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Home My WebLink About4.11(d)--Accept Bid Schedule No. 5233 Replace AC Surfacing 2021 Project GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: January 17, 2023 FROM: Chuck Aukland,Public ITEM NO. 4.11(d) Works Director ***APPROVED BY*** � „ �: � ukl�n�I,H'ciblic Wr�aks L'�ireGt ' 1;'S12423 5 �ri I�cMaa�d,Ass��tant C"ity = :, Ir'�/2423 caulcland@ci.redding.ca.us btippin@cityofredding.org � SUBJECT: 4.11(d)--Accept Bid Sched�ule No. 5233 Replace AC Surfacing 2021 Project Recommendation Accept Bid Schedule No. 5233 (Job No. 2633), Replace Asphalt Concrete (AC) Surfacing 2021 Project, awarded to J.F. Shea Construction, Inc., as satisfactorily complete, with a final cost of $2,448,421.62. Fiscal Impact Streets Division funding in the amount of $2,500,000 was approved for this project for Fiscal Year 2021-22. The total project cost, including surveying, design, bidding, construction, field engineering, inspection, and contract administration is $2,448,421.62. Alternative Action The City Council (Council) may choose to not accept the project as satisfactorily complete and provide staff alternative direction. Background J.F. Shea Construction, Inc., has completed all items of work on the Replace AC Surfacing 2021 Project as of September 30, 2022, which was within the adjusted contract time frame following weather delays and additional work. The project warranty period expires one year from the completion date of September 30, 2022, and the Public Works Department subsequently filed a notice of completion with Shasta County. At its meeting on September 21, 2021, the Council awarded a construction contraet to J.F. Shea Construction, Inc., of Redding, California, for $1,431,134 and approved a $250,000 construction contingency fund. Also authorized was $148,000 for contract administration and construction inspection fees and $40,000 for project development costs. The City Manager was authorized to approve additional increases in either the construction management or construction contingency Report to Redding City Council January 6,2023 Re: 4.11(d)--Accept Bia'Schedule No. 5233 Replace AC Surfacing 2021 Project Page 2 amounts up to a total of $50,000. The total authorized amount for the project was $1,919,134. Project development costs include engineering, environmental, and consultant services. At its meeting on March 1, 2022, the Council approved an additional $430,000 in construction contingency for improvements on a section of Twin View Boulevard, which included installation of curb, gutter, sidewalk, additional AC pavement, and bike lanes in concert with the City Council's Complete Streets Policy. At its meeting on June 21, 2022, the Council approved an additional $150,000 in construction contingency utilizing Storm Drain Utility funds for replacement of a failed storm drain pipe on Shasta View Drive, which brought the total authorized construction contingency to $830,000 and the total project authorized amount to $2,499,134. During construction, there were five change orders in the amount of$793,319.62, which includes the items previously noted. Due to the increase in the overall project scope, additional staff time was necessary to complete the project and required the shifting of funds from construction contingency to contract administration and inspection fees in the amount of$36,000 to balance the project within the approved budget. The final project cost was $2,448,421.62, which is within the amount budgeted at the time the project was awarded. The project involved removing and replacing approximately 126,000 cubic feet of asphalt concrete in worn and deteriorated sections of Churn Creek Road, Shasta View Drive, Caterpillar Road, Twin View Boulevard, Old Alturas Road, and Mission De Oro Drive as well as appropriate traffic control, striping, and pavement markings as required. Cost Summary Awarded Amounts Actual Cost Project Development Costs $40,000.00 $40,000.00 Construction Contract + �""��°'�� Contin enc �2,261,134.00 : \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\�``�� Construction Contract + � 2 224 4 2 : $ � , 53.6 ntra t han r r Co c C eOdes Contract Administration & �148,000.00 $183,968.00 Ins ection Additional City Manager �50,000.00 $0.00 Authorit Total $2,499,134.00 $2,448,421.62 Environmental Review This action is not a project as defined by the California Environmental Quality Act, and no further action is required. On September 19, 2021, the Council determined that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, per Section 15301 (Existing Facilities). Report to Redding City Council January 6,2023 Re: 4.11(d)--Accept Bia'Schedule No. 5233 Replace AC Surfacing 2021 Project Page 3 Council Priority/City Manage� Goals This agenda item is a routine operational item. Attachments ^Replace AC Surfacing Location Map Previous Report 09-21-21 Previous Report 03-01-22 Previous Report 06-21-22 �> �� Z �� , O / � � � O � � ��i� O F' �' O '��!q�KER �� o > �� i _ CATERPILLAR RD oP�� TWIN VIEW BLVD o�qR�r� i `� �� SNASTA � COMMUNITY r COLLEGE G� DAM � `�S� � R 2gg E i n v� S qjr�� R Q�qR � � ��EW �' '� ti co�-E�� SHASTA VIEW DR CHURN CREEK RD �� - g�NTON�P� �f.