HomeMy WebLinkAboutReso 2004-039 - Destruction of Records
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RESOLUTION NO. 2004-39
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
AUTHORIZING THE DESTRUCTION OF CERT AINRECORDS
IN THE CUSTODY OF THE REDDING POLICE DEPARTMENT
WHEREAS, the Chief of Police has recommended that certain records of the Redding
Police Department, which have been retained for two or five years pursuant to Penal Code
Section 832.5 and are not required to be kept by statute, should be destroyed; and
WHEREAS, section 34090 et seq. of the Government Code specifically provides that
certain records may be destroyed, provided the written consent of the City Attorney has been
obtained, and provided the City Council gives its approval of such destruction by resolution; and
WHEREAS, the City Attomey has given his written consent hereunder to the destruction
of said records;
NOW, THEREFORE, BE IT RESOLVED by the City Council that the Chief of
Police is hereby authorized to destroy records of the Redding Police Department that are two (2)
or five (5) years old, which are identified in the attached Exhibit A. Nothing herein shall be
deemed to authorize the destruction of any records which are specifically required to be kept by
statute.
I HEREBY CERTIFY that the foregoing resolution was introduced, read and
adopted at a regular meeting of the City Council on the 16th day of March, 2004, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS: Cibula, Kight, Mathena and Stegall
COUNCIL MEMBERS: None
COUNCIL MEMBERS: Pohlmeyer
COUNCIL MEMBERS: None
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Attest:
Form approved; and I hereby give my
written consent to the destruction of the
fore . g Internal A airs records
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Brad L. Fuller, City Attorney
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97 -12
97 -15
97 -17
97 -18
97-19
Minden, David
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Exhibit A:
REDDING POLICE DEPARTMENT
RECORDS DESTRUCTION REQUEST
Internal Affairs Files
98-01
98-03
98-04
98-05
98-06
98-07
Traffic Accident Review Boards
dated from December 7, 1996 through December 31, 1998
Administrative Inquiry Files
West, Richard
Employee Training Cards
dated from January 2001 through December 2002
Asset Forfeiture Files
dated January 1990 through December 1998
Attached List of Miscellaneous Reports. Receipts. and Citations
98-08
98-09
98-11
98-12
98-15
98-17
Boatsman, Dale
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. . EXHIBIT 'A I
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REDDING POLICE DEPARTMENT
2004 RECORDS DESTRUCTION REQUEST
Page 2
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1 Front Counter 2001 City
Receipts Treasurer
retains
2 Pawns 05/01 - 09/01 2 years
3 Field Interview 2001 2 years
Cards
4 Latent Print Cards 1998 Sheriff's
Dept & DOJ
retains
5 Citations 09/01 - 12/01 90 days!
Originals
6 AVA 00/01 2 years
Jan - Mar
A - June
7 AVA 00/01 2 years
July - Sept
Oct - Dee
8 Tow Cases Mar 00 2 years
00-11234 to 00-17402
9 Tow Cases .Tan 01 2 years
01-06 to 01-5394
10 Tow Cases Feb 01 2 years
01-5475 to 01-10403
11 Tow Cases Mar 01 2 years
01-10443 to 01-16795
12 Tow Cases Apr 01 2 years
01-16811 to 01-22740
13 Tow Cases May 01 2 years
01-20992 to 01-29206
14 Tow Cases June 01 2 years
01-29267 to 01-35902
15 Tow Cases July 01 2 years
01-35713 to 01-42210
16 Tow Cases Aug 01 2 years
01-42241 to 01-48686
17 Tow Cases Sept 01 2 years
01-48698 to 01-55340
18 Tow Cases Nov 01 2 years
01-62061 to 01-67839
19 Tow Cases Dee 01 2 years
01-68035 to 01-37628
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. . EXHIBIT 'A'
REDDING POLICE DEPARTMENT
2004 RECORDS DESTRUCTION RE UES~r
Page 3
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20 Vehicle Repos 07/01 to 08/01 2 years
21 Vehicle Repos 07/30/01 to 12/30/01 2 years
22 Latent Print Cards Sheriff's
Dept & 001
retains
23 Training Cards
24 Training Cards 1990 to 1992
25 Reports All hard copies of imaged 2 years
r: rts YR 2001 and or
26 S.H.O. 07/94 to 06/97 5 years
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REDDING POLICE DEPARTMENT
2004 RECORDS DESTRUCTION REQUEST
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EXHIBIT 'A'
Page 4
AVA
Abandoned Vehicle
Abatement
Tow Cases
Pawn Slips
Repossessed Vehicle
Notices
Citations
Field Interview Cards
Front Counter
Recei ts
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AVA tags and registration printouts of
vehicles tagged as abandoned on public 01/01 through 12/01
and private property and the disposition
of same.
Records of vehicles towed by the
Redding Police Department. Includes 03/00
registered owner notification receipts. 01/01 to 09/01
(Original tow reports maintained in 11/01 to 12/01
Records Division).
Records of items of property sold,
bought, or pawned through secondhand 05/01 to 09/01
dealers.
Paperwork forwarded to our agency by
repossession companies and/or lenders 07/01 to ]2/01 .
as follow-up to their phone call when
the vehicle was repossessed. The
teletype reflecting our entry of the
vehicle into the California Law
Enforcement System as repossessed and
the vehicle registration information is
attached.
For misdemeanors and infractions which
would include traffic violations, some 09/01 to 12/01
municipal code violations, misdemeanor
warrant cites to court, and
misdemeanors such as possession of
tobacco by a minor. (Misdemeanors
being prosecuted by the DA are not
included. The DA receives those
copies). The original copy of the
citation is retained by the court.
Cards filled out by officers in the field
when making contact with subjects 2001
under suspicious circumstances. This
data is input into the computer system
b the Investigations Division.
Receipts given for monies received for
fees charged for various services. For 2001
exam Ie, 11 ort uests, fing OOt
. . EXHIBIT' A' Page.5
REDDING POLICE DEPARTMENT
2004 RECORDS DESTRUCTION RE UEST
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Latent Print Cards
Training Cards
Reports
S.H.O.
services, vehicle releases, etc. A copy
of each receipt is forwarded daily to the
City Treasurer and is retained in their
records.
Fingerprint cards received from the
Shasta County Sheriff's Department
when a subject is booked at the jail. The
fingerprint cards are retained by the
Shasta County Sheriff's Department and
the D artment of Justice.
Training cards of employee's training
completed. Information maintained in
com uter s em.
All hard copies of police reports which
have been imaged from year 2001 and
prior except for reports required to keep
b statute.
Serious Habitual Offender records.
1998 and
Key #063371 to
Key # 253735
1986 to 1989
1990 to 1992
2001 and Prior
07/94 to 06/97