HomeMy WebLinkAboutMinutes - City Council - 1999-12-07 271
City Council, Regular Meeting
Council Chambers
1313 California Street
Redding, California
December 7, 1999, 7:00 p.m.
The Pledge of Allegiance to the Flag was led by Council Member Cibula.
The Invocation was offered by Pastor Lyle Faudree ofRedding Christian Fellowship Church.
The meeting was called to order by Vice Mayor McGeorge with the following Council
Members present: Cibula, Kight, and Pohlmeyer. Mayor Anderson was absent.
Also present were City Manager Warren, Assistant City Manager Perry, Deputy City
Manager Starman, City Attorney Wingate, Director of Public Works August, Director of
Development Services Swanson, Director of Electric Utility Feider, Fire Chief Wagner,
Support Services Director Kersten, Police Chief Blankenship, Administrative Services
Director Bachman,City Treasurer Clark,Management Assistant to the City Manager Niemer,
Assistant City Clerk Moscatello, and Executive Secretary Miller.
CONSENT CALENDAR
The following matters were considered inclusively under the Consent Calendar:
Approval of Minutes- Special Meetings of October 22, 1999, and November 19, 1999, and
Regular Meeting of November 16, 1999
Approval of Payroll and Accounts Payable Register
(A-050-100-500)
It is recommended that Accounts Payable Register No. 10, check numbers 273309 through
273651 inclusive, in the amount of$5,733,287.35, for the period November 16 through
November 30, 1999,be approved and paid, and that Payroll Register No. 10, check numbers
456910 through 466764 inclusive,and electronic deposit transaction numbers 68734 through
69269, in the amount of$1,473,726.47, for the period October 31 through November 13,
1999, and Payroll Register No. 11, check numbers 466817 through 467128 inclusive, and
electronic deposit transaction numbers 69276 through 69809, in the amount of
$1,537,736.47, for the period November 14 through November 27, 1999, be approved.
TOTAL: $8,744,750.29
Treasurer's Report - October 1999
(A-050-100-600)
Total Treasurer's Accountability - $112,578,264.78
Total City of Redding Funds, Funds Held in
Trust, and Funds of Related Entities - $161,396,041.52
ACR133 and Cash Reconciliation Report - October 1999
(F-205-095-650)
It is the recommendation of the Deputy City Manager that the ACR133 Report and the Proof
of Cash Reconciliation for October 1999 be accepted.
ORDNANCE NO. 2257 - Landscape
(L-010-145)
It is recommended that Ordinance No. 2257 be adopted, an ordinance of the City Council of
the City of Redding adding Chapter 16.60, Landscape, to the Redding Municipal Code in
order to provide consistent standards of landscape installation and maintenance.
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Property Status Report
(C-070)
It is the recommendation of the Assistant City Manager that City Council accept the Property
Status Report as of November 1999,which includes the following: (1)Surplus City Property;
(2)Leases/Renewal of Leases of City Land; (3) Offers to sell land to the City; and (4) City-
initiated purchases of land.
Environmental Review Process for Annexation of Land at the Northwest Corner of Lake
Boulevard East, AN-99-2
(A-150-257)
It is recommended that staff be authorized to undertake environmental review and submit
resolutions to commence annexation proceedings and exchange ofproperty taxes on a portion
of property located at the northwest corner of Lake Boulevard East. More property may be
added with the approval of Council prior to commencement provided that annexation
guidelines are followed. It is proposed that the City pay annexation fees in this instance to
facilitate elimination of an unincorporated island;however,future annexations in this area may
have to pay its own processing fees.
Assignment of Supplemental 1999 California Debt Limit Allocation Committee (CDLAC)
Bonding Authority Allocation
(R-030-100-400)
It is the recommendation of the Deputy City Manager that $46,156 in supplemental 1999
CDLAC Bonding Authority allocation funds be assigned to the California Rural Home
Mortgage Finance Authority(CR-IMFA)for use in the Rural Gold home purchase program.
Provision of City Services Outside the City Limits
(W-020-500, W-030-500, A-050-060-555)
It is the recommendation of the Assistant City Manager that Council approve the following
policy,in concept, establishing guidelines for requests for City services outside the city limits
in previously approved areas and services subject to the following criteria:
1. The proposed use is consistent with the General Plan.
2. The use has been approved by and is in compliance with any permits issues by the
County.
3. The land is within the City's sphere of influence.
4. The land being served fronts a public street or public road easement where the City
can access service lines for repair and maintenance.
