the property of City, and may be used by City. City shall have all
intellectual property rights including, but not limited to, copyright and patent rights,
in said docuinents,computer media,and other materials provided by Consultant. City
shall release, defend, indemnify and hold harmless Consuitant from all claims,costs,
expenses, damage or liability arising out of or resulting from City's use or
modification of any reports, data, documents, drawings, specifications or other work
product prepared by Consultant,except for use by City on those portions of the City's
project for which such items were prepared.
K. Consultant, including its employees, agents, and sub-Consultants, shall not maintain
or acquire any direct or indirect interest that conflicts with the performance of this
Contract. Consultant shall comply with all requirements of the Political Reform Act
(Government Code § 8100 et seq.) and other laws relating to conflicts of interest,
including the following: 1) Consultant shall not make or participate in a decision
made by City if it is reasonably foreseeable that the decision may have a material
effect on Consultant's economic interest, and 2) if required by the City Attorney,
Consultant shall file financial disclosure forms with the City Clerk.
Consulting and Professional Services Agreement Page 4
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SECTION 5. INSURANCE
A. Unless modified in writing by City's Risk Manager, Consultant shall maintain the
following noted insurance during the duration of the Contract:
Coverage Required Not Required
Commercial Generai Liability X
Comprehensive Vehicle Liabi�ity x
Workers' Compensation and Employers' Liability x
Professional Liability(Errors and Omissions) X
(Place an"x"in the appropriate box)
B. Coverage shall be at least as broad as:
l. Insurance Services Office form number CG-0001, Commercial General
Liability Insurance, in an amount not less than$1,000,000 per occurrence and
$2,000,000 general aggregate for bodily injury, personal injury and property
damage;
2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive
Automobile Liability Insurance, which provides for total limits of not less
than$1,000,000 combined single limits per accident applicable to all owned,
non-owned and hired vehicles;
3. Statutory Workers' Compensation required by the Labor Code of the State of
California and Employers' Liability Insurance in an amount not less than
$1,000,000 per occurrence. Both the Workers' Compensation and
Employers'Liability policies shall contain the insurer's waiver of subrogation
in favor of City, its elected officials, officers, employees, agents and
volunteers;
4. Professional Liability (Errors and Omissions) Insurance, appropriate to
Consultant's profession, against loss due to error or omission or malpractice
in an amount not less than $1,000,000.
5. The City does not accept insurance certificates or endorsements with the
wording "but only in the event of a named insured's sole negligence" or any
other verbiage limiting the insured's insurance responsibility.
C. Any deductibles or self-insured retentions must be declared to and approved by City.
At the option of the City,either: the insurer shall reduce or eliminate such deductibles
or self-insured retentions as respects the City, its elected officials, officers,
employees, agents and volunteers; or the Consultant shall procure a bond
Consulting and Professional Services Agreement Page 5
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guaranteeing payinent of losses and related investigations,claims administration and
defense expenses.
D. The General Liability shall contain or be endorsed to contain the following
provisions:
1. City, its elected officials, officers, employees, and agents are to be covered as
additional insured as respects liability arising out of work or operations
performed by or on behalf of Consultant; premises owned, leased or used by
Consultant; or automobiles owned, leased, hired or borrowed by Consultant.
The coverage shall contain no special limitations on the scope of protection
afforded to City, its elected officials, officers, employees, agents and
volunteers.
2. The insurance coverage of Consultant shall be primary insurance as respects
City, its elected officials, officers, employees, agents and volunteers. Any
insurance or self-insurance maintained by City, its elected officials, officers,
employees, agents and volunteers, shall be in excess of Consultant's
insurance and shall not contribute with it.
3. Coverage shall state that the insurance of Consultant shall apply separately to
each insured against whom claim is made or suit is brought, except with
respect to the limits of the insurer's liability.
4. Each insurance policy required by this Contract shall be endorsed to state that
coverage shall not be canceled except after thirty (30) calendar days' prior
written notice has been given to City. In addition, Consultant agrees that it
sha11 not reduce its coverage or limits on any such policy except after thirty
(30) calendar days' prior written notice has been given to City.
E. Insurance is to be placed with insurers with a current A.M. Best's rating of no less
than A-VII.
F. Consultant shall designate the City of Redding as a Certificate Holder of the
insurance. Consultant shall furnish City with certificates of insurance and original
endorsements effecting the coverages required by this clause. Certificates and
endorsements shall be furnished to: Risk Management Department, City of Redding,
777 Cypress Avenue, Redding, CA 96001. The certificates and endorsements for
each insurance policy are to be signed by a person authorized by the insurer to bind
coverage on its behalf. All endorsements are to be received and approved by the
City's Risk Manager prior to the commencement of contracted services. City may
withhold payments to Consultant if adequate certificates of insurance and
endorsements required have not been provided, or not been provided in a timely
manner.
Consulting and Professional Services Agreement Page 6
Rev. 6/15
G. The requirements as to the types and limits of insurance coverage to be maintained
by Consultant as required by Section 5 of this Contract, and any approval of said
insurance by City, are not intended to and will not in any manner limit or qualify the
liabilities and obligations otherwise assumed by Consultant pursuant to this Contract,
including, without limitation, provisions concerning indemnification.
H. If any policy of insurance required by this Section is a"claims made"policy,pursuant
to Code of Civil Procedure § 342 and Government Code § 945.6, Consultant shall
keep said insurance in effect for a period of eighteen(18)months after the termination
of this Contract.
I. If any damage, including death, personal injury or property damage, occurs in
connection with the performance of this Contract, Consultant shall immediately
notify City's Risk Manager by telephone at (530) 225-4068. No later than three (3)
calendar days after the event, Consultant shall submit a written report to City's Risk
Manager containing the following information, as applicable: 1)name and address of
injured or deceased person(s);2)name and address of witnesses; 3)name and address
of Consultant's insurance company; and 4) a detailed description of the damage and
whether any City property was involved.
SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. Consistent with California Civil Code § 2782.8, when the services to be provided
under this Contract are design professional services to be performed by a design
professional, as that term is defined under Section 2'782.8, Consultant sha11, to the
fullest extent permitted by law, indemnify protect, defend and hold harmless, City,
its elected officials, officers, employees, and agents, and each and every one of them,
from and against all actions, damages, costs, liability, claims, losses, penalties and
expenses (including, but not limited to, reasonable attorney's fees of the City
Attorney or legal counsel retained by City, expert fees, litigation costs, and
investigation costs) of every type and description to which any or all of them may be
subjected by reason of, or resulting from, directly or indirectly, the negligence,
recklessness, or willful misconduct of Consultant, its officers, employees or agents
in the performance of professional services under this Contract, except when liability
arises due to the sole negligence, active negligence or misconduct of the City.
B. Other than in the performance of professional services by a design professional,
which is addressed solely by subdivision(A) of this Section, and to the fullest extent
permitted by law, Consultant sha11 indemnify protect, defend and hold harmless,
City, its elected officials, officers, employees, and agents, and each and every one of
them, from and against all actions, damages, costs, liability, claims, losses, penalties
and expenses (including, but not limited to, reasonable attorney's fees of the City
Attorney or legal counsel retained by City, expert fees, litigation costs, and
investigation costs) of every type and description to which any or all of them may be
subjected by reason of the performance of the services required under this Contract
Consulting and Professional Services Agreement Page 7
Rev.6/15
by Consultant its officers, employees or agents in the performance of professional
services under this Contract, except when liability arises due to the sole negligence,
active negligence or misconduct of the City.
C. The Consultant's obligation to defend, indemnify and hold harmless shall not be
excused because of the Consultant's inability to evaluate liability. The Consultant
shall respond within thirty (30) calendar days to the tender of any claim for defense
and indemnity by the City, unless this time has been extended in writing by the City.
If the Consultant fails to accept or reject a tender of defense and indemnity in writing
delivered to City within thirty (30) calendar days, in addition to any other remedy
authorized by law, the City may withhold such funds the City reasonably considers
necessary for its defense and indemnity until disposition has been made of the claim
or until the Consultant accepts or rejects the tender of defense in writing delivered to
the City, whichever occurs first. This subdivision shall not be construed to excuse
the prompt and continued performance of the duties required of Consultant herein.
D. The obligation to indemnify, protect, defend, and hold harmless set forth in this
Section applies to all claims and liability regardless of whether any insurance policies
are applicable. The policy limits of said insurance policies do not act as a limitation
upon the amount of indemnification to be provided by Consultant.
E. City shall have the right to approve or disapprove the legal counsel retained by
Consultant pursuant to this Section to represent City's interests. City shall be
reimbursed for all costs and attorney's fees incurred by City in enforcing the
obligations set forth in this Section.
SECTION 7. CONTRACT INTERPRETATION. VENUE AND ATTORNEY FEES
A. This Contract shall be deemed to have been entered into in Redding, California. All
questions regarding the validity, interpretation or performance of any of its terms or
of any rights or obligations of the parties to this Contract shall be governed by
California law. If any claim, at law or otherwise, is made by either party to this
Contract, the prevailing party shall be entitled to its costs and reasonable attorneys'
fees.
B. This document, including all exhibits, contains the entire agreement between the
parties and supersedes whatever oral or written understanding each may have had
prior to the execution of this Contract. This Contract shall not be altered, amended
or modified except by a writing signed by City and Consultant. No verbal agreement
or conversation with any official, officer, agent or employee of City, either before,
during or after the execution of this Contract, shall affect or modify any of the terms
ar conditions contained in this Contract, nor shall any such verbal agreement or
conversation entitle Consultant to any additional payment whatsoever under the
terms of this Contract.
Consulting and Professional Services Agreernent Page 8
Rev. 6/15
C. No covenant or condition to be performed by Consultant under this Contract can be
waived except by the written consent of City. Forbearance or indulgence by City in
any regard whatsoever shall not constitute a waiver of the covenant or condition in
question. Until performance by Consultant of said covenant or condition is complete,
City shall be entitled to invoke any remedy available to City under this Contract or
by law or in equity despite said forbearance or indulgence.
D. If any portion of this Contract or the application thereof to any person or circumstance
shall be invalid or unenforceable to any extent, the remainder of this Contract shall
not be affected thereby anc� sha11 be enforced to the greatest extent permitted by law.
E. The headings in this Contract are inserted for convenience only and shall not
constitute a part hereo£ A waiver of any party of any provision or a breach of this
Contract must be provided in writing, and shall not be construed as a waiver of any
other provision or any succeeding breach of the same or any other provisions herein.
F. Each Party hereto declares and represents that in entering into this Contract, it has
relied and is relying solely upon its own judgment, belief and knowledge of the
nature, extent, effect and consequence relating thereto. Each Party further declares
and represents that this Contract is made without reliance upon any statement or
representation not contained herein of any other Party or any representative, agent or
attorney of the other Party. The Parties agree that they are aware that they have the
right to be advised by counsel with respect to the negotiations, terms, and conditions
of this Contract and that the decision of whether or not to seek the advice of counsel
with respect to this Contract is a decision which is the sole responsibility of each of
the Parties. Accordingly, no party shall be deemed to have been the drafter hereof,
and the principle of law set forth in Civil Code § 1654 that contracts are construed
against the drafter shall not apply.
G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury
in any action, proceeding, claim or counterclaim, whether in contract or tort, at law
or in equity, arising out of or in any way related to this Agreement or the transactions
contemplated hereby. Each Party further waives any right to consolidate any action
which a jury trial has been waived with any other action in which a jury trial cannot
be or has not been waived.
H. In the event of a conflict between the term and conditions of the body of this Contract
and those of any exhibit or attachment hereto, the terms and conditions set forth in
the body of this Contract proper sha11 prevail. In the event of a conflict between the
terms and conditions of any two or more exhibits or attachments hereto, those
prepared by City shall prevail over those prepared by Consultant.
SECTION 8. SURVIVAL
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The provisions set forth in Sections 3 through 7, inclusive, of this Contract shall survive
termination of the Contract.
SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATION
A. Consultant shall comply with all applicable laws, ordinances and codes of federal,
state and local governments.
B. In the performance of this Contract, Consultant shall not discriminate against any
employee or applicant for employment because of race, color, ancestry, national
origin, religious creed, sex, sexual orientation, disability, age, marital status,political
affiliation, or membership or non-membership in any organization. Consultant shall
take affirmative action to ensure applicants are employed and that employees are
treated during their employment without regard to their race, color, ancestry,national
origin,religious creed, sex, sexual orientation, disability, age,marital status,political
affiliation, or membership or non-membership in any organization. Such actions
shall include, but not be limited to, the following: employment, upgrading, demotion
or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay
or other forms of compensation and selection for training.
SECTION 10. REPRESENTATIVES
A. City's Contract Representative for this Contract is Erica Thomas, telephone number
(530)225-4411, fax number(530)245-7160, email ethomas@cityofredding.org. All
of Consultant's questions pertaining to this Contract shail be referred to the above-
named person, or to the representative's designee.
B. Consultant's representative for this Contract is Christine Cage, telephone number
(530) 20$-7552, email noboundaries25n,gmail.com. All of City's questions
� pertaining to this Contract shall_be referred to the above-named person.
C. The representatives set forth herein shall have authority to give all notices required
herein.
SECTION 11. NOTICES
A. All notices, requests, demands and other communications hereunder shall be deemed
given only if in writing signed by an authorized representative of the sender(may be
other than the representatives referred to in Section 10) and delivered by facsimile,
with a hard copy mailed first class, postage prepaid; or when sent by a courier or an
express service guaranteeing overnight delivery to the receiving party, addressed to
the respective parties as follows:
Consulting and Professional Services Agreement Page 10
Rev. 6/15
To City: To Consultant:
Nicole Smith Christine Cage
Housing Manager President
City of Redding No Boundaries Transitional Housing, Inc.
77'7 Cypress Avenue 1703 Kenyon Drive
Redding, CA 96001 Redding, CA 96001
nsmith cr cityofredding.org Noboundaries25@gmail.com
B. Either party may change its address for the purposes of this paragraph by giving
written notice of such change to the other party in the manner provided in this Section.
C. Notice shall be deemed effective upon: 1)personal service;2)two calendar days after
mailing or transmission by facsimile, whichever is earlier.
SECTION 12. AUTHORITY TO CONTRACT
A. Each of the undersigned signatories hereby represents and warrants that they are
authorized to execute this Contract on behalf of the respective parties to this Contract;
that they have full right, power and lawful authority to undertake all obligations as
provided in this Contract; and that the execution, performance and delivery of this
Contract by said signatories has been fully authorized by all requisite actions on the
part of the respective parties to this Contract.
B. When the Mayor is signatory to this Contract, the City Manager and/or the
Department Director having direct responsibility for managing the services provided
herein shall have authority to execute any amendment to this Contract which does
not increase the amount of compensation allowable to Consultant or otherwise
substantially change the scope of the services provided herein.
SECTION 13. DATE OF CONTRACT
The date of this Contract shall be the date it is signed by City.
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IN WITNESS WHEREOF, City and Consultant have executed this Contract on the days and year
set forth below:
CITY OF REDDING,
A Municipal Corporation
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Dated: � ,20 �- �
gyo �i�sten S�� r , er, ayor
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ATTEST: APPROVED AS TO FORM:
BARRY E. DeWALT
City Attorney
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PAMELA MIZE, Ci erk By: .. ��, � � , � �,�
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CONSULTANT, A Nonprofit Public
Benefit Corporation
Dated: , 20 �� �
By: Christine Cage,Presi ent-No Boundaries
Transitional Housing, Inc.
Tax ID No.: 82-0969989
Consulting and Professional Services Agreement Page 12
Rev. 6/15
Exhibit A
Consultant shall provide the services at the time, place and in the manner specified within this
Exhibit.
SECTION l. EMERGENCY (?CCUPANCY SERVICES
Consultant will operate the Project as detailed in this Contract for 50 homeless adults.
Consultant shall provide a support system of multiple resources and specialized services
coordinated to assist guests in obtaining and maintaining stable housing and self-
sufficiency.
A. Eligible guests are homeless adults, over the age of 18, who have documented
homeless status within the City of Redding.
B. Consultant will follow agreed upon policy outlined below and track all those turned
away for not meeting criteria.
o Individual must reside in City of Redding for a minimum of 15 days to establish
residency
o Individuals must provide verification of residency with one of the following
methods: picture LD. with City of Redding address; proof of mail service in City
of Redding; entitlements received in City of Redding (food stamps, SSI,
Unemploymenti Benefits, General Relief etc.);receiving medical or Mental Health
Care in City of Redding, ASOC or other provider; recent utility bill in City of
Redding.
