HomeMy WebLinkAboutReso. 1990-441 - Bypass Formal Bid Process For Cerox Equipment •
RESOLUTION NO. 90-44/
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
AUTHORIZING: (1) BYPASS OF THE FORMAL BIDDING PROCESS; (2)
THE LEASE/PURCHASE OF XEROX EQUIPMENT FOR A CENTRALIZED
REPRODUCTION PROGRAM FOR CITY HALL DEPARTMENTS; AND (3)
EXECUTION OF THE NECESSARY DOCUMENTATION BY THE MAYOR.
WHEREAS, the City Council of the City of Redding
("Customer/Lessee") has determined that a true and very real need
exists for implementation of a new, centralized reproduction
program for City Hall departments; and
WHEREAS, based on current and previously conducted market
surveys, it is staff' s recommendation that the features and
competitive price of Xerox equipment would be the most cost-
effective method in implementing the centralized program; and
WHEREAS, the equipment proposed to be purchased, as more
particularly described in the seven Xerox Order Agreements
attached hereto and incorporated herein by reference, does not
constitute a public works project; and
WHEREAS, at the request of the City Manager, Redding
Municipal Code Section 4 . 20 .080 (A) (4) authorizes dispensing with
the bidding process, inasmuch as the equipment proposed to be
lease/purchased does not constitute a public works project; and
WHEREAS, staff recommends the City lease/purchase the Xerox
equipment itemized on the attached Agreements; and
L
(e)
WHEREAS, City Council has carefully studied the aforesaid
matter, and has determined that said recommendation is in the
best interests of the City; and
WHEREAS , it has been determined that this matter is cate-
gorically exempt from the provisions of the California Environ-
mental QualitysAct;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Redding as follows:
1 . That the foregoing recitals are true and correct.
2 . That, pursuant to Redding Municipal Code Section
4 .20 .080 (A) (4) , the formal bidding process be bypassed, and the
City lease/purchase the Xerox equipment itemized on the attached '
Agreements (7 Xerox Order Agreements) .
3 . That the Mayor and Clerk of Customer/Lessee are hereby
authorized to execute, acknowledge, and deliver the
lease/purchase Xerox Order Agreements and any additional and
subsequent documentation relating thereto, with any changes,
insertions, and omissions therein as may be approved by the
Officers who execute the Agreements, such approval to be
conclusively evidenced by such execution and delivery of the
Agreements. The City Clerk of Customer/Lessee is hereby
authorized to affix the official seal of Customer/Lessee to the
documentation and attest the same.
4 . The Mayor and Clerk of Customer/Lessee are hereby
authorized and directed to execute and deliver any and all
-2-
v 0
papers, instruments, opinions, certificates, affidavits, and
other documents, and to do or cause to be done any and all other
acts and things necessary or proper for carrying out this
Resolution and the Agreements relating thereto. .
I HEREBY CERTIFY that the foregoing Resolution was
introduced and read at a regular meeting of the City Council of
the City of Redding on the 4th day of September , 1990 , and was
duly adopted at said meeting by the following 4/5ths vote of
Council:
AYES: COUNCIL MEMBERS: Arness, Fulton, Moss & Buffum
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Dahl
ABSTAIN: COUNCIL MEMBERS: None
ANC �F1 UM, yor
Cit of Redding
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ATTEST _
:"
HS .5. ty Clerk/
FO PPROVED.c�
DALL A. HAYS City Attorney
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. _
--„, . . --. • Xerox Order Agreement .
n)(EPbs Ix ..Order Agreement covers transairrt4)checked below and Incorporates the OenereOns and Conditions attached hereto and
other Terms and Conditions referenced below.
