The URL can be used to link to this page

Home My WebLink About _ 4.11(d)--Award Bid Schedule No. 5347, Water System Network Equipment GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: February 21, 2023 FROM: Chuck Aukland,Public ITEM NO. 4.11(d} Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' 2�'9(7t�23 ry ip}�in,�C"i ana � `?l13/2423 caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(d)--Award Bid Schedule No. 5347 for the Purchase of Cisco Water System Network E ui ment Recommendation Approve and award Bid Sched�ule No. 5347, for the purchase of Cisco Water System Network Equipment, to Key Code Media for a total cost not to exceed $202,023.58, for the City of Redding Water Utility. Fiscal Impact The Water Utility has sufficient funds available in the approved Fiscal Year 2022-23 budget for this purchase. AZteNnative Action The City Council (Council) could choose not to approve the purchase and provide alternative direction to staf£ This alternative will delay implementation of the system improvements and increase the vulnerability to cyber-attacks, as well as potentially lead to system downtime and the potential for public health, safety, and regulatory impacts. Background/Analysis On December 6, 2022, the City Council authorized the sole-source purchase of Cisco networking equipment to update the network/communication systems that have been installed over the last 30 years. The current network system allows water treatment facilities, water storage reservoirs, groundwater wells,pump stations, and more to communicate via various types of radio telemetry and wide area network systems. The Cisco equipment to be purchased is the most reliable and supported network equipment available for the system and includes routers, ethernet switches, and firewalls, and the associated licensing software and support services. Th� new equipment will address potential cybersecurity risks that were identi�ed in the 2020 Risk and Resilience Assessment (RRA) performed by the Report to Redding City Council February 15,2023 Re: 4.11(d)--Award Bid Schedule No. 5347, Water System Network Equipment Page 2 Water Utility. Cybersecurity objectives identified in the RIZA were designed into the new communication/networking system and will be implemented with this new equipment. Seven bid opportunity notices were distributed to potential vendors, in addition to posting the bid on the City's website. The lone bid in the amount of$202,023.58 was received from Key Code Media, of Burbank, California. Envir�onmental Review This action is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required. On December 6, 2022, the Council determined the project was eXeinpt from review under the CEQA Guidelines,per Section 15301 —Existing Facilities. Council Priority/City Manage� Goals • This agenda item is a routine operational item. Attachments ^Bid Tabulation Cisco Water Network Equipment Previous Staff Report 12-06-22 CITY OF REDDING PURCHASING DIVISION - BID TABULATION CISCO WATER COMMUNICATION EQUIPMENT Key Code Media BID DATE OF OPENWG 5347 WEDNESDAY, FEBRUARY 08, 22023 LEWIS TIME OF OPENING AUKLAND 3:00 P.M. QTY DESCRIPTION UNIT PRICE EXT PRICE UNIT PRICE EXT PRICE UNIT PRICE UNIT PRICE Catalyst IE3300 Rugged Series Managed L2 Ethernet 49 Swtich, 8 RJ-45 Ports, 2-10G SFP Ports $2,681.22 $131,379.78 $0.00 $0.00 IR1101 Rugged Series Integrated Services Router, 36 Advantage Software License $749.71 $26,989.56 $0.00 $0.00 IR1101 Series �TE Expansion Module,Verizon 33 $636.60 $21,007.80 $0.00 $0.00 IR1101Series DIN-rail Mounting Clip 33 $50.92 $1,680.36 $0.00 $0.00 Expansion module for dual active LTE and SFP 4 $299.33 $1,197.32 $0.00 $0.00 Catalyst IE3300 Rugged Series Managed L2 Ethernet 2 Swtich, 8 RJ-45 Ports, 2-10G SFP Ports $2,681.22 $5,362.44 $0.00 $0.00 IR1101 Rugged Series Integrated Services Router, � Advantage Software License $749.71 $749.71 $0.00 $0.00 SUBTOTAL $188,366.97 $0.00 $0.00 SA�ES TA $13,656.61 GRAND TOTA $202,023.58 LEAD TIME 120 days A. Edenburn, Purchasing Div. GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: December 6, 2022 FROM: Chuck Aukland,Public ITEM NO. 4.11(a) Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' t/?1/242? ry ip}�in,�C"i ana � 1 L,'2�/242? caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(a)--A�uthorize Sole-Source Purchase of Network Equipment for the Public Works De artment Recommendation Authorize the following actions relative to sole-source procurement of equipment for the City of Redding Water Utility: (1) Approve networking equipment from Cisco and Pa10 A1to in an amount not to exceed $450,000 for Fiscal Year 2022-23 to include system routers, ethernet switches, firewalls, and other network equipment and their associated licensing software and support service; and (2) Find that the action is exempt from review under the California Environmental Quality Act Guidelines,per Section 15301 —Existing Facilities. Fiscal Impact There are adequate funds in the Fiscal Year 2022-23 Water Utility budget for the $450,000 purchase of eguipment. Funding this purchase will not impact other activities. Alternative Action The City Council (Council) may choose not to authorize the purchase of network equipment directly from Cisco and Palo Alto and instead request quotes and award the various items through the standard competitive procurement process. This alternative may result in multiple manufacturers that are not compatible with the necessary equipment for the City's water system network design nor meet the City of Redding's (City) Information Technology (IT) Department's standard requirements to properly function with existing equipment. The Council may also provide alternative direction to staff. Report to Redding City Council November29,2022 Re: 4.11(a)--Authorize Sole-Source Purchase of Network Ec�uipment Page 2 Background/Analysis In March 2021, the City's Water Utility contracted with communications consultants, TJCAA/JEGO Systems, to standardize and redesign the network/communication systems installed