—��/ �` d MISSION DE ORO DR � OLD A�TURAS RD �� oi� a�TURAs _ z EUREKA_� � o o �e - �ANa a �� O`'Tti� �� SHASTA VIEW DR � �, ARY� � aKE � O �n CYP R�SS ti �Rp�RK _ -_�_�. � � � NARTNE�� y� r� � .... � — � �� i.� ��G�'9 w C' w m z > � Q q z � Q u� _i c� o � Q cn � w z o � � U' m � Q Q �EFZ � RAN C H 0 �_P� o �NN�� v" S 8 � � �� i.� � � � � 7 0 � � � � � Q REDDING �� GIRVAN � MUNICIPAL � �� AIRPORT CREEK �� _ � CLEAR � � ��`.... B � �� MEADOWVIC �D v� �o��ooZ CITY OF REDDING REPLACE AC SURFACING � PUBLIC WORKS PROJECT 2021 � �- - /i i � � ' �� DEPARTMENT �t,Foa�'' LOCATION MAP INSPIRATION PL w > '. � s Cs „ .,. .... .. . ....... ....._. ..... .._. � �. � : _ W S ' ' ' j , ... . .. „ ; a ; � N : Q 2 : y: i _ v , � . � ',„ . �, ",�,� :,,,,,. _ m..:„ ... . . ........... . . ;' . . ._. g . � , ; w J OLD A�TURA3,RD � TURPS`R� _ t � O�-D��-� 5 �„, , � _ � MAl'11V�Ub LN; , �� ' . �. •� � .. , . '. . ATRIUM WAY._ . . . , w. � � � _ YdITAIR�WAY i,� . � . �� VIKING�111IAY Sp ^. � �� TARMA�RD ��F � � � - � � yy,y � � � � � _ _ _ AQ �' � .... - �o��ooZ CITY OF REDDING REPLACE AC SURFACING � PUBLIC WORKS PROJECT 2021 � �- - /i i � � ' �� DEPARTMENT �t,Foa�'' LOCATION MAP _, .. ', � � �gS R�� , Gp`-1EGE'V\EW�R '"; � � �� ` , . � ,�� ` ''. '' �, �''qS �, �', � ... T,9 ` ��L :. ' 9.� .... . . .. , � 6 �. �. <b0 � �. �. � �� _ , � � �2 �s G ; .. ,,, �. � � �� '� � �, � e, �. ' ,. �� ' ' -, � Z �, '_ � � � _ .. �. Ci � �`; . „ � � .,., , . � _ � � ��:,. , � m'. �� PALACIO DR � � � ° � � �� a� `. ,O �;� �,. � �� / � � �� F „ . . � z, e. � / �, �-. . � . PA�pC10 OR �'�y � �o��ooZ CITY OF REDDING REPLACE AC SURFACING � PUBLIC WORKS PROJECT 2021 � �- - /i i � � ' �� DEPARTMENT �t,Foa�'' LOCATION MAP OqSiS RD � .... 5��p�� _ OP y ' h h t� :i ' , Z ,� ; .� �. .." ' �� ^, , . � m ' i G ��ti�� ` . , > > '� d" � �� ,G � � � .,;;. �l z � � „ � , _ — , ^, � ��c0�, � � ... . � �,-� � �., � ��! � � � �� „ . , CqTF��/� ,�� ,�, ': , : �.' � � , � . �,qRR� � �.` � �, � �., , � � ��. e�fi ., ...,.: ;� °. � e... .... _ ,..., � _ � = � ��,�, � ��;� y° � � � . , „ � �,. , , �, � ''� cn . . . ,., . �M . �. , , , � ' '. � �'. ., � :. Xr �, � . ' " . � ' " . � ' N � ., , � � ' . � ,, .. � '' t.. �...... 1 �:� Z . � �, .. - ., .. JQ ' . .. ;=, � �; v� :< .. �� , � �� ,�.. ,,,' , .�� , , .,. 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BROWNING ST t�i �o��ooZ CITY OF REDDING REPLACE AC SURFACING � PUBLIC WORKS PROJECT 2021 � �- - /i i � � ' �� DEPARTMENT �t,Foa�'' LOCATION MAP GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: September 21,2021 FROM: Chuck Aukland, Public ITEM NO. 4.11(g} Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' �ll'9(7t�21 ry ip}�in,�C"i ana � 9,i13/2421 caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(g)--Award Bid Schedule No. 5233 (Job No. 2633), Replace Asphalt Concrete Surfacin 2021 Recommendation Authorize the following actions relative to Bid Sched�ule No. 5233 (Job No. 2633), Replace Asphalt Concrete (AC) Surfacing 2021: (1) Award to J.F. Shea Construction, Inc., in the amount of$1,431,134; (2) Approve an additional $148,000 to cover the cost of contract administration and inspection fees; (3) Approve $250,000 to provide construction contingency funding; (4) Approve $40,000 for project development costs; (5) Authorize the City Manager to approve additional increases, in either the construction management or construction contingency amounts, up to a total of$50,000; and (6) Find that the Project is Categorically Exempt from review under the California Environmental Quality Act(CEQA) Guidelines Section 15301 (Existing Facilities). Fiscal Impact This project is funded by the Streets Department and is included in its approved budget for Fiscal Year 2021-22. Project cost components are estimated, and some shifting of the funds may be necessary to balance the project within the approved budget. Cost Summav Item Estimated Pro�ect Develo ment Costs $40,000 Construction Contract+Contin ency $ 1,681,134 Contract Administration, Ins ection, Testin $ 148,000 Additional Cit Mana er Authorit $ 50,000 Total Pro'ect Costs $ 1,919,134 P�o'ect Bud et $ 2,500,000 Report to Redding City Council September 23, 2021 Re: 4.11(g)--Award Bid Schedule No. 5233, Replace AC Surfacing 2021 Page 2 Alternative Action The City Council could choose to not award the project, in which case, the streets will continue to deteriorate and require roadway reconstruction. Background/Analysis This project involves removing and replacing approximately 126,000 cubic feet of asphalt concrete in worn and deteriorated sections of Churn Creek Road, Shasta View Drive, Caterpillar Road, Twin View Boulevard, Old Alturas Road, and Mission De Oro Drive. Attached is a tabulation of the two bids opened on September 7, 2021. The low bid in the amount of $1,431,134 was received from J.F. Shea Construction, Inc., of Redding, California. The engineer's estimate was $1,810,000. Total project development costs for this project are estimated to be $90,000. Project development costs include engineering, environmental, and consultant services (design and construction support). Staff has determined that the project qualifies as Categorically Exempt from environmental