C. Consultant's first priority is to take individuals into the Project referred by the City
of Redding's Crisis Intervention Response Team (CIRT). Consultant's second
priority is to take referred individuals through the NorCal Continuum of Care
(NorCal COC) Homeless Management Information System (HMIS) and
Coordinated Entry, a centralized service people experiencing homelessness access
to have to obtain a referral to Emergency Housing and/or be placed a centralized
housing list. All new guests entering the program must have a referral from either
CIRT or Coordinated Entry that is valid within the past 30 days and present in
person at the emergency occupancy for intake and verified eligibility. In addition
to ensuring all guests meet program eligibility requirements,Consultant will utilize
the Vulnerability Index, a standardized assessment tool utilized by the NorCal
Continuum of Care, to ensure the most vulnerable are served. When emergency
occupancy is at capacity, eligible individuals will be placed on a waitlist which
Consultant shall maintain.
D. Consultant will have subcontractors or staff on site, at the emergency occupancy,
at all times. The paid subcontractors or s�aff will have the responsibility for intake,
Consulting and Professional Services Agreement Page 13
Rev. 6/15
assessment, data collection, life safety monitoring, crisis intervention, and daily
shift/activity logs.
E. Consultant will have a Lead Program Manager who will have the responsibility of
overseeing intake, assessment, data collection, life safety monitoring, crisis
intervention, and daily shift/activity logs.
F. Services will include a 24 hour/day, 7 days per week program that provides a
� support �system of specialized' case management services to connect clients to
resources and help resolve homelessness.
G. In addition to emergency occupancy, case-management and information and
referral services, the program will include:
• Three meals per day. Any prepared food will be handled, served and stored
under sanitary conditions that meet required health standards, including all
environmental health laws and regulations regarding preparation and service.
• Laundry services. Sanitary procedures will be established and maintained for
washing clothes and maintaining emergency occupancy facilities.
• Blankets, sleeping bags, and linens to guests as needed,maintained clean and
free of parasitic infestations.
• Cots or beds, clean and well maintained.
� Restrooms and showers during operating hours. At a minimum, hot water,
clean towels, soap and shampoo must be provided for daily showers.
Consultant will provide other hygiene necessities, e.g., toothbrushes,
feminine hygiene products.
H. Consultant must develop an individualized assessmerzt and referral plan for each
client. Such plan must include a comprehensive needs assessment. This assessment
will then be used to triage and subsequently appropriately case manage, refer and
connect clients to various programs across the entire spectrum of care in our
community. This desired model will require knowledge of all programs serving
homeless individuals,as well as close,collaborative relationships with the provider
community. It is desired that the services listed below are coordinated through case
management:
• Permanent housing
• Primary health services
• Mental health services
� Alcohol and substance abuse treatment
� Mainstream benefits programs
• Veterans' services
� Employment services
� Probation and Parole services
• Collabarative Courts
Consulting and Professional Services Agreement Page 14
Rev. 6/15
I. Consultant shall have written case management procedures and forms that include
the following:
• A comprehensive needs assessment. The goal of a comprehensive assessment
is to determine the client's medical, physical, mental, psychosocial, and
emotional health; substance use, domestic violence, education, and
employment history; housing readiness; and legal and financial
circumstances; and strengths and needs.
• Referral procedures. Consultant shall establish referral and follow-up
procedures to confirm all referrals made to other services. Documentation of
referrals made and referral confirmation must be maintained in client fi1es.
� Mainstream benefits. Consultant shall establish procedures for screening
participants at program entry and intake for eligibility for mainstream
benefits, particularly relative to Supplemental Security Income (SSI) and/or
Social Security Disability Insurance (SSDI), and must assist participants in
applying for mainstream benefits for which they are eligible.
• Employment Development/Placement Programs. Consultant shall establish
and maintain effective working relationships with employment programs and
shall assist clients in participating in services to prepare for and obtain
housing.
• Progress notes. Consultant shall implement a process for foliow-up contacts
� for siX (6)months (e.g.,phone calls, office visits, etc.) with those clients tihat
have achieved successful housing placement goals, and adequately document
the follow-up contacts in the client files.
J. Responding appropriately to emergencies, Consultant shall call 911 when
appropriate and report a11 emergency incidents to the designated City of Redding
Contract Representative immediately. Additionally, Consultant will provide a hard
copy, Incident Report and will include any other supporting documentation.
K. Guests will not be allowed to enter and exit the emergency occupancy after curfew
without prior approval. Consultant, subcontractor or staff will keep record of those
guests who present a pattern of such behavior. A list of individuals will be
developed to ensure that anyone who has been deemed inappropriate for services
will not be allowed entry. The list will be kept and available for law enforcement
staff and HHS staff to review.
L. After hours entry will only be available to personnel who may bring an individual
to the emergency occupancy for services if bed space allows.
M. Consultant must maintain a visitor log requiring all visitors to sign in and out when
entering and exiting the Project.
Consulting and Professional Services Agreement Page 15
Rev. 6/15
SECTION 2. EMERGENCY OCCUPANCY LOCATION
A. Consultant shall obtain exclusive right to occupy by virtue of a lease or other similar
legal obliga�ion with property owner, Tera Sahara, Inc., (Owner) 32 rooms
consisting of 50 beds located at 2731 Bechelli Lane, Redding, CA(Premises). The
Consultant shall operate emergency occupancy services detailed under item A.
Emer encv Occupancy Services at this location.
B. The Lease of the Premises shall commence on the date this agreement is signed by
the City and shall continue for six months or upon a declaration of the City of
Redding that use of the premises is no longer necessary to protect the life, health
and safety of the public whichever occurs first and unless otherwise terminated in
accordance with the terms and conditions of this agreement.
C. Room payments shall be based on the daily room rate of FORTY AND 00/100
DOLLARS ($40.00)per room during the term of this Agreement. Owner shall
provide a monthly invoice to the Consultant based on each room to be occupied,
multiplied by the number of days to be occupied in that month, and then
multiplied by the daily room rate. Consultant shall provide this verification to the
Contract Representative for payment as specified in this agreement.
D. Consultant shall ensure that the Owner, at Owner's sole cost and expense, shall
furnish normal and standard hotel operation functions including but not liinited to
the following services, utilities, and supplies and also to the "common" building
areas (if any) such as lobbies, elevators, stairways, corridors, etc., if any:
1. Sewer, trash disposal, and water service, including both hot and cold water
to the lavatories.
2. Elevator (if any) service.
3. Electricity and/or gas as necessary to provide power for heating,
ventilating, and air conditioning, and electrical or gas service as needed
for County's operations.
4. Linen/terry cloth and laundry services.
5. Standard hotel housekeeping/janitorial services at not less than every three
days.
6. Toiletries including, shampoo, conditioner, soap, toilet paper, and tissues.
7. Pest control for any pests that may negatively affect the health, safety and
peaceful enjoyment of the Project by participants.
Consulting and Professional Services Agreement Page 16
Rev. 6/15
In the event of failure by the Owner to furnish any of the above services or
utilities in a satisfactory manner, the Consultant may furnish�he same at its own
cost; and, in addition to any other remedy the Consultant may have.
E. During the term of this Occupancy Agreement, the Consultant shall maintain the
occupied premises in good repair and tenantable condition and shall be
responsible for any damage to the units from occupancy of the units under this
Agreement.
F. If the occupied premises are totally or partially destroyed by fire or other casualty,
this Contract may terminate at the sole discretion of the City.
SECTION 3. CONDITIONS
The parties agree that the intent of this Agreement is for Consultant to provide emergency
occupancy and services 24 hours a day, 7 days a week for up to fifty (50) adults at the
specified Premises.
A. Consultant shall provide all services consistent with this Contract.
B. Consultant agrees to participate in community meetings as requested by City,
inciuding the monthly Shasta Advisory Board of the NorCal COC meeting
presently being held at Redding City Hall, located at 777 Cypress Avenue,
Caldwell Park Conference Room,second floor,the second Tuesday of each manth.
C. Consultant shall provide at least one (1)management level representative to attend
emergency occupancy stakeholder meetings as requested by the CITY.
D. Consultant must participate in the Shasta Advisory Board of the NorCal
Continuum of Care and identify one staff inember to act as HMIS liaison.
E. Consultant will post, and at entry to the program will provide to each guest, a copy
of rules of conduct and consequences for violations. Grievance policy will be
posted for guests to view.
F. City retains the right to enter the Premises and other portions of the Premises at
any time.
G. No alcohol, weapons, or illegal drugs are permitted in the building, with the
exception of law enforcement which are lawfully entitled to carry weapons as part
of their duties. Consultant will provide a secured cabinet in which to safely secure
any guest property deemed to be questionable as a potential weapon. Each guest,
upon entry, will be questioned as to whether they are in possession of any of these
Consulting and Professional Services Agreement page L�
Rev. 6/15
prohibited items. Those guests will have an opportunity to secure or dispose of
said contraband prior to entry into the facility. Additionally, a visual assessment
of each person and possessions will be done by staff to ensure compliance. Any
subsequent violation of said rules will result in eviction and placement on the list
identifying evicted guests.
H. Consultant shall allow law enforcement access to the facility, guest list, and any
other nonconfidential information at all times.
I. Consultant and Consultant's officers, agents, and employees shall observe all
security regulations/instructions issued by City.
J. Consultant will perform 4 interior security checks every hour 24 hours/day, 7 days
per week and 1 perimeter security check every hour during daylight hours, 7 days
per week. Consultant will ensure that no loitering shall be permitted in or around
the emergency occupancy site.
K. Consultant shall provide sufficient subcontractors or staffing to provide the
services set forth in this Services Agreement. Consultant agrees to have
subcontractors or staff on site at all times that is trained in Basic First Aid and CPR,
Mental Health First Aid & Screening, and drug and alcohol recognition training.
All staff must be trained within the first year of hire.
L. Consultant warrants that it is knowledgeable of and in compliance with California
Government Code Section 8350 et seq. regarding a drug free warkplace.
M. Consultant will provide a written critical incident report to the Contract
Representative within 48 hours of any incident involving law enforcement, fire or
paramedic response, violence, major theft, and on-site drug or alcohol use.
N. Consultant wi11 perform monthly evacuation drilis with documentation available
to Contract Representative upon request.
O. Consultant will ensure the health and safety of guests and staff by having a no
violence policy. Acts of violence are grounds for immediate expulsion and
condition of return to the program is a case conference and safety evaluation of the
staff and residents.
P. Consultant will provide accommodations in response to Public Health
emergencies, including adequate space to isolate those exposed or infected with
transmittable diseases, and engagement in Public Health regulatory measures.
Consulting and Professional Services Agreement Page 18
Rev. 6/15
Q. Consultant will submit any significant changes to policies and procedures related
to emergency occupancy operations to City for approval prior to implementation.
The remainder of this page intentionally left blank.
Consulting and Professional Services Agreement Page 19
Rev. 6/15
Exhibit B
SECTION 1. PAYMENT PROVISIONS
Summary cost reporting documentation must be submitted with invoices and all back up
documentation retained for five years.
Consultant will be paid in accordance with the total budget stipulated as follows and subject to
any limitations and speci�cs contained in this Contract and specific regulations:
� � Project Cost � � Amount �
Room Rental ($40 x number of rooms x $234,000
number of days in a month)
HMIS license $1,000
Total $235,000
Payments will not be made by City on an invoice unless the previous month's data has been
submitted by Consultant and approved by City.
This budget is subjeet to modification with approval of the City Contract Representative,not to
exceed the total payment amount as indicated in Section 2 of the main Contract.
Cansultant agrees to provide City with reports that may be required by County, State or Federal
agencies far compliance with this Contract including and not limited to:
1. Consultant is required to enter each resident or provide to City Representative the
requested HMIS, Coordinated Entry or Project paperwork as shown in Exhibit C. This
includes a completed a valid release of information from the program participant so that
information may be inputted into HMIS within 24 hours upon entry and exit. Failure to
input or provide complete, accura�e and timely client and program information into HMIS
may result in payment delay. Consultant acknowledges and agrees to any training
necessary to accurately enter data into the HMIS and Coordinated Entry systems. The
HMIS and Coordinated Entry systems are maintained by the NorCal COC's Lead Agency.
The Lead Agency's contact information is Shasta County Housing, 1450 Court Street,
Suite 108, Redding, CA 96001, 530.225.5160 or HMISAdministrator(�a,co.shasta.ca.us
2. Consultant shall submit monthly reports to the Contract Representative using the required
City format and the Homeless Management Information System (HMIS). Consultant will
provide monthly reporting on requested data outcomes and demographics by the Sth of
each month.
Consulting and Professional Services Agreement Page 20
Rev. 6/15
3. Consultant will track the following performance measures, which are the minimum goals
for emergency housing operations and are subject to change at the discretion of the
Contract Representative based on evidence-based practices for the population served and
recommendations of the U.S. Department of Housing and Urban Development:
• Number of client transitioned into transitional or permanent housing
• Number of clients with mental health, physical disability and/or substance use
• Number of clients who complete a needs assessment and cas�management plan
• Number of clients who exited with employment income
• Number of clients who access to benefits
• Number of past clients who had transitioned to housing and returned to the shelter
• Number of clients on a waitlist to receive emergency housing 1.4. Consultant
will also track:
• Number of breathalyzer and drug tests administered, and number failed for each
• Number of clients turned away for failed breathalyzer, failed drug test, and/or out
of City residency.
4. Consultant may be requested to provide reports out of HMIS to Contract Representative.
5. Consultant shall provide client specific data as requested by City.
6. Consultant shall enter into an agreement with the Owner as specified in Exhibit A. City
shall have the right to pay the Owner directly for room rentals at the Premises rather than
paying the Contractor. Said payment shall satisfy the City's obligation to Consultant for
payment under this Contract. Such payment will reduce the financial obligation of this
contract as though payment was made directly to Contractor.
Consulting and Professional Services Agreement Page 21
Rev. 6/15
� Hornelessness Certification — CIRT STREET OUTREACH
Ciient(s)Name(s):
BIRTHDATE:
❑Hausehold withaut dependent chiidren ❑Household with dependent children Number in the household:
This form is to certify that the above-named individual or household is currently homeless based on the check mark,other
indicated information,and signature indicating their current living situation.By signing this form,you are certifying this
information to be true.Check aniv ane box and complete onlv that section
l.iving Situation:Place not meant for human habitation
❑ The person{sj named above was/were living in a pubiic or private piace not designed for,ar ordinarily used as a regu(ar sieeping
accommodation for humans,including a car, park,abandoned buiiding,bus station,airport,or camp ground on the date(s) below.
Description of living situation(piease pravide the location and detaited description of living conditionsj:
Homeless Street Outreach/Referral Program Name:
Date(s)of Contact_
Authorized Agency Representative Name:
Authorized Agency Representative Signature: Date:
Living Situation:Emergency Sheiter
❑ The person(s)named above was/were living in a supervised publicly or privately operated shelter on the date(sj below:
Emergency Sheiter Pragram Name:
Date(s)of Night(s)in the Shelter:
Authorized Agency Representative Name:
Authorized Agency Representative Signature: Date:
Page 1 of 1
NorCal CA 516 Continuum of Care
Homeless Management Information System (HMIS)
Notice of Privacy Practices
THIS NOTICE DESCRIBES HOW INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND
HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
If you have any questions about this Notice,you may contact either your service provider,or:
Shasta County Department of Housing and Community Action Programs
1450 Court Street,Suite 108,Redding,CA 96001
(530)225-5160
Your information is personal, and the NorCal CA 516 Continuum of Care is committed to protecting it. Your
information is also very important to our ability to provide you with quality services,and to comply with certain laws.
This notice describes the privacy practices our employees and other personnel are required to follow in handling your
information.
We are legally required to:Keep your information confidential,give you this notice of our legal duties and privacy
practices with respect to your information,and comply with this notice.
CHANGES TO THIS NOTICE
We reserve the right to revise or change the terms of this Notice, and to apply those changes to our policies and
procedures regarding your information. To obtain a copy of this notice,you can either ask any member of staff,or go
to the Nar Cal Continuum of Care website at:
https://www.co.shasta.ca.us/inde�housin�index/norcal-continuum-of-care
HOW WE MAY USE AND DISCLOSE YOUR INFORMATION
For Housing: We create a recard of your information,including housing services you reeeive at our partner agencies.
We need this record to provide you with quality services and to comply with certain legal requirements.
Participating agencies may use or disclose your information to other personnel who are involved in providing services
for you. For example, a housing navigator may need to know disability information to provide appropriate housing
resources. Your service team may share your information in order to coordinate the different things you need,such
as referrals and services.
Participating agencies may use and disclose your information to other participating HMIS agencies.
We aiso may use and disclose your information to recommend service options or alternatives that may be of interest
to you. Additionally,we may use and disclose your information to tell you about health-related benefits ar services
that may be of interest to you for example, Medi-Cal eligibility ar Social Security benefits. You have the right to
refuse this information.
For Service Collaboration: We also may use and disclose your information about you so that you do not have
provide information mare than once. This sharing,only when you access one of the participating agencies,can help
avoid duplication of services and referrals that you are already receiving.
USES AND DISCLOSURES THAT DO NOT REQUIRE YOUR AUTHORIZATION
Research: Under certain circumstances,we may use and disclose information about you for research purposes. For
exampie,a research project may involve comparing your service level and of all clients who received similar services.
All research projects,however,are subject to a special approval process. This process evaluates a proposed research
project and its use of information, trying to balance the research needs with clients' need for privacy of their
information. Before the use or disclosure of information for research purposes, any such research project must be
approved through an approval process. Aggregate information about you may be disclosed to people conducting a
research project to help them identify data for ciients with specific needs.
As Required By Law: We will use and disciose information when required by federal or state law or regulation.
To Avert a Serious Threat to Health or Safety: We may use and disclose your information when necessary to
prevent a serious threat to your health and safety or the health and safety of the public or another person.
Public Health Activities: We may disclose your information for public health activities such as to report the abuse
or neglect of children,elders,and dependent adults.
Abuse, Neglect, or pomestic Violence: We may disclose your information when notifying the appropriate
government authority if we believe you have been the victim of abuse,neglect, ar domes�ic violence. We will oniy
make this disclosure if you agree or when required or authorized by law.
Oversight Activities: We may disclose your information to an oversight agency,such as the Department of Housing
and Urban Development(HUD)or the State of California,for activities authorized by law. These oversight activities
are necessary for the government to monitor government service programs,and compliance with civil rights laws.
OTHER USES OF YOUR INFORMATION
Other uses and disclosures of your information not covered by this Notice or the laws that apply to us will be made
only with your written authorization. If you provide us authorization to disclose your information,you may revoke
that authorization, in writing, at any time. If you revoke your authorization,we will no longer use or disclose your
information for the reasons covered by the authorization,except that,we are unable to take back any disclosures we
have already made when the authorization was in effect,and we are required to retain our records of the services that
we provided to you.
YOUR RIGHTS REGARDING INFORMATION ABOUT YOU
Right to Inspect and Obtain Copies:
With certain exceptions, you have the right to inspect and obtain copies of your information from our recards. To
inspect and obtain copies of your information,you must submit a request in writing to your service provider where
you received services. The request will be reviewed and responded to within three(3)business days. We reserve the
right to deny your right to inspect and obtain copies of your information. If your request is denied,you may appeal
this decision and request that another services professional by the Shasta County Department of Housing and
Community Action Programs,who was not involved in your provision of services,review the denial.
Right to Request an Amendment:
If you feel that your information in our records is incorrect or incomplete,you may ask us to amend the information.
You have the right to request an amendment for as long as we keep the information. To request an amendment,you
must submit a request in writing to your service provider. Your request will become part of your record.
Right to Request Restrictions:
You have the right to request that we follow additional, special restrictions when disclosing your information. To
request restrictions,you must make your request in writing to your service provider. In your request,you must tell us
what information you want to limit,the type of limitation,and to whom you want the limitation to apply.
Right to Request Confidential Communications:
You have the right to request that we communicate with you about appointments or other matters related to your
service in a specific way or at a specific location. For example,you can ask that we only contact you at work,or by
mail at a post office box. To request confidential communications, you must make your request in writing to your
Agency case manager ar the person in charge of your services. Your request must specify how or where you wish to
be contacted.
Right to a Paper Copy of This Notice:
You may ask us for a paper copy of this Notice at any time. Even if you have agreed to receive this Notice
electronically,you are entitled to receive a paper copy of this Notice. To obtain a paper copy of this Notice,ask any
member of staff..
You have the right to file a complaint if you believe that staff has not complied with the practices outlined in this
Notice.All complaints must be submitted in writing.You will not be penalized in any way for filing a complaint.
If you believe your privacy rights have been violated,you may file a complaint with the NorCal CA 516 Continuum
of Care System Administrator.
To file a complaint with the Lead Agency,contact:
Shasta County Department of Housing and Community Action Agency
1450 Court Street, Suite 108,Redding,CA 96001
Email: hmis@co.shasta.ca.us
To file a complaint with the State of California,contact:
www.privacy.ca.gov
866-785-9663
800-952-5210
ACKNOWLEDGEMENT OF RECEIPT
By signing this form, you acknowledge receipt of the HMIS Notice of Privacy Practices. Our Notice of Privacy
Practices provides information about how we may use and disclose your protected information.We encourage you to
read it in full. Our Notice of Privacy Practices is subject to change. If we change our notice,you may obtain a copy
of the revised notice by accessing our web site, https:Uwww.co.shasta.ca.us/index/l�ousing_index/norcal-continuum-
of-care/or by contacting any staff person involved in your services.
If you have any questions about our Notice of Privacy Practices,please contact:
Shasta County Department of Housing and Community Action Agency
1450 Court Street,Suite 108,Redding,CA 96001
Email: hmis@co.shasta.ca.us
I acknowledge receipt of the HMIS Notice of Privacy Practices.
Client Signature Client Name Printed Date
Inability to Obtain Acknowledgement
To be completed only if no signature is obtained.If it is not possible to obtain the client's acknowledgement,describe
the good faith efforts made to obtain the client's acknowledgement, and the reasons why the acknowledgement was
not obtained:
Staff Member's Signature Staff Name and Title Printed Date
Revs. 10/2020
Homeless Management Information System (HMIS)
Client Informed Consent& Release of Infarmation Authorization
I, (print consumer's name) , understand that (Service Provider)
collected information about me and/or dependents
listed below to enter it into a database system called Homeless Management Infonnation System(HMIS}.
This database helps us to better understand homelessness,to improve service delivery to the homeless,and
to evaluate the effectiveness of services provided to the homeless. Participation in data collectian and
release, although optional, is a critical component of our community's ability to provide the most effective
services and housing possible. The information that is collected in the HMIS database is protected by
limiting access to the database and by limitrng with whom the information may be shared, in compliance
with the standards set forth by federal, state, and local regulations governing confidentiality of client
records. Every person and agency that is authorized to read or enter information into the database has
signed an agreement to maintain the security and confidentiality of the information.
BY SIGNING THIS FORM,I AUTHORIZE THE FOLLOWING:
The information gathered and prepared by this agency will be included in a HMIS database of participating
agencies (list available), and only to participating agencies, who have entered into an Inter-Agency HMIS
Data Sharing Agreement and shall be used to:
a. Produce a client profile at intake that will be shared by collaborating agencies
b. Produce anonymous,aggregate-level reports regarding use of services
c. Track individual program-level outcomes
d. Identify unfilled service needs and plan for the provision of new services
e. Allocate resources among agencies engaged in the provision of new services
f. Disclose if required by court order or as required by law
BY SIGNING THIS FORM,I AUTHORIZE THE FOLLOWING:
I authorize the participating agencies and their representatives to share basic information regarding my
family members listed below and/or me. I understand that this information is for the purpose of assessing
my/our needs for housing,utility assistance, food,counseling andlor other services.
The information may consist of the following Protected Identifying Information(PII):
• Name • Residence prior to project entry • Domestic Violence
• Date of Birth • Homeless history • Mental Health
• Social Security Number • Zip Codes of last permanent address • Disabling condition
• Gender • Family composition • Alcohol&drug
• Ethnicity&Race • Employment status • Legal history
• Program entry date • Veteran Status • Photo(if applicable)
• Program exit date • HIV/AIDS
• Income and Non-Cash benefits information
• Housing information
• VI-SPDAT
I UNDERSTAND THAT:
• Use of my likeness in a photograph will be viewable by other participating agencies and may be
cropped or edited, as needed. I waive the right to approve or inspect the finished photograph.
• The participating agencies have signed agreements to maintain confidentiality regarding my
information.
• The release of my information does not guarantee that I will receive assistance, and my refusal to
authorize the use of my information does not disqualify me from receiving assistance.
• My records are protected by federal, state, and local reguIations governing confidentiality of
client records and cannot be disclosed without my written consent unless otherwise provided for
in the regulations, law, or court order.
• Auditors or funders who have legal rights to review the work of this agency,including the U.S.
Department of Housing&Urban Development and the State of California may see my
information.
• People using HMIS information to write reports may see my information. Researchers must sign
an agreement to protect my privacy before seeing HMIS data. My private information will never
appear in research reports.
• This authorization will remain in effect until I revoke it in writing,and I may revoke
authorization by signing a"Revocation of Consent to Release Information form", but that
cancellation will not be retroactive.
• Additionally,I understand that participation in data collection is optional, and I may choose not to
participate.
• This release is valid for three (3)years from the date of my signature below.
• I also understand that I may withdraw my consent at any time.
• I understand that my personal information will not be rnade public and will only be used with
strict confidentiality.
Participating agencies: A list of the participating agencies within the NorCal/Dos Rios Homeless
Continuum of Care Homeless Management Information System may be viewed priar to signing this form.
List all De endent children under 18 in household, if an first and last names :
1. 2
3. 4.
5. 6.
7. 8.
Please initial one of the following levels of consent:
I give authorization for mine and my dependents listed above, protected personal and relevant
information to be entered into HMIS and shared between participating agencies.
OR
I give authorization for mine and my dependents listed above, protected personal and relevant
information to be entered into HMIS,but NOT shared between participating agencies.
OR
I do not consent to the inelusion of personal information in HMIS about me and my dependents
listed above.
Consumer's Signature Date
Revs. 10/2020
NorCal HMIS Intake Form —Adult
1.Intake Summary
Agency Case No: Service Point Client No:
Intake Date Monm oay vear Intake Staff Name
Case Manager Staff Direct Phone Line
Agency Name Notice of Privacy Practices Acknowledgement signed
❑ Yes ❑ No
Program Name
Release of Information(ROI)Signed ❑ Yes ❑ No
2.Househoid Information
❑ Coupie(parent&friend)&child(ren) ❑ Foster Parent(s)with child(ren) ❑ Other
Household ❑ Couple with no child(ren) ❑ Grandparent(s)with child(ren) ❑ Singie Adult
Type ❑ Extended family unit ❑ Male Single Parent ❑Two Parents with child(ren)
� Female Single Parent ❑ Non-custodial Caregiver(s)wJchiid(ren)
3.Client Informa#ion
First Middie Last Suffix
Alias Email Address
Address Telephone
SSN _ _
U.S.Milita � Yes
❑ Fuli Reported Veteran � No
SSN Data uali � Partial/Approx.Reported ❑ Client doesn't know
� � ❑ Client doesn't know (aduttronly) � Client refused
❑ Client refused
Month Day Year ❑ Male ❑Female
Date of Birth
❑ A gender other than singularly female or male
❑ Full DOB Reported Gender �e.g.,non-binary,genderfluid,agender,culturally
DQB Data Quality �Approximate or Partiai dOB Reported specific gender)
❑ Client doesn't know ❑Transgender
❑ Client refused ❑ Questioning
Pri Sec
❑ ❑ American Indian or Alaska Native,or
Indigenous ❑ Non-HispanicfNon-Latin(a)(o)(x)
Primary Race& ❑ ❑ Asian,or Asian American Ethnicity � HispanicJLatin(a)(o)(x)
Secondary Race ❑ ❑ Biack or African American,or African ❑ Client doesn't know
❑ ❑ Native Hawaiian or Pacific Islander ❑ Ciient refused
❑ ❑ White
❑ ❑ Client doesn't know
❑ ❑ Ciient refused
❑ Self(Nead of Househoid) ❑Yes
Relationship to ❑ Head of Household's child Disabling ❑ No
Head of Household ❑ Head of Household's spouse or partner �ondition? ❑ Client doesn't know
(NaH) ❑ Head of Household's other relation member ❑ Client refused
❑ Other(non-relation member)
Zip Cade of Last ❑ CA-516
Permanent Address ❑ Def Norte
Client�ocation � �ssen
❑ Full Reported (CoC)&Current � M°d°�
Zip Data Quality � Partial/Approx.Reported County of Service � P�umas
❑ Client doesn't know ❑ Shasta
❑ Client refused ❑Sierra
❑ Siskiyou
NOTES:
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NorCal HMIS Intake F'orm —Adult
VA Nan-Service-Connected Disability Pension ❑Yes ❑No $ $
VA Service-Connected Disability Compensation ❑Yes ❑No � $
Worker's Compensation ❑Yes ❑No � $
6. Non-Cash Benefits
Non-cash benefit from any source: ❑Yes ❑No ❑Client doesn't know ❑Client refused
Saurce of Non-cash benefit: Receiving Beneft Type Received Additional Househoid Notes
Members
SNAP including CalFresh(Food Stamps) ❑Yes ❑No
Special Suppiemental Nutritian Program(WIC) ❑Yes ❑No
TANF Chiid Care Services ❑Yes ❑No
TANF Transportation Services ❑Yes ❑No
Othar TANF Funded Services ❑Yes ❑No
Sec.BJPublicHousin /RentAssist
OtherSource ❑Yes ❑No
7. Health Insurance
Covered by Health Insurance: ❑Yes ❑ No ❑Client doesn't know ❑Client refused
Heaith Insurance type: Covered? Start date Insurance Notes
MEDICAID/MEDI-CAL ❑Yes ❑No
MEDICARE �Yes ❑No
State Chiidren's Health Insurance Program ❑Yes ❑No
Veteran's Administration(VA)Medical Services ❑Yes ❑No
Employer—Provided Health Insurance ❑Yes ❑No
Health Insurance obtained through COBRA ❑Yes ❑No
Private Pay Health Insurance O Yes ❑No
State Health Insurance for Adults ❑Yes ❑No
Indian Health Services Program ❑Yes ❑No
Other ❑Yes ❑No
8.Disabilities
if Yes,Expected#o be of long-
Disability Type� p�sability con#inued and indefinite duration Start date Disability Notes
' Determination and substantialiy impairs ability to
live inde ndentl ?
❑Yes ❑No ❑Yes ❑Client doesn't know
Alcohol Use Disarder ❑Client doesn't know p No ❑Client refused
❑Client refused
❑Yes ❑No
Both Aicohol and Drug ❑Yes ❑Client doesn't know
Use Disorder ❑Client doesn't know �No ❑Ciient refused
❑Client refused
❑Yes ❑No ❑Yes ❑Client doesn't know
Chronic Health Condition ❑Client doesn't know p No ❑Client refused
❑Client refused
❑Yes ❑No ❑Yes ❑Client doesn't know
Develapmentai 0 Client does�'t know �No ❑Client refused
❑Client refused
❑Yes ❑No ❑Yes ❑Client doesn't know
Drug Use Disorder ❑Client doesn't know p No ❑Ciient refused
❑Client refused
❑Yes �No ❑Yes ❑Client doesn`t know
HIV/AIDS ❑Client doesn't know �No ❑Client refused
❑Ciient refused
Mental Health Problem �Yes ❑No ❑Yes ❑Client doesn't know
❑Client doesn't know ❑ No ❑Client refused
Physical ❑Yes ❑No O Yes ❑Ciient doesn't know
❑Client doesn't know ❑No ❑Ciient refused
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NorCal HMIS Minor Intake Form
Please fill out 1 form for each chiid
Agency Case No: Service Point Client No:
1.Head of Household information
Month Day Year Name of HOH:
Intake Date
SSN: DOB:
2.Hausehold Relationship
❑ Brother ❑ Granddaughter ❑ Nephew ❑ Son
❑ Daughter ❑ Grandfather O Niece ❑ Son-in-law
Relationship to ❑ Daughter-in-law O Grandmother ❑ Other non-relative ❑ Step-daughter
Head of ❑ Father O Grandson ❑ Other relative ❑ Step-son
Househoid ❑ Father-in-law ❑ Nusband ❑ Self ❑ Unknown
❑ Foster daughter ❑ Mother ❑ Significant other ❑ Wife
❑ Foster son ❑ Mother-in-Iaw ❑ Sister
3.Client Information
First Middle Lasi Suffix
Alias
SSN _ _ ❑ Male ❑ Female
❑ A gender other than singularly female or male(e.g.,
❑ FuII Reported non-binary,genderfluid,agender,culturally specific
❑ Partial A Gender
SSN Oata Quality / pprox.Reported gender.
❑ Client doesn't know � Transgender
❑ Ciient refused ❑ Questioning
Month Day Year
Date of Birth
❑ Non-Hispanic/Non-Latin(a)(o}(x)
❑ Fuii Reported ❑ Hispanic/Latin(a)(o)(x)
❑ Partiai/Approx.Reported Ethnicity p Client doesn't know
DQB Data Quality p Ciient doesn't know ❑ Ciie�t refused
❑ Client refused
Pri Sec
❑ ❑ American Indian,Alaska Native,or
indigenous ❑ Yes
Primary Race& ❑ ❑ Asian,or Asian American Disabling ❑ No
Secondary Race ❑ ❑ Black,African American,orAfrican Condition? ❑ Client doesn't know
❑ ❑ Native Hawaiian or Pacific Islander ❑ Client refused
❑ ❑ White
❑ ❑ Client doesn't know
❑ O Clientrefused
❑ Fuli Reported
Zip Code of Last ❑ Partial A
Permanent Address Zip Data Quality / Pprox.Reported
❑ Client doesn't know
❑ Client refused
4.Monthly IncomeJNon-Cash BenefitsjHealth InsurancejDisabilities
Income from any source: ❑Yes❑No(!f yes,P/ease record on NoH Intake.J
Covered by Health insurante: ❑Yes O No�Client doesn't know�Ciient refused
Health ❑ MEDICAID/MEDI-CAL ❑ MEDICARE ❑ State Children's Health Insurance Program ❑VA Medical Services
Insurance ❑ Employer—Provided Health Insurance ❑ Heaith Insurance obtained through COBRA ❑Private Pay Heaith insurance
Type: ❑ State Health Insurance for Aduits ❑ Indian Health Services Program ❑ Other
Disability Type• Determination �f Ves,F�cpected to be of long-continued and indefinite duration and substantialiy impairs ability to
live independently?