5. The use to be served does not consist of more than a single-family home on a single
lot, a duplex on a single lot, or a commercial or industrial building with an aggregate
area greater than 10,000 square feet in gross floor area on a single parcel.
6. If the use is in the Buckeye Fire District, it is subject to a plan check by the Fire
Department.
7. The use pays all fees established by the City for the service to be provided.
8. All work, connections, taps, hydrants, valves, and construction shall meet the City's
specifications and shall be inspected by the City;
and that staff be directed to confirm with LAFCO the ability to serve these areas rather than
processing several individual requests and refer the policy to LAFCO for consideration.
Environmental Review for Annexation in Tarmac Road/Abernathy Lane area for a Sports
Complex and Abernathy Peninsula, AN-99-5
(A-150-259)
It is the recommendation of the Assistant City Manager that staff be directed to begin an
environmental review process and submit resolutions to commence annexation proceedings
for a portion of the Tarmac Road and Abernathy Lane area for the Sports Complex and
adjacent property that would not create an island of unincorporated area. Other key parcels
in the area will be considered in the annexation if requested by property owners.
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1999/2000 Funding Agreement with Superior California Economic Development District
(SCEDD)
(B-130-030, B-080-500)
It is the recommendation of the Assistant City Manager that Council approve its share of the
Funding Agreement with the SCEDD in the amount of$7,322 for Fiscal Year 1999/2000 for
economic development planning and business development services in partnership with the
cities of Shasta Lake and Anderson, effective July 1, 1999, through June 30, 2000.
Award of Bid - Bid Schedule No. 3344, Eleven Miscellaneous Trucks
(B-050-100)
It is the recommendation of the Director of Support Services that Bid Schedule No. 3344,
Eleven Miscellaneous Trucks, be awarded to Crown Motors (five vehicles) and Miata
Chevrolet (six vehicles) as low bidders, in the amount of$231,845.98.
Year 2000 Status Report
(A-050-450)
It is the recommendation of the Director of Support Services that Council accept the Year
2000 Status Report regarding Y2K compliance in various City departments. The report
indicates that the Electric Utility, Redding Municipal Airport, Solid Waste facility, and
SHASCOM(911 services)have achieved full readiness status, confirmation of readiness has
been required of critical suppliers, a modest inventory of critical supplies has been created,
and vacation requests have been denied from key personnel around the New Year to ensure
maximum deployment of personnel as necessary. Mr. Kersten noted that extraordinary
measures have been taken to ensure all services remain available as the threshold is crossed
into the 215` Century.
Resolution - Appropriating Funds for Services Contract with Coffman Associates for the
Redding Municipal Airport's Passenger Facility Charge (PFC)
(A-090-100, B-130-070)
It is the recommendation of the Development Services Director that Resolution No. 99-155
be adopted, a Resolution of the City of Redding approving and adopting the Fifteenth
Amendment to City Budget Resolution No. 99-93 appropriating $19,500 for a services
contract with Coffman Associates, Inc., for an update of the Passenger Facility Charge
Program at Redding Municipal Airport for Fiscal Year 1999/2000; and approve the
Authorization of Services Contract.
Resolution - Authorizing Submittal of Matching Grant Application with the California
Division of Aeronautics for Improvements at Benton Airpark
(G-100-170-200, A-090-020)
It is the recommendation of the Development Services Director that Resolution No. 99-156
be adopted, a Resolution of the City Council of the City of Redding authorizing the filing of
a State of California,Division of Aeronautics,application for matching grant monies to match
an existing FAA Airport Improvement Program (AIP) grant for capital projects at Benton
Airpark, in the total amount of$108,611, and authorizing the City Manager to execute the
application and all subsequent documentation to obtain State of California grant monies.
Resolution -Authorizing Commencement of Annexation Proceedings for Annexation AN-1-
99; and
Resolution -Providing for the Transfer of Tax Revenues, Property Located North of East
Cypress Avenue, South of State Highway 44, and East of Victor Avenue
(A-150-256, T-010-650)
It is the recommendation of the Development Services Director that Resolution No. 99-157
be adopted,a Resolution of Application by the City Council of the City of Redding requesting
the Local Agency Formation Commission (LAFCO) to initiate proceedings for the
reorganization ofterritory located north of East Cypress Avenue, south of State Highway 44,
and east of Victor Avenue;
and that Resolution No. 99-158 be adopted, a Resolution of the City Council of the City of
Redding providing for the transfer of tax revenues for a reorganization proposal.