over the last 30 years. The current network system allows water treatment facilities, water storage reservoirs, groundwater wells, pump stations, and more to communicate via various types of radio telemetry and wide area network systems. The scope of work included evaluating the existing communications/networking system, identifying vulnerabilities, and recommending equipment to get to an acceptable level of cybersecurity protection. The redesign identified many obsolete products such as the cellular based Cradlepoint network that is past its useful end-of-life. Other potential cybersecurity risks were identified and new equipment is needed to resolve these issues. In 2020, the Water Utility also performed a risk and resilience assessment (RRA), per the United States Environmental Protection Agency's America's Water Infrastructure Act — Section 2013. Cybersecurity objectives identi�ed in the RRA were designed into the new communication/networking system and will be implemented with this well-organized, reliable, and efficient communication system using the latest proven equipment, methods, and technologies. The City's IT Department was consulted to identify the most reliable and supported network equipment needed for the system including routers, ethernet switches, firewalls, and their associated licensing software and support services. The City uses a cooperative procurement method through the National Association of State Procurement Officials which would result in the purchase of these products at the lowest cost. The Cisco and Palo A1to products are a standard product offering that is used and integrated within the City's existing network system platform. IT staff are trained and certified to operate Cisco products. The water network design plan provided by TJCAA/JEGO Systems specifically recommends Cisco and Palo A1to due to their industry-leading quality and product availability. Based on previous experience, the consultant does not recommend building a network with an assortment of manufacturers that are not compatible with the network design strategy nor meet the IT Department's existing networking platform. Environmental Review Staff has reviewed the project and determined that the project is exempt from review under the California Environmental Quality Act Guidelines, per Section 15301 — Existing Facilities. Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing public structures, equipment, and facilities. The existing network and communication system will be replaced to meet modern security and efficiency standards. The project will not result in expansion of use, as the project does not include the construction of new facilities. The action area does not have significant values for wildlife habitat or other environmental resources and the project has no potential to have a significant effect on the environment. Report to Redding City Council November29,2022 Re: 4.11(a)--Authorize Sole-Source Purchase of Network Ec�uipment Page 3 Council Priority/City Manage� Goals • Public Safety — "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." � Government of the 21st Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments ^Notice of Exeinption lYQTIGE OF `XE PTION Tv; ❑ Office of Planning and Research F1toM: City af Redding 1400 Tenth Street,Room I21 Public Works Department Sacramento,GA 95814 777 Cypress Avenue Redding,CA 96001 � Shasta County C1erk ' County of Shasta P.O:Box 990880, 1643 Market Street Redding, CA 96099-0880 Proaect Title; Water Utilit�Network and Communications S�stem Proiect J.4:#2209-51 Project Location—Specific: Various Water Utilitv faeilities Project Location—Cityt Reddin�Project Location-County: Shasta Description of�'rajecta The Citv of Redding Water Utiti will replace the existin�network and communicatrons svstem with a new�quipment and svstem that will provide efficient and reiiable camrnanicatlon usin�;modern technolo�,y The existin� svstem wrll be replaced with a new network includin� ethernet core switches ports routers software mountin� clip, and licensin�;. Work mav require the removal and ret�laeement of equipment and cabling electrical madifications and renlacement or reconnection of associated equipment.All work will be conducted on Ci propertv Name af Public Agency Approving Project:City of Reddin� Name of Persan or Agency Carrying Out Praject: Rvan Bailey,Assistant Public Works Director Exempt Status: (check one) ❑ Ministerial [Section 21Q80(b}(1); 15268] ❑ D�clared Emergancy[Section 21Q80(b)(3); 15269(a)] Q Emergency Pro�ect[Section 21080(b)(4); 15269(b)j ❑ �tatutory Exemptions. State cade number: ❑ Common Sense Exemption(This project does not fall within an exempt class,but it can be seen with certainty that there is na possibility that the activity may have a significant effect on the enuironment(14 CCR 15061[b][3]). 0 Categorical Exemption. State type-and section number; Section 15301(a&b�.Existin�Facilities � Na exceptions apply that would bar the use af a categorical�xemption{Pl�D 21 U84 and 14 CCR 1 S3Q0.2). Reasans why project is exempta Class 1 exemptians include the operation, repair maintenance or minar alteration of existin�public structures, equipment and facilities. The existing network and communicatian svstem will be replaeed to meet modem security and efficiency standards. The proiact will nat result in expansion of use as the project does not include the construction of new facilities. The action area does not have si�nzfcant vatues for wildlife habitat or other enviranmental resources and the proiect has nta potential ta have a si�nificant effect on the environment Lead Agency Contact Person; Amber Kelley Telephone: 530.225.4046 If I+iied by Applicant: l. Attach certified document of exemption finding. 2. Has a notica of exemption been filed by the public agency approving the pro�ect`?a Yes o No Sxgnature: �� , . � Date: 1'��`��c�C�t�c�i Titles Envir�nrnental Cam iiance na er O Signed by Lead Agency Date received far filing at OPR. ❑ Signed by Applicant �i?OA i�OG rev. 6/3�??