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Home My WebLink About _ 4.6(a)--Adopt Resolution to fund Sundial Bridge Lights & Accounting Specialist CITY OF REDDING REPORT TO THE CITY COUNCIL Recommendation Adopt Resolution approving and adopting the 83rd Amendment to City Budget Resolution No. 2021-078 appropriating $125,000 from the General Fund to replace the Sundial Bridge LED lighting system; and to convert a part-time Accounting Specialist position to a full-time position. Fiscal Impact The General Fund fiscal impact is $125,000 for the lighting project. The cost of upgrading the part-time, Accounting Specialist position to a full-time position will be covered with existing resources in the Parks Division from salary savings. In the next budget, the increased cost will be funded through existing cross charges, primarily Landscape Maintenance Districts (LMD), for a total cost of $88,960. Alternative Action The City Council could choose not to approve funding for one or both requests and provide alternative direction to staff. Background/Analysis Sundial Bridge LED Light Replacement The Sundial Bridge opened on July 4, 2004, and has become an iconic landmark for the City of Redding (City). The Sundial Bridge is a gateway to the Turtle Bay Exploration Park (Turtle Bay) and the Sacramento River Trail network. The City owns the Sundial Bridge and is responsible for its structural maintenance. MEETING DATE: March 7, 2023 ITEM NO. 4.6(a) FROM: ***APPROVED BY*** kniemer@cityofredding.org btippin@cityofredding.org SUBJECT: 4.6(a)--Adopt Resolution Approving and Adopting the 83rd Amendment to the City Budget Resolution for purchase of a new Sundial Bridge lighting system and to increase hours for Accounting Specialist from part-time to full-time position Kim Niemer, Community Services Director Report to Redding City Council February 28, 2023 Re: 4.6(a)--Adopt Resolution to fund Sundial Bridge Lights & Accounting Specialist Page 2 In 2014, the City upgraded the lighting system to LED fixtures and installed a new control board. LED lights simplify the control and operation of lights while increasing the intensity and span of colors available. There are 16 light fixtures installed in 9 locations under the bridge deck. Over the last year, the frequency of malfunctions increased significantly. One notable event, the Think Pink event, experienced a major lighting failure where more than 40 percent of the lights were inoperable this past winter, causing safety issues for bridge visitors. The City provided additional auxiliary lighting during the Garden of Lights season. The fixtures cannot be repaired; a system replacement is necessary. The Sundial Bridge, the Sacramento River Trail, the Redding Civic Auditorium, and Turtle Bay Exploration Park are destinations for residents and visitors alike. Ensuring that the Sundial Bridge and the surrounding plazas are well-maintained and safe is an important investment for the community and its reputation as a tourist destination. LMD Accounting Specialist In 2015, the Parks Division took over the administration of the LMD financials from the Pu blic Works Department and hired a part-time Accounting Specialist. This position is limited to 1,000 hours per fiscal year and works an average of 20 hours per week. At that time, there were 37 districts, and the annual maintenance contract was $182,052. Currently, the City has 51 districts with 77 improvement areas, with an additional two districts enrolling next year. The yearly contract for maintenance in 2023 is $431,652, which is a 38 percent increase in districts and a 137 percent increase in the maintenance contract. Many of the newer districts are substantially larger than older districts, with more complex landscapes and benefit units. The Accounting Specialist is responsible for the monthly landscape inspections of all 77 LMDs, administering the maintenance contract, troubleshooting problems, handling resident complaints and questions, and planning non-routine maintenance work and improvements within the districts. A very important responsibility of the position is to complete the accounting necessary to complete the annual Engineering Reports and set the yearly levy for each LMD. This process is complex, with hard deadlines to meet the County of Shasta’s timeline for inclusion in the annual property tax assessments. If the annual levee is not assessed, funds cannot be captured until the following annual process. There are over 5,000 residents that are assessed on a yearly basis for LMDs. Due to the growth and complexity of the assignment, the part-time position is no longer sufficient to manage the LMD program and complete the required documentation for the County Tax Assessor. Converting this position from part-time to full-time will allow adequate time to complete the necessary duties to manage LMDs and provide limited assistance with other tasks, such as timekeeping and procurement, to support the Parks and Building Maintenance operations. Environmental Review For purposes of the California Environmental Quality Act (CEQA), the Sundial Bridge LED Light project is properly characterized as a repair and maintenance of an existing facility within the meaning of 14 CCR 15301. No further action is required. Report to Redding City Council February 28, 2023 Re: 4.6(a)--Adopt Resolution to fund Sundial Bridge Lights & Accounting Specialist Page 3 Converting the part-time Accounting Specialist to a full-time position is not a project defined under the California Environmental Quality Act, and no further action is required. Council Priority/City Manager Goals • Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.” • Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding. • Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.” • Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.” Attachments ^Resolution RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 83rd AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078 APPROPRIATING $125,000 FOR THE REPLACEMENT OF THE SUNDIAL BRIDGE LIGHTING SYSTEM FOR FISCAL YEAR 2022-23; AND FOR THE CONVERSION OF 1 PART-TIME ACCOUNTING SPECIALIST POSITION TO 1 FULL-TIME POSITION FOR FISCAL YEAR 2022-23 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows: FUND DIVISION DESCRIPTION INCREASE DECREASE 111 610 Parks $125,000 THAT account titles and numbers requiring adjustments by this Resolution are as follows: 111-427-01-0001-01 Beginning Balance 125,000$ Increase(Decrease) Expenditures 111-610-4796-70 Sundial Bridge Lighting 125,000$ Total 125,000$ 125,000$ PERSONNEL FY 2022-23 Accounting Specialist (Part Time) (.5 FTE) Accounting Specialist (Full Time) 1 FTE THAT the purpose is to appropriate $125,000 for the replacement of the sundial bridge lighting system for fiscal year 2022-23; and for the conversion of 1 part-time Accounting Specialist position to full-time for fiscal year 2022-23. I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 7th day of March, 2023, and was duly adopted at said meeting by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: MICHAEL DACQUISTO, Mayor ATTEST: FORM APPROVAL: PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney