HomeMy WebLinkAboutReso. 1987 - 260 - Approving the heating and air conditioning maintenance agreement between the city of redding and accu-temo north lit 411
RESOLUTION NO. g7-..160
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
APPROVING THE HEATING AND AIR CONDITIONING MAINTENANCE
AGREEMENT BETWEEN THE CITY OF REDDING AND ACCU-TEMP NORTH,
AND AUTHORIZING THE MAYOR TO SIGN SAME.
IT IS HEREBY RESOLVED by the City Council of the City of
Redding as follows:
1 . That the City Council of the City of Redding hereby
approves the Agreement between the City of Redding and Accu-Temp
North for heating and air conditioning maintenance, a true copy
of which is attached hereto and incorporated herein; and
2. That the Mayor of the City of Redding is hereby
authorized and directed to sign said Agreement and all necessary
documents on behalf of the City of Redding, and the City Clerk is
hereby authorized and directed to attest the signature of the
Mayor and to impress the official seal of the City of Redding on
the aforesaid documents, when appropriate.
I HEREBY CERTIFY that the foregoing Resoliution was
introduced and read at a regular meeting of the City Council of
the City of Redding on the 1st day of September , 1987 , and was
duly adopted at said meeting by the following vote: II
AYES: COUNCIL MEMBERS: Carter, Fulton, Gard, Johannessen, Dahl
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
MIKE DAHL, Mayor
City of Redding
ATTEST: FORM PPROVED:
> e* 1
ETHEL A. NICHOLS , City Clerk RA DALL A. HAYS , ity, Attorney
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AGREEMENT
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THIS AGREEMENT made and entered into this I J day of
August, 1987, by and between the CITY OF REDDING, a Municipal
Corporation, of 760 Parkview Avenue, Redding, California 96001 ,
hereinafter called "City, " and ACCU-TEMP NORTH, of Post Office
Box 2315 , Redding, California 96099 , hereinafter called
"Contractor" :
WITNESSETH:
1 . Contractor covenants and agrees to perform heating and
air conditioning maintenance for City as described in 'Exhibit "A"
attached hereto and incorporated herein by refrence, in
accordance with the following terms and conditions and for the
following compensation.
2. Contractor agrees that said services shall bye performed
to the satisfaction of City' s Building Maintenance Supervisor,
and that failureto perform the aforesaid heating and air
conditioning maintenance in accordance with the proposal and to
the satisfaction of said Supervisor shall constitute a material
breach of this contract and grounds for the cancellation of this
contract by City as hereinafter
provided.
3 . City agrees to pay Contractor, in consideration of the
services to be performed in accordance with the provisions of
paragraphs 1 and 2 above, the sum of Seven Hundred Seventy-three
and 01/100 Dollars ($773 . 01) per month for each month during the
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411 111
term of this Agreement. In the event such services are performed
for only a fraction of a month as a result of the expiration of
the term hereof, or earlier termination or cancellation hereof,
Contractor shall be paid for the fraction of the month that
services were performed in accordance with a proration of the
monthly consideration computed on the basis of a 30-day month.
4 . The term of this Agreement shall commence on
September 1 , 1987 , and terminate on December 31 , 1988;
5 . This Agreement is entered into upon the express
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condition that City shall be free from any and all l�ability and
claims for damages for personal injury, death, or property damage
in any way connected with Contractor' s use of the premises for
the purposes herein, including claims of Contractor, its
officers, agents and employees. Contractor shall indemnify and
save harmless City, its officers, agents and employees, from any
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and all liability, loss, cost or obligation on account of or
arising out of any such injury, death or loss cauised by the
negligence or other legal fault of Contractor or it officers,
agents and employees.
6 . It is understood and agreed as a condition of this
Agreement that Contractor shall, at its own expense,;iobtain and
keep in full force and effect public liability insurance in the
amounts of $300 , 000 . 00 for injury to one person, $5061, 000. 00 for
any one accident, and $100 , 000 . 00 for property damage, and shall
name City, its officers , agents and employees, as ] additional
insured, and shall further contain a provision obligating the
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insurance carrier to notify City in writing at least ten (10)
days prior to any cancellation or reduction of such ix'surance. A
Certificate of Insurance evidencing such coverage and notice
requirement shall be approved by the City Attorney and! filed with
the City Clerk of City prior to the first usage of t!he premises
set forth under this Agreement.
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A combined single-limit policy with aggregate limits in the
amount of $1, 000 , 000 will be considered equivalelnt to the
required minimum limits.
7 . It is further understood and agreed as a condition of
this Agreement that should Contractor hire an employee or
employees, it will provide workers ' compensation insurance on its
employees, and shall furnish City with a Certificate evidencing
such insurance.
