The URL can be used to link to this page

Home My WebLink About _ 4.11(j)--Amend Purchase Order for Bid Schedule No. 5347, Water System Network Equipment GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: April 18, 2023 FROM: Chuck Aukland,Public ITEM NO. 4.11(j) Works Director ***APPROVED BY*** ukl�n�l,H'ciblic Wc�aks L'�ireGt ' 4.�'6/2423 t�a�e �, e, ss � �r 4/l l(2023 caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(j)--Amend Purchase Order for Bid Schedule No. 534'7 for the Purchase of Cisco Water System Network E uipment Recommendation Authorize amending Purchase Order No. 115182 for Bid Schedule No. 5347, for the purchase of Cisco Water System Network Equipment for the City of Redding Water Utility, to Key Code Media for a new total cost not to exceed $250,000. Fiscal Impact The Water Utility has sufficient funds available in the approved Fiscal Year 2022-23 budget for this purchase. Alter�native Action The City Council (Council) may choose not to approve the purchase and provide alternative direction to staff This alternative will delay implementation of the system improvements and increase the vulnerability to cyber-attacks, as well as potentially lead to system downtime and the potential for public health, safety, and regulatory impacts. Backg�ound/Analysis On December 6, 2022, the City Council authorized the sole-source purchase of Cisco networking equipment to update the network/communication systems that have be�n installed over the last 30 years. The current network system allows water treatment facilities, water storage reservoirs, groundwater we11s, pump stations, and more to communicate via various types of radio telemetry and wide area network systems. Seven bid opportunity norices were distributed to potential vendors, in addition to posting the bid on the City of Redding's (City) website. The lone bid in the amount of$202,023.58 was received from Key Code Media, of Burbank, California. Report to Redding City Council Apri111, 2023 Re: 4.11(j)--Amend Purchase Order for Bid Schedule No. 5347, Water System Network Equipment Page 2 On February 21, 2023, the Council awarded Bid Schedule No. 5347 to Key Code Media. A�ter the Cisco equipment was subsequently ordered, Key Code Media learned from the manufacturer that the specific products listed in the bid required the purchase of additional items. The additional required products include 37 "blanks" to comply with hazardous location protection standards and "Network Advantage" software licenses. During the bidding process the manufacturer (Cisco) should have notified the bidder (Key Code Media) of these critical requirements and submitted a Request for Information (RFI) before the bid opening. However, this did not occur and the City is unable to complete the networking equipment order without spending $30,149.19 for these additional products. The total purchase order amount will be $232,172.77. The Cisco equipment to be purchased is the most reliable and supported network equipment available for the system and includes routers, ethernet switches, and firewalls, along with the associated licensing software and support services. The new equipment will address potential cybersecurity risks that were identified in the 2020 Risk and Resilience Assessment (RRA) performed by the Water Utility. Cybersecurity objectives identified in the RRA were designed into the new communication/networking system and will be implemented with this new equipment. EnviNonmental Review This action is not a project as de�ned by the California Environmental Quality Act(CEQA), and no further action is required. On December 6, 2022, the Council determined the project was exempt from review under the CEQA Guidelines,per Section 15301 —Existing Facilities. Council Priority/City Manage� Goals � This agenda item is a routine operational item. Attachments ^Cisco Equipment Order Explanation Letter ^Bid Tabulation Cisco Water Network Equipment Purchase Order No. 