review under CEQA G�uidelines Section 15301. The project has been reviewed for sensitive resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment. CounciZ PNior�ity/City Manager Goals � This agenda item is a routine operational item. Attachments Bid Tabulation Location Map Notice of Exemption BID TABU�ATION FOR: REPLACE AC SURFACING 2021 Bid Schedule No.: 5233 Job No.: 2633 ENGINEER'S EST J. F. Shea Construction Inc. Tullis, Inc. 9/7/2021 UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Water Pollution Control LS 1 $2,500.00 $2,500.00 $3,489.00 $3,489.00 $750.00 $750.00 2 Traffic Control LS 1 $120,000.00 $120,000.00 $117,150.46 $117,150.46 $125,650.00 $125,650.00 Replace Asphalt oncrete u acing 3 (2") CF 126657 $9.00 $1,139,913.00 $7.15 $905,597.55 $8.90 $1,127,247.30 4 Asphalt Concrete Overlay TON 2140 $90.00 $192,600.00 $74.00 $158,360.00 $80.00 $171,200.00 5 Paving Fabric SY 35166 $2.00 $70,332.00 $2.15 $75,606.90 $2.15 $75,606.90 6 Thermoplastic Traffic Stripe (6") LF 100037 $1.60 $160,059.20 $0.62 $62,022.94 $0.62 $62,022.94 7 Thermoplastic Traffic Stripe (8") LF 1957 $2.00 $3,914.00 $1.75 $3,424.75 $1.75 $3,424.75 8 Pavement Markings (Thermoplastic) SF 2383 $9.00 $21,447.00 $6.50 $15,489.50 $6.50 $15,489.50 9 Pavement Marking (Green Bike Lane) SF 1060 $16.00 $16,960.00 $15.00 $15,900.00 $15.00 $15,900.00 10 Pavement Markers EA 2579 $6.00 $15,474.00 $5.10 $13,152.90 $5.09 $13,127.11 11 Adjust Water Valve EA 34 $750.00 $25,500.00 $685.00 $23,290.00 $750.00 $25,500.00 12 Adjust Manhole EA 20 $1,500.00 $30,000.00 $1,200.00 $24,000.00 $1,000.00 $20,000.00 13 Adjust Monument EA 10 $750.00 $7,500.00 $1,365.00 $13,650.00 $1,000.00 $10,000.00 TOTAL -CONTRACT ITEMS $1,806,199.20 $1,431,134.00 $1,665,918.50 �> �� Z �� , O / � � � O � � ��i� O F' �' O '��!q�KER �� o > �� i _ CATERPILLAR RD oP�� TWIN VIEW BLVD o�qR�r� i `� �� SNASTA � COMMUNITY r COLLEGE G� DAM � `�S� � R 2gg E i n v� S qjr�� R Q�qR � � ��EW �' '� ti co�-E�� SHASTA VIEW DR CHURN CREEK RD �� - g�NTON�P� �f.—��/ �` d MISSION DE ORO DR � OLD A�TURAS RD �� oi� a�TURAs _ z EUREKA_� � o o �e - �ANa a �� O`'Tti� �� SHASTA VIEW DR � �, ARY� � aKE � O �n CYP R�SS ti �Rp�RK _ -_�_�. � � � NARTNE�� y� r� � .... � — � �� i.� ��G�'9 w C' w m z > � Q q z � Q u� _i c� o � Q cn � w z o � � U' m � Q Q �EFZ � RAN C H 0 �_P� o �NN�� v" S 8 � � �� i.� � � � � 7 0 � � � � � Q REDDING �� GIRVAN � MUNICIPAL � �� AIRPORT CREEK �� _ � CLEAR � � ��`.... 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BROWNING ST t�i �o��ooZ CITY OF REDDING REPLACE AC SURFACING � PUBLIC WORKS PROJECT 2021 � �- - /i i � � ' �� DEPARTMENT �t,Foa�'' LOCATION MAP OTICE QF XEMPTIO►N Toa 0 Shasta County Clerk FROMa City of Redding County af Shasta Public Works Department F.O: Box 990880, 1643 Market Street 777 Cypress Avenue Redding,CA 96d99-0880 Redding, CA 96(�01 Project Title. Ret�lace AG Surfacin�2021 Proaect J O #2645-21 Projec#Lacation—Specific; Shasta View Drive t71d Alturas Road Twin ViewBoulevard Twin View Boulevard Churn Greek Road, and Caterpillar Raad ProJect Locatzan—Cityc Redd�n� Project Lacation—County. Shasta Descriprtian of Praject: The Citv c�f Reddin� proposes a pavement maint�nance project at various locations in Reddin� Work will consist of asphalt m111rn� a two-mch asphalt cancrete overla�d pavement stripin� Manhole covers will be ad�usted to conform to the new nav�ment All work will occur within existin� streets and sta�ing will occur in the Citx ra�ht ofwav. One wav traffic control or tam ararv street closures ma bY e required The public will be notified prior to the pra�ect. Name of Publfc Agency Approving Froject: Citv of Reddin� Name ofPerson or Agency Carrying OutProject; Tom Semb,Proiect Ivlana�er Exempt Status: (clreck one) ❑ Minlsterial [Section 21 Q$0(b)(1), 15268] ❑ Declared Emergen�y [Section 21Q$0(b)(3); 152b9(a)] ❑ Emergency Project [Section 21080(b)(4j; 15269{b}] ❑ Statutory Exemptidns. State code number. ❑ Common Sense Exemption(This projectdoes not fall within an exempt class;but it can be saen with certainty that there is no possibility that the activity may have a significant effect on the environmant(14 CCR 15601[b][3])• � Categarical Exemptian. State type and sect�on number: Sec. 15301{a). Existin�Fac�iities(c) Based on an examrnation af this propc�sal and supportmg informat�on, the following statements are true and exceptions do not apply: * If this project falls within an exempt class 3, 4, 5, 6, ar 11, it does not impact an environm,ental resource af hazardous or c1�ltrcal concern where designated,precisely mapped;and officially adopted pursuant to law. • There will not be a significant cumulative effect by this prt�ject and successive projects of the same type in the same place,over tirne: • There rs not a reasonable possibility that the project will have a significant effect on the environrnent due to unusual circumstances. • Th1s pro�ect does not damage a scenic resouree within an officially designated state scenic highway. • This ra�ect is not located on a site included on any list compiled pursuant to Gavt. Code § 56962.5 ("Cortese List"� • This project does not cause a substantial adverse change in the significance of a historical