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8 . This Agreement may be terminated at any time by either
party upon thirty (30) days ' prior written notice to the other
party.
9. Any notices or demands that may be given ' by either
party hereunder, including notice of default and ! notice of
termination, shall be deemed to have been fully and properly
given when made in writing, enclosed in a sealed envelope and
deposited in the United States Post Office, certified mail,
postage prepaid, addressed as follows : To Lessor at 760 Parkview
Avenue, Redding, California 96001 ; and to Lessee at Post Office
Box 2315 , Redding, California 96099 .
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10. Contractor shall provide a bond in the minimum amount
of $5, 000. 00 to insure City against the loss or theft; of records
or other documents, in form and substance as requiredOby the City
Attorney, and shall cause City to be guaranteed at least ten (10)
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days' prior written notice of termination of said bond.
11 . It has been determined that this matter is not subject
to the provisions of the California Environmental Quality Act.
IN WITNESS WHEREOF, the parties hereto have set ,their hands
on the day and year first above written.
CITY OF REDDING II
By:
MIKE DAHL, Mayor
ACCU-TEMP NORTH
BY: 2.f;r-,P
By:
ATTEST:
ETHEL A. NICHOLS, City Clerk
APPROVED:
RANDALL A. HAYS , City Attorney
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BID
FOR FURNISHING
HEATING AND AIR CONDITIONING MAINTENANCE
VARIOUS CITY LOCATIONS
(Schedule Number 1885)
PAGE 1
To: The City of Redding
Carolyn J. Roberts, Purchasing Officer
Date n-“ L y / i Cl c 7
The undersigned (C_GLk- Temp k)oP_i i4 (Corporate Name of
Bidder) agrees to furnish to the City of Redding, California, at
the prices quoted below, in accordance with the specifications on
file in the office of the Purchasing Department of the City of
Redding, a copy of which is attached hereto and is made a part of
this proposal: !i
HEATING AND AIR CONDITIONING MAINTENANCE-VARIOUS CITY LOCATIONS
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Heating and Air Conditioning Maintenance
at Various City Locations as listed
below, per specifications:
ITEM No. 1
Martin Luther King, Jr.
Neighborhood Center II
1815 Sheridan Monthly Rate $ !I 7. 70
ITEM No. 2
Redding Museum and Art Center
1911 Rio Drive Monthly Rate $ j /8
ITEM No. 3
Carter House Science Museum 5v
1701 Rio Drive Monthly Rate $ 1 4 , _�
ITEM No. 4
Electrical Utility Department
2556 Heather Lane Monthly Rate $„ �7 oG
E X H I B I T "A"
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CITY OF REDDING-BID-HEATING AND AIR CONDITIONING MAINTENANCE
PAGE 2
ITEM No. 5
Redding Municipal Airport Terminal
6751 Airport Road Monthly Rate $ 1.Q5?-1-
ITEM
a5ITEM No. 6
Redding Municipal Pool Chlorine Room
Caldwell Park
Rio Drive Monthly Rate $
ii
ITEM No. 7
Fire Hall #1
1335 Shasta Street Monthly Rate $ /4
ITEM No. 8
Fire Hall #2 U
3491 Placer Street Monthly Rate $ /a �'
ITEM No. 9
Fire Hall $3 00
2225 Canyon Creek Rd. Monthly Rate $ ;;
ITEM No. 10
Fire Hall $4
2605 So. Bonnyview Rd. Monthly Rate $ /a
ITEM No. 11
Fire Hall #5 50
$
955 Hartnell Avenue Monthly Rate
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CITY OF REDDING-BID-HEATING AND AIR CONDITIONING MAINTENANCE
PAGE 3
ITEM No. 12
Fire Hall #6
4201 Oasis Rd. Monthly Rate $ /2
ITEM No. 13
Fire Hall #7
6751 Airport Road Monthly Rate $ „ 15
ITEM No. 14
City Hall Complex and u p$
Parks and Recreation Department
760 Parkview Avenue Monthly Rate $ ; ! �`
ITEM No. 15
Police Department and Council Chambers
1313 California Street Monthly Rate $ i 8
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ITEM No. 16
Downtown Redding Mall
Market Street Monthly Rate $ 1 2613 -
ITEM No. 17
Tiger Hall
South City Park 7
Parkview Avenue Monthly Rate $ ,; (o��
ITEM No. 18
North Star Building Sp
Redding Municipal Airport Monthly Rate $ u /4
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CITY OF REDDING-BID-HEATING AND AIR CONDITIONING MAINTENANCE
PAGE 4
ITEM No. 19
Electrical Substations
Canby, Oregon and Waldon Monthly Rate $ 6
ITEM No. 20
Teen Center Building
1850 Rio Drive Monthly Rate $
1
ITEM No. 21
Department of Building Maintenance
Fire Administration and Fire Prevention
1050 Parkview Avenue Monthly Rate $ /4610
ITEM No. 22
Convention and Visitors Bureau
747 Auditorium Drive Monthly Rate $ /3
ITEM No. 23 j
Old City Hall
1313 Market Street Monthly Rate $ 4 Z
ITEM No. 24
Wastewater Treatment Facility
2220 Metz Road •
Anderson, CA Monthly Rate $
TOTAL MONTHLY RATE $ II
114/5-ND 1
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CITY OF REDDING-BID-HEATING AND AIR CONDITIONING MAINTENANCE
PAGE 5
ITEM No. 25
Any additional work would be charged at our regular labor rate of:
Regular Time Hourly Rate $ 2 E
Overtime Hourly Rate $
The prices quoted herein are firm, and are not subject to change.