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Monthly Financial Report - Electric Utility
(B-130-070)
It is the recommendation of the Electric Utility Director that Council approve the Electric
Utility Monthly Financial Report for October 1999, incorporated herein by reference. Retail
power sales revenue through October 1999 is 3.4 percent, or $920,000, below projections,
and wholesale power sales to date are $3,347,876, or 32.1 percent, above projections. The
total cost of electricity through October 1999 is $1,434,162, or 6.9 percent, above
projections. The Utility's earnings before interest, depreciation, and amortization were 5.7
percent above plan. The current outstanding balance for the Debt Reduction Program is
$117.5 million.
Resolution - Approving the Amended and Restated Pacific Northwest Project Power Sales
Agreement with M-S-R Public Power Agency
(E-120-500)
It is the recommendation of the Electric Utility Director that Resolution No. 99-159 be
adopted, a Resolution of the City Council of the City of Redding approving entering into an
amended and restated Pacific Northwest Project Power sales agreement between the M-S-R
Public Power Agency, the Modesto Irrigation District, and the Cities of Santa Clara and
Redding. The original Pacific Northwest Project Power Sales Agreement became outdated
when M-S-R negotiated a new contractual arrangement with BPA. The new M-S-R/BPA
Agreement became effective at midnight September 30, 1997,with two contractual changes:
a reduction in costs in the power purchased from BPA, and the elimination of a provision for
a power exchange between M-S-R and BPA that could have worked to the determent of M-
S-R over time.
Award of Bid -Bid Schedule No. 3321, Electric Utility Trench and Excavation
(B-050-100)
It is the recommendation of the Public Works Director that Bid Schedule No. 3321, Electric
Utility Trench and Excavation, be awarded to Joe Carter Construction in the evaluated
amount of$110,655,with an effective period of January 1, 2000,to December 31,2000. The
contract allows a one-year extension at the same prices, terms, and conditions if mutually
agreeable to the vendor and the City.
Award of Bid - Bid Schedule No. 3320, Primary Splice Boxes
(B-050-100)
It is the recommendation of the Electric Utility Director that Bid Schedule No. 3320,Primary
Splice Boxes, be awarded to Jensen Precast during the period of January 1, 2000, to
December 31, 2000, in the evaluated amount of$93,670. The contract allows a one-year
extension at the same prices, terms, and conditions if mutually agreeable to the vendor and
the City.
Award of Bid - Bid Schedule No. 3316, One Type I Fire Engine; and
Resolution - Declaring Intention to Reimburse Certain Expenditures from Proceeds of
Indebtedness
(B-050-100, P-150-070, B-130-070)
It is the recommendation of the Fire Chief that Bid Schedule No. 3316, One Type I Fire
Engine, be awarded to Boise Mobile Fire Equipment, in the amount of$226,300.
It is recommended that Resolution No. 99-160 be adopted, a Resolution of official intent to
reimburse certain expenditures from proceeds of indebtedness. A savings of approximately
$11,000 in General Fund monies will be realized by utilizing a 90 percent downpayment
option,and can be applied toward the purchase of needed equipment for the new fire engines.
Acceptance of Grant Funds from the State Office of Traffic Safety for Automated Collision
and Analysis Tracking
(G-100-170, P-150-150)
It is the recommendation of the Chief of Police and the Director of Public Works that Council
approve acceptance of a grant from the Office of Traffic Safety in the amount of$50,000 to
purchase equipment and software and allow the establishment of an automated collision and
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analysis tracking program to interface with the Geographic Information System (GIS)
software.
Monthly Financial Report - General Fund
(B-130-070)
It is the recommendation of the Administrative Services Director that Council accept the
General Fund Monthly Financial Report dated November 23, 1999, incorporated herein by
reference,concerning the General Fund's Monthly Financial Report for October 1999. Total
revenue to date ($12.9 million)is$2,247,557 (21.1 percent)above staffs original cash flow
estimate. Expenditures to date total $15,003,841, or $748,109 (4.8 percent) below staff's
original cash flow projection.
Government Code Requirements re Commissions, Boards, and Committees
(B-080)
It is the recommendation of the City Clerk that Council accept as meeting the provisions of
Government Code Section 54972 a list of appointments of all ongoing boards, commissions,
and committees, incorporated herein by reference, as appointed by the City Council.
Award of Contract with CH2M Hill for Preparation of Water Master Plan 2000
(W-030-300) i&/'4(16,26( e_ll 0 ,
It is the recommendation of the Public Works Director that City Council authorize staff to
negotiate a contract with CH2M Hill for preparation of the Water Master Plan 2000 project
at a cost not to exceed $275,257, including a$25,000 contingency fund, and that an amount
of $50,000 be approved for staff and environmental review, for a total project cost of
$325,257. The target date of completion is November 21, 2000.