resaurce. Reasons why graject is exennptt Class 1 exemntions include the operation repair rnalntenance or m`rnar alteratian of existin�facilities structures or equipment involvin ne�gible ar no expansion of use The broject will extend the life of the existin�pavement but will not create additional vahicle capacity The pro�ect has been reviewed for sensitive resources and will not haVe a significant effect on biolo�ical or eultural resources such as threatened or endan ered s ecies ar their habitats, senslttve ve�etatzQn communities tribal lands or tribal cultural resources The nraject has no potential to have a sx mrficant effect on the environment Lead Agency Contact Person:Amber Kellev Telephane; 530.225.4046 If Filed by Applicant: l. Attach certified document of exemption finding, 2. Has a notice Qf exemptlan been filed by the public agency apprc�ving the project?❑ Yes o No '°�' �v' ` .C.lgilatUi'e: (�,..�� _ _.-�".:..�.��,La t.late. `"f " r/ Title; Environmental Compliance Man �r ;�' Signed by Lead Agency Date reeeived for filzng at OPR; ❑ Signed by Applicant GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: March 1, 2022 FROM: Chuck Aukland,Public ITEM NO. 4.11(b} Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' 2/17/242? ry ip}�in,�C"i ana � `?l22/242? caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(b)--Approve Increase to the Project Budget for Bid Schedule No. 5233 (Job Order No. 2633) Replace Asphalt Concrete Surfacin 2021. Recommendation Approve an increase to the project budget for completion of Bid Sched�ule No. 5233, (Job Order No. 2633) Replace Asphalt Concrete Surfacing 2021 in the amount of $430,000 to the construction contingency budget, bringing the construction contingency total to $680,000. Fiscal Impact Additional work will cause the project budget to exceed the awarded amounts. An additional $430,000 is requested to cover an increase to the construction contingency. COST SUMMARY Item Awarded Amount Pro'ected Amount Construction Contin enc $250,000.00 $680,000.00 Total Pro'ect Cost $1,919,134.00 $2,349,134.00 Total Cost Increase �430,000.00 Sufficient Street funds are available in the Fiscal Year 2021-22 budget to cover the estimated cost increase. Alternative Actzon The City Council (Council) may choose to reject the project budget increase or provide alternative direction to staf£ If the Council rejects the project budget increase, the additional improvements on Twin View Boulevard would not be constructed and there would continue to be gaps in sidewalk and bicyele facilities. Future improvements would cost more than if constructed now. Report to Redding City Council February 23,2022 Re: 4.21(b)--Approve Increase to Project Budget for the Replace Asphalt Concrete Surfacing 2022 Project Page 2 Background/Analysis On September 21, 2021, the Council awarded the Replace Asphalt Concrete Surfacing 2021 (Project) to J.F. Shea Construction, Inc. This project is part of the annual pavement maintenance program and involves removing and replacing approximately 126,000 cubic feet of asphalt concrete in worn and deteriorated sections of Churn Creek Road, Shasta View Drive, Caterpillar Road, Twin View Boulevard, Old Alturas Road, and Mission De Oro Drive. Due to rain events and cold nighttime temperatures arriving early this season, construction was not able to begin and the project was placed in winter suspension from December l, 2021, through April l, 2022. During the suspension, staff has re-evaluated the portion of the work on Twin View Boulevard. The current project only includes replacing a 24-foot wide section of asphalt concrete along the roadway between Valley Ridge Drive and Caterpillar Road and keeping the road configuration as it currently stands. In concert with the City Council's Complete Streets Policy, staff noticed that there are other safety related concerns that can be addressed more economically at this time. There are two gaps of approximately 479 linear feet that lack curb, gutter, sidewalk, and shoulder/bike lanes on the westside of Twin View Boulevard. In addition, there is no center turn lane to ease traffic flow and provide for safe turning movements. Widening these two sections, adding the center t�urn lane and resurfacing the entire roadway will provide standard pedestrian/cycling facilities throughout the entire 2,375-foot corridor and increase safety. Much of the additional cost is attributed to increases to existing contract line items. However, there are a few additional work elements identified including excavation, concrete work, and minor storm drainage work. Council Priority/City Manager Goals � Public Safety — "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." � Government of the 21st Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments Location Map Twin View Map Previous Staff Report 92121 (available online) _.. ; y ' + ti. ... ' �Q � '� a � . ti _ � 2 ,,� �, y y�� .m � � Gy� � � �� - .. � , �' ��'L� , _. ..� � � . �.' . � `'y�� , �'� ... :� < „' >>�� . , "'��lL� �� _ ��rFRP�tt ��` `:, �� , „ � �� : qRR� �� .''� ,; �, » ��., �,� � �� ' � � � , . „ � � 5 � � `,„ , � �� x . , ,,,, . , � ,,. , , '. , ., ,. ,"� ^'� , ;., . '�. . � � .' �. , .' -";. , „��' �,`;6� �, �e '' .,,,,, . .,, ,,�, ,ti' , � F , ; , . ��. ' ' , . . � . ,, .. , ....; .. .. � . , � . ,. , . ,. _ . .