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Home My WebLink AboutReso 2023-089 - Exception to the 180-Day Wait Period- Debbie IveyRESOLUTION NO. 2023-089 September 5, 2023 RESOLUTION FOR EXCEPTION TO THE 180 -DAY WAIT PERIOD GC sections 7522.56 & 21224 WHEREAS, in compliance with Government Code section 7522.56 the Redding City Council must provide Ca1PERS this certification resolution when hiring a retiree before 180 days has passed since his or her retirement date; and WHEREAS, Deborah Ivey retired from the City of Redding in the position of Payroll and Benefits Technician, effective August 14, 2023; and WHEREAS, section 7522.56 requires that post-retirement employment commence no earlier than 180 days after the retirement date, which is February 11, 2024, without this certification resolution; and WHEREAS, section 7522.56 provides that this exception to the 180 -day wait period shall not apply if the retiree accepts any retirement -related incentive; and WHEREAS, the Redding City Council, the City of Redding and Deborah Ivey certify that Deborah Ivey has not and will not receive a Golden Handshake or any other retirement -related incentive; and WHEREAS, the Redding City Council hereby appoints Deborah Ivey as an extra help retired annuitant to assist with special projects such as the implementation of the City-wide Enterprise Resource Planning (ERP) and Human Capital Management (HCM) systems under Government Code section 21224, effective September 6, 2023; and WHEREAS, the entire employment agreement, contract or appointment document between Deborah Ivey and the City of Redding has been reviewed by this body and is attached herein; and WHEREAS, no matters, issues, terms or conditions related to this employment and appointment have been or will be placed on a consent calendar; and WHEREAS, the employment shall be limited to 960 hours per fiscal year; and WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and WHEREAS, the maximum monthly base salary for this position is $5465.00 and the hourly equivalent is $31.53, and the minimum monthly base salary for this position is $4283.00 and the hourly equivalent is $24.71; and WHEREAS, the hourly rate paid to Deborah Ivey will be $31.53; and WHEREAS, Deborah Ivey has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate; and THEREFORE, BE IT RESOLVED THAT the Redding City Council hereby certifies the nature of the appointment of Deborah Ivey as described herein and detailed in the attached employment agreement/contract/appointment document and that this appointment is necessary to provide critically needed assistance with the implementation of the ERP and HCM systems. Ms. Ivey's title will be Payroll and Benefits Technician during her employment as a retired annuitant. Although Ms. Ivey will have the title of Payroll and Benefits Technician, she will not be assuming all the roles and responsibilities of that position. I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 5th day September, 2023, by the following vote: AYES: COUNCIL MEMBERS: - Audette, Mezzano, Munns, Winter, and Dacquisto NOES: COUNCIL MEMBERS: - None ABSENT: COUNCIL MEMBERS: - None ABSTAIN: COUNCIL MEMBERS: - None ATTEST: MICHAEL DACQUISTO, Mayor FORM APPROVED: A-- 4axZHARLENE TIPTON, City Clerk BARRY E. DeWALT, City Attorney CITY OF R E D D I N G Personnel Office Use Only Personnel Action Form Analyst/Technician Review Position Control No. Department/Division # 425 Employee # 3835 Effective Date 9-6-23 Immediate Supervisor Employee Name Ivey Deborah Last First MI A. TYPE OF ACTION ❑ New Hire ❑ Re-employment ❑ Separation/Termination ❑ Promotion ❑ Reclassification ❑ Pay -for -Performance ❑ Step Increase ❑ Status Change ❑✓ Other Rehire as Retired Annuitant R_ ACTIt7N /Cee instrurtinns nnrt samnle rnries nn reverse cirlel C. EXPLANATION OF ACTION Re -hiring Debbie Ivey as a retired annuitant to assist with special projects such as the implementation of the City-wide Enterprise Resource Planning (ERP) and Human Capital management (HCM) systems. D. SUPERVISORS MUST CREATE AN IT HELP DESK TICKET FOR THE FOLLOWING PERSONNEL ACTIONS: (Reference pg. 2 for additional information regarding this action.) ❑ USER ONBOARDING (New Hire/Re-Hire, Position Change) ❑ USER OFFBOARDING (Separation) ❑ N/A E. ORDER OF ROUTING Requested by: Date: Recommended by: Date: Supervisor Personnel Director Requested by: Date: Funds Available: Date: Division Head Finance Officer Requested by: Date: Approved: Date: Department Director City Manager Parcnnnal Affire Ilea Anly F. PROCESSING Status Code Job Code Number Step Wage/Salary Rate Classification Title Dept. No. Division Name From: To: 3 379 6 31.53 Payroll and Benefits Technician 425 Finance C. EXPLANATION OF ACTION Re -hiring Debbie Ivey as a retired annuitant to assist with special projects such as the implementation of the City-wide Enterprise Resource Planning (ERP) and Human Capital management (HCM) systems. D. SUPERVISORS MUST CREATE AN IT HELP DESK TICKET FOR THE FOLLOWING PERSONNEL ACTIONS: (Reference pg. 2 for additional information regarding this action.) ❑ USER ONBOARDING (New Hire/Re-Hire, Position Change) ❑ USER OFFBOARDING (Separation) ❑ N/A E. ORDER OF ROUTING Requested by: Date: Recommended by: Date: Supervisor Personnel Director Requested by: Date: Funds Available: Date: Division Head Finance Officer Requested by: Date: Approved: Date: Department Director City Manager Parcnnnal Affire Ilea Anly F. PROCESSING Eligibility List Pre -Bid Loyalty Oath Physical Exam Psychiatric Exam Background Investigation Initials FMLA EEO -4 Next Step Increase Date Amount Retro Pay Processed Last Step Last PFP Hire Increase Date Vector Solutions Staff Directory Dept. Notified Date Notified original: employee file copies: employee department director F-0015 - 3199 This form is to be initiated by the Department/Division and forwarded to the Personnel Department at personnelg_cityofredding org after signatures have been obtained. Please include any supporting documents as attachments in the email to expedite processing. DEPARTMENT NUMBER: Refers to the three digit number assigned by Finance for each department and division. EMPLOYEE NUMBER: Refers to the number assigned to each employee (refer to a PER 10 Job Classification and Status Report or telephone the Personnel Office). EFFECTIVE DATE: On new hires or re-employs, the effective date must be the first day the employee actually reports for work. On separations/terminations, the effective date is the last day of employment. On promotions, reclassifications, pay increases, status changes, etc., the effective date must be the beginning of a payroll period. IMMEDIATE SUPERVISOR: The supervisor that is responsible for approving time off, approving timecards, issuing performance evaluations, etc. A. TYPE OF ACTION: Check the appropriate box indicating the type of action required. Use "Other" for actions not specifically listed, i.e. Transfer, Suspension, Return from Leave of Absence, Return from FMLA, etc. B. ACTION: Status Code: 3 = Regular/Probationary positions; 7 = Seasonal positions (950 hours); 8A = Part-time positions (990 hours); 8B = Part-time positions (1560 hours) with PERS Benefits; and 9 = Part-time (on-call, seasonal 950 hours). Job Code: Refers to the number assigned to each job classification (refer to salary schedules). Example 397 — Clerk Wage/Salary Rate: Refer to current salary schedules found on the City of Redding website for appropriate rate. Do not use an hourly rate for a pay - for -performance request, use a monthly salary rate, rounded to the nearest dollar. Classification: Refers to the job title. Example: Clerk II C. EXPLANATION OF ACTION: Please be as specific as possible on the explanation of action. Indicate the reason for the action. D. CREATE HELP DESK TICKET: Creating an IT Help Desk ticket is a required step in the onboarding and offboarding of employees. Employees cannot be assigned computer permissions and an electronic access key badge unless they are entered into the active directory via a help desk ticket. Changes to computer access and facility access for separating employees should be completed on the effective date of the separation. E. ORDER OF ROUTING: The Personnel Action Form must be signed by the department director before submitting to the Personnel Office. F. PROCESSING: This section is to be completed by the Personnel Office.