Acceptance of Final Map - Gold Hills Unit 5 (S-6-96), South of Oasis Road at the End of
Gold Hills Drive
(5-100-237)
It is the recommendation of the Director of Public Works that City Council accept the Final
Map for Gold Hills Unit 5, developed by Rob Middleton, authorize the Mayor to sign the
subdivision agreement and instruct the City Clerk to file the Map with the Shasta County
Recorder.
Contract with Fehr&Peers Associates,Inc.,to Calibrate/Validate the Travel Demand Model
and Produce Urban Transportation Study
(T-100-375)
It is the recommendation of the Public Works Director that Council approve a contract with
Fehr&Peers Associates, Inc., in the amount of$148,220, including a contingency allocation
of $15,000, to produce a newly calibrated travel demand model utilizing the new TP+
software, to be funded by Shasta County Regional Transportation Planning Agency
(SCRTPA);future land use scenarios to determine where development will likely occur; and
a new urban area transportation study to identify existing roadway deficiencies and future
roadway needs.
Acceptance of Final Map-Copper Creek Subdivision Units 2 and 3 (aka Rancho Estates, S-
34-90), North of Rancho Road and East of Shasta View Drive
(S-100-609-600)
It is the recommendation of the Director of Public Works that City Council accept the Final
Map for Copper Creek Subdivision Units 2 and 3, developed by Ron Giddings, authorize the
Mayor to sign the subdivision agreement and instruct the City Clerk to file the Map with the
Shasta County Recorder.
Notice of Completion-Bid Schedule No. 3197, Installation of 115/12kv Transformer Bank
No. 1 at East Redding Substation
(B-050-020, E-090-140-250)
It is the recommendation of the Public Works Director that Bid Schedule No. 3197(Job No.
9288-15), awarded to Cal Electro, Inc., be accepted as satisfactorily completed, and the City
Clerk be authorized to file a Notice of Completion. The final contract price was $490,541.
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Resolution - Authorizing Submittal of Grant Application with Caltrans for Bicycle Lane
Account Funds
(G-100-170, T-100-050)
It is the recommendation of the Public Works Director that Resolution No. 99-161 be
adopted, a Resolution of the City Council of the City of Redding authorizing the filing of a
State of California Department of Transportation grant application for Bicycle Transportation
Account(BTA)grant monies for bikeway improvements in the City ofRedding and certifying
availability of the ten percent local share. The planned projects include lane widening of
Bechelli Lane from Woodacre Drive to South Bonnyview Road, at an estimated cost of
$425,000;and striping of Churn Creek Road from College View Drive to Whistling Drive and
Churn Creek Road from Hartnell Avenue to Denton Way, at an estimated cost of$5,000.
MOTION: Made by Council Member Kight, seconded by Council Member Cibula, that all
the foregoing items on the Consent Calendar be approved and adopted as recommended.
Voting was as follows:
Ayes: Council Members - Cibula, Kight, McGeorge, and Pohlmeyer
Noes: Council Members -None
Absent: Council Members - Anderson
Abstain: Council Members - None
Resolution Nos.99-155,99-156,99-157,99-158,99-159,99-160,and 99-161 and Ordinance
No. 2257 are on file in the office of the City Clerk.
RESIGNATION FROM THE REDDING PLANNING COMMISSION
(B-080-300)
Vice Mayor McGeorge announced that a letter of resignation was received from Dallas L.
Brown, A.I.A., from the Redding Planning Commission, effective December 31, 1999.
MOTION: Made by Council Member Kight, seconded by Council Member Cibula, that the
resignation of Dallas L.Brown,A.I.A.,from the Redding Planning Commission,be accepted,
effective December 31, 1999. The Vote: Unanimous Ayes
Vice Mayor McGeorge acknowledged Mr. Brown for many years of faithful service to the
City of Redding on the Planning Commission.
PUBLIC HEARING-re Proposed Amendment to Redding Municipal Code Chapter 18.49,
Home Occupations, by the City of Redding
(L-010-130, L-010-500-050)
The hour of 7:00 p.m. having arrived, Vice Mayor McGeorge opened the public hearing re
the proposed amendment to Redding Municipal Code Chapter 18.49, Home Occupations.
The following documents are on file in the office of the City Clerk:
Affidavit of Publication - Notice of Public Hearing
Planning Commission recommendation dated November 3, 1999
Assistant City Clerk Moscatello advised that no written protests were received.