�, � � �� , ��o.�ECT �oca�r��nre e �; , P � � .. � � , � � ,�� , m� �� , � �� l � � � �. � � � � � � � , , . � � ,. � � , � �, �� . : � � � . _ � � e � � � , .� . �� m � . _; �� . � , m , � � � , � �, � , � � �, , �., , , � � � ,, �.,,,, , , � � � � � � ; � _.. �., , ,. . Sj Pj��29g E �oF '��0�2 CITY OF REDDING REPLACE AC SURFACING PROJECT 2021 � �„ OQ PUBLIC WORKS TWIN VIEW BLVD DEPARTMENT ��'��a`� LOCATION MAP ��c2�� r,°, k' '��qu� 9�r.,��. �`�`,,y .�r `� `�, �`�. �ll��> �e."�2'� >.� �. a�� e ��,�'� �`i�Yu�� * i�'�.:`.�� ; .,� `°��''``�a�, '\e�z�2�S�� ' ��ti�' �t ,�� 1�� r�a .' 6 P � � t., .- .€M..,,., . � � � hrF� 1'.i . � �a ��*� �'';;' � � �� . � �� }z��'--��t`��,,,St'� �z�� ca�,�,�`' s, �? �,!. �t} �;,�� i��"�,'1��,3>s ' ��`� �� it �,� 2��`�j'�.�, � �r ?s �. � �rtt ��` �`t�%�l�� ' t �� '��' x�`� .,��, � � � �� *,� �m �� ' � ��2� � t(��£t ;� � V � ��,� ��'' �� ` �•. ,� ,� `� ' ��'��°�� " � ��,1 "� � ,'.' �� . 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'^� �', �� } ,' ..p ,� � e,; w�..:;,. ��'1. �S ;.. '� , ..,t ; z,�,� �� k 4 jh�u��t�v}�\�Itti ' u" � . ,�, .. � y, . �n � �. r� at„� � � '� ;, ... t. � fi � �� , yN t l ;� i v s i v �r�, �.: ..,.� , , a t�:: � � � � t t � �"' " ., . .�.��... . ,>�'s ^, ' .:: i� :,:< : �� . r . ""i c S3 z y f �`.. �� .l �. � e � ��, . �� , .,,; � . � � y' �, W .:a�� '; Y ..,�«.,,, .�,'�. xi�4 . �R,�� i .� �� ' � � . � §,.s;:.P.- 'ut .."�`„� ,, i �e. �3 , •� , , ....a w i:�7 1 ;, k. } t.,, � . .. . . .. �.r ..:. �a; :.. .. � .. �...;,. � ' � � � ��" CITY OF REDDING � � `y REPORT TO THE CITY COUNCIL MEETING DATE: September 21,2021 FROM: Chuck Aukland, Public ITEM NO. 4.11(g} Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� .. 11�GIc�31L�..,��tl�?�.]C�'C?ff�fS�II?CGt ' _. �r'��,�7d��i� i�'�;; ��, rr,Cii3�'�1��iat �:�� c4��1r z�a, �t Sc�w�i4es�s��cck��° ^)'l��'2(�2.1 caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(g)--Award Bid Schedule No. 5233 (Job No. 2633), Replace Asphalt Concrete Surfacin 2021 Recommendation Authorize the following actions relative to Bid Sched�ule No. 5233 (Job No. 2633), Replace Asphalt Concrete (AC) Surfacing 2021: (1) Award to J.F. Shea Construction, Inc., in the amount of$1,431,134; (2) Approve an additional $148,000 to cover the cost of contract administration and inspection fees; (3) Approve $250,000 to provide construction contingency funding; (4) Approve $40,000 for project development costs; (5) Authorize the City Manager to approve additional increases, in either the construction management or construction contingency amounts, up to a total of$50,000; and (6) Find that the Project is Categorically Exempt from review under the California Environmental Quality Act(CEQA) Guidelines Section 15301 (Existing Facilities). Fiscal Impact This project is funded by the Streets Department and is included in its approved budget for Fiscal Year 2021-22. Project cost components are estimated, and some shifting of the funds may be necessary to balance the project within the approved budget. Cost Summav Item Estimated Pro�ect Develo ment Costs $40,000 Construction Contract+Contin ency $ 1,681,134 Contract Administration, Ins ection, Testin $ 148,000 Additional Cit Mana er Authorit $ 50,000 Total Pro'ect Costs $ 1,919,134 P�o'ect Bud et $ 2,500,000 Report to Redding City Council September 23, 2021 Re: 4.11(g)--Award Bid Schedule No. 5233, Replace AC Surfacing 2021 Page 2 Alternative Action The City Council could choose to not award the project, in which case, the streets will continue to deteriorate and require roadway reconstruction. Background/Analysis This project involves removing and replacing approximately 126,000 cubic feet of asphalt concrete in worn and deteriorated sections of Churn Creek Road, Shasta View Drive, Caterpillar Road, Twin View Boulevard, Old Alturas Road, and Mission De Oro Drive. Attached is a tabulation of the two bids opened on September 7, 2021. The low bid in the amount of $1,431,134 was received from J.F. Shea Construction, Inc., of Redding, California. The engineer's estimate was $1,810,000. Total project development costs for this project are estimated to be $90,000. Project development costs include engineering, environmental, and consultant services (design and construction support). Staff has determined that the project qualifies as Categorically Exempt from environmental review under CEQA G�uidelines Section 15301. The project has been reviewed for sensitive resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment. CounciZ PNior�ity/City Manager Goals � This agenda item is a routine operational item. Attachments Bid Tabulation Location Map Notice of Exemption BID TABU�ATION FOR: REPLACE AC SURFACING 2021 Bid Schedule No.: 5233 Job No.: 2633 ENGINEER'S EST J. F. Shea Construction Inc. Tullis, Inc. 9/7/2021 UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Water Pollution Control LS 1 $2,500.00 $2,500.00 $3,489.00 $3,489.00 $750.00 $750.00 2 Traffic Control LS 1 $120,000.00 $120,000.00 $117,150.46 $117,150.46 $125,650.00 $125,650.00 Replace Asphalt oncrete u acing 3 (2") CF 126657 $9.00 $1,139,913.00 $7.15 $905,597.55 $8.90 $1,127,247.30 4 Asphalt Concrete Overlay TON 2140 $90.00 $192,600.00 $74.00 $158,360.00 $80.00 $171,200.00 5 Paving Fabric SY 35166 $2.00 $70,332.00 $2.15 $75,606.90 $2.15 $75,606.90 6 Thermoplastic Traffic Stripe (6") LF 100037 $1.60 $160,059.20 $0.62 $62,022.94 $0.62 $62,022.94 7 Thermoplastic Traffic Stripe (8") LF 1957 $2.00 $3,914.00 $1.75 $3,424.75 $1.75 $3,424.75 8 Pavement Markings (Thermoplastic) SF 2383 $9.00 $21,447.00 $6.50 $15,489.50 $6.50 $15,489.50 9 Pavement Marking (Green Bike Lane) SF 1060 $16.00 $16,960.00 $15.00 $15,900.00 $15.00 $15,900.00 10 Pavement Markers EA 2579 $6.00 $15,474.00 $5.10 $13,152.90 $5.09 $13,127.11 11 Adjust Water Valve EA 34 $750.00 $25,500.00 $685.00 $23,290.00 $750.00 $25,500.00 12 Adjust Manhole EA 20 $1,500.00 $30,000.00 $1,200.00 $24,000.00 $1,000.00 $20,000.00 13 Adjust Monument EA 10 $750.00 $7,500.00 $1,365.00 $13,650.00 $1,000.00 $10,000.00 TOTAL -CONTRACT ITEMS $1,806,199.20 $1,431,134.00 $1,665,918.50 �> �� Z �� , O / � � � O � � ��i� O F' �' O '��!q�KER �� o > �� i _ CATERPILLAR RD oP�� TWIN VIEW BLVD o�qR�r� i `� �� SNASTA � COMMUNITY r COLLEGE G� DAM � `�S� � R 2gg E i n v� S qjr�� R Q�qR � � ��EW �' '� ti co�-E�� SHASTA VIEW DR CHURN CREEK RD �� - g�NTON�P� �f.—��/ �` d MISSION DE ORO DR � OLD A�TURAS RD �� oi� a�TURAs _ z EUREKA_� � o o �e - �ANa a �� O`'Tti� �� SHASTA VIEW DR � �, ARY� � aKE � O �n CYP R�SS ti �Rp�RK _ -_�_�. � � � NARTNE�� y� r� � .... � — � �� i.� ��G�'9 w C' w m z > � Q q z � Q u� _i c� o � Q cn � w z o � � U' m � Q Q �EFZ � RAN C H 0 �_P� o �NN�� v" S 8 � � �� i.� � � � � 7 0 � � � � � Q REDDING �� GIRVAN � MUNICIPAL � �� AIRPORT CREEK �� _ � CLEAR � � ��`.... 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BROWNING ST t�i �o��ooZ CITY OF REDDING REPLACE AC SURFACING � PUBLIC WORKS PROJECT 2021 � �- - /i i � � ' �� DEPARTMENT �t,Foa�'' LOCATION MAP OTICE QF XEMPTIO►N Toa 0 Shasta County Clerk FROMa City of Redding County af Shasta Public Works Department F.O: Box 990880, 1643 Market Street 777 Cypress Avenue Redding,CA 96d99-0880 Redding, CA 96(�01 Project Title. Ret�lace AG Surfacin�2021 Proaect J O #2645-21 Projec#Lacation—Specific; Shasta View Drive t71d Alturas Road Twin ViewBoulevard Twin View Boulevard Churn Greek Road, and Caterpillar Raad ProJect Locatzan—Cityc Redd�n� Project Lacation—County. Shasta Descriprtian of Praject: The Citv c�f Reddin� proposes a pavement maint�nance project at various locations in Reddin� Work will consist of asphalt m111rn� a two-mch asphalt cancrete overla�d pavement stripin� Manhole covers will be ad�usted to conform to the new nav�ment All work will occur within existin� streets and sta�ing will occur in the Citx ra�ht ofwav. One wav traffic control or tam ararv street closures ma bY e required The public will be notified prior to the pra�ect. Name of Publfc Agency Approving Froject: Citv of Reddin� Name ofPerson or Agency Carrying OutProject; Tom Semb,Proiect Ivlana�er Exempt Status: (clreck one) ❑ Minlsterial [Section 21 Q$0(b)(1), 15268] ❑ Declared Emergen�y [Section 21Q$0(b)(3); 152b9(a)] ❑ Emergency Project [Section 21080(b)(4j; 15269{b}] ❑ Statutory Exemptidns. State code number. ❑ Common Sense Exemption(This projectdoes not fall within an exempt class;but it can be saen with certainty that there is no possibility that the activity may have a significant effect on the environmant(14 CCR 15601[b][3])• � Categarical Exemptian. State type and sect�on number: Sec. 15301{a). Existin�Fac�iities(c) Based on an examrnation af this propc�sal and supportmg informat�on, the following statements are true and exceptions do not apply: * If this project falls within an exempt class 3, 4, 5, 6, ar 11, it does not impact an environm,ental resource af hazardous or c1�ltrcal concern where designated,precisely mapped;and officially adopted pursuant to law. • There will not be a significant cumulative effect by this prt�ject and successive projects of the same type in the same place,over tirne: • There rs not a reasonable possibility that the project will have a significant effect on the environrnent due to unusual circumstances. • Th1s pro�ect does not damage a scenic resouree within an officially designated state scenic highway. • This ra�ect is not located on a site included on any list compiled pursuant to Gavt. Code § 56962.5 ("Cortese List"� • This project does not cause a substantial adverse change in the significance of a historical resaurce. Reasons why graject is exennptt Class 1 exemntions include the operation repair rnalntenance or m`rnar alteratian of existin�facilities structures or equipment involvin ne�gible ar no expansion of use The broject will extend the life of the existin�pavement but will not create additional vahicle capacity The pro�ect has been reviewed for sensitive resources and will not haVe a significant effect on biolo�ical or eultural resources such as threatened or endan ered s ecies ar their habitats, senslttve ve�etatzQn communities tribal lands or tribal cultural resources The nraject has no potential to have a sx mrficant effect on the environment Lead Agency Contact Person:Amber Kellev Telephane; 530.225.4046 If Filed by Applicant: l. Attach certified document of exemption finding, 2. Has a notice Qf exemptlan been filed by the public agency apprc�ving the project?