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Home My WebLink About _ 4.11(b)--Retention Reduction BS 5221 Bechelli Lane Roundabout Proj GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: March 7, 2023 FROM: Chuck Aukland,Public ITEM NO. 4.11(b} Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' 2/?3/2423 ry ip}�in,�C"i ana � '?l27(2423 caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(b)--Approve a Partial Retention Release for Bid Schedule No. 5221 (Job No. 2644) S. Bonnyview Road / I-5 Phase II Improvements Bechelli Lane Roundabout Project (Bechelli Lane Roundabout) Recommendation Authorize staff to reduce the retention that was withheld to two- and one-half percent, thereby releasing $102,243.38, to Tullis, Inc., the contractor for Bid Schedule No. 5221 (Job No. 2644) Bechelli Lane Roundabout Project. Fiscal Impact There will be no fiscal impact to the project as release of these retention fiinds wi11 be used to pay subcontractors for work that was already completed. Retention is withheld from progress payments for numerous reasons, one of which being to cover claims that arise from underpayment to subcontractors. The release of these withheld funds will satisfy this condition. Alternative Action The City Council (Council) may choose not to reduce the retention to Tullis, Inc., and provide staff with alternate direction. Without this release, the City of Redding (City) would continue to withhold five percent retention on previous and forthcoming project progress payments until project completion which is currently unknown. This would cause Tullis, Inc., and its subcontractors, to continue carrying the burden of covering costs without compensation. Background/Analysis At its regular meeting on January 18, 2022, the Council awarded the construction contract for the South Bonnyview Road/I-5 Phase II Improvements Bechelli Lane Roundabout (Bechelli Lane Roundabout) Project to the low bidder, Tu11is, Inc., of Redding, California, in the amount of $4,089,'735. Tullis, Inc., began work in iVlay 2022, and was substantially complete in September 2022. Report to Redding City Council February 24,2023 Re: 4.11(b)--Retention Reduction BS 5221 Bechelli Lane Roundabout Proj Page 2 Since September 2022, the only remaining work includes installation of three light poles along the south side of South Bonnyview between Bechelli Lane and the Interstate 5 interchange. These light poles cannot be installed until REU removes the existing overhead power lines. Removal o�the overhead power lines is dependent upon completion of the intersection work being constructed as part of the City's adjacent South Bonnyview/I-5 Ramp Improvement Project. As such, Tullis, Inc., has formally requested, in the attached letter, a partial release of retention that would reduce monies withheld to one percent. Per Public Contract Code (PCC) section 9203, "at any time after 50 percent of the work has been completed, if the legislative body finds that satisfactory progress is being made, it may make any of the remaining progress payments in full for actual work completed." As 95 percent of the contract has been completed to date, staff is requesting, in accordance with PCC and long-standing City practices to release partial retention when the work is affected outside the contractor's control, that retention withheld be reduced to two- and one-half percent and a11 other monies withheld be released to the contractor. Environmental Review This action is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required. On May 28, 2021, the Council found the Bechelli Lane Roundabout Project to be categorically exempt from review under the CEQA Guidelines, per Section 15301(c)—Existing Facilities and Section 15302(c)—Replacement or Reconstruction. Council Priority/City Manager Goals This is a routine operational item. Attachments ^Reguest Reduction Retention COR Roundabout 02-02-23 ^Location Map ^NOE S. Bonnyview - Bechelli Roundabout Previous Staff Report 1-18-22 4-1 la T T � � � � � �.�, S �T C ��:��: CRYSTA,d CREEIC a�� A�C��.��,� I.p►T�6�A �.��R�� February 2, 2023 City of Redding—Dept. Public Works 777 Cypress Avenue Redding, CA 96QQ1 Attention, Darin Strege Reference. S: Bonnyview Roadjl-5 Phase II Imprc�vements Beehelli Lane Roundabout City of Redding 1ob No. Z644 �Request Reduction af Retention) Mr. Strege, As a matter of recnrd and reference, Tullis, Inc. wauld request that retenfiion be reduced ta 1°fo, for the above referenced project. Wark started c�n the praject in May of 2021 and was substantially complete by the end af September of 2021. Tullis, Inc. is unable to stand the remaining three light poles on the Southeast side of the projeet, as the installation of the poles are on hold untiC the adjaeent Ramp Project Signal Electrieal work is complete. We are unsure, at this time, when the three remaining I,ight poles,far the Raundabout Praject, can be installed. We are prepared to camplete the Iight standard work upan direction from the City of Redding. Your cc�nsideration and pr�mpt attention is greatly appreciated. If you should fiave any questians ar concerns, please do nc�t hesitate to contaet me at (530) 241-51Q5. Respect�.f L1 _�--��,�— Chris Handley Vice President Tullis, Inc. �.C�. ��4�34 9 6� I�E�1�f�9�, �A 96�U�'9-3�i 8 �30.