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Home My WebLink About _ 4.5(a)--Fire Monitoring System Upgrade for the Redding Power Plant GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: April 18, 2023 FROM: Nick Zettel, Director of ITEM NO. 4.5(a) Redding Electric Utility ***APPROVED BY*** . � �k ct c �rcctor�i4' c in, u-ic[Jt'riitv 4l5,`2t)�3 t�a�e �, e, ss � �r 4/l2/2023 nzettel@cityofredding.org btippin@cityofredding.org SUBJECT: 4.5(a)--Redding Power Plant Fire Monitoring System Upgrade Recommendation Authorize the following actions relative to Redding Electric Utility's Fire Monitoring System Upgrade Projects at the Power Plant: (1) Award Bid Sched�ule No. 5348 to BHP Requiem, Inc., in the amount of$160,000; (2) Award Bid Schedule No. 5349 to Mike Murray Plumbing & Fire Protection in the amount of$97,249; (3) Approve an additional $60,000 for project development and construction management costs and$32,751 for contingency; (4) Authorize the City Manager to approve additional increases in either the contract administration or construction contingency amounts up to a total of $20,000 for a total project cost of$370,000; and (5) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, per Section 15301(a), (b), (d) — Existing Facilities. Fiscal Impact This project was initially estimated at $130,000 during the development of the Redding Electric Utility's ("REU" or "Utility") Fiscal Year 2019-21 Biennial Budget, and funds were deposited into the LTtility's Major Maintenance Fund on July l, 2020. Subsequently, REU retained a consultant to complete a design meeting of National Fire Protection Association (NRPA) requirements. Due to the project's unique nature, it has been determined that two separate contractors/contracts are required to procure and install the equipment. The funds required for the project, including contingency and extra work, are available in REU's Major Maintenance Fund by delaying other projects that do not harm REU's ability to provide safe and reliable power to its customers. Therefore, REU proposes using an additional $240,000 to complete the project for a total budget of$370,000. Replenishment and revision of the Major Maintenance Fund and funding plan will be included in REU's Fiseal Year 2023-25 Biennial Budget request. Report to Redding City Council Apri112, 2023 Re: 4.5(a)--Fire Monitoring System Upgrade for the Redding Power Plant Page 2 Cost Summa Item Estimated Cost Pro'ect Develo ment Costs $50,000 Construction Contracts � Contin enc $290,000 Contract Administration $10,000 Additional Cit Mana er Authorit $20,000 Total Pro'ect Costs $370,000 Project cost components are estimates, and some shifting of the project development, contract administration, and construction contingency funds may be necessary to balance the project within the approved budget. Alternative Action The City Council may choose not to award the bid or approve additional funds which would not permit the installation of a modern fire monitoring system at the Redding Power Plant, which is compliant with current standards. Background/Analysis Attached is a tabulation of bids received and opened on February 23, 2023, for the Redding Power Plant Fire Monitoring System Upgrade projects. The low bid for the Redding Power Plant Electrical Fire Monitoring System Upgrade project in the amount of$160,000 was received from BHP Requiem, Inc. The engineer's estimate was $66,000. The low bid for the Redding Power Plant Mechanical Fire Monitoring System Upgrade project in the amount of $97,249 was received from Mike Murray Plumbing & Fire Protection. The engineer's estimate was $100,000. The fire monitoring system at the Redding Power Plant is obsolete. The Redding Power Plant insurance agents recommend updating the system to comply with current standards. To modernize the system, Systech Fire Protection was contracted to design a new system that would meet all NFPA requirements. After the design was completed, a Request for Proposals was published through Public Works, but no bids were received because there were no companies who could perform the mechanical and electrical portions of the scope. Staff split the Request for Proposal into two parts, electrical and mechanical installations, and published two new separate Request for Proposals. Staff recommends awarding contracts to Mike Murray Plumbing & Fire Protection for the mechanical installation (Bid No. 5349) and to BHP Requiem, Inc. for the electrical installation (Bid No. 5348). The installation will meet a11 present NFPA regulations. Report to Redding City Council Apri112, 2023 Re: 4.5(a)--Fire Monitoring System Upgrade for the Redding Power Plant Page 3 Environmental Review Staff has determined that the project is categorically exempt �rom review under the California Environmental Quality Act Guidelines, per Section 15301(a), (b), & (d) — Existing Facilities. Class 1 exemptions include the operation, repair, inaintenance, or minor alteration of existing facilities, structures, or equipment involving negligible or no expansion of use. The existing fire monitoring system will be upgraded to meet safety standards, and the project does not involve expansion of use. The project has been reviewed for sensitive resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment. Council PNio�^ity/City Manager Goals • Public Safety — "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." Attachments ^Redding Clear Creek Power Plant Location Map ^Notice of Exemption Bid Tabulation BS No. 5348 Bid Tabulation BS No. 5349 SHASTA DAM � h Py�O�. � U � � O 2 O wA�kfR ��(` o`" /cti � �T S U� Q U �\y O �� QUqR� N/�� SHASTA COMMUNIIY COLLEGE � DAM 2 Z �-E � v SR 299 E ��Fe�� p��Y �- �UqRT � C� EGE W o �' y�(< 0 � 0 2 NTO �'�� ,P y ' ? a r 0 �_" /�- J SR 2g9 w -' OlD ALTURAS � EUREKA , _ � � DANA S�UTy �ff�� / E� S' � �� n CYPRESS pIRPPRK � a A eG � _ HARTNELL �4 F,` SR GY '�,,.,._.