0Equiantelst Raceme OeistatInewit Purdiase effSLasse d .... . : ... OSOthfrant Upload
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DIU.TO CUSedER.IPME • HSTIILLED ATL.CUSTOMER NNE
i .11 ratiEgno AT .724bibtva I ' ll
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STREET ADDRESS FLCOI ROCS ROVING
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BOX MAUER I ROOMS STREET ADDRF_SS
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Equipment Order Infomiabon ;0.1,y.Sjc.,.?”.......:,;.•ciakmionnt Purchase pr.fhepald SoltriankLic .1 ; t
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Plata(Sion Pan -.' OW/12001111, 'e.".• 450:210, faint7.7 SS
The interest payable for State/Local Garment Installment Purchase or Term Leese subject to this order is $ 42.016• (tor Term
I Ansa this assumes the cotico to purchase is exorcised at and of lease period) at a rate of /0 % K-12 Sumner Option
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owl re wan au ram ma re=sago 0 PC 0'Si (Pura Orer FINIIII•rese an ftw BMW Palm OW)
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.— . 1214 Pismire tares(Fr Ractira OM Eat
Total Raped Looms X SIAMPO Canal If:
Earlier OSA,Accantarce Orr • - Moto Platall•Arnad AI
CUSTOMER MUST WI&TO ACKPONLEDGE REGEP7 OF XEROX MOE UST.All WOES AS CERTIFIED TUNS NC COmarnotts AND OTHER DOCUMENTS DESIGNATED BELOW
DNS MILS Orad MS DEM Intlada
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dorm Over Arradwryt addardsdal T i 1190 Warstrni Ts:WM Tanya and Candlthar — — 95 _ _ _ _ _
tams Purrs lin and Cares 7/1 10 Extra]Sara(Warranty)Answelarsal ____. _ Boa Tow En•
ki1a011101 Ruts Tern Ind Canto 711/•• _ Macaw Canna• ---- AC2,1130
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riellvary Canine Phone Eat $ta°Wed 0 MS 0••
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XEROX ( 1 Xerox Order Agreement .t. .
Thb Xerox Order Agreement corers trarbect4(e)checked below and Incorporates the Generauns and Conditions attached hereto and
other Terme and Conditions referenced below. .
0 Ecatenced Rachman Oinstellment Purchase faTeneLesee tr= irbit 0 gothvare LiCenlie
Chii iiiiintenlitici_ No 0 Chiii7Meinie4;iel No 0 0 Financed Exiixrient Conflourethan Chancre lailiKaiiiiiherb::
SILL TO OIRCAIER NAM • WALLED E.CUSTOMER NAIAE
I cadLy7,,-Cfre at 71Pbbaal s-A Of e
FORDO 144141) NOME CNERFLON
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STREET ADDRESS . ROM ROOM ROMIG
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Equipment Order Information .f;:w.... ,...:...,..r erEquipme. , puichasaor Prienaid.S . nor Licerer.;-,•,.."..f•-•..4•.;';;"••:"‘-41
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The interest payable for State/Local Government Installment Purchase or Tenn Lease SUDTSC1 to this cider is $ Ye,0 (for Term
Lease this assumes the option to purchase is exercised at Ere of lease period) at a rate of /0 % K-12 Sumner Option
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•1141000'WPM i••b•eae3 ire Taa sa re won an PURCHASE ORDER t &FORMATION:
Eddins Equipment(List Serb,Nurriters) magma a•cans.0.tr•Oacind Ro la
Dow vs Com isc•Foam solos ea nano 0 Nra 0 An MUMS Oar 6106,0061 a kW 000IPMOSS Oa)
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CuSTOMERIAIIS7 INTIM TO ACANOMEDGE RECEIPT OF XEROX PRICE UST.ALL RTCLES AS OENWED.TERMS AM CCOOMCM Nd)OTHER DOCUMENTS DESIGNATED BELON
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— Xerox Order Agreement XEROX . )
Thy Xerox Order Agreement coven treneaZRon(e)checked below.and Inanimate.the Oenel P.hUn end Conditions attached hereto and
ruler Term{end Condltlone rdaenced below. � !'. ❑gatwue Licensefir a ❑kWaanlela Purchase burn a
fw: _ No Mai a- do❑ ❑FInenced
flcansh0"Cme fle mla� .