It is understood that this bid shall remain open and :shall not be
withdrawn for a period of thirty (30) days from the date prescribed
for the opening of the bid.
Respectfully submitted,
PD. fox t Accu - TEMP IJO TH
(Mailing Address) (Corporate Name of Bidder)
K �A111)� CA. 9toGajQ By: '
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(City, State & Zip) (Signat e)
ccit!(� Z4(0 — 882.`7 uGEurIs' D\MoivD ow4JE-gfpetwuk
( elephone) (Print Name & Title)
244741 9 C-1' C-2o c - 'Se,
(Contractors License No. )
(Contractors License No. )
411
CITY OF REDDING
PURCHASING DEPARTMENT
SPECIFICATIONS
FOR
HEATING AND AIR CONDITIONING MAINTENANCEI
PAGE 1
SCOPE
It is the intent and purpose of this specification to obtain
complete preventive maintenance for the heating and air
conditioning unit/units at the various locations noted in the
foregoing bid proposal as set forth in "EXHIBIT A" .
The work to be performed by the Contractor under this specification
shall consist of furnishing all material, labor] tools and
equipment necessary to provide preventive maintenance inspection
and servicing on all the air conditioning, heating and ventilating
equipment, and all controls and ancillary equipment thereto, at the
various locations as noted in the bid proposal. All belts,
filters, grease, oil, chemical, test kits, labor and all other
related materials required for preventive maintenance shall be
provided by the contractor and included in the cost aslnoted in his
bid proposal. No charges will be made for cleaning evaporators,
shell and tube condensers or air cooled condensers. addition,
no charge will be made for belts or for their replacement or
adjustment.
The contractor shall be responsible for extending all parts and
labor warranty' s replaced or installed by the contractor. If
established, the contractor. will also be responsible for extending
the warranty on parts replaced or installed by a previous
contractor including all manufacturers warranty' s against defects
in material, parts and equipment to a maximum period of 90 days
from start up or completion.
Contractor shall submit an equipment and system condition report to
the City of Redding upon request.
Contractor will be periodically evaluated on an overall cost per
facility basis . Maintenance and repair costs will be considered
together with cooperation, response times , recurring problems,
frequency of service call, etc.
A maintenance/service schedule sheet shall be posted in a
conspicuous place close to the equipment to be serviced. Sheet
shall be dated and signed at completion of each service, a brief
description of work completed shall be described.
Contractor shall supply the City of Redding with ' a complete
equipment list upon completion of first maintenance. Listing shall
include equipment make, model, serial number and location.
Maintenance and filter changes are to be completed by the 15th day
of each month following the 1st.
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CITY OF REDDING-SPECIFICATIONS-HEATING AND AIR CONDITIONING
MAINTENANCE VARIOUS LOCATIONS
PAGE 2
GENERAL
Adjustments or alterations of controls installed by others under
the City of Reddings energy conservation program will not be made
without prior approval of the City of Redding.
Any work not specifically mentioned which is needed to make the
maintenance complete within the intent of this specif4cation shall
be performed without additional cost to the City.
Contractor will hold City harmless from any claims for damages of
any kind whatsoever by any person occasioned by Contractor
personnel ' s activities.
Contractor agrees to pay each workman paid by him the prevailing
rate of wages applicable to the work to be done.
The heating and air conditioning maintenance personnel shall
operate under these specifications and under directions given by
the Building Maintenance Supervisor. !�
Contractor will maintain the heating and air conditioning equipment
herein described, using skilled maintenance men under contractor
supervision. They will employ all reasonable care to see that the
equipment is maintained in proper operating condition.
This contract covers all work performed during the regular working
hours of regular working days of the heating and air conditioning
trade, unless otherwise specified.