115182 Previous Staff Report 02-21-23 Previous Staff Report 12-06-22 ��`� ��"� ? ��"� �, �� E 1 March 20, 2023 Dear valued partner: This letter is for the intent of explaining why your order, 14811211-B8W4S1, for the City of Redding was denied. - All Cisco quotes and orders require a valid Deal ID which are only granted when an approved BOM has been entered; this process wasn't followed initially which is why there are issues processing your order. - The reason the blank, "IR1100-P-B�ANK", is needed when there is no PIM selected is to comply with the Hazardous Location (HazLoc) protection standards. The slot is required to be covered with either the PIM or the blank. - The reason the Network Advantage software license, "S�-IR1101-NA", is needed it is part of the embedded IOS XE. This is a mandatory attach for the OS to be up and running. Please supply the required information as a revised Purchase Order to continue. Thank you, Thomas Grimaldi So/ution Sales Specialist Cisco Business Unit Ingr�rr� Mi�ro Ir��a 175� VV�hrle �ri�� VViBli�rr��illeP �IY 142�1 CITY OF REDDING PURCHASING DIVISION - BID TABULATION CISCO WATER COMMUNICATION EQUIPMENT Key Code Media BID DATE OF OPENWG 5347 WEDNESDAY, FEBRUARY 08, 22023 LEWIS TIME OF OPENING AUKLAND 3:00 P.M. QTY DESCRIPTION UNIT PRICE EXT PRICE UNIT PRICE EXT PRICE UNIT PRICE UNIT PRICE Catalyst IE3300 Rugged Series Managed L2 Ethernet 49 Swtich, 8 RJ-45 Ports, 2-10G SFP Ports $2,681.22 $131,379.78 $0.00 $0.00 IR1101 Rugged Series Integrated Services Router, 36 Advantage Software License $749.71 $26,989.56 $0.00 $0.00 IR1101 Series �TE Expansion Module,Verizon 33 $636.60 $21,007.80 $0.00 $0.00 IR1101Series DIN-rail Mounting Clip 33 $50.92 $1,680.36 $0.00 $0.00 Expansion module for dual active LTE and SFP 4 $299.33 $1,197.32 $0.00 $0.00 Catalyst IE3300 Rugged Series Managed L2 Ethernet 2 Swtich, 8 RJ-45 Ports, 2-10G SFP Ports $2,681.22 $5,362.44 $0.00 $0.00 IR1101 Rugged Series Integrated Services Router, � Advantage Software License $749.71 $749.71 $0.00 $0.00 SUBTOTAL $188,366.97 $0.00 $0.00 SA�ES TA $13,656.61 GRAND TOTA $202,023.58 LEAD TIME 120 days A. Edenburn, Purchasing Div. �� :: -......::: ''� PURCHASE ORDER NO. 115182 THF,ABOVF,NUMBER MUST BF,SHOWN ON DELIVF,RY ��C,��,�,�: PAPF,RS,INVOICF,S,AND ALL CORRESPONDENCF,. FINANCE DIVISION ***Terms&Condirions Attached*** P.O.BOX 496071 ............................• REDDING,CA 96049-6071 TERMS: NET 30 PAGE DATE (530)225-4079 FAX(530)225-4324 TO: DELIVER TO: 1 OF 1 2I22/2023 KEY CODE MEDIA INC CITY OF REDDING 270 S�LOWBR STREET ATTN:LEWIS J BURBANK CA 91502 FOOTHILL WATBR TREATMENT FCLTY ............................................................................................ 3100 FOOTHILL QUOTE BID REDDING CA 96001-1361 5347 vENDOR NUMBER 74565 DIVISION 863 WATER TREATMENT VENDOR EMAIL: bvlerebome@keycodemedia.eom COMM- UNIT TRAD� COST CL;NTPR RECVL) QTY D�SCRIPTION OF ARTICLES UNIT ,4�MOUNT ODITY PRICF, DISC. NO. AMOUNT 1.000 CISCO EQUIPMENT PER THE ATTACHED BID 188,366.970 LS 188,3669'7 2990-28 SUBMITTED BY KEY CODE MEDIA. Sales Tax 13,656.61 Item Tot 202,023.58 P/O Subt tal 202,023.58 P/O Total 202,023.58 FURNISH AND DELIVER CISCO WATER SYSTEM NETWORK EQUIPMENT PER SPECIFICATIONS, TERMS AND CONDITIONS,AND VENDOR SUBMISSION OF BID 5347 INCORPORATED HEREIN BY THIS REFERENCE. LEAD TIME 120 CALENDAR DAYS ARO CITY OF REDDiNG CONTACT: JIM LEWIS,530-224-6034 JLEWIS@CITYOFREDDING.ORG PLEASE EMAIL YOUR 1NVOICE,REFERENCING THIS P.O.NUMBER,TO: AP@CITYOFREDDING.ORG F,STIMATF, I��r�c��1��has a�°d�r if��a�b��11��1��s�r��, ��l�d��pr��,�i�h��p�c�r�pprc�val b�p��ch�s3�g af��r. Cox Internal Use only ��e�sING o��g��iy s�gnea ny No. 115182 I hereby certify Chat I have received the quantities and qualities as noted Amber Edenburn in good condit�on,except as noted hereon. ➢ate:2023.02.22 Edenburn 09:04:56-08�00� This ord�r noL valid unless signed by th�pw�chasing ofCcer Authorized Si natare Date Goods Received SID FOR FURNISHING CISCO WATER SY'STEM NETWQRK EQUIPMENT TO THE GITY QF R:EDLIINCr, CALIF�RNIA (5chedule Number 5347) To: City of Redding Amber Edenburn,Purehasimg Officer Date_ ��'t��v��°t�"~� �� r��.:� The undersigned �' � ��.