��1.�1 Q5 � ,, O W Y Z m ARIZONA ST 1� . a Y 6F t�s� cy � ��'t ti LLM TE DR S r � O � m 0 A cy G,S, tic �FF �r-,Q O S g�NNYVtEIN R �Q-� � BECNELLI� -IJ��G �� O 5� a m N �LL LN A' RPN�P � v-� gpP� � m �J�E� � r ? B�NN � �� ,p� j�� < � � � �� O � � n r �Z 7>{ �O� �F4� CITY OF REDDING SOUTH BONNYVIEW/ I-5 PHASE II IMPROVEMENTS � 2 � � PUB�IC WORKS BECHELLI ROUNDABOUT PROJECT o �, o �.��o�c,�`� DEPARTMENT �OCATION MAP Na r�cE oF E�EMPTION TO. ❑ Of�ce ofPlanning and Research FRom: C°rty ofRedding 14QQ Tenth Street,Room 121 Pubiic Works Department Sacramenta,CA 95814 77'7 Cypress Avenue Redding, CA 96001 � Shasta Coul�ty Clerk County of Shasta P.d. Box 990&80, 1643 Market Street Redding,GA 96099-08`80 Project Title: South Bann�iew Road and Bechelll Lane Roundabout Project J O #2644-20(ED-15-21) Project Location—Spec�fic: South Bonn�iew Road at Bechelli Lane Project Laeatian—City:Reddin� Project Lacation—County: Shasta Description af Project: The Citv of Reddin�;will ret�lace the existin� si�nalized interseetion with a modern raundabaut This operat�onal irnprovement praject involves earthwork• draina�e rnodification•utility relocation�and constructlon of new sidewalks, curb ramps, and crosswalks. Work will also include pavin� stripin� si�n installation street lightin� and ve�etation plantin�: Name of Pablic Agency Approving Fraject: Citv of Reddin� Name of Person or Agency Carryzng�ut Project: James Trianta Ilau»Froiect En�ineer Exernpt Status: (check ane) ❑ Ministerial [Section 21080(b)(1); 15268] ❑ Declared Emergency[Section 21A80(b)(3); 15269(a)] ❑ Emergency Project[Section 2108Q(b)(4); 15269(b)] ❑ Statutary Exem�tions. State code number: ❑ Common Sense Exeanption(This project does not fall within an exempt class,but it ean be seen with certainty that there is no possib�lity that the activity may have a sigmficant effect;on the environment(14 CCR 15601[b][3]). � Categarrcal Ex�mption.State type and section number: Sec. I5301(c).Existing Facalities and 15302 c�. Replacement or Reconstruction Based on an examinatian o t �s proposal and supparting i�ion,d�e following statements are true and exceptions do nat apply: • Ifthis projecYfaCls with'sn an exempt class 3,4,5,6;or 1 l,it daes not impact and environmental zesource of hazardous or crittcal concern where designated,precrsely mapped,and officially adopted pursuant to law. + There will not he a signiticant cumulatiue effect by this project and successive projects of the same type in the same place,over time. • There is not a reasonable passibility tl�ak the project will liave a significant effect on the environment dne to unusual circurnstances: • This project does not dareaage a scenic resaurce w�thin an officialCy designated state scenic hi way. • This proJeet is not located on a site included on any list campited pursuant ta Govt.Cade§5�62:5("Cor°�se LisY') « T(iis project does not cause a substantial adverse change in the significance of a historical resource: Reasons why project is exempt: Class 1 exernptians include the operatzan repair rnaintenance or minor alteratian of exi_St1Yl�public facilities and Class 2 exemptions in�lude the replacement or reconstruction of existin�it�ystems and/ar facilities. The roundabaut will be Iocated at tha existrn� intersection and wiil hava substantialiv the same purpase and capacity,The praiect will not create additional autarnobile lanes Tl7e project has been reviewed for sensitive resources such as threatened or endan�ered species 4r their habitats sensitgve vegetation communities tribal lands or tribal cultural resources. The proiect has no potentlal to have a si�nificant effect on the enviranment Lead Agency Contact Person:Amber Kellev Telephone: 530,225.4046 IfF�led by Applicant: 1. Attach certified document of exemption finding, 2. Has a notice of exemption been filed by the public agency appraving the praject?r Yes❑No Signature: � en. �^ Dafe. .. _c�"_ /° Titlet Environrnental Compliance Mana er ❑ Signed by Lead Agency Date received for filing at 4PR: o Signed bY Applicant � � � ��" CITY OF REDDING � � `y REPORT TO THE CITY COUNCIL MEETING DATE: January 18, 2022 FROM: Chuck Aukland,Public ITEM NO. 4.11(a) Works Director ***APPROVED BY*** � „ �: � ukl�n�I,H'ciblic Wr�aks L'�ireGt ' 1;'S1242? 