Alcohol Use Disorder �Yes�No Start Date: ❑Yes ❑ No ❑Client doesn't know ❑Client refused
Both Alcohol and Drug Use Oisorder ❑Yes�No Start Date: ❑Yes ❑ No ❑Client doesn't know ❑Client refused
Chronic Health Condition ❑Yes�No Start Date: ❑Yes ❑ No ❑Ciient doesn't know ❑Ciient refused
Developmental ❑Yes❑No Start Date: ❑Yes ❑ No ❑Client doesn't know ❑Client refused
Drug Abuse ❑Yes�No Start Date: ❑Yes ❑ No ❑Client doesn't know ❑Client refused
HIV/AIDS p Yes O No Start Date: ❑Yes ❑ No ❑Client doesn't know ❑Client refused
Mental Health Disorder ❑Yes�No Start Date: ❑Yes ❑No ❑Client doesn't know ❑Client refused
Physical ❑Yes�No Start Date: ❑Yes ❑No ❑Client doesn't know �Client refused
*Please make sure to get a RELEASE OF INFORMATION(ROI)signed for each additional adult Household member.*
Vulnerability Index -
Service Prioritization Decision Assistance Tool
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To use the SPDAT, training by OrgCode or an OrgCode certified trainer is required. We provide training on
a wide variety of topics over a variety of inediums.
The futl-day in-person SPDAT Level 1 training provides you the opportunity to bring together as many
people as you want to be trained for one (ow fee. The webinar training atlows for a maximum of 15 dif-
ferent computers to be logged into the training at one time. We also offer online courses for individuals
that you can do at your own speed.
The training gives you the manual, case studies, application to current practice, a review of each compo-
nent of the tool, conversation guidance with prospective c�ients —and more!
Current SPDAT training avaitabte:
• Leve( 0 SPDAT Training: VI-SPDAT for Frontline Workers
• Leve�1 SPDAT Training: SPDAT for Front�ine Workers
• Level 2 SPDAT Training: SPDAT for Supervisors
• Level 3 SPDAT Training: SPDAT for Trainers
Other retated training avaitabte:
• Excellence in Housing-Based Case Management
• Coordinated Access & Common Assessment
• Motivationa( interviewing
• Objective-Based Interactions
More information about SPDAT training, including pricing, is available online at
http•/Iwww orgcode com/product-category/training/spdat/
02015 OrgCode Consulting Inc.and Community Solutions. Atl rights reserved. ;
1(800)355-0420 info(�a orgcode.com www.orgcode.com
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papinoad aq ue� uoi�e��ue�� �e�� uoi�
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paao�s aq o��uio�si uoi�eu�ao�ui ay� aaaynn •
pasn�aa ao paddi�s aq ue� uoi�sanb �(ue�eu� •
�y�nos�uiaq aae saamsue paonn-auo ao ,`oN„ „'sa�„ �(�uo�eu� .
a�a�duao� o� sa�nuiw L ueU� ssa� sa�e� ���2nsn �i�eu� •
pa�a�duao��uiaq 1dodS-1�au�}o asodand au� •
(���a '1uno� au�i1 ui �uiod
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:uoi�eu�ao�ui �uiMo��o�ay��y�i�U��u p�nous no�(�du�s�eU� u� �du�s iGo��npoa�ui awes
au� asn p�noUs 1dodS-I� ay� �u��a�dwo� uoi�eziup�ao �o ssa�pa��aa �(�iun�.uuao� ano�( ui aossasse �aan�
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-- -- /—/— ,��„v,/ww/aa
uo��e�o��anans awil�(anan,c a;ea�(anans
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uaeal(� A�ua�d au�e�s,�annainaa}u�
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��i t L�'.:.?�l��:�Ifi ��f+. '[f Llt, VE.'-i:7���.`J I.V�,
« � �
1. Where do you sleep most frequentty?(check one) �Shelters
QTransitional Housing
�Safe Haven
QOutdoors
�Other(specify):
�Refused
� � e � � a a� �. b � � •
� � A k �� O
2. How tong has it been since you lived in permanent stable _Years ❑ Refused
housing?
3. In the tast three years, how many times have you been ❑ Refused
hometess?
� � � , � � �� � � � , � � � � e
� � • � � �r � � * gi �
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4. In the past six months, how many times have you...
a) Received health care at an emergency department/room? _ ❑ Refused
b)Taken an ambulance to the hospital? _ ❑ Refused
c) Been hospitalized as an inpatient? _ ❑ Refused
d) Used a crisis service, inctuding sexual assault crisis, mentat _ O Refused
health crisis,famity/intimate violence, distress centers and
suicide prevention hotlines?
e) Talked to police because you witnessed a crime, were the victim _ ❑ Refused
of a crime, or the alleged perpetrator of a crime or because the
police told you that you must move along?
f) Stayed one or more nights in a holding cell,jail or prison,whether _ � Refused
that was a short-term stay tike the drunk tank, a longer stay for a
more serious offence, or anything in between?
* b � d � �� � � � �� �� �� • � � .
0
5. Have you been attacked or beaten up since you've become �Y �N �Refused
hometess?
6. Have you threatened to or tried to harm yourself or anyone �Y �9 N �5 Refused
else in the tast year?
ag
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pasn}a�{� N� A p ��nsaa l�ew �ey�nnou�y�u uo�uio�}�n�s�e$a��(ue aney noR oo •�
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15.Have you ever had to leave an apartment, shetter program, or �J Y � N �Refused
other place you were staying because of your physica( health?
16.Do you have any chronic health issues with your liver, kidneys, E�Y � N �7 Refused
stomach, lungs or heart?
17.if there was space available in a program that specificatty �Y � N � Refused
assists people that live with HIV or AIDS,wou(d that be of
interest to you?
18.Do you have any physical disabilities that would limit the type �Y C� N �] Refused
of housing you could access, or woutd make it hard to tive
independentty because you'd need help?
19.When you are sick or not feeting welt, do you avoid getting �Y � N �2 Refused
help?
20.FC?d�C=E�A[,E RESPD�DE�7"S�#�1L�`�Are you currently pregnant? �Y � N �"J N/A or
Refused
� � � Ac� t� � � �
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0
21.Has your drinking or drug use ted you to being kicked out of �?Y �'2 N � Refused
an apartment or program where you were staying in the past?
22.Will drinking or drug use make it difficutt for you to stay �Y � N � Refused
housed or afford your housing?
� •
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0
23.Have you ever had trouble maintaining your housing, or been kicked out of an
apartment, shelter program or other place you were staying, because of:
a) A mental health issue or concern? �3Y �}N �5 Refused
b)A past head injury? �Y &]N �9 Refused
c} A learning disabitity, deve(opmentat disability, or other �Y �3 N �9 Refused
impairment?
24.Do you have any mentat health or brain issues that woutd �Y �}N � Refused
make it hard for you to live independentty because you'd need
help?
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AppendixA: About the VI-SPDAT
The HEARTN Act and federa� regu�ations require communities to have an assessment toot for coordinated
entry - and the VI-SPDAT and SPDAT meet these requirements. Many communities have struggled to
comply with this requirement, which demands an investment of considerable time, resources and exper-
tise. Others are making it up as they go along, using"gut instincts" in lieu of so�id evidence. Communities
need practical, evidence-informed too�s that enhance their ability to to satisfy federa� regulations and
quickly implement an effective approach to access and assessment.The VI-SPDAT is a first-of-its-kind tool
designed to fi�(this need, he�ping communities end home�essness in a quick, strategic fashion.
The VI-SPDAT was initia�ly created by combining the e(ements of the Vulnerability Index which was cre-
ated and implemented by Community So�utions broadly in the 100,000 Homes Campaign, and the SPDAT
Prescreen instrument that was part of the Service Prioritization Decision Assistance Toot. The combina-
tion of these two instruments was performed through extensive research and development, and testing.
The deve(opment process included the direct voice of hundreds of persons with lived experience.
The VI-SPDAT examines factors of current vulnerability and future housing stability. It fotlows the structure
of the SPDAT assessment tool, and is informed by the same research backbone that supports the SPDAT
- almost 300 peer reviewed published journal artictes, government reports, clinical and quasi-clinical
assessment too�s, and �arge data sets. The SPDAT has been independently tested, as welt as internatly
reviewed. The data overwhetming�y shows that when the SPDAT is used proper(y, housing outcomes are
better than when no assessment tool is used.
The VI-SPDAT is a triage too(. It highlights areas of higher acuity, thereby helping to inform the type of
support and housing intervention that may be most beneficial to improve long term housing outcomes.
It also helps inform the order - or priority - in which peopte shou(d be served. The VI-SPDAT does not
make decisions; it informs decisions.The VI-SPDAT provides data that communities,service providers,and
peopte experiencing homelessness can use to help determine the best course of action next.
� �
Version 2 builds upon the success of Version 1 of the VI-SPDAT with some refinements. Starting in August
2014, a survey was launched of existing VI-SPDAT users to get their input on what should be amended,
improved, or maintained in the tooL Analysis was compteted across all of these responses. Further re-
search was conducted. Questions were tested and refined over several months, again including the direct
voice of persons with lived experience and frontline practitioners. Input was also gathered from senior
government officiats that create policy and programs to hetp ensure alignment with guidetines and fund-
ing requirements.
You will notice some differences in Version 2 compared to Version 1. Namely:
• it is shorter, usually taking �ess than 7 minutes to complete;
• subjective elements through observation are now gone, which means the exact same instrument can
be used over the phone or in-person;
• medical, substance use, and mental health questions are all refined;
• you can now explicitly see which component of the full SPDAT each VI-SPDAT question links to; and,
• the scoring range is stightly different(Don't worry, we can provide instructions on how these relate to
results from Version 1).
o2015 OrgCode Consulting Inc.a�d Community Sotutions. All rights reserved. ;:
1(800)355-0420 infoPa orgcode.com www.orgcode.com
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FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AND CONSULTING
AGREEMENT WITH NO BOUNDARIES TRANSITIONAL HOUSING,INC., (C-94'T9)
The Professional Services and Consulting Agreement("Agreement") dated Septernber 14,
2022, between the City of Redding ("City") and No Boundaries Transitional Housing, Inc.
("Consultant") is hereby amended as follows:
Section 2.A is hereby amended to read in its entirety as follaws:
A. City shall pay Consultant for services rendered pursuant to this Contract, at the times
and in the manner set forth in Exhibit B, attached and incorporated herein, in a total
amount not to exceed Two Hundred Ninety-Four Thousand Three-Hundred Sixty
and no/100 ($294,360). This sum includes all expenses incurred by Consultant that
are specifically associated with the provision of services under this Contract. The
payments specified herein shall be the only payments to be made to Consultant for
services rendered pursuant to this Contract. The sum set forth herein is intended to
compensate Consultant for all services set forth in this Contract including, but not
limited to, a11 supportive services and lodging set forth in this Contract.
Section 4.L. is added to read as follows:
L. Waivers and Amendments. No waivers, changes, amendments or alterations shall be
effective unless in writing and signed by a11 parties. However, minor amendments which
do not result in a substantial or functional change to the original intent of the Agreement
may be agreed to in writing between Owner/Operatar and the City Manager or designee.
Minor amendments include changes in the budget that do nat exceed an amount greater
than thirty(30%) above the last budget formally adopted by City Council.
Exhibit A is hereby deleted and replaced with E�ibit A attached hereto.
Exhibit B is hereby deleted and replaced with Exhibit B attached hereto.
All other terms and conditions of the Agreement shall remain in full force and effect.
The Effective Date of this First Amendment to the Professional Services and Consulting
Agreement with Consultant shall be November 15, 2022.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
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First Amendment to the No Boundaries Contract No. 9479
IN WITNESS WHEREOF,the City and the Developer have executed this First Amendment to the
Development Agreement on the respective dates set forth below:
City of Redding, a municipal corporation
� ����
Date: __ ��
By: Barry ' pi , ity Manager
ATTEST: APPROVED AS TO FORM:
,,�� � �,���:�
w
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By: Pamela Mize, Ci lerk By: Barry E. al , ity Attor ey
CONSULTANT, a non-profit benefit corporation
�� y � �
By: Christine Cage, Presid — No Boundaries
Transitional Housing, Inc.
Tax I.D. No: 82-0969989
First Amendment to the No Boundaries Contract No. 9479
E�ibit A
Consultant shall provide the services at the time, place and in the manner specified within this
Exhibit.
SECTION l. EMERGENCY OCCUPANCY SERVICES
Consultant will operate the Project as detailed in this Contract for 76 beds for unsheltered
clientele. Consultant shall provide a support system of multiple resources and specialized
services coordinated ta assist guests in obtaining and maintaining stable housing and self-
sufficiency.
A. Eligible guests are homeless adults, over the age of 18, who have documented
homeless status within the City of Redding.
B. Consultant will follow agreed upon policy outlined below and track all those turned
away for not meeting criteria.
o Individual must reside in City of Redding for a minimum of 15 days to establish
residency
o Individuals must provide verification of residency with one of the following
methods: picture I.D. with City of Redding address; proof of mail service in City
of Redding; entitlements received in City of Redding (food stamps, SSI,
Unemployment Benefits,General Relief etc.);receiving medical or Mental Health
Care in City of Redding, ASOC or other provider; recent utility bill in City of
Redding.
C. Consultant's first priority is to take individuals into the Project referred by the City
of Redding's Crisis Intervention Response Team (CIRT). Consultant's second
priority is to take referred individuals through the NorCal Continuum of Care
(NorCal COC) Homeless Management Information System (HMIS) and
Coordinated Entry, a centralized service people experiencing homelessness access
to have to obtain a referral to Emergency Housing and/or be placed a centralized
housing list. All new guests entering the program must have a referral from either
CIRT or Coordinated Entry that is valid within the past 30 days and present in
person at the emergency occupancy for intake and verified eligibility. In addition
to ensuring all guests meet program eligibility requirements,Consultant will utilize
the Vulnerability Index, a standardized assessment tool utilized by the NorCal
Continuum of Care, to ensure the most vulnerable are served. When emergency
occupancy is at capacity, eligible individuals will be placed on a waitlist which
Consultant shall maintain.
D. Consultant will have subcontractors or staff on site, at the emergency occupancy,
at all times. The paid subcontractors or staff wi11 have the responsibility for intake,
assessment, data collection, life safety monitoring, crisis intervention, and daily
shift/activity logs.
First Amendment to the No Boundaries Contract No. 9479
E. Consultant will have a Lead Program Manager who will have the responsibility of
overseeing intake, assessment, data collection, life safety monitoring, crisis
intervention, and daily shift/activity logs.
F. Services will include a 24 hour/day, 7 days per week program that provides a
support system of specialized case management services to connect clients to
resources and help resolve homelessness.
G. In addition to emergency occupancy, case-management and information and
referral services, the program will include:
• Three meals per day. Any prepared food will be handled, served and stared
under sanitary conditions that meet required health standards, including a11
environmental health laws and regulations regarding preparation and service.
• Laundry services. Sanitary procedures will be established and maintained for
washing clothes and maintaining emergency occupancy facilities.
� Blankets, sleeping bags, and linens to guests as needed,maintained clean and
free of parasitic infestations.
� Cots or beds, clean and well maintained.
� Restrooms and showers during operating hours. At a minimum, hot water,
clean towels, soap and shampoo must be provided for daily showers.
Consultant will provide other hygiene necessities, e.g., toothbrushes,
feminine hygiene products.
H. Consultant must develop an individualized assessment and referral plan for each
client. Such plan must include a comprehensive needs assessment. This assessment
will then be used to triage and subsequently appropriately case manage, refer and
connect clients to various programs across the entire spectrum of care in our
community. This desired model will require knowledge of a11 programs serving
homeless individuals,as well as close,collaborative relationships with the provider
community. It is desired that the services listed below are coordinated through case
management:
• Permanent housing
• Primary health services
• Mental health services
� Alcohol and substance abuse treatment
• Mainstream benefits programs
• Veterans' services
� Employment services
• Probation and Parole services
• Collaborative Courts
I. Consultant shall have written case management procedures and forms that include
the following:
� A comprehensive needs assessment. The goal of a comprehensive assessment
is to determine the client's medical, physical, mental, psychosocial, and
emotional health; substance use, domestic violence, education, and
First Amendment to the No Boundaries Contract No. 9479
employment history; housing readiness; and legal and financial
circumstances; and strengths and needs.
