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Home My WebLink About4.11(c)--Accept Bid Schedule No. 5277 , Cape Seal 2022 Project GI �" Y � F � � � ° � � � " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: January 17, 2023 FROM: Chuck Aukland,Public ITEM NO. 4.11(c) Works Director ***APPROVED BY*** � ��n � .�.._ s.N,.�� ukl�n�l,H'ciblic Wc�aks L'��reGt ' 1;'4/2423 ry ip}�in,�C"i ana � 1r'6/2423 caulcland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(c)--Accept Bid Sched�ule No. 5277, Cape Sea12022 Project Recommendation Accept Bid Schedule No. 5277 (Job No. 2666), Cape Seal 2022 Project, awarded to VSS International, Inc., as satisfactorily complete, with a final cost of$2,775,864.67. Fiscal Impact Streets Division funding in the amount of$3,038,000 as well as Parks funding in the amount of $60,000 was approved for this project for Fiscal Year 2021-22. The total project cost, including surveying, design, bidding, construction, field engineering, inspection, and contract administration, is $2,7'75,864.67. Alterna�ive Action The City Council (Council) may choose to not accept the project as satisfactarily complete, and advise staff on how to proceed. Background VSS International, Inc., has completed all items of work on the Cape Seal 2022 Project as of October 7, 2022, which was within the contract time fram�. The project warranty period expires one year from the completion date of October 7, 2022, and the Public Works Department subsequ�ntly filed a notice of completion with Shasta County. At its meeting of April ]9, 2022, the Council awarded a construction contract to VSS International, Inc., of West Sacramento, for $2,437,000 and approved a $283,000 construction contingency fund. Also authorized was $295,000 for contract administration and construction inspection �ees and $43,000 for project development costs. The City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to a total of $40,000, for a total authorized amount of $3,098,000. Project Report to Redding City Council January 5,2023 Re: 4.11(c)--Accept Bid Schedule No. 5277, Cape Sea12022 Project Page 2 development costs include engineering, environmental, and consultant services. During construction, there were four change orders totaling $64,932.67 leaving a balance of$218,067.33 in the contingency fund. The final project cost was $2,775,864.67. The project involved the placement of approximately 367,600 square yards of surface treatment in north and northeast Redding neighborhoods, as shown on the attached maps. CAPE Seal projects have been part of the City of Redding pavement preservation program since 2008. This is a two-layer system, in which a micro-surfacing material is placed over a rejuvenating scrub seal(a.k.a. chip seal). Cost Summary Awarded Amounts Actual Cost Project Developinent Costs $43,000.00 $43,000.00 Construction Contract + \��\��,� Contin enc $2,720,000.00 �°°°°°� + Construction Contract �� 2 1 2 7 Contract Chan e Orders �� $ ,50 ,93 .6 Contract Administration & Ins ection $295,000.00 $230,932.00 Additional City Manager ��0,000.00 $0.00 Authorit � Total $3,098,000.00 $2,775,864.67 Environmental Review This action is not a project as de�ned by the California Environmental Quality Act Guidelines and no further action is required. On April 19, 2022, the Council determined that the Cape Seal 2022 Project was categorically exempt from review under the California Environmental Quality Act,per Section 15301(c)—Existing Facilities. Council Priority/City Manager Goals This agenda item is a routine operational item. Attachments ^Cape Seal Project 2022 Location Maps Previous Staff Report 4-19-2022 0 AREA 3 P�\�� , �AREA 2 ° AREA 4 ��PM RD �5�\G \ � �� e��o SRZ AREA 5 AREA 1 � AREA 6 �P�� y`�� o � 2 SACRAMENTO RI�ER � -�-- �� OLD ALTURAS � a SR299W ,�° � P��R Qa Cyp � s, VIKING RFS� ��A q� E. CYPRES SOCCER O GF'G9G HARTNELL } PARK F Y F' 2�.�i,p9 = U w � �..___________. � z j Q � w � Q J m = � W � O � CITY OF � REDDII�IG o gpNN�\�� > RANCHO �F� S . oa � TG � �F � W � W � � � � v o a z � O = a R� c> ��p,R CRK e,�� KNIGHTON R E D D I N G MUNICIPAL AIRPORT �° _ s ->�� qSTS �PZ /p� ��o � �� Q DERSCH RD > QQ�t �P '-��/,�� o� RFoo2 CITY OF REDDING CAPE SEAL PROJECT 2022 � � PUB�IC WORKS �,�Fl -, ��_�.