Contractor shall promptly repair and/or replace ;all damaged
equipment resulting from the methods or materials used or employed
by the contractor or from acts of his employees or agents at the
contractors own cost and to the satisfaction of the City of
Redding.
If required, at any time, examinations, minor adjustments, call
back services or repairs to be made on overtime, contractor will
absorb the regular time portion of each overtime houriworked. The
City will be charged only for the difference between the regular
hourly billing rate and the regular overtime billing rate
applicable, for each overtime hour worked.
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CITY OF REDDING-SPECIFICATIONS-HEATING AND AIR CONDITIONING
MAINTENANCE VARIOUS LOCATIONS
PAGE 3
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The importance of maintaining the equipment herein ;icovered in a
safe and efficient operating condition at all timespdemands that
service be performed by a contractor who has satisfactorily
maintained equipment of similar grade to the degree specified
herein.
In order to demonstrate that Contractor can properly fulfil all of
the services and conditions of these specifications , the Contractor
shall furnish with his bid a written statement to thejCity showing
that he has; j
A current license to perform the work in conformance with the
provisions of the State Business and Professions Code. License
number shall be set forth in all bids and contracts. u
Satisfactorily performed other contracts of a similar nature and
magnitude.
BIDDER SHALL PROVIDE A LIST OF REFERENCES WITH TELEPHONE NUMBERS.
The number of years Contractor has been in business under this name
and management.
Before awarding a contract, the City will consider the above data
and may request additional information from the bidder as deemed
necessary.
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TERM sy 1q & 31
This agreement will be in effect from through December
31 , 1988 .
CANCELLATION
The City reserves the right to cancel this contract at any time by
giving the Contractor thirty (30) days written notice of his intent
to do so.
PAYMENTS
EXTRA COSTS--will be executed only upon written orders from the
City of Redding, and then and only then will become and extra
charge over and above the charges set forth in the',' attached bid
proposal .
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CITY OF REDDING-SPECIFICATIONS-HEATING AND AIR CONDITIONING
MAINTENANCE VARIOUS LOCATIONS
PAGE 4
As a basis for payments of claim for services rendered, monthly
billing must be accompanied by service reports indicating hours
worked and work accomplished on equipment during the month.
Reports shall be verified by the signature of a designated
representative of the City. Failure to comply will result in
withholding monthly payments.
Contractor shall render invoices in duplicate to the City on the
last of the month, monthly. If necessary at the commencement or
termination of the contract, payments will be made for any
fractional part of a month' s service at the rate of one-thirtieth
(1/30) of the monthly charge for each day of service rendered.
SUCCESSFUL BIDDER MAY BE REQUIRED TO SUBMIT A PERFORMANCE BOND.
SITE INSPECTION: LON HARRIS, Building Maintenance Supervisor will
provide an on site inspection of the facilities on Thursday, April
2, 1987 and on Tuesday, April 7, 1987. Tour will meet at the City
of Redding, Purchasing Department, 760 Parkview Avenue; Redding, CA
no later than 9:00 A.M. and depart promptly.
NOTE: If there are any deviations from the specifications set
forth herein, the bidder shall note the deviations in his bid.
Failure to note a deviation from the specifications may be grounds
for rejection by the City of that particular bid. Where deviations
are noted, the City reserves the right to accept a bid containing
such deviations provided that, in_the sole opinion of the City, the
deviation or deviations so noted do not affect the overall
capability of the item bid to perform the function for which it is
to be acquired and such deviations result in a lesser total cost to
the City for the subject item.
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"EXHIBIT A"
PAGE 1
City of Redding HVAC maintenance specifications, to ; be performed
during regular scheduled maintenance. The following shall be
regularly serviced on a 60 day basis, unless otherwise indicated
herein.
AIR-COOLED CONDENSING UNITS:
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1 . Lubricate fan and motor bearings (as necessary) la minimum of
three times per year.
2. *Check drives and belts. Replace belts as needed, ;1a minimum of
once per year.
3. *Check coil condition and clean (wash once per year)i .
4. Check operating pressures.
5. Check compressor for general condition and operation.
6. Check compressor oil level.
7. Check compressor for noise or vibration.
8. Check operation of compressor safety controls.
9. Check for proper refrigerant charge. 1'
0. Check moisture indicator.
11 . *Make oil analysis (acid test) on 15 H.P. and (lover (report
condition once per year) .
12. Check compressor motor amps.
13 . Check operation of compressor unloaders .
14 . Check crankcase heaters.
WATER CHILLERS (AIRPORT AND MUSEUM) :
Refer to Air-Cooled Condensing Units
1 . Check for proper water temperature.
2. Check for apparent leaks.
3 . Check freeze controls.