� ��l ti� (Corporate Name of Bidder} agrees to furnish to the City of Redding, �alifornia,at the prices quoted below and in ac�ordanse with specifications and,general conditians on file in the affice of the Purchasing Dlvision of the City of Redding, a copy t�f which is attached hereta and is hereby made a part of this proposal: �`�� °��a��s sv�� 1� �O��s� �� °��a�� `�' iJrait Price �.,at�e Tot�l Ite a�an�i esc�°i tiom of�isc�Praduets wit�oaat ta:� �i�hout t�� 1 49 Catalyst IE3300 Rugged Series Mazlaged L2 / 1 } E�181"Ile$�WIfC�l, � �-�5 P'0I'1:5,Z�l��ir �FP $ •��G"��, �-�'� i�tf� ��;�� Ports;Part#IE-33Q0-8T2S-E 2 36 IR1101 Rugged Series Integrated Services Router, AdVantage Software Licens�; Part $ ��1•�� $ �� l�� #IRl 141-A-T�9 3 33 TR1101 Series LTEExpansian Module, Verizon; Part#P-LTE-VZ or P-L'I'E-MNA $ �,��=,�� $ ,�.J G��.�t� 4 33 IR1 101Series DIN-rail M�unting Clip; Part #IR1I01-�INRAIL $ �(�;�� $ ��y�� 5 4 Expansi�n module for dual active LTE and s��: p�#1�-loo-sp $ �.`i�1 .3;3 � �,f�i 1. �:� 6 2 Catalyst IE33�Q Rugged Series Managed L2 Ethernet Switch, 8 RJ-4S Ports, 2-1-0G SFP � �,��r-��-$ .� ,,��.:; Ports; Part#IE-3300-8T2S-E ? 1 I121101 Rugged Series Integrated Services Router,Advantage Saftware License; Part $ ��J.�� 1;�� TR1101-A-K9 - 1 of2- s�btQ�: � I �,� .�� ,�� T��,��aro�: �_� �� ,�� d � ��`�� ° Net Cast I�elivered, $ �,.-�� :t�. �� f C�Z....�S��' - The pr�ces quated herein are firm, and are not s�abje�t to change. T'he Ci�y reserves the right to ��' re�e�t any or all bids and�o walve manc�r irregularities. The �idder hereby acknowledges that Addenda Nos. , , , to tlais bid have been receiv�d, if any �Bidder inser�Addenda Na. af ea�h Addenda received). �idder underst�.nds failure to ackno�ledge any addenda issued may cause the bid to be considered non-responsive. Bidder rnay contact the Purchasing Drvision to confrrn the ni�mber of addenda (if any}have bee�a sent. It is understaod th�t this bid shall rernain open and sha11 not be wi�hdraum�or a period of sixty(6�) days frorn the c�ate prescribed fc�r the apening af this bid. I� as �'�a ��° �gr°�� th� �t��°fl�l� �� b� �at� �s � e��d�� fi es i �il! � �i��a°�c�,�v�tl� �Il f�°��1�� t°ges ba��°�e b� �aa� li�r, �:o, .� �i� a�f � ��n�-�'�' �hra , �1Q0 �'��t ill �w` ., eci�i��, ��lif��°��a,9b 03,wi� e� .�G� ��I� �� ys �f��°��r��f bi . R�spectfully subm�t�ed, .�7�? .�. �G��" �`�; 1 �C �� c;� ��c��, ��i�,`t�� Ma.iling Address Corparate I'�azne of�idder � ��,,��.. ��1 �(::�c;;�:,.. �- �, City, State�Zip Code Signature �� / �r��l i;� ' ' , � r� �G(`'G'ty� �,��C�`"��s�'i�.�- ,�' " -f � � v'� r�l_"t��7��u ��i��'��'V"`' Telephane/Fax Print Name and Tit1e � t G�C��;�t,��,��'�j ��'��,t�l�c�i��,C�'�,� Email Address �� - 2 of2- City of Redding, CA: Purchase Order Terms and Conditions 1.GENF.RAL:If the goods and/or services ordered herein are as a writing a Recovery Plan for this order. If the Recovery Plan is not result of either a fonnal Request for Quotation,Request for Proposal or acceptable to the City or not received within 10 caiendar days of the Notice Inviting Bids then the Terms and Conditions set forth in this necessary notification of delay or Force Majeure default,the Ciry may docun�ent are considered to be in addition to the requirements and cancel this c�rder in its entirery at no ec�st to the Ciry,owing c�nly for specifications stated in the IZFQ,RFP or NIB. To the extent that one goc�ds and services completed to that point. Ciry shall not be liable for set of Terms and Condirions may contradict the other,the requirements lost profits,implied c�r express damages c�r ec�nsequenkial damages. of the RFQ XFP or NIB shatl supercede the Terms and Condirions ll.INSPECTION AND ACCEPTANCE:Inspec[ion and acceptance shown below. It is