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Home My WebLink About _ 4.11(b)--Authorize the Purchase of One 2024 Hooklift Truck Using Sourcewell Contract Pricing CITY OF REDDING REPORT TO THE CITY COUNCIL Recommendation Authorize the following related to the purchase of one 2024 Autocar ACX64 Hook Lift truck for the City of Redding Solid Waste Utility: (1) Authorize the purchase using Sourcewell contract pricing, with a net delivered cost of $359,600.50 including all applicable taxes and fees; and (2) Authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of $30,000. Fiscal Impact The previously approved budget for the Solid Waste Utility (Utility) Rolling Stock Plan included $275,000 for the purchase of a Hook Lift truck. Due to significant manufacturing price increases, the current net delivered cost for this unit is $359,600.50. At the January 2023, Solid Waste Disposal Committee (Committee) meeting, an additional $100,000 was approved by the Committee to account for the cost increase. The total available funding for this purchase is $375,000. Utility staff continues to monitor increasing prices and updates the Rolling Stock Plan while seeking ways to reduce acquisition costs. The current balance of the West Central Landfill Rolling Stock Fund is $3,445,363, which is more than sufficient to proceed with approved purchases. Alternative Action The City Council (Council) may choose not to authorize the purchase using Sourcewell contract pricing, and direct staff to use a new competitive bid process. This alternative would significantly delay the procurement of the additional truck and likely result in a higher acquisition cost. MEETING DATE: March 21, 2023 ITEM NO. 4.11(b) FROM: ***APPROVED BY*** caukland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(b)--Authorize the Purchase of One 2024 Hooklift Truck Using Sourcewell Contract Pricing Chuck Aukland, Public Works Director Report to Redding City Council March 16, 2023 Re: 4.11(b)--Authorize the Purchase of One 2024 Hooklift Truck Using Sourcewell Contract Pricing Page 2 Background/Analysis The City of Redding (City) provides staff and equipment to perform daily operations at the Shasta County owned Richard W. Curry West Central Landfill (West Central). Staff relies upon a myriad of vehicles to perform the various functions. The versatility of a Hook Lift style truck makes it a valued addition to the equipment at West Central. A Hook Lift truck is unique in that the design of the truck allows staff to mount various apparatus to accommodate necessary tasks including drop boxes for refuse/recycling, a water tender body, a dump bed for sand and gravel, and a flat-bed for hauling large items. The available apparatus of interest to the Utility are drop boxes, flat-bed for use of hauling hay bales and piping, and water tender body for dust suppression efforts. The hook lift style truck compared to the current roll off style will improve efficiency and versatility. The angle of approach to service boxes is broadened with the fixed hook style and the dump angle is increased to help with the unloading process. In addition to the one proposed, the Utility has a Hook Lift style truck on order for use at the City of Redding Transfer and Recycling Facility. The Sourcewell contract was competitively bid. In addition to being an industry standard, using the Sourcewell contract to purchase equipment saves significant staff time needed to prepare bid specifications and solicit individual quotations from vendors. The City also receives a significant price discount due to economies of scale realized through the volume of purchases on a multi - agency cooperative contract. Environmental Review This is not a project as defined under the California Environmental Quality Act (CEQA), and no further action is required. Council Priority/City Manager Goals • This agenda item is a routine operational item. Attachments ^Quote Autocar Sourcewell Quote Customer Name: City of Redding Quote #: Q0047418 Part #: ACX Model: ACX64 Base Chassis Type: Diesel Engine: X12 - 380 HP Transmission: 4500 Front Axle: 20,000 lb Rear Axle: 40,000 lb MSRP: $ 298,403.00 Sourcewell Member Discount: 20% $ (59,680.60) Freight: $ 2,550.00 Warranties: $ 2,434.00 $ Locally Sourced Options: Galbreath Hooklift Body Arata Equipment local options, Freight, training, PDI $ 65,856.00 $ 15,500.00 Additional Local Options Engine Mounted Shutoff Detail (Wash) Fuel Flooring $ 10,110.6 Unit Total Price: $ 335,173.00 Quantity 1 $ 335,173.00 Sales tax 7.25% $ 24,300.04 Fees – Doc, registration and tire tax: $ 127.50 Total 1 $ 359,600.50 Millard Williamson Millard Williamson Autocar Trucks Director of Sales Operations 4680 Pinson Valley Parkway Birmingham, AL 35215 Direct: 205.613.1081 Cell: 205.336.7888 Main: 765.489.5499