4 . Check and lubricate pumps, a minimum of three time per year.
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"EXHIBIT A" �I
PAGE 2
5. Check flow rate and adjust.
6. Check motorized valves , linkage and external parts. Lubricate
as necessary.
7. Check connecting piping for leaks.
FAN/COIL UNITS AND/OR SECTIONS:
1 . Lubricate fan and motor bearings, a minimum of three times per
year.
2 . *Check drive belts, adjust and replace as necessary, a minimum
of once per year.
3. Check drives for tightness and alignment.
4 . Check coil for leaks and general condition.
5. *Clean coil as necessary, a minimum of once a year.
6 . Clean fresh air intake screens .
7. Clean condensate drains.
8 . Check for adequate temperature drop across coil.
9 . Check drive motors_ overload, general condition and alignment.
ELECTRIC
ELECTRIC HEATERS:
1 . Check condition and operation of all element heaters, internal
and remote. Clean as necessary.
GAS FIRED HEATERS: (When in use)
1 . Check pilot and operation, clean when necessary.
2 . Check ignitor and operation.
3 . Check burner condition, clean when necessary.
4 . Check condition of heat exchange (once per contract;, period) .
5 . Check operation of forced draft combustion fan ! and motor.
Lubricate as necessary. Lubrication a minimum of three times
per year.
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"EXHIBIT A"
PAGE 3
6. Check flues.
7. Check heating operation.
8 . Check and adjust heating controls as necessary.
HEAT PUMPS:
(Refer to Condensing units)
1. Check operation of change over valve.
2 . Check defrost thermostats and controls.
3. Lubricate fan and motors as necessary.
4 . Check general operation.
FILTERS:
1. Replace filters every 60 days.
Exceptions:
a. Redding Mall every 90 days, 2 inch high efficiency filters
are to be used where applicable.
b. City Hall every 90 days.
c. Fire Prevention every 30 days. -
d. Convention and Visitors Center every 30 days.
e. Airport every 60 days with high efficiency filters 40%
efficiency. 2 inch are to be used--no exceptions.
f. Museum--2 filter changes per year minimum.
g. Council Chambers--2 inch high efficiency filters are to be
used.
CONTROLS:
1 . Check, correct settings of time clocks and operation.
2 . Check settings and operation of all space thermostats and
humidistats.
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3 . Check outside air, mixed air and lock-out controls, settings
and adjust as necessary
411 110
"EXHIBIT A"
PAGE 4
4 . Check and lubricate all damper motors and linkage. Check
operation.
CONTROL AIR COMPRESSOR (AIRPORT) :
1 . Blow down tank and traps.
2. Lubricate motor.
3 . Check oil level.
4 . *Check belt, adjust or replace if necessary, minimum once per
year.
5. Check belt drive for alignment.
6. Change oil in compressor twice per contract period.';'
WATER COOLED CONDENSING UNITS:
Refer to Air-Cooled Condensing Units
1 . Check operation and condition of water regulating valves,
adjust as necessary.
2 . Check and lubricate pumps a minimum of three times per year.
3. Inspect condensers for scale and or mud, cleanas necessary
once per year.
ELECTRICAL:
1 . Check condition of wiring and connectors for tightness from
disconnect switch to air-conditioning/heating equipment. Check
contractor terminals for tightness.
VENTILATION EQUIPMENT:
1 . Lubricate fan and motors as necessary, a minimum of three times
per year.
2 . *Check drive belts and adjust or replace as necessary, a minimum
of once per year.
3 . Check general condition and operation.
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"EXHIBIT A"
PAGE 5
AIR DISTRIBUTION:
1. Make necessary adjustments to dampers and defuser,s to correct
minor air distribution problems during inspection.
FIRE DAMPERS:
1. Check dampers and linkage.
HUMIDIFIERS:
1. Check condition and operation of humidifiers.
2. Blow down sumps and traps. Clean as necessary, once per year.
3. Check condition and operation of low water cut-outs.
REFRIGERATION EQUIPMENT:
A general inspection of airport restaurant equipment shall be made
4 times per year, limited to refrigeration. Report conditions to
General Services.
MISCELLANEOUS:
1 . Maintain operable light bulbs in equipment rooms and plenums.
2. Keep equipment room clean and free from parts and filters.
3 . Keep roof tops free from parts and filters.
4. Maintain clean equipment.
LOG:
Contractor shall maintain a maintenance log showing date of
maintenance and replacement for each location serviced and shall
provide log to the City of Redding upon request.
EMERGENCY RESPONSE TIME:
Due to the importance of air-conditioning equipment malfunction,
response time shall be limited to 1/2 hour for service to the
emergency 911 system and the City of Redding Computer Center and
Electrical Department Computer Center. All other response time
shall be limited to 1-1/2 hours.