BILL NNINSTALLED A CUSTOMER NNE
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PARENT COWPONY IfA/44
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STREET inpDPEas evsecc t Ai
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The interest payable for State/Local Government lnstalanent Purchase or Term Lease Babied to this order is $ "Opp (tor Term
Lease thio assumes the option to purcttaae is exercised at erci ot kale period) at a rate c /0 % K-
12Summer Option
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r re Eaaa•.n ea woe
Cares Sarnoars ism aa. ++ 0N Oma
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Coved ease
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Eraact Cans Acceptance on: .
Wier Na4_geaeae a:
OLSTCaER YJST MTTAL TO ACXNOWLEDGE RECEIPT OF XEROX Ma LIST.ALL PAGES AS DERIVED.TERMS MD eC a AND OTHER COCL EATS DESIGNATE OW. -
Dead Male
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xeea Price LED • �_ _� .`A.'_ iF•e� -
• __ Tam Lear Terms Sed Canoe TY 11{0 _ Oma. - -
Seamans Paw LED Od4., y-KaW--•:.F�--
Oadl CorearRbr LE• Scare Lase we and Colinas _ - rereadCalved
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Yam 3Na A raarnied rd6naeelq T/1,00 Yarn TledMn Tame and Condone 95 — _ _ _ -_ _
_q,meot Bearer Tess and Caen T//,IO Extended Serare(Cara)anrr4erm erre No Es.•
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XEROX •
(�,j Xerox Order Agreement V
TAB Xerox Order Agreement coven bannadlonls)checked teem end Incorporates the General Tans and Conditions attached hereto and
other Tars end conditions rebranded tabes. ❑sdnraen tisaneDE, ::Rut Punts Osf iTht:a Pods Gi r:',,:',r.s.`.'r:
a.1°a/gtr>,ER/Y1E ♦ 11SDt1ED
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The 'merest payable b Stab/Local Government I stahrora P+Ulase a Tam Leese nblect to this oder is a ne) (ler Term
I Rpon this assumes the option to purchase is exercised at end of base period) al a rate d /D % K•12 Stoner Option
i , „ -This-SectionFor E ui ^vent Services Or Malrileriance Or. Sc are License s - C r �'z<�--.
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CUgtO4ER las MNL TO KJMOWLEDGE RECEPT OF aE$CX PRICE LIST.ALL PAGES AS OEWIFED.T ANO l NO OTHER CCCu ENIS OESOEATEti LOW.
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— � . C;j xthox�Agrees
"1}ds Xerox Order MemTtad ooaaa traasacllon(a)checked below and Inoarparates the General)bran and Conditions attached hereto and
other Terms and Canaan rebrenoed below.
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Oewaa..a phi ..... Dhtef_menl Arita, I r;;,-,.:yilrr 0 sattnata Monis
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E41dpment Order r'tr'F'i w;`3Equipment Purchase'orPrepaid Software LRCernel. i j. 7 t.4.%t t.4 Inste t ' t
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The interest payable to Sate/Local Gmernmerd Instalment Purchase or Term Lease subject to this order is S t - (for Term
I nota this assumes the option to nurd>ese is exercised at at of lease period) at a rate d /c % K-12 Summer Octai
ti„:-.,, ,..,, ., ,-,:Complete.This Secliori For,Equi;men' Structs Or \9aintenance b(Solh+areLic'ense in•Wl -?•fes:;:4;-
l1witiNareRiieiIMD._Jt • : •:••'r••- te qMaJ o�
.__hrale Rine Phil tit - t; '£ ?tn -.-' _ .Risap :� •i• .. -'
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Exerting Gprprar(lar serial Numbers) e�,�wese°`er:C a't•" PURe*4ASE OIiiR/COfll"iSy6�L �hMATION:
Os ee On,.es mono.ea n to name O No D i• (.bare Oar nneertas am ase Pas Only)
n a.bases noes owe
teems mos a coo asare •-- DNo1Vas
waste saes OS awes Pada err Otto: ❑No 0 lee
fun on eta tee•so a wen poem sale.e
.s••e ea ..*-11..... '.,: 01.061.Prim Colo Wren
iirMailli
blillidli"Th':.*: Cala
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vrc.ra+Fi.w SS U w gi No ■
m Moony WOO 6s Anis OrM
IEIS
tae RIS were Sem twos carona e:
DADS Oats a ¢
e0re mer - • Ilia Tulare apeerrr e:
CUSTOMER Ea+si.anal 10 ACXNO ILEDOE REEF:,'Or XEROX RICE'FST.au WOES AS DOMED.TERNS Mo CCAOmONS NC ODER oocu,Ents DESIGNATED OW
wad St Dna inlisie
"tlwr ` were —OS —
irmoelullr. .mow+
• bra Ls isn em carates r/_/Io _ err —
wnrrce Prim urn — — ��jOp :t
.