�_,_ 9�ti W W � _ � TG W V w m z > � ¢ �''� � N S � Q N (vQ' N � O W 2 Q�G 0 � Q N J Q gRPN55��R o oNN,�,�� y�� _ RANC V 5 B Q y W W � � U � Z - � � REDDIN GIRVAN � MUNICIP L R� � AIRPOR • C`� EEK pQ� 0 0 �r� MEADO — . pD pA �'�.''P DERSCH REDDING POWER P�ANT s ��;� � �� F� ST Z 9 � F � s z CITY OF REDDING �o� '��o� LOCATION MAP _ � ci �-� , � REDDING POWER PLANT PUBLIC WORKS � -� /j� �� ENGINEERING DEPARTMENT � �� ` �P FIRE MONITORING SYSTEM ��Fo�`' UPGRADE PROJECTS TICE �F �EMPTIQN To: ❑ Office of Flanning and Research FROM: City af Redding 1400 Tenth Street, Room 121 Public Works De�artment Sacrarnento,CA 95814 777 Cypress Avenue Redd'ang,CA 96001 � Shasta County Clerk County of Shasta P.O. Box 99Q8$0, 1643 Market Street Redding, �A 96099-0880 Praject Title: Reddin�Power Plant F'ire Monitorin� System Upprade Project J O #9237 59 Project l.oc�tion—Speci�c: 17120 Clear Creek Road Project Locafian—City. Reddin� Pr�aect Lacation—Coantys Shasta D►escription of Project: Reddin� Electr�c Utrlitv will up�rade the fire monitorin�system at the Redding Power Plant The proiect includes modifieation of exgstin�dry-pzpe sprinlder systems new nitro�en generator systems new fire alarm control panels and new fire alarm dev�ces to be rnstalled in the warehouse maintenance shop azl stora�e buildin main c�ntrol room and CT control room.All work will occur wzthin the existin Power Plant facili . Name of Public Agency Approving Project: Citv of Reddin� Name of Person or Agency Carrying 0ut Pro�ect; Joseph Zalesnv Project En�ineer Exempt Statuse (eheck one) ❑ Mznisterial[Section 210$0(b)(1); 15268] ❑ Declared Emergency[Section 21 d80(b}(3); 15269(aj] ❑ Emergency Project [Sectian 21080(b)(4}; 15269{b}] ❑ Statutory Exemptions. State code number; ❑ Comznon Sense Exemption(This project does not fall within an exempt class,but it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment(I4 CCR 15b01[b][3]). � Categoricai Exernption. State type and section number. Sec. 153Q1 (a) (b) &(d) Existin�Facilities �ased on an exammation of this praposal and supporting information,the followang staternents aze true and exceptaons do not apply: • If this project falls within an exernpt class 3,4,5,6,or 11,it does not impact an environrnental resource of hazardous or critical concern where designated,prec�sely mapped,and o�cially adapted parsuantto law. • There will nat be a significant'cumnlative effect by this projact and successive projects of tfie same type in the same place,over time. • There is not a reasanable possibility that the project will have a significant effecton the environmentdue to unusual circumstances. • This praject does nat damage a scenic resource within an officially designated state scenic highway: • This pro�eet is not located on a site included on any list compiled pursuant to Govt.Code§56962.5("Cortese List"} • T'his project does not cause a subskantial;adverse change in the significance ofa historical resonrce: Reasons why project is exempt: Class 1 exezn�atians include the operation repair maintenanca or minor alteration of existin� facilities, structures or ec�uit�ment invc�lvin ne li�ible or no expansion of use The existin� fire monitori� svstem will be up�raded to rneet safetv standards and the ro'ect does nQt involve expansic�n ofuse The�roaect has been reviewed far sensitrve resources such as threatened or endan ered s ecies or their habitats sensitive ve etation communities- tribal lands or tribal cultural resources. The ro'ect has no otential to have a si nificant effect on the enuironrnent. Y.ead Agency Contact Person: Amber Kelley Telephone. 530.225.4046 If Filed by Applicants l: Attach certified document c�f exemption finding. 2. Has a notice of exemptaon been filed by the public agency approving the project? o Yes o No Signature: �,�.,,.._ `�'''� �; � �.� � Date: —�,.�-c,�� Title: Environmental Corn lianee M�r�az�er ;� Signed by Lead Agency Date received for filing at OPR: o Signed by Applicant ' BID TABULATION FOR: REDDING POWER PLANT ELECTRICAL FIRE MONITORING SYSTEM UPGRADE Bid Schedule No.: 5348 ENGINEER'S EST BHP Re uiem inc Murra Plumbin 8� Fire 2�23�2fl23 UNIT UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Upgrade LS 1 $66,000.00 $66,000.00 $160,000.00 $160,000.00 $171,237.50 $171,237.50 TOTAL-CONTRACT ITEMS $66,000.00 $160,000.00 $171,237.50 BID TABULATION FOR: REDDING POWER PLANT MECHANICAL FIRE MONITORING SYSTEM UPGRADE Bid Schedule No.: 5349 ENGINEER'S EST Murra Plumbin � Fire AFP S rinklers Inc 2/23/2023 UNIT UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Upgrade LS 1 $100,000.00 $100,000.00 $97,249.00 $97,249.00 $250,659.00 $250,659.00 TOTAL-CONTRACT ITEMS $100,000.00 $97,249.00 $250,659.00