understood that all n�aterials and/or services shall be aL destinaLic�n,unless oLherwise prc�vided. Until delivery and provided by Supplier/Contractor/Consultant(SnppGer)shall conform to acceptance,and after any rejections,risk o�F loss shall be on Lhe thc applicable requiren�cnts of City Ordinanccs,and all applicabic State Supplier unless loss results�&oin tbe negligence o�FLhe City o�FRedding. and Federal Laws Nohuithstanding the requirement for any inspection and test contained 2.DELNERY:Supplier shall deliver the items and/or services stated in specificarions applicable to this contract,except where specialized herein free from any and all claiins,debts,or demands whatsoever. inspection or tests are specified solely for the City,the Supplier shall Deliveries shall be made as set forth in this order and any additional perform or have performed the inspection and tests required to Specifications incorporated. Delivery is defined as complete delivery substantiate that the suppLies and services provided under the contract in good order,at plaee designated in the Specifications/Purchase Order. conform to the drawings,specifications,and contract requirements 3.MISCELLANEOUS CHARGES:No charges for transportation, incorporated herein,including if applicable the technical specificarions containcrs,pacldng,etc.will be allowed unlcss so spccified in this for the manufacturers'part numbers or products specified herein. order. 12.PAYMENTS:Payment terms are Net 30 unless otherwise agreed 4.FREIGHT CHARGES:All shipmcnts are F.O.B.-Destination, to by both parties. All Cash I}iscounts shall be taken and computed Supplier pays charg�s,unlcss specificd otherwise in the body of this from the date of delivery or compLetion and acceptance of the materiaL, order. If Ciry has agreed to pay frcight it shall be prcpaid and added or from the date of receipt of invoice,whichever is Latest. Each to the invoicc. In that case a copy of thc paid express or freight bill payinenL obligation of Lhe City is conditioned upon Lhe availability o�F n�ust bc attached to thc invoicc. staLe or local government funds which are apportioned or allocaLed�for 5.INDEMNITY: Snpplicr hercby agrees to protcct,defend, Lhe paymenL of such an obligaLion. l�f the funds are not allocated and indemnify and hold hannless,City,its officers,elected and appointed avaitable�for Lhe conLinuance of the funeLion performed by the Supplier, officials,empioyees,agents and volunteers from and against any and Lhe producL or service direcLly or indirectly involved in the performance ali claime,damages,losses,expenses,judgements,demands,penalties, of thaL funcLion may be terminaLed by Lhe City at the end of the period fines,defense costs,and consequential damage or iiability of any kind for which funds are available. No payment will be made until the or nature,however caused,arising directly or indirectly out of the order has been delivered and accepted. obligations or operations herein undertaken by Supplier,caused in 13.INVOICES:Invoices shall contain the following information: whole or in part by any act or omission of the Supplier,any Supplier's Federal Tax I.D.number,purchase order number,invoice subcontractors,any directly or indirectly employed by any of them or nutnber and daLe,iCem number,description o�F supplies/services, anyonc for whosc acts any of them may be liable,including but not quanLities and units o�Fmeasure,unit priees and extended Lotals. Bill of limitcd to concurrcnt active or passivc ncgligencc,exccpt where causcd Lading number and weight of shipment will be shown for shipments on by thc active ncgtigence,sole ncgligence or willful misconduct of the Ciovernment Bills of Lading. Ciry. Supplicr will conduct all defcnsc at its solc cost and cxpcnse and 14. WARRANTY:The Supplier agrees that the supplies/services thc Ciry shall have the right to approvc or disapprove Supplicr's legal furnished under this contract shall be covered by the most favorable