• Referral procedures. Consultant shall establish referral and follow-up
procedures to confirm a11 referrals made to other services. Documentation of
referrals made and referral confirmation must be maintained in client files.
• Mainstream benefits. Consultant shall establish procedures for screening
participants at program entry and intake for eligibility for mainstream
benefits, particularly relative to Supplemental Security Income (SSI)and/or
Social Security Disability Insurance (SSDI), and must assist participants in
applying for mainstream benefits for which they are eligible.
� Employment Development/Placement Programs. Consultant shall establish
and maintain effective working relationships with employment programs and
shall assist clients in participating in services to prepare for and obtain
housing.
• Progress notes. Consultant shall implement a process for follow-up contacts
for six (6)months (e.g.,phone calls, office visits, etc.) with those clients that
have achieved successful housing placement goals,and adequately document
the follow-up contacts in the client files.
J. Responding appropriately to emergencies, Consultant shall call 911 when
appropriate and report all emergency incidents to the designated City of Redding
Contract Representative immediately. Additionally, Consultant will provide a hard
copy, Incident Report and will include any other supporting documentation.
K. Guests will not be allowed to enter and exit the emergency occupancy after curfew
without prior approval. Consultant, subcontractor or staff wi11 keep record of those
guests who present a pattern of such behavior. A list of individuals will be
developed to ensure that anyone who has been deemed inappropriate for services
will not be allowed entry. The list will be kept and available for law enforcement
staff and HHS staff to review.
L. After hours entry will only be available to personnel who may bring an individual
to the emergency occupancy for services if bed space allows.
M. Consultant must maintain a visitor log requiring all visitors to sign in and out when
entering and exiting the Project.
SECTION 2. EMERGENCY OCCUPANCY LOCATION
A. Consultant shall obtain exclusive right to occupy by virtue of a lease or other similar
1ega1 obligation with property owner, Tera Sahara, Inc., (Owner) 46 (forty-six)
rooms consisting of 76 beds located at 2731 Bechelli Lane, Redding, CA
(Premises). The Consultant shall operate emergency occupancy services detailed
under item A. Emer enc�Occupancv Services at this location.
First Amendment to the No Boundaries Contract No. 9479
B. The Lease of the Premises shall commence on the date this agreement is signed by
the City and shall continue for six months or upon a declaration of the City of
Redding that use of the premises is no longer necessary to protect the life, health
and safety of the public whichever occurs first and unless otherwise terminated in
accordance with the terms and conditions of this agreement.
C. Room payments shall be based on the daily room rate of FORTY AND 00/100
DQLLARS ($40.00)per room during the term of this Agreement. Owner shall
provide a monthly invoice to the Consultant based on each room to be occupied,
multiplied by the number of days to be occupied in that month, and then
multiplied by the daily room rate. Consultant shall provide this verification to the
Contract Representative for payment as specified in this agreement.
D. Consultant shall ensure that the Owner, at Owner's sole cost and expense, shall
furnish normal and standard hotel operation functions including but not limited to
the following services, utilities, and supplies and also to the "common" building
areas (if any) such as lobbies, elevators, stairways, corridors, etc., if any:
1. Sewer, trash disposal, and water service, including both hot and cold water
to the lavatories.
2. Elevator(if any) service.
3. Electricity and/or gas as necessary to provide power for heating,
ventilating, and air conditioning, and electrical or gas service as needed
for County's operations.
4. Linen/terry cloth and laundry services.
5. Standard hotel housekeeping/janitorial services at not less than every three
days.
6. Toiletries including, shampoo, conditioner, soap, toilet paper, and tissues.
7. Pest control for any pests that may negatively affect the health, safety and
peaceful enjoyment of the Project by participants.
In the event of failure by the Owner to furnish any of the above services or
utilities in a satisfactory manner, the Consultant may furnish the same at its awn
cost; and, in addition to any other remedy the Consultant may have.
E. During the term of this Occupancy Agreement, the Consultant shall maintain the
occupied premises in good repair and tenantable condition and shall be
responsible for any damage to the units from occupancy of the units under this
Agreement.
F. If the occupied premises are totally or partially destroyed by fire or other casualty,
this Contract may terminate at the sole discretion of the City.
SECTION 3. CONDITIONS
First Amendment to the No Boundaries Contract No. 9479
The parties agree that the intent of this Agreement is for Consultant to provide emergency
occupancy and services 24 hours a day, 7 days a week for up to 76 (seventy-six)beds for
homeless adults at the specified Premises.
A: Consultant shall provide all services consistent with this Contract.
B. Consultant agrees to participate in community meetings as requested by City,
including the monthly Shasta Advisory Board of the NorCal COC meeting
presently being held at Redding City Hall, located at 777 Cypress Avenue,
Caldwell Park Conference Room,second floor,the second Tuesday of each month.
C. Consultant shall provide at least one (1)management level representative to attend
emergency occupancy stakeholder meetings as requested by the CITY.
D. Consultant must participate in the Shasta Advisory Board of the NorCal
Continuum of Care and identify one staff inember to act as HMIS liaison.
E. Consultant will post, and at entry to the program will provide to each guest,a copy
of rules of conduct and consequences for violations. Grievance policy will be
posted for guests to view.
F. City retains the right to enter the Premises and other portions of the Premises at
any time.
G. No alcohol, weapons, or illegal drugs are permitted in the building, with the
exception of law enfarcement which are lawfully entitled to carry weapons as part
of their duties. Consultant will provide a secured cabinet in which to safely secure
any guest property deemed to be questionable as a potential weapon. Each guest,
upon entry, will be questioned as to whether they are in possession of any of these
prohibited items. Those guests will have an opportunity to secure or dispose of
said contraband prior to entry into the facility. Additionally, a visual assessment
of each person and possessions will be done by staff to ensure compliance. Any
subsequent violation of said rules wi11 result in eviction and placement on the list
identifying evicted guests.
H. Consultant shall allow law enforcement access to the facility, guest list, and any
other nonconfidential information at a11 times.
I. Consultant and Consultant's officers, agents, and employees shall observe all
security regulations/instructions issued by City.
J. Consultant will perform 4 interior security checks every hour 24 hours/day, 7 days
per week and 1 perimeter security check every hour during daylight hours, 7 days
per week. Cansultant will ensure that no loitering shall be permitted in or around
the emergency occupancy site.
First Amendment to the No Boundaries Contract No.9479
K. Consultant shall provide sufficient subcontractors or staffing to provide the
services set forth in this Services Agreement. Consultant agrees to have
subcontractors or staff on site at all times that is trained in Basic First Aid and CPR,
Mental Health First Aid & Screening, and drug and alcohol recognition training.
All staff must be trained within the first year of hire.
L. Consultant warrants that it is knowledgeable of and in compliance with California
Government Code Section 8350 et seq. regarding a drug free workplace.
M. Consultant will provide a written critical incident report to the Contract
Representative within 48 hours of any incident involving law enforcement,fire or
paramedic response, violence, major theft, and on-site drug or alcohol use.
N. Consultant will perform monthly evacuation drills with documentation available
to Contract Representative upon request.
O. Consultant will ensure the health and safety of guests and staff by having a no
violence policy. Acts of violence are grounds for immediate expulsion and
condition of return to the program is a case conference and safety evaluation of the
staff and residents.
P. Consultant will provide accommodations in response to Public Health
emergencies, including adequate space to isolate those exposed or infected with
transmittable diseases, and engagement in Public Health regulatory measures.
Q. Consultant will submit any significant changes to policies and procedures related
to emergency occupancy operations to City for approval prior to implementation.
The remainder of this page intentionally left blank.
First Amendment to the No Boundaries Contract No. 9479
Exhibit B
SECTION 1. PAYMENT PROVISIONS
Summary cost reporting documentation must be submitted with invoices and all back up
documentation retained for five years.
Consultant will be paid in accordance with the total budget stipulated as follows and subject to
any limitations and specifics contained in this Contract and specific regulations:
Project Cost Amount
Room Renta) plus misc. costs ($40 x number $293,36Q
of rooms x number of days in a month
agreed upon during contract period)
HMIS license $1,000
Total $294,360
Payments will not be made by City on an invoice unless the previous month's data has been
submitted by Consultant and approved by City.
This budget is subject to modification with approval of the City Contract Representative,not to
exceed the total payment amount as indicated in Section 2 of the main Contract.
Consultant agrees to provide City with reports that may be required by County, State or Federal
agencies for compliance with this Contract including and not limited to:
1. Consultant is required to enter each resident or provide to City Representative the
requested HMIS, Coordinated Entry or Project paperwork as shown in Exhibit C. This
includes a completed a valid release of information from the program participant so that
information may be inputted into HMIS within 24 hours upon entry and exit. Failure to
input or provide complete, accurate and timely client and program information into HMIS
may result in payment delay. Cansultant acknowledges and agrees to any training
necessary to accurately enter data into the HMIS and Coordinated Entry systems. The
HMIS and Coordinated Entry systems are maintained by the NorCal COC's Lead Agency.
The Lead Agency's contact information is Shasta County Housing, 1450 Court Street,
Suite 108, Redding, CA 96001, 530.225.5160 or HMISAdministrator(c�co.shasta.ca.us
2. Consultant shali submit monthly reports to the Contract Representative using the required
City format and the Homeless Management Information System (HMIS). Consultant will
provide monthly reporting on requested data outcomes and demographics by the Sth of
each month.
3. Consultant wi11 track the following performance measures, which are the minimum goals
for emergency housing operations and are subject to change at the discretion of the
First Amendment to the No Boundaries Contract No. 9479
Contract Representative based on evidence-based practices for the population served and
recommendations of the U.S. Department of Housing and Urban Development:
• Number of client transitioned into transitional or permanent housing
• Number of clients with mental health, physical disability and/or substance use
• Number of clients who complete a needs assessment and case management plan
• Number of clients who exited with employment income
• Number of clients who access to benefits
• Number of past clients who had transitioned to housing and returned to the shelter
• Number of clients on a waitlist to receive emergency housing 1.4. Consultant
will also track:
• Number of breathalyzer and drug tests administered, and number failed for each
• Number of clients turned away for failed breathalyzer, failed drug test, and/or out
of City residency.
4. Consultant may be requested to provide reports out of HMIS to Contract Representative.
5. Consultant sha11 provide client specific data as requested by City.
6. Consultant shall enter into an agreement with the Owner as specified in Exhibit A. City
shall have the right to pay the Owner directly for room rentals at the Premises rather than
paying the Cantractor. Said payment shall satisfy the City's obligation to Consultant for
payment under this Contract. Such payment will reduce the financial obligation of this
contract as though payment was made directly to Contractor.
First Amendment to the No Boundaries Contract No. 9479
SECQND AMENDMENT TO THE PRQFESSIONAL SERVICES AND CONSULTING
AGREEMENT WITH NO BQUNIIARIES TRANSITIONAL HOUSING,INC4, (C-9479}
The Professional Services and Consulting Agreement ("Agreerrient") dated September 14, 2Q22
and amended on November 21, 2022 between the City of Redding ("City") and No Boundari�s
Transitional Housing, Tnc. ("Consultant99) is hereby further amended as follows.
SECTION Z.A. is hereby amended ta read in its entirety as fallows:
A. City shall pay Consultant for services rendered pursuant to this Contract, at the times
and in the manner set forth in Exhibit B, attacl�ed and incorporated herein, in a total
amount not to exceed Three Hundred Forty-Nine Thousand Five Hundred Sixty
and na11Q0 ($349,SG0). This sum includes all expenses incurred by Cansultant that
are specifically associated with the provision of services under this Cc�ntract. The
payments specffied herein shall be the oniy payments ta be made to Consultant far
services rendered pursuant to this Contract. The sum set forth herein is intended to
compensate Consultant for all services set forth in this Contract including, but not
limited to, all supportive services and lodging set farth in this Contract.
SECTION 3.A.is hereby amended to read in it5 ent�rety as follows.
A. Consultant shall commence work on ar abaut September l, 2022 and complete said
work no later than March 31, 2023. Time is of the essence.
All ather terms and condltions of the Agreement shall remain in full force and effec�.
The Effective Date of this Secc�nd Amendment to the Frofessional Services and Cansulting
Agreement with Consultant shall be the date executed by the City.
THE REMAINDER t7F THIS PAGE IS INTENTIt�NALLY LEFT BLANK
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Second Amendment to the No Baundaries Contract No.9479 �
IN WITNESS WHEREOF, the City and the Developer have executed this Second Amendment to
the Agreement on the respective dates set forth below:
Cifiy af Redd�ng, a municipal corporation
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Date: '�
By: Barry Tip i , Cit anager
ATTEST: APPRC}VED AS T� FQRM;
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y; amela Mize, City Clerk By: Barry E. De lt, it ttarney
CONSULTANT, a non-profit benefit carparatian
By: Christine Cag�, Pr ent – No Boundaries
Transztional Housing, Inc.
Tax I.D.No: 82-0969989
Second Amendment ta the No Boundaries Contract No. 9479
THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AND CONSULTING
AGREEMENT WITH NO BOUNDARIES TRANSITIONAL HOUSING,INC., (C-9479)
The Professional Services and Consulting Agreement ("Agreement") dated September 14, 2022,
amended an November 21, 2022 and February 21, 2023 between the City of Redding("City") and
No Boundaries Transitional Housing, Inc. ("Consultant") is hereby further amended as follows:
SECTION 2.A. is hereby amended to read in its entirety as follows:
A. City shall pay Consultant for services rendered pursuant to this Contract, at the times
and in the manner set forth in Exhibit B, attached and incorporated herein, in a total
amount not to exceed Three Hundred Eighty-one Thousand Nine Hundred
Ninety and no/100 ($381,990). This sum includes all expenses incurred by
Consultant that are specifically associated with the provision of services under this
Contract. The payments specified herein shall be the only payments to be made to
Consultant for services rendered pursuant to this Contract. The sum set forth herein is
intended to compensate Consultant for all services set forth in this Contract including,
but no�limited to, all supportive services and lodging set forth in this Contract.
SECTION 3.A. is hereby amended to read in its entirety as follows:
A. Consultant shall commence work on or about September 1, 2022 and complete said
work no later than April 15, 2023. Time is of the essence.
Exhibit A is hereby deleted and replaced with E�ibit A attached hereto and retroactive to the
Effective Date of this Agreement.
Exhibit B is hereby deleted and replaced with Exhibit B attached hereto and retroactive to the
Effective Date of this Agreement.
All other terms and conditions of the Agreement shall remain in full force and effect.
The Effective Date of this Amendment to the Professional Services and Consulting Agreement
with Consultant sha11 be the date executed by the City.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
�
�
�
�
IN WITNESS WHEREOF, the City and the Developer have executed this Second Amendment to
the Agreement on the respective dates set forth below:
City of Redding, a municipal corporation
�
Date: ' �► __ ��
By: Barry ' pi , Ity Manager
ATTEST: APPROVED AS TO FORM:
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�� ` By: Pamela Mize, �`ity Clerk By: Barry E. De alt, ity Attorney
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CONSULTANT, a non-profit benefit corporation
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By: Christine Cage, P�e ident—No Boundaries
Transitional Housing, Inc.
Tax I.D. No: 82-0969989
E�ibit A
Consultant shall pravide the services at the time, place and in the manner specified within this
Exhibit.
SECTION 1. EMERGENCY OCCUPANCY SERVICES
Consultant will operate the Project as detailed in this Contract for 76 beds for unsheltered
clientele. Consultant shall provide a support system of multiple resources and specialized
services coordinated to assist guests in obtaining and maintaining stable housing and self-
sufficiency.
A. Eligible guests are homeless adults, over the age of 18, who have documented
homeless status within the City of Redding.
B. Consultant will follow agreed upon policy outlined below and track all those turned
away for not meeting criteria.
o Individual must reside in City of Redding for a minimum of 15 days to establish
residency
o Individuals must provide verification of residency with one of the following
methods: picture I.D. with City of Redding address; proof of mail service in City
of Redding; entitlements received in City of Redding (food stamps, SSI,
Unemployment Benefits, General Relief etc.);receiving medical or Mental Health
Care in City of Redding, ASOC or other provider; recent utility bill in City of
Redding.
C. Consuitant's first priority is to take individuals into the Project referred by the City
of Redding's Crisis Intervention Response Team {CIRT). Consultant's second
priority is to take referred individuals through the NorCal Continuum of Care
(NorCal COC) Homeless Management Information System (HMIS) and
Coordinated Entry, a centralized service people experiencing homelessness access
to have to obtain a referral to Emergency Housing and/or be placed a centralized
housing list. All new guests entering the program must have a referral from either
CIRT or Coordinated Entry that is valid within the past 30 days and present in
person at the emergency occupancy for intake and verified eligibility. In addition
to ensuring all guests meet program eligibility requirements,Consultant will utilize
the Vulnerability Index, a standardized assessment tool utilized by the NorCal
Continuum of Care, to ensure the most vulnerable are served. When emergency
occupancy is at capaci�y, eligible individuals will be placed on a waitlist which
Consultant shall maintain.