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IMPORTANT
PLEASE NOTE:
BIDS WILL NOT BE CONSIDERED UNLESS:
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1 . ORIGINAL DOCUMENTS MUST BE RECEIVED.
2. BID PROPOSAL MUST BE SIGNED.
3. NO INITIALS - SIGNATURES SHOULD BE LEGIBLE.
THE CITY OF REDDING
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NOTE:
PLEASE SUBMIT BID ON ENCLOSED BID FORM ONLY., FORWARD TO:
CITY OF REDDING, CITY CLERK, 760 PARKVIEW AVENUE, REDDING, CA
96001 .
MAILING ENVELOPE IS TO BE CLEARLY. MARKED ON THE OUTSIDE WITH
THE FOLLOWING NOTATION:
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"BID ON SCHEDULE NO. ; OPENING
AT DATE - " -
(Time, A-.N. or P.-i. ) -
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CITY OF REDDING-GENERAL CONDITIONS
PAGE 1
1 . INSURANCE it
The Contractor shall furnish the City insurance certificates
showing that the contractor has insurance coverage as indicated
below:
A. Comprehensive General and Auto Liability insurance policy,
(including contractor' s liability, completed operations
liability, blanket contractual liability, contractor' s
contingent liability, owned and non-owned auto liability) ,
insuring the City and its employees as follows:
(1) The limits of liability shall be not less than $300,000
on account of injury or death to any one person, and
not less than $500,000 on account Of any one accident
resulting in injury - or death to more than one person,
and not less than - $100,000 -for damage to real or-
personal property. -
A combined single limit policy with aggregate limits in
the amount of $1,000,000 will be considered equivalent
to the required minimum limits.
(2) Such insurance shall contain an endorsement stating
that THE CITY OF REDDING, ITS OFFICERS, AGENTS, AND
EMPLOYEES ARE COVERED AS ADDITIONAL INSUREDS. 1
(3) The Certificate of Insurance shall also state that THE
-POLICIES SHALL NOT BE REVOKED OR ANY COVERAGE REDUCED
UNTIL TEN (10) DAYS WRITTEN NOTICE THEREOF SHALL HAVE
FIRST BEEN GIVEN TO THE CITY OF REDDING.
(4) Such insurance certificate shall indicate ; that the
liability insurance policy contains the following
specific endorsement:
'Notwithstanding any other provision in this policy,
insurance afforded hereunder to the City of Redding
shall be primary as to any other insurance or
re-insurance covering or _available to the City of
Redding, and -such other insurance or re-insurance shall
not be required to contribute to any li,ability or loss
until and unless the appropriate limits of liability
afforded hereunder are exhausted. "
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CITY OF REDDING-GENERAL CONDITIONS
PAGE 2
B. Workers' Compensation Insurance.
(1) Such insurance certificate shall indicate that the
Workers' Compensation insurance policy contains the
following specific endorsement: 'It is agreed that
such insurance afforded by this policy also applies to
the City of Redding as an additional insured,, but only
with respect to employees hired by, and included on the
payroll of, the named insured performing work for the
account of such additional insured. It is also agreed
that any notice to or from the named insured of
reduction in or termination of coverage funder the '
policy shall be given to the above additionall insured.
All other terms and conditions of this policy remain
the same. ' -
(2) Such insurance shall contain an endorseme4 stating
that the CITY OF REDDING, *ITS OFFICES, AGENTS, AND
EMPLOYEES ARE COVERED AS ADDITIONAL INSUREDS. ;;
(3) The Certificate of Insurance- shall also state that THE
POLICIES SHALL NOT BE REVOKED OR ANY COVERAGE REDUCED
UNTIL TEN (10) DAYS WRITTEN NOTICE THEREOF SHALL HAVE
FIRST BEEN GIVEN TO THE CITY OF REDDING.
C. Certificate of Exemption from Workers ' Compensation
Insurance
- _ (1) Such certification ' shall indicate that the contractor
shall not employ any person in any manner'Iso as to
become subject to the Workers' Compensation Laws of
California.
(2) If after making this Certificate of Exemption, you
should become subject to the Workers ' Compensation
provisions of the Labor Code, you must forthwith comply
with such provisions.
2. DEFINITIONS: -
In these specifications the word 'City, ' means the City of
Redding, California.
The term "Bidder, " - means the person, firm, or corporation
submitting a bid on these specifications or on any part thereof.
The term 'Contractor, ' means the person, firm, or
corporation with whom the Contract is made by saidCity, or the
agent or legal representative who may be appointedto represent
such party, firm, or corporation in the execution of this Contract .