Planning Manager Hamilton provided an overview of the Report to City Council dated
November 24, 1999, incorporated herein by reference, regarding a proposed amendment to
Redding Municipal Code Chapter 18.49, Home Occupations, which would alter the zoning
requirements for home occupations within residential zoning districts. Mr. Hamilton stated
that the issue is whether it is appropriate to relax current permitting requirements and allow
home-based businesses to operate without a permit in all residential districts subject to
compliance with performance criteria and zoning standards.
Mr. Hamilton related that an important issue associated with the amendment is whether there
is adequate protection of residential neighborhoods from commercial activity. He advised
that the current"two-tier"permit process may actually be over-regulatory,and statistics show
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that individuals who obtain a business license are highly unlikely to violate the performance
criteria established for home occupations. Another primary issue is the efficient utilization
of City resources. He said that the revised ordinance will incur a savings of 3.2 weeks of staff
time dedicated to issuing home occupation permits, not considering the significant time
involved explaining application and processing procedures to the public.
Mr. Hamilton summarized that the proposed ordinance modifications will eliminate the
requirement to obtain a permit for home occupations while retaining business license
requirements, thus eliminating the two-tier permit system; allow persons with disabilities to
request exceptions from the performance criteria pursuant to Section 18.73, Zoning
Exceptions, of the Zoning Ordinance; retain the right for reasonable inspections of property
to ensure compliance with the home occupation performance criteria; lead to greater
customer satisfaction and remove an unnecessary burden for home business owners; and free
staff time for other customer service functions and higher priority planning activities.
Vice Mayor McGeorge determined there was no one present wishing to address this matter
and closed the public hearing.
Council Member Kight offered Ordinance No. 2262 for first reading,an ordinance of the City
of Redding amending Redding Municipal Code Chapter 18.49 (Home Occupations), and
renumbering a subsection in Chapters 18.08, 18.10, 18.12, and 18.16 regarding permitted
uses in residential districts.
MOTION: Made by Council Member Kight, seconded by Council Member Cibula, that the
full reading of Ordinance No. 2262 be waived and the City Attorney be instructed to read the
full title. The Vote: Unanimous Ayes
PUBLIC HEARING-re Proposed Use of Local Law Enforcement Block Grant Funds from
the United States Department of Justice, by the Redding Police Department; and
RESOLUTION - Accepting and Appropriating Grant Funds
(G-100-070, P-150-150)
The hour of 7:00 p.m. having arrived, Vice Mayor McGeorge opened the public hearing re
the proposed use of Local Law Enforcement Block Grant Funding. The following documents
are on file in the office of the City Clerk:
Affidavit of Publication -Notice of Public Hearing
Assistant City Clerk Moscatello advised that no written protests were received.
Police Captain Byard provided an overview of the Report to City Council dated November
22, 1999, incorporated herein by reference, regarding the acceptance and proposed use of
Local Law Enforcement Block Grant Funding. He stated that Council approved the
application for funding in the amount of$131,763 at its August 3, 1999 meeting, and requires
a City match of$14,640.
Mr. Byard related that the Local Law Enforcement Block Grant Advisory Board approved
the use of$112,000 for a network specialist position dedicated to the Police Department's
Mobile Data Project for two years. He explained that the position was previously funded with
Local Law Enforcement Block Grant Funds which have now run out, making it necessary to
either eliminate the position or approve continued funding. The remaining$34,403 would be
used for financing and maintaining the Mobile Data System.
Vice Mayor McGeorge determined there was no one present wishing to address this matter
and closed the public hearing.
In response to Council Member Kight, Mr. Byard advised that at the end of two years, staff
will either find funds within the Police Department budget or seek additional grant funds for
the network specialist position.
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MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer, that
Resolution No. 99-162 be adopted, a Resolution of the City of Redding approving and
adopting the Sixteenth Amendment to City Budget Resolution No. 99-93 1) appropriating
$131,763 for the Local Law Enforcement Block Grant and 2)accepting$131,763 in revenue
for Fiscal Year 1999/2000. Voting was as follows:
Ayes: Council Members - Cibula, Kight, Pohlmeyer, and McGeorge
Noes: Council Members -None
Absent: Council Members - Anderson
Abstain: Council Members - None
Resolution No. 99-162 is on file in the office of the City Clerk.