counscl. City shall be reimburscd for all costs and attorncys'fccs corrnnercial warranries tbe Snpplier gives to any customer for such incurred by the City in enf�rcing this obligation. This indemnity shall supplies/services,and that the rights and remedies provided herein are appty to all claims and liability regardless of whether any insurance in addition to,and do not limit any rights affarded to the City by,any poticies are applicable. The policy limits do not act as a limitation other clause of a contract awarded hereunder. upon the amount of thc indemnification to bc provided by Contractor. 15.ASSIGNMENT OF CLAIMS:Claims for monies due or Lo 6.PATENT RIGHTS:Any equipmcnt or scrvice to bc furnishcd become due under this conLracL shall be assigned only pursuant Lo prior hereunder shall not,either in construction,manufacture,use,sale or wriLten consent of the CiLy Purehasing Offieer or designated other particular,infringe any letters patent,copyright or registered represenLative. trademark heretofore granted,and the Supplier shall defend and pay thc 16.CONTRACT TERMINATION:The City may,by giving ten(10) entire cost of defending any claim or suit whenever or wherever made calendar days written notice to the Supplier,terminate this conLracL or brought against the City based upon an infi-ingement or alleged prior to the designated completion daLe for due cause. Due cause for infi-ingenient of such letters}�atent,copyright or registered trademark termination shall be,but not liinited to,the best interests of the City, and sball indemnify and save harmless the City from and against any failure of the product to meet specificarions,and/or for reasons of and all liability,damage,loss or injury adjudged or sustained in any unsarisfactory service. The City may,upon giving thirty(30)catendar such claim or suit. days written norice to Supplier,terminate the contract without cause. 7.NONDISCRIMINATION CLAUSE:Except as provided in 17.GOVERNING LAW:Any acrion filed regarding the award of the Section 12940 et seq.of the Government Code,Supplier shall not Quotel Bid/Proposal or Purchase Order must be fited with the Superior discriminate against any person because of his/her race,religious creed, Court of thc Counry of Shasta,California. Any subsequent agrecment color,national origin,ancestry,pl�ysical disability,mental disability, shalt be deemed to have been entcred into in Redding,California;alt niarital status,mental condition,or gender,nor refuse to hire or employ questions of the validity,interpretation or perfonnance of any of its a�erson or to refuse to select the person for a training program leading terms or of any rights or obligations of the parties to the agreement to employment or to bar or discharge the person from employment,or shall be governed by Califomia law;and any action brought by either frotn a training program leading to employment,or to discriminate party to enforce any of the terms of the agreement shall be filed with against the person in compensation or in terms,ccmditic�ns or privileges the Superior Court of the County of Shasta,Catifonva. of employment. The Supptier shall insert in all subcontracts for any 18.ATTORNEYS'REES AND COSTS:In any acrion by a parry to work covered by this P.O.this nondiscrimination provision. enforce its rights hereunder,the nonprevailing party shall pay the 8.EXCISE TAX:If federal excise ta�c is applicable to the transaction, prevailing party's legal costs and expenses(including reasonable it must be clearly stated so and excluded fi�om the price of the article. attorneys'fees). The City of Redding,as a govemment agency,is exempt from the 19.CHANGE ORDERS:The City reserves the right at any tiine Lo payment of said tax and will issue an exemption certificate. make writLen changes within Lhe general scope of the eontract. If any 9.SALES AND USE TAXES:Sales and/or use tax must be shown on such changes cause an increase or decrease in Lhe cost of,or in Lhe