�' DEPARTMENT �OCATION MAP LIF�{Q4 ----------------------------- - - --- --- � --- �° � Q.o � 5�5 � � � � � � � � � �5 P > m z < � .— � � N �� 9t� � � a � ^M L� '�� N � �_ ��/� �� 'R2g9 c'� � � � � o �� o� REoo2 CITY OF REDDING CAPE SEAL PROJECT 2022 � `„' � PUBLIC WORKS t�� i f f��Q DEPARTMENT LOCATION MAP �iFoa VIKING WAY O o� 0 o� ��, 02 �� O � � � --- �� . �� . . _-�-_ - ;-V� . 0 � � � SOCCER PARK �o� REoo2 CITY OF REDDING CAPE SEAL PROJECT 2022 � `„' � PUBLIC WORKS t�� i f f��Q DEPARTMENT LOCATION MAP �iFoa �� I�I��I��Ill�lllll��i��n��,�� mH�� „�„� ��y� q� �� ' CITY OF REDDING �� . ��.� � �� '�m� ��' REPORT TO THE CITY COUNCIL MEETING DATE: April 19, 2022 FROM: Chuck Aukland, Public ITEM NO. 4.11(a) Works Director ***APPROVED BY*** H,�""""�"w"��,�^ t ,� � ��.�w�.��-~ `:. ., ...� ,.� �„�„�„.� � �. y� � .. 4 �„, d� �� , �� '��_..�^° �;�u�Cl��7d,F�titi��3�'�s L7irict �l7l2Q�2 ��y�`�un,�'i�� /(ll�fl"!�2 � � � caukland@ci red�� +�a.us � ,� btippin@cityofredding.org SUBJECT: �,'`��1(a)--Award Bid 5��ule No. 5277, Cape Sea12022 }; t t�r � , . Recommendatioi+� , t, � � , � } ,: � „, � :. �� , ,, , i Authorize the following actions ��tive to Bid'��hedule No. 5277 (Job No. 2666), Cape Seal 2022 (Project): � � � ,, (1) Award to VSS Internat��, Inc. in the��unt of�2,437,000; (2) Approve an additional ��5,000 �� ver `� ' �� ost of contract administration and inspection�fees; ,t �� ' S � T 5.>: b I.p,��ii.. s (3) Approve $283,000 to provide coristructio�'��,�`fingency��ding (4) Approve $43,000 for project developm��5sts; ' (5) Authorize the City Manager to ap��°'�dditional in��es, �� either the construction management or construction con��c�'niounts, u��t��`tota��40,000; and � � ,�. , � (6) Find that the Project is ca��ically �� re��;� under the California Environmental Quality Act per Section 1530��xisting��ities. ,�f�� . Fiscallmpact � ' � � 5n s y� � .,,f s� Streets Division funds are budgeted for the reside�� ;038,000) and Park funds ($60,000) are budgeted for the Soccer Park parking 1��.'��t��cost components are estimated, and some shifting of the funds may be necessary to balance the project within the approved budget. Cost Summar Item Estimated Pro'ect Develo ment Costs $43,000 Construction Contract+Contin enc $2,720,000 Contract Administration, Ins ection, Testin $ 295,000 Additional Cit Mana er Authorit $40,000 Total Pro'ect Costs $ 3,098,000 Pro'ect Bud et $ 3,100,000 Report to Redding City Council Apri110, 2022 Re: 4.11(a)--Award Bid Schedule No. 5277, Cape Sea12022 Page 2 Alternative Action The City Council may choose to not award the project, in which case, the streets will continue to deteriorate and require roadway reconstruction. Background/Analysis CAPE seal roadway surface treatments extend the life of worn pavements by combining a chip seal with slurry seal treatments. The City of Redding has utilized this method to successfully preserve residential streets since 2008. This project includes the pavement preservation�treatment in various neighborhoods in Redding as well as the Soccer Park Parking Lot (see attached map). Attached is a tabulation of t�� four bids opened on March 30, 2022. The low bid in the amount of $2,437,000 was r�� ' �SS International, Inc., of West Sacramento, California. The engineer's estim�.��';��`s �2,59�,��,�� Total project development costs for this project are estimated to b�~��;000. Project c��opment costs include engineering, environmental, and consultant ser��(design and constr��on support). Staff has de��ined that the proje��"qualifies as Categorically Exempt from environmental review under ��fornia Environmental �uality Act Guidelines Section 15301. The project area does not have �� ,�facant va��es for wild�ife habitat or other environmental resources, and the proj ect has no pot��;��,1�:��a si ��,��t on the environment. �.n � s �,u , t Council Priority/City Manager��s ,; • This agenda item is a ro�.��e operation,��`��m. ,�}� �� 5 ; 1 � . } ;, � J } c: Josh Anthony, Construction'��'ublz�� ''�`' � , ,< Tom Semb, Assistant Engineer-Public V�,��`�� s ,. 1 1' +F t lt Attachments ' ' �� 4 4 l�, .,t �''� ''� 3 )y,- �`� Bid Tabulation ` � � '� �� t Location Map ��" �_� z �,�� , Notice of Exemption �''�>�� , �. } , 3y J y t � s t t y �t,.