The term 'Engineer, ' means the City Engineer of the City of
Redding, acting either directly or through his personally appointed
agents , such agents acting severally within the scope of the
specific duties entrusted to them. ;!
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CITY OF REDDING-GENERAL CONDITIONS
PAGE 3
3 . PROPOSALS:
Bids, to receive consideration, shall be madein accordance
with the following instructions:
(a) Bids shall be made as indicated on the forms contained
in the documents attached hereto and entitled "BID, " properly
executed in ink, with all blank spaces filled in. The signatures
of all persons signing the bid shall be in longhand. The completed
Bid Form shall be without alterations or erasures and; shall not be
removed from this binding. Additional information may be submitted
by the bidder on a separate sheet.
(b) Before submitting a bid, bidders should read the
Specifications carefully and should inform themselves completely as
to all existing conditions and limitations. The bid shall include
the cost of all items necessary to complete the Contract.
(c) Each proposal shall be enclosed in a sealed envelope
addressed to the City Clerk of the City of Redding, City Hall, -
Redding, California 96001-. The outside of the envOope shall be
plainly marked with Bidder' s name and - address and the; Bid Schedule
Number. -
(d) All bids received after the scheduled closing time for
receipt of bids shall NOT be- accepted or considered' and shall be
returned to the bidder unopened.
4 . WITHDRAWAL OF BID:
Any bidder may withdraw his bid either
personally or by
written request, at any time prior to the scheduled, closing time
for receipt of bids.
5. INTERPRETATION:
If a prospective bidder is in doubt as to the'! true meaning
of any part of the "Notice Inviting Bids, " "General Conditions, " or
the "Specifications, " or finds discrepancies in or omissions in the
same, he may submit to the City a written request or an
interpretation or a correction thereof. Any interpretations or
corrections of the proposed documents will be made only by addendum
mailed or delivered to each person receiving a set of such
documents. Such addendum shall be considered as ,I part of the
Contract.
6 . AWARD OF CONTRACT OR REJECTION OF BIDS:
The Contract will be awarded within thirty (30) days after
the opening of bids. The City, however, reservesIthe right to
reject any or all bids , or any part of any such bid, 'and to waive
any informality in bids received, taking into consideration the
ultimate economy to the City.
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7. ASSIGNMENT OF CONTRACT:
No assignment by the Contractor of any contract to be
entered into hereunder or any part thereof, or of funds to be
received thereunder by the Contractor, will be recognized by the
City unless such assignment has had the prior approval of the said
City and surety has been given due notice of such assignment in
writing and has consented in writing.
8 . QUALIFICATIONS OF BIDDER:
Only manufacturers or contractors of r established
reputations , or their duly authorized dealers or *gent, having _
proper facilities for the manufacture of the material& or equipment - -
and for servicing same, or for proper execution of the work called
for in the Specifications, will be considered in making the award.
The bidder - shall furnish proof that he hash in operation
material similar in size and operating characteristics to -the
material he proposes_-to furnish herein.
9 . DELIVERY:
The successful bidder shall delivery the items l;called for in
his bid free from any and all claims, debts, or demands whatsoever.
10 . CONTRACTOR'S SPECIFICATIONS:
EACH BIDDER MUST ATTACH TO HIS PROPOSAL, AND MAKE A PART
THEREOF, SPECIFICATIONS TO BE DESIGNATED AS 1:1'CONTRACTOR' S
SPECIFICATIONS, ' WHICH MUST CONTAIN DETAILED DESCIRIPTIONS AND
GENERAL DRAWINGS INCLUDING OVER-ALL DIMENSIONS, PHOTOGRAPHS OR CUTS
OF THE EQUIPMENT AND APPURTENANCES WHICH THE BIDDER PROPOSES TO
FURNISH, AND OF THE MATERIALS TO BE USED IN THE CONSTRUCTION OF THE -
SAME. ONE SET OF THESE SHALL BE FURNISHED FOR EACH COPY OF THE
PROPOSAL.
IN CASE THE 'CONTRACTOR'S SPECIFICATIONS' CONFLICT IN ANY
PARTICULAR WITH THE DETAIL SPECIFICATIONS OF THE CITY, THE LATTER
SHALL GOVERN IN DETERMINING THE POINT AT ISSUE.
11 . ERRORS AND OMISSIONS:
The Contractor will not be allowed to take advantage of any
error or mission in the Specifications or in the !'Contractor ' s
Specifications . ' _Full instructions will always be given when such
err-or or omission is discovered.
12 . DELIVERIES, DESTINATIONS, EXTENSION OF TIME:
Deliveries shall be made as set forth in Detail
Specifications. Delivery is defined as complete delivery in good
order at place designated in Detail Specifications. jApplications
for extension of time beyond guaranteed completion time shall be
made in writing to the City Engineer not less than seven (7) days
from the beginning of any condition which will cause delay.