Lime the invoice as a separate item. required for the performance of the contracL,an equitable adjusLment 10. DEFAULT BY SUPPLIER:In case of default by Supplier,the shall be made in the contract price,delivery schedule,or both. Any City reserves the right to procure the goods or seroices from other claim by Su�plier for ad,justment in this cause must be approved by the sources and to hold the Supplier responsible for any excess costs City's authorized representarive(s)in writing(forn�al change order, occasioned tc�the City ttiereby. Supplier must notify the City amendment,or revision)before Supplier proceeds with such change. immediately upon knowing that non-performance or delay will apply tc�this order whether as a result of Force Majeure or not. Upc�n agreement by the City that Force Majeure is applicable,Supplier shall not be I�eld accountable fc�r tl�e delays directly related to the Force Majeure ecindition. When delay is ascertained Supplier is to sul�mit in Revised 12/10/2020 GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: February 21, 2023 FROM: Chuck Aukland,Public ITEM NO. 4.11(d} Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' 2�'9(7t�23 ry ip}�in,�C"i ana � `?l13/2423 caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(d)--Award Bid Schedule No. 5347 for the Purchase of Cisco Water System Network E uipment Recommendation Approve and award Bid Schedule No. 5347, for the purchase of Cisco Water System Network Equipment, to Key Code Media for a total cost not to exceed $202,023.58, for the City of Redding Water Utility. Fiscal Impact The Water Utility has sufficient funds available in the approved Fiscal Year 2022-23 budget for this purchase. Alter�native Action The City Council (Council) could choose not to approve the purchase and provide alternative direction to staff. This alternative will delay implementation of the system improvements and increase the vulnerability to cyber-attacks, as well as potentially lead to system downtime and the potential for public health, safety, and regulatory impacts. Background/Analysis On December 6, 2022, the City Council authorized the sole-source purchase of Cisco networking equipment to update the network/communication systems that have be�n installed over the last 30 years. The current network system allows water treatment facilities, water storage reservoirs, groundwater wells, pump stations, and more to communicate via various types of radio telemetry and wide area network systems. The Cisco equipment to be purchased is the most reliable and supported network equipment available for the system and includes routers, ethernet switches, and firewalls, and the associated licensing software and support services. The new equipment will address potential cybersecurity risks that were identified in the 2020 Risk and Resilience Assessment (RRA) performed by the Packet Pg. 24A� Report to Redding City Council February 15,2023 Re: 4.11(d)--Award Bid Schedule No. 5347, Water System Network Equipment Page 2 Water Utility. Cybersecurity objectives identified in the RRA were designed into the new cominunication/networking system and will be implelnented with this new equipment. Seven bid opportunity notices were distributed to potential vendors, in addition to posting the bid on the City's website. The lone bid in the amount of$202,023.58 was received from Key Code Media, of Burbank, California. Environmental Review This action is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required. On December 6, 2022, the Council determined the project was exempt from review under the CEQA Guidelines,per Section 15301 —Existing Facilities. Council Priority/City Manager Goals • This agenda item is a routine operational item. Attachments ^Bid Tabulation Cisco Water Network Equipment Previous Staff Report 12-06-22 P�cket Pg.245 ' GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: December 6, 2022 FROM: Chuck Aukland,Public ITEM NO. 