D. Consultant will have subcontractors or staff on site, at the emergency occupancy,
at all times. The paid subcontractors or staff will have the responsibility for intake,
assessment, data collection, life safety monitoring, crisis intervention, and daily
shift/activity logs.
E. Consultant will have a Lead Program Manager who will have the responsibility of
overseeing intake, assessment, data collection, life safety monitoring, crisis
intervention, and daily shift/ activity logs.
F. Services will include a 24 hour/day, 7 days per week program that provides a
support system of specialized case management services to connect clients to
resources and help resolve homelessness.
G. In addition to emergency occupancy, case-management and information and
referral services, the program will include:
• Three meals per day. Any prepared food will be handled, served and stored
under sanitary conditions that meet required health standards, including all
environmental health laws and regulations regarding preparation and service.
- Laundry services. Sanitary procedures will be established and maintained for
washing clothes and maintaining emergency occupancy facilities.
• Blankets, sleeping bags, and linens to guests as needed,maintained clean and
free of parasitic infestations.
• Cots or beds, clean and well maintained.
• Restrooms and showers during operating hours. At a minimum, hot water,
clean towels, soap and shampoo must be provided for daily showers.
Consultant will provide other hygiene necessities, e.g., toothbrushes,
feminine hygiene products.
H. Consultant must develop an individualized assessment and referral plan for each
client. Such plan must include a comprehensive needs assessment. This assessment
will then be used to triage and subsequently appropriately case manage, refer and
connect clients to various programs across the entire spectrum of care in our
community. This desired model wi11 require knowledge of all programs serving
homeless individuals,as well as close,collaborative relationships with the provider
community. Services are to be provided on a non-secular basis,unless so requested
by the client. It is desired that the services listed below are coordinated through
case management:
• Permanent housing
� Primary health services
• Mental health services
• Alcohol and substance abuse treatment
� Mainstream benefits programs
� Veterans' services
• Employment services
• Probation and Parole services
� Collaborative Courts
I. Consultant shall have written case management procedures and forms that include
the following:
� A comprehensive needs assessment. The goal of a comprehensive assessment
is to determine the client's medical, physical, mental, psychosocial, and
emotional health; substance use, domestic violence, education, and
employment history; housing readiness; and legal and financial
circumstances; and strengths and needs.
• Referral procedures. Consultant shall establish referral and follow-up
procedures to confirm all referrals made to other services. Documentation of
referrals made and referral confirmation must be maintained in client files.
• Mainstream benefits. Consultant sha11 establish procedures for screening
participants at program entry and intake for eligibility for mainstream
bene�ts, particularly relative to Supplemental Security Income (SSI) and/or
Social Security Disability Insurance (SSDI), and must assist participants in
applying far mainstream benefits for which they are eligible.
� Employment Development/Placement Programs. Consultant shall establish
and maintain effective working relationships with employment programs and
shall assist clients in participating in services to prepare for and obtain
housing.
• Progress notes. Consultant shall implement a process for follow-up contacts
for six (6)months (e.g.,phone calls, office visits, etc.)with those clients that
have achieved successful housing placement goals,and adequately document
the follow-up contacts in the client files.
J. Responding appropriately to emergencies, Consultant shall call 911 when
appropriate and report a11 emergency incidents to the designated City of Redding
Contract Representative immediately. Additionally, Consultant will provide a hard
copy, Incident Report and will include any other supporting documentation.
K. Guests will not be allowed to enter and exit the emergency occupancy after curfew
without prior approval. Consultant, subcontractor or staff will keep record of those
guests who present a pattern of such behavior. A list of individuals will be
developed to ensure that anyone who has been deemed inappropriate for services
will not be allowed entry. The list will be kept and available for law enforcement
staff and HHS staff to review.
L. After hours entry will only be available to personnel who may bring an individual
to the emergency occupancy for services if bed space allows.
M. Consultant must maintain a visitor log requiring all visitors to sign in and out when
entering and exiting the Project.
N. Consultant must adhere to Housing First Principles, and must provide any rapid
rehousing,rental assistance,navigation centers,emergency shelter,and transitional
hausing activities in a manner consistent with the Housing First practices described
in 25 CCR, Sec�ion 8409, subdivision (b}(1)-(6) and in compliance with WIC
Section 8255(b)(8). An Applicant allocated funds for the new construction,
rehabilitation, and preservation of Permanent supportive housing shall incorporate
the core Department of Housing and Community Development 13 2019 PLHA
Fina1 Guidelines components of Housing First, as provided in WIC Section 8255,
subdivision(b).
SECTION 2. EMERGENCY OCCUPANCY LOCATION
A. Consultant shall obtain exclusive right to occupy by virtue of a lease or other similar
legal obligation with property owner, Tera Sahara, Inc., (Owner) 46 (forty-six)
rooms consisting of 76 beds located at 2731 Bechelli Lane, Redding, CA
(Premises). The Consultant shall operate emergency occupancy services detailed
under item A. Emer�ency Occupancv Services at this location.
B. The Lease of the Premises shall commence on the date this agreement is signed by
the City and shall continue for six months or upon a declaration of the City of
Redding that use of the premises is no longer necessary to protect the life, health
and safety of the public whichever occurs first and unless otherwise terminated in
accordance with the terms and conditions of this agreement.
C. Room payments shall be based on the daily room rate of FORTY-SEVEN AND
00/100 DOLLARS ($47.00)per room during the extension term of this
Agreement(April 1, 2Q23 —April 15, 2023). Owner shall provide a monthly
invoice to the Consultant based on each room to be occupied, multiplied by the
number of days to be occupied in that month, and then multiplied by the daily
room rate. Consultant shall provide this verification to the Contract
Representative for payment as specified in this agreement.
D. Consultant shall ensure that the Owner, at Owner's sole cost and expense, shall
furnish normal and standard hotel operation functions including but not limited to
the following services, utilities, and supplies and also to the "common" building
areas (if any) such as lobbies, elevators, stairways, corridors, etc., if any:
1. Sewer, trash disposal, and water service, including both hot and cold water
to the lavatories.
2. Elevator(if any) service.
3. Electricity and/or gas as necessary to provide power for heating,
ventilating, and air conditioning, and electrical or gas service as needed
for County's operations.
4. Linen/terry cloth and laundry services.
5. Standard hotel housekeeping/janitorial services at not less than every three
days.
6. Toiletries including, shampoo, conditioner, soap, toilet paper, and tissues.
7. Pest control for any pests that may negatively affect the health, safety and
peaceful enjoyment of the Project by participants.
In the event of failure by the Owner to furnish any of the above services or
utilities in a satisfactory manner, the Consultant may furnish the same at its own
cost; and, in addition to any other remedy the Consultant may have.
E. During the term of this Occupancy Agreement, the Consultant shail maintain the
occupied premises in good repair and tenantable condition and shall be
responsible for any damage to the units from occupancy of the units under this
Agreement.
F. If the occupied premises are totally or partially destroyed by fire or other casualty,
this Contract may terminate at the sole discretion of the City.
SECTION 3. CONDITIONS
The parties agree that the intent of this Agreement is for Consultant to provide emergency
occupancy and services 24 hours a day, 7 days a week for up to 76 (seventy-six) beds for
homeless adults at the specified Premises.
A. Cansultant shall provide all services consistent with this Contract.
B. Consultant agrees to participate in community meetings as requested by City,
including the monthly Shasta Advisory Board of the NorCal COC meeting
presently being held at Redding City Hall, located at 777 Cypress Avenue,
Caldwell Park Conference Room, second floor,the second Tuesday of each month.
G Consultant shall provide at least one (1)management level representative to attend
emergency occupancy stakeholder meetings as requested by the CITY.
D. Consultant must participate in the Shasta Advisory Board of the NorCal
Continuum of Care and identify one staff inember to act as HMIS liaison.
E. Consultant will post, and at entry to the program will provide to each guest,a copy
of rules of conduct and eonsequences for violations. Grievance policy wi11 be
pasted for guests to view.
F. City retains the right to enter the Premises and other portions of the Premises at
any time.
G. No weapons, or illegal drugs are permitted in the building, with the exception of
law enforcement which are lawfully entitled to carry weapons as part of their
duties. Consultant will provide a secured cabinet in which to safely secure any
guest property deemed to be questionable as a potential weapon. Each guest,upon
entry, will be questioned as to whether they are in possession of any of these
prohibited items. Those guests will have an opportunity to secure or dispose of
said contraband prior to entry into the facility. Additionally, a visual assessment
of each person and possessions will be done by staff to ensure compliance. Any
subsequent violation of said rules will result in eviction and placement on the list
identifying evicted guests.
H. Consultant shall allow law enforcement access to the facility, guest list, and any
other nonconfidential information at all times.
I. Consultant and Consultant's officers, agents, and employees shall observe all
security regulations/instructions issued by City.
J. Consultant will perform 4 interior security checks every hour 24 hours/day,7 days
per week and 1 perimeter security check every hour during daylight hours, 7 days
per week. Consultant will ensure that no loitering shall be permitted in or around
the emergency occupancy site.
K. Consultant shall provide sufficient subcontractors or staffing to provide the
services set forth in this Services Agreement. Consultant agrees to have
subcontractors or staff on site at all times that is trained in Basic First Aid and CPR,
Mental Health First Aid & Screening, and drug and alcohol recognition training.
All staff must be trained within the first year of hire.
L. Consultant warrants that it is knowledgeable of and in compliance with California
Government Code Section 8350 et seq. regarding a drug free workplace.
M. Consultant will provide a written critical incident report to the Contract
Representative within 48 hours of any incident involving 1aw enforcement, fire or
paramedic respanse, violence, major theft, and on-site drug or alcohol use.
N. Consultant will perform monthly evacuation drills with documentation available
to Contract Representative upon request.
O. Consultant will ensure the health and safety of guests and staff by having a no
violence policy. Acts of violence are grounds for immediate expulsion and
condition of return to the program is a case conference and safety evaluation of the
staff and residents.
P. Consultant will provide accommodations in response to Public Health
emergencies, including adequate space to isolate those exposed or infected with
transmittable diseases, and engagement in Public Health regulatory measures.
Q. Consultant will submit any significant changes to policies and procedures related
to emergency occupancy operations to City for approval prior to implementation.
R. Fair Housin�. The Fair Housing Act(42 U.S.C. 3600,et seq.)prohibits discrimination
in the sale, rental, and financing of housing because of race, color, religion, sex, handicap,
familial status, or national origin. Section 804(ca), as amended, makes it unlawful to make,
print, publish, or cause to be made, printed or published, any notice, statement, or
advertisement, with respect to the sale or rental of a dwelling, that indicates any preference,
limitation, or discrimination because of race, color,religion, sex, handicap, familial status, or
national origin, or an intention to make any such preference, limitation, or discrimination. A
failure to display a Fair Housing poster as required shall be deemed prima facie evidence of a
discriminatory housing practice (24 CFR Part 110.30).
Exhibit B
SECTION 1. PAYMENT PROVISIONS
Summary cost reporting documentation must be submitted with invoices and all back up
documentation retained for five years.
Consultant will be paid in accordance with the total budget stipulated as follows and subject to
any limitations and specifics contained in this Contract and specific regulations:
Project Cost Amount
Contract C—9479- Room Rental plus misc. $234,000
costs ($40 x number of rooms x number of
days in a month agreed upon during
contract period) (September 2022—
February 2Q23)
First Amendment ($59,360 plus $1000 HMIS $60,360
November 15, 2022 through February 2023)
Second Amendment (Extension through $55,200
March 2023)
Fourth Amendment Room Rental rate $32,430
change {$47 x number of rooms x number
of days in a month agreed upon during
contract period) (April 1, 2023—April 15,
2023)
Total $381,990
Payments will not be made by City on an invoice unless the previous month's data has been
submitted by Consultant and approved by City.
This budget is subject to modification with approval of the City Contract Representative,not to
exceed the total payment amount as indicated in Section 2 of the main Contract.
Consultant agrees to provide City with reports that may be required by County, State or Federal
agencies for compliance with this Contract inciuding and not limited to:
1. Consultant is required to enter each resident or provide to City Representative the
requested HMIS, Coordinated Entry or Project paperwork as shown in Exhibit C. This
includes a completed a valid release of information from the program participant so that
information may be inputted into HMIS within 24 hours upon entry and exit. Failure to
input or provide complete, accurate and timely client and program information into HMIS
may result in payment delay. Consultant acknowledges and agrees to any training
necessary to accurately enter data into the HMIS and Coordinated Entry systems. The
HMIS and Coordinated Entry systems are maintained by the NorCal COC's Lead Agency.
The Lead Agency's contact information is Shasta County Housing, 1450 Court Street,
� Suite 108, Redding, CA 96001, 530.225.5160 or I-�MISAdmi�ustrat�r co.shasta.ca.us
2. Consultant shall submit monthly reports to the Contract Representative using the required
City format and the Homeless Management Information System (HMIS). Consultant will
provide monthly reporting on requested data outcomes and demographics by the Sth of
each month.
3. Consultant will track the following performance measures, which are the minimum goals
for emergency housing operations and are subject to change at the discretion of the
Contract Representative based on evidence-based practices for the population served and
recommendations of the U.S. Department of Housing and Urban Development:
• Number of client transitioned into transitional or permanent housing
• Number of clients with mental health, physical disability and/or substance use
• Number of clients who complete a needs assessment and case management plan
• Number of clients who exited with employment income
• Number of clients who access to benefits
• Number of past clients who had transitioned to housing and returned to the shelter
• Number of clients on a waitlist to receive emergency housing 1.4. Consultant
will also track:
• Number of breathalyzer and drug tests administered, and number failed for each
• Number of clients turned away for failed breathalyzer, failed drug test, and/or out
of City residency.
4. Consultant may be requested to provide reports out of HMIS to Contract Representative.
5. Consultant shall provide client specific data as requested by City.
6. Consultant shall enter into an agreement with the Owner as specified in Exhibit A. City
shall have the right to pay the Owner directly for room rentals at the Premises rather than
paying the Contractor. Said payment shall satisfy the City's obligation to Consultant for
payment under this Contract. Such payment will reduce the financial obligation of this
contract as though payment was made directly to Contractor.
FOURTH AMENDMENT TO THE PROFESSIONAL SERVICES AND CONSULTING
AGREEMENT WITH NO BOUNDARIES TRANSITIONAL HOUSING, INC., (C-9479)
The Professional Services and Consulting Agreement ("Agreement") dated September 14, 2Q22,
amended on November 21, 2022, February 21, 2023, and March�_`� , 202� between the City of
Redding ("City") and No Boundaries Transitional Housing, Inc. ("Consultant") is hereby further
amended as follows:
SECTION 2.A. is hereby amended to read in its entirety as follows:
A. City shall pay Consultant for services rendered pursuant to this Contract, at the times
and in the manner set forth in Exhibit B, attached and incorporated herein, in a total
amount not to exceed Nine Hundred Thirty-three Thousand Three Hundred and
no/100 ($933,300). This sum includes a11 expenses incurred by Consultant that are
specifically associated with the provision of services under this Contract. The
payments specified herein shall be the only payments to be made to Consultant for
services rendered pursuant to this Contract. The sum set forth herein is intended to
compensate Consultant for all services set forth in this Contract including, but not
limited to, a11 supportive services and lodging set forth in this Contract.
SECTION 3.A. is hereby amended to read in its entirety as follows:
A. Consultant shall commence work on or about September l, 2022 and complete said
work no later than December 3 l, 2023. Time is of the essence.
Exhibit A is hereby deleted and replaced with E�ibit A attached hereto retroactive to the Effective
Date of this Agreement.
Exhibit B is hereby deleted and replaced with Exhibit B attached hereto retroactive to the
Effective Date of this Agreement.
All other terms and conditions of the Agreement shall remain in full force and effect.
The Effective Date of this Amendment ta the Professional Services and Consulting Agreement
with Consultant shall be the date executed by the City.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
C`'�
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IN WITNESS WHEREOF, the City and the Developer have executed this Second Amendment to
the Agreement on the respective dates set forth below:
City of Redding, a municipal corporation
Date: '� �" � ��y
By: Barry T' in, ' anager
ATTEST: APPROVED AS TO FORM:
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��.�r%`�3y: Pamela Mize, City Clerk By: 4 Barry E. e alt, City Attomey
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CONSULTANT, a non-profit benefit corporation
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By: Christine Cage, Pre�i ent No Boundaries
Transitional Housing, Inc.
Tax I.D.No: 82-0969989
E�ibit A
Consultant shall provide the services at the time,place and in the manner specified within this
Exhibit.