REAPPOINTMENT TO THE SHASTA MOSQUITO ABATEMENT & VECTOR
CONTROL DISTRICT
(B-080-480)
Vice Mayor McGeorge recommended the reappointment of Winifred Woods to serve as City
representative to the Shasta Mosquito Abatement& Vector Control District for a two-year
term expiring December 2001.
MOTION: Made by Council Member Cibula, seconded by Council Member Kight, that
Winifred Woods be reappointed to serve as the City of Redding representative to the Shasta
Mosquito Abatement&Vector Control District for a two-year term expiring December 2001.
The Vote: Unanimous Ayes
RESOLUTION -Appropriating Funds for a Comprehensive Zoning Ordinance Update;and
CONTRACT WITH DYETT & BHATIA FOR PREPARATION OF THE UPDATE
(B-130-070, L-010-500)
Planning Manager Hamilton provided an overview of the Report to City Council dated
November 24, 1999, relating to the proposal to enter into a contract to perform a
comprehensive Zoning Ordinance update. He indicated that a comprehensive review and
update of the ordinance will streamline the document, making it easier to use and providing
maximum flexibility for administration. Mr. Hamilton said that completing the update in
concert with the adoption of the new General Plan will reduce the need for staff interpretation
of how ordinances relate to the policies of the Plan. He added that the City is required by
State law to adopt a Zoning Ordinance which is consistent with the General Plan within a
reasonable time after the amended plan is adopted.
It is the recommendation of staff that a resolution be adopted appropriating $77,990 for a
comprehensive Zoning Ordinance update for Fiscal Year 1999/2000,and authorizing the City
Manager to enter into a contract with the firm of Dyett & Bhatia to prepare the document.
In response to Council Member Kight, City Manager Warren explained that this was not
budgeted in the General Fund because the funding amount was uncertain. He noted that this
supplemental appropriation will not reduce the General Fund reserve below 5 percent.
Mr. Hamilton stated that the Request for Proposal sets a date of completion for June 30,
2000, and the General Plan should be brought before Council in July 2000.
MOTION: Made by Council Member Kight, seconded by Council Member Cibula, that
Resolution No. 99-163 be adopted, a Resolution of the City of Redding approving and
adopting the Seventeenth Amendment to City Budget Resolution No. 99-93 appropriating
$77,990 for a comprehensive Zoning Ordinance update for Fiscal Year 1999/2000; and
authorizing the City Manager to enter into a contract with the firm of Dyett & Bhatia to
prepare a comprehensive Zoning Ordinance update in the amount of $77,990, effective
December 12, 1999, to June 30, 2000. Voting was as follows:
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Ayes: Council Members - Cibula, Kight, Pohlmeyer, and McGeorge
Noes: Council Members - None
Absent: Council Members - Anderson
Abstain: Council Members - None
Resolution No. 99-163 is on file in the office of the City Clerk.
OASIS ROAD-INTERSTATE 5 SPECIFIC PLAN AND ENVIRONMENTAL IMPACT
REPORT (EIR); and
FUNDING AGREEMENT WITH THOMASON DEVELOPMENT,LTD.,AND DONALD
LEVENSON
(G-030-110, L-010-075)
Council Member Cibula abstained from discussion and voting on this matter.
Development Services Director Swanson provided an overview ofthe Report to City Council
dated December 7, 1999, regarding the Oasis Road-Interstate 5 Specific Plan,the concept of
which was approved at the November 16, 1999, City Council Meeting. Mr. Swanson said
that in the interim staff prepared an agreement with Thomason Development, Ltd., and
Donald Levenson, specifying participation in the funding for the preparation of the specific
plan and EIR.
Mr. Swanson related the mechanics and responsibility of the funding participation and the
methodology for reimbursement. He said that the total plan area consists of approximately
695 acres, comprised of 106 acres outside the city and 589 acres in the city, most of which
are single-family residential lots. The plan will be funded with a$50,000 irrevocable Letter
of Credit from each owner. Mr. Thomason will provide a $100,000 Letter of Credit in the
event that Mr.Levenson elects not to provide a Letter of Credit. Mr. Swanson indicated that
reimbursement of funds paid for the preparation of the Specific Plan will be based
proportionally according to commercial or multiple-family residential acreage owned and on
the amount of general land values for property in the area,in accordance with the applicant's
relative benefit derived from the plan.
It is the recommendation of staff that Council approve the agreement with Thomason
Development, Ltd., and Donald Levenson for funding the Oasis Road-Interstate 5 Specific
Plan.