5 �ri I�cMaa�d,Ass��tant C"ity = :, Ir'�/242? caulcland@ci.redding.ca.us btippin@cityofredding.org � SUBJECT: 4.11(a)--Award Bid Schedule No. 5221 (Job Order No. 2644) South Bonnyview Road/I-5 Phase II Improvements Bechelli Lane Roundabout Project and Approve Budget Resolution Recommendation Authorize the following actions relative to Bid Schedule No. 5221 (Job No. 2644) South Bonnyview Road/I-5 Phase II Improvements Bechelli Lane Roundabout Project: (1) Award to Tullis Inc. in the amount of$4,089,735; (2) Approve an additional $400,000 to cover the cost of administration and inspection fees; and$700,000 for project development costs; (3) Approve $410,000 to provide construction contingency funding; (4) Autharize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of$100,000; (5) Adopt Resolution approving and adopting the 23rd Amendment to City Budget Resolution No. 2021-07$ appropriating an additional $3,150,000 in funding for the proj ect; and (6) Find that the Project is categorically exempt from the California Environmental Quality Act per Section 15301(c) — Existing Facilities and Section 15302(c) — Replacement or Reconstruction. Fiscal Impact At its regular meeting on October 20, 2020, the City Council (Council) approved the Transportation Infrastructure Agreement (TA) with Costco Wholesale Corporation (Costco) and Rich Development Enterprises (Rich) for the I-5/South Bonnyview interchange, South Bonnyview Road and Bechelli Lane improvements. The TA laid the framework for regional transportation improvements in and around South Bonnyview Road, I-5, and Bechelli Lane. The City of Redding (City) has developed thre� capital projects to meet the conditions of the TA. The projects are referred to as the South Bonnyview Road/I-5 Phase II Improvements and include the Bechelli Roundabout Project (Project), the South Bonnyview/I-5 Interchange Ramps Project (Ramps) and the Bechelli/Loma Vista Signal Project (Loma Vista). These projeets are being funded by the Citywide Transportation Impact Fees (TIF), Developer-paid TIF, and California Report to Redding City Council January 12,2022 Re: 4.11(a)--Award Bid No. 5221;S. Bonnyview Rd/1-5 Phase Il lmprovem Page 2 Department of Transportation (Caltrans) State Highway Operation Protection Program (SHO:PP) Minor A. The estimated project budget for this Project is $5,700,000 (see table below). The Ramps project, which was awarded by the Council on December 7, 2021, is estimated at $5,250,000 and the Loma Vista project is approximately $800,000. The combined total regional projects' estimated budget is $11,750,000. There is currently $8,600,000 budgeted for the projects. The increased costs are primarily due to escalated construction and materials costs. The attached budget resolution in the amount of$3,150,000 wi11 provide the additional funding to award the Bechelli Roundabout Project and complete the Loma Vista project. It should be noted that project costs presented at this time are approximately $2,000,000 more than anticipated at the time of the 2019 Bond Sale to fund these improvements. This may delay other projects within the City's TIF program further into the future depending on impact fee revenues received. Cost Summa Item Estimated Pro'ect Develo ment Costs $700,000 Construction Contract+ Contin enc $4,499,735 Contract Administration, Ins ection, Testin $400,000 Additional Cit Mana er Authorit $100,000 Total Pro'ect Costs $S,699,735 Pro'ect Bud et $5,700,000 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Alter�native Action The City Council could choose not to award the bid for the Project and provide staff with alternate direction. If the Project is not awarded, the proposed improvements will not be constructed which are required Conditions of Approval for the regional development of the Rivercrossing Marketplace and also provide for acceptable traffic operations for the I-5 Interchange. This will impact the ability for Costco and Rich to gain occupancy on the development currently under construction on the northwest side of the interchange. Background/Analysis Attached is a tabulation of bids received and opened on December 16, 2021, for the Project. The low bid in the amount of$4,089,'735 was received from TuIlis I.nc. of Redding, California. The engineer's estimate was $3,000,000. Total project development costs for the Project are estimated to be $700,000. Project development costs include engineering, surveying, right-of-way, environmental, consultant services, and permit fees. As a part of the TA, the City is responsible for designing and constructing a two-lane roundabout at the South Bonnyview Road and Bechelli Lane intersection. This work includes temporary traffic control, construction of a roundabout island, earthwork, asphalt concrete paving, curb, gutter, sidewalk, storm drainage, landscaping, street lighting, signing, striping and other miscellaneous items o�work. Report to Redding City Council January 12,2022 Re: 4.11(a)--Award Bid No. 5221;S. Bonnyview Rd/1-5 Phase Il lmprovem Page 3 Staff has determined that the project qualifies as Categorically Exempt from environmental review under California Environmental Quality Act Guidelines Sections 15301(c) — Existing Facilities and 15302(c) — Replacement or Reconstruction. The project area does not have significant values far wildlife habitat or other environmental resources, and the project has no potential to have a significant ef�ect on the environment. Council Priority/City Manager Goals • Public Safety — "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." • Government of the 21St Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." • Economic Development — "Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community." Attachments Resolution Location Map Bid Tabulation Notice of Exemption 102020 Staff Report (available online)