SECTION 1. EMERGENCY OCCUPANCY SERVICES
Consultant will operate the Project as detailed in this Contract for 76 beds for unsheltered
clientele. Consultant shall provide a support system of multiple resources and specialized
services coordinated to assist guests in obtaining and maintaining stable housing and self-
sufficiency.
A. Eligible guests are homeless adults, over the age of 18, who have documented
homeless status within the City of Redding.
B. Consultant will follow agreed upon policy outlined below and track all those turned
away for not meeting criteria.
o Individual must reside in City of Redding for a minimum of 15 days to establish
residency
o Individuals must provide verification of residency with one of the following
methods: picture I.D. with City of Redding address;proof of mail service in City
of Redding; entitlements received in City of Redding (food stamps, SSI,
Unemployment Benefits,General Relief etc.);receiving medical or Mental Health
Care in City of Redding, ASOC or other provider; recent utility bill in City of
Redding.
C. Consultant's first priority is to take individuals into the Project referred by the City
of Redding's Crisis Intervention Response Team (CIRT). Consultant's second
priority is to take referred individuals through the NorCal Continuum of Care
(NorCal COC) Homeless Management Information System (HMIS) and
Coordinated Entry, a centralized service people experiencing homelessness access
to have to obtain a referral to Emergency Housing and/or be placed a centralized
housing list. All new guests entering the program must have a referral from either
CIRT or Coordinated Entry that is valid within the past 30 days and present in
person at the emergency occupancy for intake and verified eligibility. In addition
to ensuring all guests meet program eligibility requirements,Consultant will utilize
the Vulnerability Index, a standardized assessment tool utilized by the NorCal
Continuum of Care, to ensure the most vulnerable are served. When emergency
occupancy is at capacity, eligible individuals will be placed on a waitlist which
Consultant shall maintain.
D. Consultant will have subcontractors or staff on site, at the emergency occupancy,
at all times. The paid subcontractors or staff will have the responsibility for intake,
assessment, data collection, life safety monitoring, crisis intervention, and daily
shift/activity logs.
E. Consultant will have a Lead Program Manager who will have the responsibility of
overseeing intake, assessment, data collection, life safety monitoring, crisis
intervention, and daily shift/activity logs.
F. Services will include a 24 hour/day, 7 days per week program that provides a
support system of specialized case management services to connect clients to
resources and help resolve homelessness.
G. In addition to emergency occupancy, case-management and information and
referral services, the program will include:
• Three meals per day. Any prepared food will be handled, served and stored
under sanitary conditions that meet required health standards, including all
environmental health laws and regulations regarding preparation and service.
• Laundry services. Sanitary procedures will be established and maintained for
washing clothes and maintaining emergency occupancy facilities.
� Blankets, sleeping bags, and linens to guests as needed,maintained clean and
free of parasitic infestations.
• Cots or beds, clean and well maintained.
• Restrooms and showers during operating hours. At a minimum, hot water,
clean towels, soap and shampoo must be provided for daily showers.
Consultant will provide ather hygiene necessities, e.g., toothbrushes,
feminine hygiene products.
H. Consultant must develop an individualized assessment and referral plan for each
client. Such plan must include a comprehensive needs assessment.This assessment
wi11 then be used to triage and subsequently appropriately case manage, refer and
connect clients to various programs across the entire spectrum of care in our
community. This desired model will require knowledge of all programs serving
homeless individuals,as well as close,collaborative relationships with the provider
community. Services are to be provided on a non-secular basis,unless so requested
by the client. It is desired that the services listed below are coordinated through
case management:
• Permanent housing
• Primary health services
� Mental health services
• Alcohol and substance abuse treatment
� Mainstream benefits programs
• Veterans' services
� Employment services
� Probation and Parole services
• Collaborative Courts
I. Consultant shall have written case management procedures and forms that include
the following:
� A comprehensive needs assessment. The goal of a comprehensive assessment
is to determine the client's medical, physical, mental, psychosocial, and
emotional health; substance use, domestic violence, education, and
employment history; housing readiness; and legal and financial
circumstances; and strengths and needs.
� Referral procedures. Consultant shall establish referral and follow-up
procedures to confirm all referrals made to other services. Documentation of
referrals made and referral confirmation must be maintained in client files.
� Mainstream benefits. Consultant shall establish procedures for screening
participants at program entry and intake far eligibility for mainstream
benefits, particularly relative to Supplemental Security Income (SSI)and/or
Social Security Disability Insurance (SSDI), and must assist participants in
applying for mainstream benefits for which they are eligible.
� Employment Development/Placement Programs. Consultant shall establish
and maintain effective working relationships with employment programs and
shall assist clients in participating in services to prepare for and obtain
housing.
� Progress notes. Consultant sha11 implement a process for follow-up contacts
for six (6)months (e.g., phone calls, office visits, etc.)with those clients that
have achieved successful housing placement goals, and adequately document
the follow-up contacts in the client files.
J. Responding appropriately to emergencies, Consultant shall call 911 when
appropriate and report all emergency incidents to the designated City of Redding
Contract Representative immediately. Additionally, Consultant will provide a hard
copy, Incident Report and will include any other supporting documentation.
K. Guests will not be allowed to enter and exit the emergency occupancy after curfew
without prior approval. Consultant, subcontractor ar staff will keep record of those
guests who present a pattern of such behavior. A list of individuals will be
developed to ensure that anyone who has been deemed inappropriate for services
will not be allowed entry. The list will be kept and available for law enforcement
staff and HHS staff to review.
L. After hours entry will only be available to personnel who may bring an individual
to the emergency occupancy for services if bed space allows.
M. Consultant must maintain a visitor log requiring all visitors to sign in and out when
entering and exiting the Project.
N. Consultant must adhere to Housing First Principles, and must provide any rapid
rehousing,rental assistance,navigation centers,emergency shelter,and transitional
housing activities in a manner consistent with the Housing First practices described
in 25 CCR, Section $409, subdivision (b)(1)-(6) and in compliance with WIC
Section 8255(b)(8). An Applicant allocated funds for the new construction,
rehabilitation, and preservation of Permanent supportive housing shall incorporate
the core Department of Housing and Community Development 13 2019 PLHA
Final Guidelines components of Housing First; as provided in WIC Section 8255,
subdivision(b).
SECTION 2. EMERGENCY OCCUPANCY LOCATION
A. Consultant shall obtain exclusive right to occupy by virtue of a lease or other similar
legal obligation with property owner, Tera Sahara, Inc., (Owner) 46 (forty-six)
rooms consisting af 76 beds located at 2731 Bechelli Lane, Redding, CA
(Premises). The Consultant shall operate emergency occupancy services detailed
under item A. Emer�enc�cu�ancy Services at this location.
B. The Lease of the Premises shall cammence on the date this agreement is signed by
the City and shall continue for six months or upon a declaration of the City of
Redding that use of the premises is no longer necessary to protect the life, health
and safety of the public whichever occurs first and unless otherwise terminated in
accordance with the terms and conditions of this agreement.
C. Room payments shall be based on the daily room rate of FORTY-SEVEN AND
00/100 DOLLARS ($47.00)per room during the extension term of this
Agreement (Apri12023 —December 2023). Owner shall provide a monthly
invoice to the Consultant based on each room to be occupied, multiplied by the
number of days to be occupied in that month, and then multiplied by the daily
room rate. Consultant shall provide this verification to the Contract
Representative for payment as specified in this agreement.
D. Consultant shall ensure that the Owner, at 4wner's sole cost and expense, shall
furnish normal and standard hotel operation functions including but not limited to
the following services, utilities, and supplies and also to the "common" building
areas (if any) such as lobbies, elevators, stairways, corridors, etc., if any:
1. Sewer, trash disposal, and water service, including both hot and cold water
to the lavatories.
2. Elevator(if any) service.
3. Electricity and/or gas as necessary to provide power for heating,
ventilating, and air conditioning, and electrical or gas service as needed
for County's operations.
4. Linen/terry cloth and laundry services.
5. Standard hotel housekeeping/janitorial services at not less than every three
days.
6. Toiletries including, shampoo, conditioner, soap, toilet paper, and tissues.
7. Pest control for any pests that may negatively affect the health, safety and
peaceful enjoyment of the Project by participants.
In the event of failure by the Owner to furnish any of the above services or
utilities in a satisfactory manner, the Consultant may furnish the same at its own
cost; and, in addition to any other remedy the Consultant may have.
E. During the term of this Occupancy Agreement, the Consultant sha11 maintain the
occupied premises in good repair and tenantable condition and shall be
responsible for any damage to the units from occupancy of the units under this
Agreement.
F. If the occupied premises are totally or partially destroyed by fire or other casualty,
this Contract may terminate at the sole discretion of the City.
SECTION 3. CONDITIONS
The parties agree that the intent of this Agreement is for Consultant to provide emergency
occupancy and services 24 hours a day, 7 days a week for up to 76 (seventy-six) beds for
homeless adults at the specified Premises.
A. Consultant shall provide all services consistent with this Contract.
B. Consultant agrees to participate in community meetings as requested by City,
including the monthly Shasta Advisory Board of the NorCal COC meeting
presently being held at Redding City Hall, located at 777 Cypress Avenue,
Caldwell Park Conference Roam, second floor,the second Tuesday of each month.
C. Consultant shall provide at least one(1)management level representative to attend
emergency occupancy stakeholder meetings as requested by the CITY.
D. Consultant must participate in the Shasta Advisory Board of the NorCal
Continuum of Care and identify one staff inember to act as HMIS liaison.
E. Consultant will post, and at entry to the program will provide to each guest, a copy
of rules of conduct and consequences for violations. Grievance policy will be
posted for guests to view.
F. City retains the right to enter the Premises and other portions of the Premises at
any time.
G. No weapons, or illegal drugs are permitted in the building, with the exception of
1aw enforcement which are lawfully entitled to carry weapons as part of their
duties. Consultant will provide a secured cabinet in which to safely secure any
guest property deemed to be questionable as a potential weapon. Each guest,upon
entry, will be questioned as to whether they are in possession of any of these
prohibited items. Those guests will have an opportunity to secure or dispose of
said contraband prior to entry into the facility. Additionally, a visual assessment
of each person and possessions will be done by staff to ensure compliance. Any
subsequent violation of said rules will result in eviction and placement on the list
identifying evicted guests.
H. Consultant sha11 allow law enforcement access to the facility, guest list, and any
other nonconfidential information at all times.
I. Consultant and Consultant's officers, agents, and employees shall observe all
security regulations/instructions issued by City.
J. Consultant wi11 perform 4 interior security checks every hour 24 hours/day,7 days
per week and 1 perimeter security check every hour during daylight hours, 7 days
per week. Consultant will ensure that no loitering shall be permitted in or around
the emergency occupancy site.
K. Consultant shall provide sufficient subcontractors or staffing to provide the
services set forth in this Services Agreement. Consultant agrees to have
subcontractors or staff on site at a11 times that is trained in Basic First Aid and CPR,
Mental Health First Aid & Screening, and drug and alcohol recognition training.
All staff must be trained within the first year of hire.
L. Consultant warrants that it is knowledgeable of and in compliance with California
Government Code Section 8350 et seq. regarding a drug free workplace.
M. Consultant will provide a written critical incident report to the Contract
Representative within 48 hours of any incident involving law enforcement,fire or
paramedic response, violence, major theft, and on-site drug or alcohol use.
N. Consultant will perform monthly evacuation drills with documentation available
to Contract Representative upon request.
O. Consultant will ensure the health and safety of guests and staff by having a no
violence policy. Acts of violence are grounds for immediate expulsion and
condition of return to the program is a case conference and safety evaluation of the
staff and residents.
P. Consultant will provide accommodations in response to Public Health
emergencies, including adequate space to isolate those exposed or infected with
transmittable diseases, and engagement in Public Health regulatory measures.
Q. Consultant will submit any significant changes to policies and procedures related
to emergency occupancy operations ta City for approval prior to implementation.
R. Fair Housin�. The Fair Housing Act(42 U.S.C. 3600,et seq.)prohibits discrimination
in the sale, rental, and financing of housing because of race, color, religion, sex,
handicap, familial status, or national origin. Section 804(ca), as amended, makes it
unlawful to make,print,publish, or cause to be made,printed or published,any notice,
statement, or advertisement, with respect to the sale or rental of a dwelling, that
indicates any preference, limitation, or discrimination because of race, colar,religion,
sex, handicap, familial status, or national origin, or an intention to make any such
preference, limitation, or discrimination. A failure to display a Fair Housing poster as
required shall be deemed prima facie evidence of a discriminatory housing practice(24
CFR Part 110.30).
Exhibit B
SECTION 1. PAYMENT PROVISIONS
Summary cost reporting documentation must be submitted with invoices and all back up
documentation retained for five years.
Consultant will be paid in accordance with the total budget stipulated as follows and subject to
any limitations and specifics contained in this Contract and specific regulations:
Project Cost Amount
Contract C—9479- Room Rental plus misc. $234,000
casts ($40 x number of rooms x number of
days in a month agreed upon during
contract period) (September 2022—
February 2023)
First Amendment ($59,360 pius $1000 HMIS $60,360
November 15, 2022 through February 2023)
Second Amendment (Extension through $55,200
March 2023)
Fourth Amendment Room Renta) rate $32,430
change ($47 x number of rooms x number
of days in a month agreed upon during
contract period) (April 1, 2023—April 15,
2023)
Fourth Amendment Room Rental rate $551,300
change ($47 x number of rooms x number
of days in a month agreed upon during
contract period} (April 16, 2023— December
2023)
Total $993,300
Payments will not be made by City on an invoice unless the previous month's data has been
submitted by Consultant and approved by City.
This budget is subject to modification with approval of the City Contract Representative, not to
exceed the total payment amount as indicated in Section 2 of the main Contract.
Consultant agrees to provide City with reports that may be required by County, State or Federal
agencies for compliance with this Contract including and not limited to:
l. Cansultant is required to enter each resident or provide to City Representative the
requested HMIS, Coordinated Entry or Project paperwork as shown in Exhibit C. This
includes a completed a valid release of information from the program participant so that
information may be inputted into HMIS within 24 hours upon entry and exit. Failure to
input or provide complete, accurate and timely client and program information into HMIS
may result in payment delay. Consultant acknowledges and agrees to any training
necessary to accurately enter data into the HMIS and Coordinated Entry systems. The
HMIS and Coordinated Entry systems are maintained by the NorCal COC's Lead Agency.
The Lead Agency's contact information is Shasta Caunty Housing, 1450 Court Street,
Suite 108, Redding, CA 96001, 530.225.5160 or�-IMIsAdn�iilistrat�r(cr�co.shasta.ca.us
2. Consultant shall submit monthly reports to the Contract Representative using the required
City format and the Homeless Management Information System (HMIS). Consultant will
provide monthly reporting on requested data outcomes and demographics by the Sth of
each month.
3. Consultant will track the following performance measures, which are the minimum goals
for emergency housing operations and are subject to change at the discretion of the
Contract Representative based on evidence-based practices for the population served and
recommendations of the U.S. Department of Housing and Urban Development:
• Number of client transitioned into transitional or permanent housing
• Number of clients with mental health,physical disability and/or substance use
• Number of clients who complete a needs assessment and case management plan
• Number of clients who exited with employment income
• Number of clients who access to benefits
• Number of past clients who had transitioned to housing and returned to the shelter
• Number of clients on a waitlist to receive emergency housing 1.4. Consultant
will alsa track:
• Number of breathalyzer and drug tests administered, and number failed for each
• Number of clients turned away for failed breathalyzer, failed drug test, and/or out
of City residency.
4. Consultant may be requested to provide reports out of HMIS to Contract Representative.
5. Consultant shall provide client specific data as requested by City.
6. Consultant shall enter into an agreement with the Owner as specified in Exhibit A. City
shall have the right to pay the Owner directly for room rentals at the Premises rather than
paying the Contractor. Said payment shall satisfy the City's obligation to Consultant for
payment under this Contract. Such payment will reduce the financial obligation of this
contract as though payment was made directly to Contractor.
FIFTH AMENDMENT TO THE PROFESSIONAL SERVICES AND CONSULTING
AGREEMENT WITH NO BOUNDARIES TRANSITIONAL HOUSING, INC., (C-9479)
The Professional Services and Consulting Agreement ("Agreement") dated September 14, 2022,
amended on November 21, 2022, February 21, 2023, March 27, 2023 and Apri15, 2023, between
the City of Redding ("City") and No Boundaries Transitional Housing, Inc. ("Consultant") is
hereby further amended as follows:
SECTION 2.A. is hereby amended to read in its entirety as follows: ,
A. City shall pay Consultant for services rendered pursuant to this Contract, at the times
and in the manner set forth in Exhibit B, attached and incorporated herein, in a total
amount not to exceed One Million Two Hundred Seventy-six Thousand Eight
Hundred and no/100 ($1,276,800). This sum includes all expenses incurred by
Consultant that are specifically associated with the provision of services under this
Contract. The payments specified herein shall be the only payments to be made to
Consultant for services rendered pursuant to this Contract. The sum set forth herein is
intended to compensate Consultant for all services set forth in this Contract including,
but not limited to, all supportive services and lodging set forth in this Contract.
Exhibit A is hereby deleted and replaced with Exhibit A attached hereto retroactive to the Effective
Date of this Agreement.
Exhibit B is hereby deleted and replaced with Exhibit B attached hereto retroactive to the Effective
Date of this Agreement.
All other terms and conditions of the Agreement shall remain in full force and effect.
The Effective Date of this Amendment to the Professional Services and Consulting Agreement
with Consultant shall be the date executed by the City.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Exhibit A
Consultant shall provide the services at the time, place and in the manner specified within this
Exhibit.
SECTION 1. EMERGENCY OCCUPANCY SERVICES
Consultant will operate the Project as detailed in this Contract for up to 116 beds for
unsheltered clientele. Consultant shall provide a support system of multiple resources and
specialized services coordinated to assist guests in obtaining and maintaining stable
housing and self-sufficiency.
A. Eligible guests are homeless adults, over the age of 18, who have documented
homeless status within the City of Redding.
B. Consultant will follow agreed upon policy outlined below and track all those turned
away for not meeting criteria.
o Individual must reside in City of Redding for a minimum of 15 days to establish
residency
o Individuals must provide verification of residency with one of the following
methods: picture I.D. with City of Redding address; proof of mail service in City
of Redding; entitlements received in City of Redding (food stamps, SSI,
Unemployment Benefits, General Relief etc.);receiving medical or Mental Health
Care in City of Redding, ASOC or other provider; recent utility bill in City of
Redding.
G Consultant's first priority is to take individuals into the Project referred by the City
of Redding's Crisis Intervention Response Team (CIRT). Consultant's second
priority is to take referred individuals through the NorCal Continuum of Care
(NorCal COC) Homeless Management Information System (HMIS) and
Coordinated Entry, a centralized service people experiencing homelessness access
to have to obtain a referral to Emergency Housing and/or be placed a centralized
housing list. All new guests entering the program must have a referral from either
CIRT or Coordinated Entry that is valid within the past 30 days and present in
person at the emergency occupancy for intake and verified eligibility. In addition
to ensuring all guests meet program eligibility requirements,Consultant will utilize
the Vulnerability Index, a standardized assessment tool utilized by the NorCal
Continuum of Care, to ensure the most vulnerable are served. When emergency
occupancy is at capacity, eligible individuals will be placed an a waitlist which
Consultant shall maintain.
D. Consultant will have subcontractors ar staff on site, at the emergency occupancy,
at all times. The paid subcontractors or staff will have the responsibility for intake,
assessment, data collection, life safety monitoring, crisis intervention, and daily
shiftJactivity logs.
E. Consultant will have a Lead Program Manager who will have the responsibility of
overseeing intake, assessment, data collection, life safety monitoring, crisis
intervention, and daily shift/activity logs.
F. Services will include a 24 hour/day, 7 days per week program that provides a
support system of specialized case management services to connect clients to
resources and help resolve homelessness.
G. In addition to emergency occupancy, case-management and information and
referral services, the program will include:
■ Three meals per day. Any prepared food will be handled, served and stored
under sanitary conditions that meet required health standards, including all
environmental health laws and regulations regarding preparation and service.
• Laundry services. Sanitary procedures will be established and maintained for
washing clothes and maintaining emergency occupancy facilities.
� Blankets, sleeping bags,and linens to guests as needed,maintained clean and
free of parasitic infestations.
• Cots or beds, clean and well maintained.
■ Restrooms and showers during operating hours. At a minimum, hot water,
clean towels, soap and shampoo must be provided for daily showers.
Consultant will provide other hygiene necessities, e.g., toothbrushes,
feminine hygiene products.
H. Consultant must develop an individualized assessment and referral plan for each
client. Such plan must include a comprehensive needs assessment.This assessment
will then be used to triage and subsequently appropriately case manage, refer and
connect clients to various programs across the entire spectrum of care in our
community. This desired model will require knowledge of all progratns serving
homeless individuals,as well as close,collaborative relationships with the provider
community. Services are to be provided on a non-secular basis,unless so requested
by the client. It is desired that the services listed below are coordinated through
case management:
• Permanent housing
• Primary health services
• Mental health services
• Alcohol and substance abuse treatment
• Mainstream benefits programs
� Veterans' services
• Employment services
■ Probation and Parole services
• Collaborative Courts
I. Consultant shali have written case management procedures and forms that include
the following: �
• A comprehensive needs assessment. The goal of a comprehensive assessment
is to determine the client's medical, physical, mental, psychosocial, and
emotional health; substance use, domestic violence, education, and
employment history; housing readiness; and legal and financial
circumstances; and strengths and needs.
• Referral procedures. Consultant shall establish referral and follow-up
procedures to confirm all referrals made to other services. Documentation of
referrals made and referral confirmation must be maintained in client files.
� Mainstream benefits. Consultant shall establish procedures for screening
participants at program entry and intake for eligibility for mainstream
benefits, particularly relative to Supplemental Security Income (SSI) and/or
Social Security Disability Insurance (SSDI), and must assist participants in
applying for mainstream benefits for which they are eligible.
� Employment Development/Placement Programs. Consultant shall establish
and maintain effective working relationships with employment programs and
shall assist clients in participating in services to prepare for and obtain
housing.
• Progress notes. Consultant shall implement a process for follow-up contacts
for six(6)months(e.g.,phone calls, office visits, etc.) with those clients that
have achieved successful housing placement goals,and adequately document
the follow-up contacts in the client files.
J. Responding appropriately to emergencies, Consultant shall call 911 when
appropriate and report all emergency incidents to the designated City of Redding
Contract Representative immediately. Additionally, Consultant will provide a hard
copy, Incident Report and will include any other supporting documentation.
K. Guests will not be allowed to enter and exit the emergency occupancy after curfew
without prior approval. Consultant,subcontractor or staff will keep record of those
guests who present a pattern of such behavior and guests will receive counseling
about the issue.
L. After hours entry will only be available to personnel who may bring an individual
to the emergency occupancy for services if bed space allows.
M. Consultant must maintain a visitor log requiring all visitors to sign in and out when
entering and exiting the Project.
N. Consultant must adhere to Housing First Principles, and must provide any rapid
rehousing,rental assistance,navigation centers,emergency shelter,and transitional
housing activities in a manner consistent with the Housing First practices described
in 25 CCR, Section 8409, subdivision (b)(1)-(6) and in compliance with WIC
Section 8255(b)(8). An Applicant allocated funds for the new construction,
rehabilitation, and preservation of Permanent supportive housing shall incorporate
the core Department of Housing and Community Development 13 2019 PLHA
Final Guidelines components of Housing First, as provided in WIC Section 8255,
subdivision(b).
SECTION 2. EMERGENCY OCCUPANCY LOCATION
A. Consultant shall obtain exclusive right to occupy by virtue of a lease or other similar
legal obligation with motel property owner(s) (Owner) up to 66 (sixty-six) rooms
consisting of about 116 beds at motel locations within Redding, CA (Premises).
The Consultant shall operate emergency occupancy services detailed under item A.
Emergenc�cupancy Services at this location.
B. The Lease of the Premises shall commence on the date this agreement is signed by
the City and shall continue for six months or upon a declaration of the City of
Redding that use of the premises is no longer necessary to protect the life, health
and safety of the public whichever occurs first and unless otherwise terminated in
accordance with the terms and conditions of this agreement.
C. Room payments shall be based on the daily room rate of up to FORTY-SEVEN
AND 00/100 DOLLARS ($47.00)per room during the extension term of this
Agreement (Apri12023 —December 2023). Owner shall provide a monthly
invoice to the Consultant based on each room to be occupied, multiplied by the
number of days to be occupied in that month, and then multiplied by the daily
room rate. Consultant shall provide this verification to the Contract
Representative for payment as specified in this agreement.
D. Consultant shall ensure that the Owner, at Owner's sole cost and expense, shall
furnish normal and standard hotel operation functions including but not limited to
the following services, utilities, and supplies and also to the "common" building
areas (if any) such as lobbies, elevators, stairways, corridors, etc., if any:
1. Sewer, trash disposal, and water service, including both hot and cold water
to the lavatories.
2. Elevator (if any) service.
3. Electricity and/or gas as necessary to provide power for heating,
ventilating, and air conditioning, and electrical or gas service as needed
for County's operations.
4. Linen/terry cloth and laundry services.
5. Standard hotel housekeeping/janitorial services at not less than every three
days.
6. Toiletries including, shampoo, conditioner, soap, toilet paper, and tissues.
7. Pest control for any pests that may negatively affect the health, safety and
peaceful enjoyment of the Project by participants.
In the event of failure by the Owner to furnish any of the above services or
utilities in a satisfactory manner,the Consultant may furnish the same at its own
cost; and, in addition to any other remedy the Consultant may have.
E. During the term of this Occupancy Agreement, the Consultant shall maintain the
occupied premises in good repair and tenantable condition and shall be
responsible for any damage to the units from occupancy of the units under this
Agreement.
F. If the occupied premises are totally or partially destroyed by fire or other casualty,
this Contract may terrninate at the sole discretion of the City.
SECTION 3. CONDITIONS
The parties agree that the intent of this Agreement is for Consultant to provide emergency
occupancy and services 24 hours a day, 7 days a week for up to 116 (on�hundred sixteen)
beds for homeless adults at the specified Premises.
A. Consultant shall provide all services consistent with this Cantract.
B. Consultant agrees to participate in community meetings as requested by City,
including the monthly Shasta Advisory Board of the NorCal COC meeting
presently being held at Redding City Hall, located at '777 Cypress Avenue,
Caldwell Park Conference Room,second floor,the second Tuesday of each month.
C. Consultant shall provide at least one(1)management level representative to attend
emergency occupancy stakeholder meetings as requested by the CITY.
D. Consultant must participate in the Shasta Advisory Board of the NorCal
Continuum of Care and identify one staff inember to act as HMIS liaison.
E. Consultant will post, and at entry to the program will provide to each guest, a copy
of rules of conduct and consequences for violations. Grievance policy will be
posted for guests to view.
F. City retains the right to enter the Premises and other portions of the Premises at
any time.
G. No weapons, or illegal drugs are permitted in the building, with the exception of
law enforcement which are lawfully entitled to carry weapons as part of their
duties. Consultant will provide a secured cabinet in which to safely secure any
guest property deemed to be questionable as a potential weapon. Each guest,upon
entry, will be questioned as to whether they are in possession of any of these
prohibited items. Those guests will have an opportunity to secure or dispose of
said contraband prior to entry into the facility. Additionally, a visual assessment
of each person and possessions will be done by staff to ensure compliance. Any
subsequent violation of said rules will result in eviction and placement on the list
identifying evicted guests.
H. Consultant shall allow law enforcement access to the facility, guest list, and any
other nonconfidential information at all times.
I. Consultant and Consultant's officers, agents, and employees shall observe all
security regulations/instructions issued by City.
J. Consultant will perform 4 interior security checks every hour 24 hours/day,7 days
per week and 1 perimeter security check every hour during daylight hours, 7 days
per week. Consultant will ensure that na loitering shall be permitted in or around
the emergency occupancy site.
K. Consultant shall provide sufficient subcontractors or staffing to provide the
services set forth in this Services Agreement. Consultant agrees to have
subcontractors or staff on site at all times that is trained in Basic First Aid and CPR,
Mental Health First Aid & Screening, and drug and alcohol recognition training.
All staff must be trained within the first year of hire.
L. Consultant warrants that it is knowledgeable of and in compliance with California
Government Code Section 8350 et seq. regarding a drug free workplace.
M. Consultant will provide a written critical incident report to the Contract
Representative within 48 hours of any incident involving law enforcement, fire or
paramedic response, violence, major theft, and on-site drug or alcohol use.
N. Consultant will perform monthly evacuation drills with documentation available
to Contract Representative upon request.
O. Consultant will ensure the health and safety of guests and staff by having a no
violence policy. Acts of violence are grounds for immediate expulsion and
condition of return to the program is a case conference and safety evaluation of the
staff and residents.
P. Consultant will provide accommodations in response to Public Health
emergencies, including adequate space to isolate those exposed or infected with
transmittable diseases, and engagement in Public Health regulatory measures.
Q. Consultant will submit any significant changes to policies and procedures related
to emergency occupancy operations to City for approval prior to implementation.
R. Fair Housin�. The Fair Housing Act(42 U.S.C. 3600, et seq.)prohibits discrimination
in the sale, rental, and financing of housing because of race, color, religion, sex,
handicap, familial status, or national origin. Section 804(ca), as amended, makes it
unlawful to make,print,publish, or cause to be made,printed or published,any notice,
statement, or advertisement, with respect to the sale or rental of a dwelling, that
indicates any preference, limitation, or discrimination because of race, color, religion,
sex, handicap, familial status, or national origin, or an intention to make any such
preference, limitation, or discrimination. A failure to display a Fair Housing poster as
required shall be deemed prima facie evidence of a discriminatory hausing practice(24
CFR Part 110.30).
Exhibit B
SECTION 1. PAYMENT PROVISIONS
Summary cost reporting documentation must be submitted with invoices and all back up
documentation retained for five years.
Consultant will be paid in accordance with the total budget stipulated as follows and subject to
any limitations and specifics contained in this Contract and specific regulations:
Project Cost Amount
Contract C—9479- Room Rental plus misc. $234,000
costs ($40 x number of rooms x number of
days in a month agreed upon during
contract period) (September 2022—
February 2023)
First Amendment ($59,360 plus $1000 HMIS $60,360
November 15, 2022 through February 2023j
Second Amendment (Extension through $55,200
March 2023)
Fourth Amendment Room Rental rate $32,430
change ($47 x number of rooms x nurnber
of days in a month agreed upon during
contract period) (April 1, 2023—April 15,
2023)
Fourth Amendment Room Rental rate $551,300
change maximum per unit amount ($47 x
number of rooms x number of days in a
month agreed upon during contract period)
(April 16, 2023—December 2023)
Fifth Amendment—additional 20 rooms $343,500
specifically for persons exiting Lost Lane
Encampment Project
Total $1,276,800
Payments will not be made by City on an invoice unless the previous month's data has been
submitted by Consultant and approved by City. '
This budget is subject to modification with approval of the City Contract Representative,not to
exceed the total payment amount as indicated in Section 2 of the main Contract.
Consultant agrees to provide City with reports that may be required by County, State or Federal
agencies for compliance with this Cantract including and not limited to:
1. Consultant is required to enter each resident or provide to City Representative the
requested HMIS, Coordinated Entry or Project paperwork as shown in Exhibit C. This
includes a completed a valid release of information from the program participant so that
information may be inputted into HMIS within 24 hours upon entry and exit. Failure to
input or provide complete, accurate and timely client and program information into HMIS
may result in payment delay. Consultant acknowledges and agrees to any training
necessary to accurately enter data into the HMIS and Coordinated Entry systems. The
HMIS and Coordinated Entry systems are maintained by the NorCal COC's Lead Agency.
The Lead Agency's contact information is Shasta County Housing, 1450 Court Street,
Suite 108, Redding, CA 96001, 530.225.5160 or HMISAdministi-ator�co.shasta.ca.us
2. Consultant shall submit monthly reports to the Contract Representative using the required
City format and the Homeless Management Information System (HMIS). Consultant will
provide monthly reporting on requested data outcomes and demographics by the Sth of
each month.
3. Consultant will track the following performance measures, which are the minimum goals
for emergency housing operations and are subject to change at the discretion of the
Contract Representative based on evidence-based practices for the population served and
recommendations of the U.S. Department of Housing and Urban Development:
• Number of client transitioned into transitional or permanent housing
• Number of clients with self-disclosed mental health,physical disability and/or
substance use
• Number of clients who complete a needs assessment and case management plan
• Number of clients who exited with employment income
• Number of clients who exit with public benefits
• Number of past clients who had transitioned to housing and returned to the shelter
• Number of clients on a waitlist to receive emergency housing
4. Consultant may be requested to provide reports out of HMIS to Contract Representative.
5. Consultant shall provide client specific data as requested by City.
6. Consultant shall enter into an agreement with the Owner as specified in Exhibit A.
IN WITNESS WHEREQF, the Czty and the Developer have executed this Second Amendment to
the Agreement on the respective dates set forth below:
City of Redding, a municipal carporation
Datea
By: Barry Tippin, City Manager
ATTEST; APPROVED AS TO FORM:
By: Pamela Mize, City Clerk By; Barry E, DeWalt, City Attorney
C4NSULTANT, a nan-prafit benefit corporation
�
By: Christine Cage, Presi t—Na Soundaries
Transitlanal Housing,Inc.
Tax I.D.No: 82-0969989