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HomeMy WebLinkAbout _ 4.5(a)--Approve Issuance of Request for Proposals for Electric Utility Meter System Replacement CITY OF REDDING REPORT TO THE CITY COUNCIL Recommendation Approve the issuance of Request for Proposals for electric utility meter system replacement services to address Redding Electric Utility’s aging distribution system infrastructure. Fiscal Impact No fiscal impact is associated with the Request for Proposals (RFP) issuance. Upon selecting a Meter System Replacement Contractor, Redding Electric Utility (REU) will present all contracts, budget resolution(s), and short-term and long-term fiscal impacts for the City Councils’ (Council) consideration. Ongoing funding will be requested as part of biennial budgeting processes. Alternative Action The Council could choose not to approve the issuance of an RFP and provide alternative direction to staff. Background/Analysis On August 17, 2021, the Council approved REU’s 2026 Strategic Plan. Goal Two of the Strategic Plan, Replace Aging Distribution System Infrastructure, states: With a focus on reliability and completion of an internal aging infrastructure assessment, we identified several distribution system elements that require replacement as part of ongoing routine operations. The projects will center on underground, overhead, and meter system replacement to ensure a solid platform is established for future modernization efforts. Key performance indicators such as total customers and outage minutes are used to gauge the effectiveness of aging asset replacement. Replacement of at-risk elements will reduce outage events while providing customers with a higher degree of reliable service. REU has typically performed all metering system work utilizing in-house staff. However, due to current staffing levels and increasing workloads, REU will seek a Contractor to provide Metering System Construction services to replace aging meters. Current estimates indicate the MEETING DATE: February 21, 2023 ITEM NO. 4.5(a) FROM: ***APPROVED BY*** nzettel@cityofredding.org btippin@cityofredding.org SUBJECT: 4.5(a)--Approve Issuance of Request for Proposals for Electric Utility Meter System Replacement Nick Zettel, Director of Redding Electric Utility Report to Redding City Council February 7, 2023 Re: 4.5(a)--Approve Issuance of Request for Proposals for Electric Utility Meter System Replacement Page 2 need for two contracted journey level metermen over a multi-year contract with provisions for yearly contract extensions. Typically, the City of Redding issues RFPs after the Council has authorized funds. Based on the proposal and expenditure uncertainty for this particular effort, REU requests authorization to issue an RFP before funding approval. The result would be a proposed solution, budget resolution(s), and fiscal impacts presented as one item for the Council’s consideration at a future meeting. Environmental Review This project is not defined under California Environmental Quality Act (CEQA), and no further action is required. Council Priority/City Manager Goals Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.” Attachments Previous Staff Report – August 17, 2021, item no 9.5© --Redding Electric Utility’s Strategic Plan Commented [A1]: Not sure if this is the correct language?