In response to Council Member Pohlmeyer, Mr. Swanson said that Mr. Thomason indicated
a willingness to increase his contribution should the bidder's proposal for the plan and traffic
circulation study return in excess of$185,000; however, discussions would need to be held
with Mr. Thomason prior to finalizing an agreement. He added that another option would
be to reduce the scope of work. Mr. Swanson noted that the agreement will include a six-
month penalty fee for nonperformance.
MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer,that
the funding agreement with Thomason Development, Ltd., and Donald Levenson be
approved, in an amount of up to $100,000 toward costs of the specific plan and EIR, and
limiting City participation to stafftime and costs related to traffic circulation funded by Traffic
Benefit District 101, currently at $85,000. Voting was as follows:
Ayes: Council Members - Kight, McGeorge, and Pohlmeyer
Noes: Council Members - None
Absent: Council Members - Anderson
Abstain: Council Members - Cibula
RESOLUTION - Establishing User Fees for the Civic Center Community Room and City
Council Chambers
(C-050-025, F-205-600)
Management Assistant to the City Manager Niemer provided an overview of the Report to
City Council dated November 29, 1999, regarding amendments to the Master Schedule of
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Fees and Service Charges for the new Civic Center Community Room and City Council
Chambers. She noted that these facilities will be available for community use, and the
Community Services Department and City Clerk's Office have developed a user fee schedule
and guidelines for Council's consideration.
Ms. Niemer explained that the proposed fee schedule is tiered, with one set of rates for
nonprofit organizations and government agencies based on utility and hourly labor costs, and
one for private parties which also includes associated overhead costs. She added that
equipment fees have been included in the schedule and will pay for amenities for the two
rooms.
It is the recommendation of staff that the City Council approve the proposed changes to the
Schedule of Fees and Service Charges regarding the Civic Center Community Room and City
Council Chambers.
Council Member Cibula suggested that nonprofit organizations not be charged for use of the
rooms during normal business hours.
Ms. Niemer explained that the City Manager's Policy regarding the use of the Council
Chambers and the Community Room allows the City Clerk and the Community Services
Director latitude to adjust fees accordingly. She advised that staff be given the flexibility to
make a determination based on each situation.
Vice Mayor McGeorge opined that the City Manager's Policy will allow the flexibility to
ensure that rooms are available to nonprofits for the lowest possible cost.
Council Member Pohlmeyer indicated that staff should have the ability to waive fees under
certain circumstances,although it would be difficult to outline every applicable scenario in the
policy. He opined that charging for use of the facilities will motivate groups to maintain a
higher level of care for the facilities.
Council Member Cibula urged the Council to include language offering the use of the facilities
at no charge to nonprofit organizations during working hours.
MOTION: Made by Council Member Pohlmeyer, seconded by Council Member Kight, that
Resolution No. 99-164 be adopted, a Resolution of the City Council of the City of Redding
amending its Schedule of Fees and Services Charges for the new Civic Center Community
Room and the City Council Chambers. Voting was as follows:
Ayes: Council Members - Kight, Pohlmeyer, and McGeorge
Noes: Council Members - Cibula
Absent: Council Members - Anderson
Abstain: Council Members -None
Resolution No. 99-164 is on file in the office of the City Clerk.
AMENDMENT TO REDDINGMUNICIPAL CODE CHAPTER 13.40,TREE REMOVAL
REQUESTS
(A-050-220-075)
Management Assistant to the City Manager/Community Services Niemer provided an
overview of the Report to City Council dated November 22, 1999, relating to a proposed
amendment to Redding Municipal Code Chapter 13.40, Tree Removal Requests. She stated
that the Community Services Advisory Commission recommended the amendment to reduce
its involvement in standard tree removal requests because it routinely concurs with staff and
would prefer to serve as the appeal board to staff decisions.
It is the recommendation of staff that Council adopt an ordinance transferring the
responsibility of tree removal requests within the street right-of-way to the Parks Foreman,
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guided by the recently adopted Comprehensive Tree Plan, with concurrence from the
Community Services Department.
In response to Council Member Kight, Ms. Niemer related that the amendment designated
the Community Services Advisory Commission as the final appeals authority.
Council Member Kight opined that City Council should be the final authority for appeals after
being heard by the Community Services Advisory Commission. Vice Mayor McGeorge
concurred.
Council Member Kight offered Ordinance No. 2263 for first reading,an ordinance of the City
of Redding amending Redding Municipal Code Chapter 13.40, Tree Removal Requests,
transferring the responsibility of tree removal requests to the Parks Foreman, guided by the
recently adopted Comprehensive Tree Plan, with concurrence from the Community Services
Department, and designating City Council as the final appeals board.