❑ Yes o No '°�' �v' ` .C.lgilatUi'e: (�,..�� _ _.-�".:..�.��,La t.late. `"f " r/ Title; Environmental Compliance Man �r ;�' Signed by Lead Agency Date reeeived for filzng at OPR; ❑ Signed by Applicant GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: June 21,2022 FROM: Chuck Aukland,Public ITEM NO. 4.11(1} Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' 6(ll�/242? ry ip}�in,�C"i ana � 6,i1�/242? caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(1)--Approve Increase to the Project Budget for Bid Sched�ule No. 5233 (Job Order No. 2633) Replace As halt Concrete Surfacin 2021. Recommendation Approve increases to the project budget in the amount of$150,000 for emergency repairs of Bid Schedule No. 5233, Replace Asphalt Concrete Surfacing 2021 as outlined below: (1) Increase of $150,000 to the construction contingency budget, bringing the construction contingency total to $830,000; (2) Adopt Resolution approving and adopting the 44th Amendment to the City Budget Resolution No. 2021-078 appropriating $150,000 in Storm Drain Utility funds to the project; and (3) Find that the project is Categorically Exempt from review under the California Environmental Quality Act Guidelines Section 1530 L (c)—Existing Facilities. Fiscal Impact Additional work will cause the project budget to exceed the awarded amounts. An additional $150,000 is requested to cover an increase to the construction contingency. This is a preliminary estimate based on information available at this time. Staff will direct the contractor to make the necessary repairs to replace a failed storm drain pipe and ensure the roadway is safe for vehicular traffic. However, costs may increase due to unforeseen conditions and staff may return to the City Council (Council) to ratify additional costs, if nec�ssary. Storm Drain Utility funds of $150,000 are available to be applied to this project, and are accounted for in the budget resolution. COST SUMMARY Item Awarded Amount P�o'ected Amount Construction Contin enc $680,000.00 $830,000.00 Total Pro'ect Cost $2,349,134.00 $2,499,134.00 Total Cost Increase $150,000.00 Report to Redding City Council June 15,2022 Re: 4.11(1)--Approve Increase to Project Budget-Replace Asphalt Concrete Surfacing 2021 Project Page 2 Alternative Action The Council may choose to reject the project budget increase or provide alternative direction to staf£ If the Council rejects the project budget increase, the storm drain replacement on Shasta View Drive will not be constructed, and there would continue to be a safety hazard requiring the closure of one of the northbound lanes located about 1,500 feet north of Tarmac Road. Background/Analysis On September 21, 2021, the Council awarded the Replace Asphalt Concrete Surfacing 2021 (Project) to J.F. Shea Construction, Inc. This project is part of the annual pavement maintenance program and involves removing and replacing approxunately 126,000 cubic feet of asphalt concrete in worn and deteriorated sections of Churn Creek Road, Shasta View Drive, Caterpillar Road, Twin View Boulevard, Old Alturas Road, and Mission De Oro Drive. Shortly after paving Shasta View Drive in June 2022, a sinkhole appeared in the north bound number one lane approximately 1,500 feet north of Tarmac Road. The travel lane was immediately closed to vehicular traffic. Staff investigated and found that a 135-foot-long section of storm drain pipe under Shasta View Drive had failed and was washing away bedding and road base material which resulted in the collapse of the road surface above. To prevent further collapse of the road surface and fully reopen Shasta View Drive, the old 36- inch wide concrete pipe will be removed and replaced with a similarly sized high density polyethylene pipe that is better suited for the soil conditions. The increased contingency amount is estimated to cover the cost of the additional work. Staff has determined that the project qualifies as Categorically Exempt from environmental review under California Environmental Quality Act Guidelines Section 15301. The project has been reviewed for sensitive resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project involves the repair and maintenance of existing facilities and wi11 not result in expansion of use. The project has no potential to have a significant effect on the environment. Council Pr�iority/City Manager Goals • Public Safety — "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." Attachments ^Resolution ^Location Map NOE Updated Replace AC Surfacing 2021 RESOLUTION NO. 2022- A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 44Tx AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078 APPROPRIATING $150,000 IN STORM DRAIN FUNDING FOR THE REPLACEMENT OF ASPHALT CONCRETE SURFACING 2021 PROJECT FOR FISCAL YEAR 2021-22 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows: FUND DIVISION DESCRIPTION 1NCREASE DECREASE 147 809 Storm Drain Utility Capital $150,000 THAT account titles and numbers requiring adjustments by this Resolution are as follows: I1SE SOURCE OF FUNDS OF FUNDS Decrease(Increase)Beginning Balance 147-809-1-0001-01 Beginning Balance $ 150,000 Increase Expenditures 147-809-3576-01 S1tu-�y/Chip/Cape Seal $150,000 Total $ 150,000 $ 150,000 THAT the purpose is to appropriate $150,000 in Storm Drain funding for the Replace Asphalt Concrete Surfacing 2021 Project for fiscal year 2021-22. I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 21 S` day of June, 2022, and was duly adopted at said meeting by the following vote: AYES: COUNCIL MEIVIBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: KRISTEN SCHREDER, Mayor ATTEST: FORM APPROVAL: PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney OLD ALTURAS RD l O��pt3URAs RD � � � MAYWOl?R 1�N � � _ . � ., e, � � e � � � �, � �- �� : � ��.. . .. � ; �.