Allowances will be made for delay of delivery due to strikes ,
fires , floods , or other causes clearly beyond the control of the
Contractor.
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PAGE 5
13. PATENT RIGHTS:
The equipment to be furnished hereunder shallinot, either in
construction, manufacture, use, sale or other particular, infringe
any letters patent heretofore granted, and the Contractor shall
defend and pay the entire cost of defending any claim or suit
whenever or wherever made or brought against the City based upon an
infringement or alleged infringement of such letters patent, and
shall indemnify and save harmless the said City friom and against
any and all liability, damage, loss or injury adjudged or sustained
in any such claim or suit, or adjudged or sustained by reason of
the -equipment to be furnished hereunder constituting any_
infringement of any letters patent, or adjudged or sustained by
reason of inability of said City to use equipment pecause of any
infringement or alleged infringement of any letter patent.
14 . MATERIALS, WORKMANSHIP, AND DESIGN:
- All work must be done and -completed in a - thorough,
workmanlike manner by mechanics skilled in their various trades,
notwithstanding any omission from the Specifications. The
Contractor shall be held to guarantee all material, lapparatus, and
equipment -to - fulfill all requirements and special guarantees set
forth in the Specifications.
The fact that materials or equipment shall have been
successfully tested and passed by the Engineer sha!�11 not relieve
the Contractor of responsibility in case of later 'development of
flaws or defects.
15 . COMPLIANCE WITH SPECIFICATIONS OF MATERIALS:
Whenever in the Specifications any material;! or process- is
indicated, or specified by patent or proprietary namelor by name of
manufacturer, such specifications shall be deemed to be used for
the purpose of facilitating description of the material or process
desired and shall be deemed to be followed by the words or
equivalent' , and the Contractor may offer any material or process
which shall be equal in every respect to that so indicated or
specified; provided, however, that if the material, process, or
article offered by the Contractor is not equal in every respect to
that specified; then the Contractor must furnish; the material,
process - or article specified, or one that is the equal thereof in
every respect. 1 -
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16. FEDERAL AND STATE TAXES:
The prices bid shall include any Federal tax heretofore
imposed by the Congress, which is applicable to the material to be
furnished. If any sales tax, processing tax, adjustmeint charge, or
other taxes or charges are imposed or changed by the Congress after
the date set for opening bids, and made applicabledirectly upon
the production, manufacture or sale of the supplies to be furnished
and are paid by the Contractor on the articles' or supplies
furnished, then the prices stated in the schedules will be
increased or decreased accordingly, and amounts due the Contractor
as the result of such change will be charged to the City and added
on vouchers (or invoices) as separate items.
When, and if, the California Use Tax is required to be
quoted as a separate item as indicated in the bid, the prices thus
quoted - by a bidder authorized or required to collect the Use Tax
shall show as a separate item. The prices quoted by a bidder who
- is NOT authorized nor required to collect the California Use Tax
shall not include tax, but bidder shall state that he is not
authorized or required to collect the California Use Tax.
17. -PREPARATION FOR SHIPMENT:
The Contractor shall prepare all articles and materials for
shipment in such a manner as to protect them from damage in
transit, and shall be responsible for and repair all damaged parts
or replace all losses incurred in transit to the designated
delivery point. When necessary, heavy parts shall be mounted on
skids or crated, and all articles or materials that might otherwise
be lost shall be boxed or wired in bundles. All articles shall be
plainly marked for identifications and destination. The Contractor
shall prepare proper commercial bills of lading, three copies of
which together with a complete shipping list, shall be sent to the
Purchasing Department, City Hall, 760 Parkview Avenue, Redding,
California 96001 .
18. SHIPPING WEIGHTS:
Each bidder shall state in his proposal the total shipping
weight, listing and segregating the individual unit weights and
shipping weights.
19 . FAILURE TO MEET GUARANTEES:
Should the test of any material , apparatus , or equipment
show that it does not meet the guarantees and requirements of the
Specifications, the Contractor shall at once proceed to furnish the
new parts as may be necessary to bring it up to requirements. All
expense's of furnishing new parts, or alteration to existing parts ,
and of tests made necessary by such failure to meet the guarantees
and other requirements of the Specifications shall be borne by the
Contractor.
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PAGE 7
The City reserves the right to continue the use or operation
of defective material or equipment until satisfactory replacements
or repairs have been made, provided that the period of such use
pending such corrections shall not exceed one year" from date of
delivery at designated place in Detail Specifications without the
written consent of the Contractor.
February 1986
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