4.11(a) Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' t/?1/242? ry ip}�in,�C"i ana � 1 L,'2�/242? caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(a)--A�uthorize Sole-Source Purchase of Network Equipment for the Public Works De artment Recommendation Authorize the following actions relative to sole-source procurement of equipment for the City of Redding Water Utility: (1) Approve networking equipment from Cisco and Pa10 A1to in an amount not to exceed $450,000 for Fiscal Year 2022-23 to include system routers, ethernet switches, firewalls, and other network equipment and their associated licensing software and support service; and (2) Find that the action is exempt from review under the California Environmental Quality Act Guidelines,per Section 15301 —Existing Facilities. Fiscal Impact There are adequate funds in the Fiscal Year 2022-23 Water Utility budget for the $450,000 purchase of eguipment. Funding this purchase will not impact other activities. Alternative Action The City Council (Council) may choose not to authorize the purchase of network equipment directly from Cisco and Palo Alto and instead request quotes and award the various items through the standard competitive procurement process. This alternative may result in multiple manufacturers that are not compatible with the necessary equipment for the City's water system network design nor meet the City of Redding's (City) Information Technology (IT) Department's standard requirements to properly function with existing equipment. The Council may also provide alternative direction to staff. Report to Redding City Council November29,2022 Re: 4.11(a)--Authorize Sole-Source Purchase of Network Ec�uipment Page 2 Background/Analysis In March 2021, the City's Water Utility contracted with communications consultants, TJCAA/JEGO Systems, to standardize and redesign the network/communication systems installed over the last 30 years. The current network system allows water treatment facilities, water storage reservoirs, groundwater wells, pump stations, and more to communicate via various types of radio telemetry and wide area network systems. The scope of work included evaluating the existing communications/networking system, identifying vulnerabilities, and recommending equipment to get to an acceptable level of cybersecurity protection. The redesign identified many obsolete products such as the cellular based Cradlepoint network that is past its useful end-of-life. Other potential cybersecurity risks were identified and new equipment is needed to resolve these issues. In 2020, the Water Utility also performed a risk and resilience assessment (RRA), per the United States Environmental Protection Agency's America's Water Infrastructure Act — Section 2013. Cybersecurity objectives identi�ed in the RRA were designed into the new communication/networking system and will be implemented with this well-organized, reliable, and efficient communication system using the latest proven equipment, methods, and technologies. The City's IT Department was consulted to identify the most reliable and supported network equipment needed for the system including routers, ethernet switches, firewalls, and their associated licensing software and support services. The City uses a cooperative procurement method through the National Association of State Procurement Officials which would result in the purchase of these products at the lowest cost. The Cisco and Palo A1to products are a standard product offering that is used and integrated within the City's existing network system platform. IT staff are trained and certified to operate Cisco products. The water network design plan provided by TJCAA/JEGO Systems specifically recommends Cisco and Palo A1to due to their industry-leading quality and product availability. Based on previous experience, the consultant does not recommend building a network with an assortment of manufacturers that are not compatible with the network design strategy nor meet the IT Department's existing networking platform. Environmental Review Staff has reviewed the project and determined that the project is exempt from review under the California Environmental Quality Act Guidelines, per Section 15301 — Existing Facilities. Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing public structures, equipment, and facilities. The existing network and communication system will be replaced to meet modern security and efficiency standards. The project will not result in expansion of use, as the project does not include the construction of new facilities. The action area does not have significant values for wildlife habitat or other environmental resources and the project has no potential to have a significant effect on the environment. Report to Redding City Council November29,2022 Re: 4.11(a)--Authorize Sole-Source Purchase of Network Ec�uipment Page 3 Council Priority/City Manage� Goals • Public Safety — "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." � Government of the 21st Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments ^Notice of Exeinption lYQTIGE OF `XE PTION Tv; ❑ Office of Planning and Research F1toM: City af Redding 1400 Tenth Street,Room I21 Public Works Department Sacramento,GA 95814 777 Cypress Avenue Redding,CA 96001 � Shasta County C1erk ' County of Shasta P.O:Box 990880, 1643 Market Street Redding, CA 96099-0880 Proaect Title; Water Utilit�Network and Communications S�stem Proiect J.4:#2209-51 Project Location—Specific: Various Water Utilitv faeilities Project Location—Cityt Reddin�Project Location-County: Shasta Description of�'rajecta The Citv of Redding Water Utiti will replace the existin�network and communicatrons svstem with a new�quipment and svstem that will provide efficient and reiiable camrnanicatlon usin�;modern technolo�,y The existin� svstem wrll be replaced with a new network includin� ethernet core switches ports routers software mountin� clip, and licensin�;. Work mav require the removal and ret�laeement of equipment and cabling electrical madifications and renlacement or reconnection of associated equipment.All work will be conducted on Ci propertv Name af Public Agency Approving Project:City of Reddin� Name of Persan or Agency Carrying Out Praject: Rvan Bailey,Assistant Public Works Director Exempt Status: (check one) ❑ Ministerial [Section 21Q80(b}(1); 15268] ❑ D�clared Emergancy[Section 21Q80(b)(3); 15269(a)] Q Emergency Pro�ect[Section 21080(b)(4); 15269(b)j ❑ �tatutory Exemptions. State cade number: ❑ Common Sense Exemption(This project does not fall within an exempt class,but it can be seen with certainty that there is na possibility that the activity may have a significant effect on the enuironment(14 CCR 15061[b][3]). 0 Categorical Exemption. State type-and section number; Section 15301(a&b�.Existin�Facilities � Na exceptions apply that would bar the use af a categorical�xemption{Pl�D 21 U84 and 14 CCR 1 S3Q0.2). Reasans why project is exempta Class 1 exemptians include the operation, repair maintenance or minar alteration of existin�public structures, equipment and facilities. The existing network and communicatian svstem will be replaeed to meet modem security and efficiency standards. The proiact will nat result in expansion of use as the project does not include the construction of new facilities. The action area does not have si�nzfcant vatues for wildlife habitat or other enviranmental resources and the proiect has nta potential ta have a si�nificant effect on the environment Lead Agency Contact Person; Amber Kelley Telephone: 530.225.4046 If I+iied by Applicant: l. Attach certified document of exemption finding. 2. Has a notica of exemption been filed by the public agency approving the pro�ect`?a Yes o No Sxgnature: �� , . � Date: 1'��`��c�C�t�c�i Titles Envir�nrnental Cam iiance na er O Signed by Lead Agency Date received far filing at OPR. ❑ Signed by Applicant �i?OA i�OG rev. 6/3�??