MOTION: Made by Council Member Kight, seconded by Council Member Cibula, that the
full reading of Ordinance No. 2263 be waived and the City Attorney be instructed to read the
full title. The Vote: Unanimous Ayes
DEVELOPMENT AND IMPLEMENTATION OF VEGETATION MANAGEMENT
PROGRAM
(P-150-070)
Fire Chief Wagner provided an overview of the Report to City Council dated November 29,
1999, regarding the development and implementation of a vegetation management program.
He recalled that Council approved $32,000 at its November 2, 1999, Council Meeting for a
program/model to include the identification of private and public open space, fire modeling,
types of vegetation in open space areas, aerial photos, and grant research. At that time,
Council raised questions regarding ongoing operating costs,use of an out-of-area consultant
for development of the plan, the possibility of partnerships with other agencies, and how to
implement the plan as soon as possible.
Mr. Wagner related that a new plan has been established for an in-house program, albeit not
as comprehensive as the study originally outlined. The plan is comprised of four steps as
follows:
1. The Geographic Information Systems(GIS)Division will complete an inventory and
mapping of both public and private open space in coordination with the California
Department of Forestry (CDF) and the Shasta County Fire Department at an
estimated cost of$10,000.
2. A Fuels Management Workgroup consisting of the Fire Chief, the CDF Unit
Chief/Shasta County Fire Warden, and staff members will provide oversight of
program development and develop and recommend open space ownership policies for
the City and the County, and embark upon a joint media campaign to advise the
necessity of conducting vegetation management on private property.
3. Abatement activities will be conducted on City-owned open space once the plan is
completed. It will be coordinated with CF/SCFD at a cost of$12,500 for the balance
of this year.
4. The Vegetation Management Plan will be built around a budget of not more than
#40,000 per year including materials, supplies, labor, and supervision, and could be
more or less each year depending on the General Fund budget each year.
It is the recommendation of the Fire Chief that Council approve the allocation of$22,500 for
the development and initial implementation of a vegetation management plan for Fiscal Year
1999/2000 and $40,000 for Fiscal Year 2000/2001.
MOTION: Made by Council Member Pohlmeyer, seconded by Council Member Kight, to
accept the supplemental report and approve the allocation of$22,500 for the development
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and initial implementation of a vegetation management plan for Fiscal Year 1999/2000 and
$40,000 for Fiscal Year 2000/2001. The Vote: Unanimous Ayes
ANNUAL RENEWAL OF GROUP HEALTH INSURANCE CONTRACTS
(P-100-150)
Administrative Services Director Bachman provided an overview of the Report to City
Council dated November 24, 1999, relating to the annual renewal of group health insurance
contracts to include specific stop-loss/aggregate stop-loss insurance, preferred provider
discount services, life and medical conversion insurance, and claims administration services.
It is recommended that Council authorize staff to renew agreements with Managed Benefit
Administrators for claims administration services for an approximate amount of$139,000
annually, BC Life and Health Insurance Company (Blue Cross) for preferred provider
discount services for$10.30 per employee per month, and Commercial Group Underwriters
for life and medical conversion insurance for a total of$186,642 annually.
With regard to aggregate and specific stop-loss insurance,staffrequests authorization to enter
an agreement with either Majestic Insurance Company or Hartford Insurance Company after
it is determined which company is most cost effective by staff.
MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer,
authorizing staff to renew agreements with Managed Benefit Administrators, BC Life and
Health Insurance Company(Blue Cross), and Commercial Group Underwriters;and to enter
an agreement with either Majestic Insurance Company or Hartford Insurance Company for
aggregate and specific stop-loss insurance after it is determined be staff which company is
most cost effective by staff The Vote: Unanimous Ayes
CLOSED SESSION
At the hour of 7:50 p.m., Vice Mayor McGeorge announced that Council will adjourn to
closed session to discuss the following:
Closed Session pursuant to California Government Code Section 54957.6:
CONFERENCE WITH LABOR NEGOTIATOR
Designated Agency Representative: Randy Bachman
Employee Organization: Local Union 1245 of International Brotherhood of Electric
Workers (IBEW) AFL-CIO - Maintenance Employees
(P-100-050-070)
Vice Mayor McGeorge reconvened the meeting to regular session at the hour of 7:55 p.m.
He stated that no reportable action was taken.
ADJOURNMENT
There being no further business, at the hour of 7:56 p.m., Vice Mayor McGeorge declared
the meeting adjourned.
APPROVED
Vice M. o' /
ATTEST
V�GDC
Assistant City Clerk