Oat Cataa/Rtl W• SJ...LLrr ire end Cordllms — — reamed Cawed Nast.
MOM On*aanemnl a0eeaanlrl 71'+00 — islUlorneel TPM'Arms and tear. gni _ _ _ _ —._ _
enact Punta bra and Caste in 1.0 — !SOW Sarno,Br...b)Amenlarfl as•rbFw•
erealm.eRechas Ss and Conan i/t/l r.aar.eeartea• L,4 ,Z,teita
sK'sr wV•t'p�l�`Vri LL't L ea Rip
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--XERO V ... leo*Order Agreement ' — -- -- -' —
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This Xerox oder Agreement cows transection(s)checked below and kturporetcs the General Tanta and Conditions attached hereto and
other Terme and Conditions referenced below. oegiartte�-,•. ' ❑tae
QfPaola— andea,aatPteceregala e� . ,
Lease
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STREET66. 7As At T barge) AS STREETaopEsS
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Equipment Order ydomunion i j; +(,,x`t/ - E4ut,.. pment Puse rchaor Prepaid SoTtware 13ces ';rn � t;,. l.t 1:::,ItBD t *t.
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Aram Won Mustt aka/ a� Clalaawi! Cm Crap am eaPOASI
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The interest payable for Stem/Local Gmernmant Instaament Purchase or Term Lome abject to this order is $ 320/. (for Term
Lease this assumes the option to purchase is exercised et end or tease pend) el a rate or 10 4 K-12 Sumner Gahm
.;.t.'-.4•-, , A l; .1....:):-.2::;),. .,Comp Ie le.Th is Section For Equip:OdinSer:ice's Or trlointenaneeOrSc i 1..:i13re License ,its; 'u. ``z,nt'.
+►. • "S`-PDX. ral�.'fs.`.s�: �f r.: -?4. ' C.'-S 141,1; d- -tts'1.' :at"t wYt ck ' rr,_..��,
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Coe re oa.nage name aa ea res ONO O We (Reef/r.ogee Rabreeeee w la Ing&tresses OW
Pre Leaner Pita,Pal
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Prate awe. tsar Ran Rads ori an 0 No 0 Tas
Cuss an ear neer a neon d beta Pette earn ere
mar a IS aaa Orbrr Son
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Tar a.-.4 Maga ea RataFa/
Trial Man Mara fret&VOP Catered a:
Eartr Cantor Acspnarta Dab: - - seals Rads•••••••a:
CUSTOMER MUST MNL TO AOMCWtEDGE RECEPT OF XEROX PRCE UST.A.U.PAGES AS OENWED MAAS NCkC DMOS AND OTHER DOCUMENTS CES1GNATEab � wtlab
Moor Prb glee. lt +fJ.+ 'f... :
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Cart Contract/Pito W• 9atan flaw Trina rd Craws — --- Para an Casal Nun
MOOS*der east.ere fl .) 71 t,so Erna Tann In am Cravat 95 _ — _ _ — _ _
tan Pads Teras Pea Ca n . 1/110 ^__ Warn awls Once Maranon% — _— ebGRa G.•
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XEROXci) Xerox Order Agreement _ . .
This Xerox Order Agreement covers transaction(s)checked below and Incorporates the General(ferins and Conditions attached hereto and
other Terms and Conditions referenced below.
ClEauerrard Archer o Installment Ardis thrreteass smililia= 'Oficaware License
Chislatit;o44.‘
No El a•-:-artaraa No 0 El Reamed footrest CoutburatIon Chimes Chaitisiailirer.