� � ... -� A7R(U11t1 WAY � �, . .� ..... �� ;. , 0 _ � , . ,. _ . _ � � � . � � A m . � � � � � e ..�. ,.,. � ., ' �.. � � , . . - , . _ , � e. ' '�m � '., ', � � � ; � � � � ,. {n..... _ ': �„,.,,,,,. , � . �� " � vocTa�r��W�v.,. z: � : m � � � _ � _ �� . .� _ � �� PROJ ECT � � � � �� VIKING WAY L4CATION . � TARMAC RD� � _ „, , ° . � S� ,9�� _ _ ti� �� ,� �� ,, � �� , �oF RFoo CITY OF REDDING REPLACE AC SURFACING PROJECT 2021 � Emergency Storm Drain Repair � � �� a PUBLIC WORKS t�� .Q DEPARTMENT �OCATION MAP �iFoa NOTIGE OF EXEMPTIQN To. ❑ Office of Planning and Research FROM: City of Redding 1400 Tenth Street,Room 121 Public Works Department Sacramento, CA 95$14 777 Cypress Avenue Redding,CA 96001 � Shasta County Clerk County of Shasta P.O.Box 9908$0, 1643 Market Str�et Redding, CA 96099-0880 Praject Tit1e: Replace AC Surfac�n�2021 Project 3:0.#2645-21 Pro;�ect Lacation — Specific. Shasta View Drrve, Old Alturas Road Twin View Boulevard Twiri View Boulevard Churn Creelc Road,and Caterpillar Road. Praject Location—City: Reddin� Project Location—County: Shasta D+escription af Project: The Citv of Reddin�; proposes a pavement maintenance proieet at various lacations in Redding:, Work will consist of�s halt mi111n a two-inch asphalt concrete averlay and pavement stripin� Manhole cavers will be adiusted to canform to the new pavement The project will also replace approximately 15Q feet of 36" concrete starrn drain pipe on Shasta View Drive. The deteriorated and coilapsed�pe will be repiaced with a similarly sized hi�h density polyethylene pipe"that is better suited for the soil conditions All work wi11 occur within existin�streets and sta i�ng will occur in the Crtv ri�ht of wav. One wav traffic control car temporar�street elosures ma be requxred The public will be notified priar to the pro�ect. Name af Public Agency Apgroving Projec#; Citv ofRedding Name of Person ar Agency Carrying Out Project: Tom Semb;Project Mana�er Exempt Status: (check one) ❑ Ministerial [Section 21080(b)(1}; 152&8] ❑ Declared Ernergency [Section 21080(b)(3)3 15269(a}] Q Emergency Project [Section 21080(bj(4); 15269(b)] ❑ Statutory Exemptions. State code numb�r: I� Common Sens�Exemption(This project does not fall within an exempt class,but it can be seen with certainty that there is no possibility that the actiuiiy may have a signrficant effect on the enviroinment(14 CCR 1S6Q1[b][3]). � Categorical Exemption, State type and section number: Sec. 15301. Existin�Facilities(c) Based on an exarnmation of tl�is proposal and supporking information,xhe fallawing statements are tnae and exceptions do not apply: • If this project falls within an exempt class 3,4,5,6,or I 1,it does nat impact an environmental resource of hazardous or critical cancem wllere designated,precrsely mapped,and officialty adopted pursuant to law: • Tlaere wili not be a s�gnificant cumulative effect bytlais project and successive projects oP the same type in the sarne p(aca,over time: • 'There is not a reasonable possibility that the project will have a significant effect on the environment due to unusual crrcumstances. • This project does not damage a scenic eesource within an officially designated state scenic highway: ` This pro�ect is not located on a site included on any list cornpiled pursuant to Govt.Code§5b962:5("Cortese LisY') • Th'rs project does nat cause a substantial adverse change in the significance of a h'rstorical resource: Reasons why project is exempt: Class 1 exemptians include the operation repair maintenance or minor alteration of existin�facilities, structures, ar equipment involvin�negli�ible or na expansion of use The praject will extend the 1°tfe af the e�istin� pavement but will not' create additional vehicle capacitv The project has been reViewed for sensrtive resources and will not have a significant effect on biolo�ical or cultural resaurces such as threatened or endan eg red species ar their habitats, sensitive vegetation communities tribai Iands or tribal cultural resources The project has no potential to have a si�nificant effect on the enviranment Lead Agency Contact Person:Amber Kellev Telephane: 530:225.4046 If Filed by Applicant; 1. Attach certifed docurnent ofexemption finding. 2. Has a notice of exemption been filed by the public agency approving the pra�ect`? o Yes n No ,�- Signature: ��'•�k'��✓. Dated �c.� ��`"c�c-�-. Titlet Environmental Compliance na�er ❑ Signed by Lead Agency Date received for filing at QPR; ❑ Signed by Applicant