BILL TO CUSTOMER NNIE NSOLLED AT,CIETIOLER WI*
, ca.rxa,F. Rehb/414 _. , . . . , _. . . , ..
maim OF NAME CNERRCW
1 Pie eeklahrI le 4 Afdtle 0.00 411,7: t •
STREET ADDRESS RSA ROOM ROUTNG
1 • 4a041 , PARevietto. A tier
BOX MADER/ " STET ADDRESS
an - rat my IjSIATE DT
--ettoz>bv.a rMe : 96 oi • - t i t • I ... il I
EqUipfT10111*dee Irdormalion '1.'i*Vit•:$1‘':•e'&Equirallein Pulthisie°I PIPPaid SI)firfare.U. ..:" -!';`;C"tt,:et -'-'eri. f ; 4 - .,!.. , II• :-
Ors. Xerox Rob%(Sm.•S is plece) ISRN ROUE IT opt von OW mot Nos a NMI IN
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Installments
a. a For PONDS
2 OrdinmAlilenrog al$
A Et SAO 41.Ea Zec•sitiiii.
iattia,M112311 in At hasssit an°talon) d foams ante 0*ma srecash • 43 as
Rad Many lianirmas Leas I -010/11;59 awn"mar erratasitant•tans Pialligispb
Ras•Nerreas to as most
PutClhal•°DSO Moat $ 9°430 i SO . . OarOtapislO Wad spasayb acizakara•Sh re lespappo ArIpTiptAdialati
Cap awn 0"_. 1— Caron 4"" sp . "'
The interest payable for Sate/Local Garemment Iretaliment Purchase or Tern Lease retied to the err IS $ (for TOM
I.Assn ti* EISSTATES ft* OPtiOn to purchase 6 exercised at ert of ease oenodl at a rate of % K-12 Surname Octal
-..:7,..:1:1- C8EnplCte,Thii SectiChFc&EciurpilldritServieesb[mtrht6iianearbiSCI:•:•73relLtcense::,..::.:r.titt-t-:"::-.1:--"..z.2-_}.-.-
fleatewie fires fbnnereF ..'• -.1-4. . t z-2:4-t10•SIOSS- S- ;.. ....1.n. '• ... . .rs-"Cisier.......q. •. ..- .*-4 •
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Pa a De to "a F4814/Strbleiit 1441RMATION:
Castro Equipment est SNIPS Numbers)
cos an ow as past saw as a DrioDt (Punts Oar'a..--we lot Sap Raps Only)
I,..lanen ones pa
Goss an cos at ts to S Ss-- CI IS Childi
same ea Oadornar fiadada Puma Crew Nutter 0 No 0 VINI
a aun SS opoe.a es d as man sobs VS
no looms Derma PCs Crew tarter
&Fent
lithCI tui...sg&iarcetosishato . ustmeata
QTY. RE • way Peace
Tax Exam o
Petwool 0•191 AitiliCalle U Ye la PS Sate
buil Vine NOS War Netts OM
tad Priam Ian Xmas SWAM Cceirsci e•
Woad Cumin AS*Orr - - MS Poets)*grooms)*••
CUSTOMER LAST 4TI&TO ACKNOWLEDGE RECEFT OF XEROX PFCCE UST.All PAGES AS CENTWEO.TERMS MO corcmcws NC oThEs 0061.11.ENTS DESIGNATED BELOW
Wed MSS Dad tete Deter, eon
Dna Prim UM• WillaW.risre.c.25 ....na
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Itaniananca NoLAM• SW:
Gov't DantrecUPdoe UM• — Software Una Tenre and Corelittom — — Fend Conrad Muerte
xeme Doe Agreement OrldenSanel) 7'I'00 1.1/1107r!TredeN Terme and Cerebra — — 95 _ _ _ -
-
Eausand Adds la atal CoadltkaT V 14110 Extended Sento Warmers)Amendment — — Gan No Om•
Instalknant Prete Urn al Carillon 7 i I/110 _ NegoNtee Deng• — — Agt2 Et/3 01
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