Loading...
HomeMy WebLinkAboutMinutes - City Council - 1999-11-16 259 City Council, Regular Meeting Council Chambers 1313 California Street Redding, California November 16, 1999, 7:00 p.m. The Pledge of Allegiance to the Flag was led by Mr. Clay McClain. The Invocation was offered by Pastor Benjamin Pent of Westside Church of Redding. The meeting was called to order by Mayor Anderson with the following Council Members present: Cibula, Pohlmeyer, and McGeorge. Council Member Kight was absent. Also present were City Manager Warren, Assistant City Manager Perry, Deputy City Manager Starman, City Attorney Wingate, Director of Public Works August, Director of Development Services Swanson, Fire Chief Wagner, Administrative Services Director Bachman, Planning Manager Hamilton, Police Captain Byard, Management Assistant to the City Manager Niemer,City Clerk Strohmayer,Assistant City Clerk Moscatello,and Executive Secretary Miller. RESOLUTION - Supporting Census 2000 (A-050-060-600, F-200-075) It is recommended that a resolution be adopted supporting Census 2000 and proclaiming April 1, 2000, as "Census Day." MOTION:Made by Council Member McGeorge, seconded by Council Member Cibula,that Resolution No. 99-146 be adopted, a Resolution of the City Council of the City of Redding supporting Census 2000 and proclaiming April 1, 2000, as "Census Day." Voting was as follows: Ayes: Council Members - Cibula, McGeorge, Pohlmeyer, and Anderson Noes: Council Members -None Absent: Council Members - Kight Abstain: Council Members - None Resolution No. 99-146 is on file in the office of the City Clerk. CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: Approval of Minutes - Regular Meeting of November 2, 1999 Approval of Payroll and Accounts Payable Register (A-050-100-500) It is recommended that Accounts Payable Register No. 9, check numbers 273013 through 273308 inclusive, in the amount of $4,244,392.42, for the period November 2 through November 11, 1999, be approved and paid, and Payroll Register No. 9, check numbers 466067 through 466378 inclusive,and electronic deposit transaction numbers 68189 through 68727,in the amount of$1,494,702.55,for the period October 17 through October 30, 1999, be approved. TOTAL: $5,739,094.97 11/16/99 260 Contract for Janitorial Services with the Shasta County Opportunity Center(SCOC) (A-070-020, C-050-025) It is recommended that the Director of Support Services be authorized to execute a contract with the SCOC to continue to provide janitorial services in the Civic Center. The monthly cost of$7,600 per month is slightly less on an equivalent cost-per-square foot basis than that of cleaning the current City Hall, and reflects a maintained cost for the continued provision of janitorial services at other locations, such as the Corporation Yard, Transfer Station, and Police Station. Resolution - Grant Application to the Shasta County Health Improvement Partnership Program for Programs re Substance Abuse and Family Violence in the Martin Luther King Neighborhood (G-100) It is the recommendation of the Assistant to the City Manager/Community Services that Resolution No. 99-147 be adopted, a Resolution of the City Council of the City of Redding requesting funds in the amount of $60,000 from the Community Grants Program to implement programs aimed at the prevention of substance abuse and family violence in the Martin Luther King Neighborhood. Resolution - Amending City Council Policy No. 1201 - Policy 13 re Use of City Parks and Recreational Facilities for Fundraising Program (A-050-060-555, P-050) It is the recommendation of the Assistant to the City Manager/Community Services that Resolution No. 99-148 be adopted, a Resolution of the City Council of the City of Redding amending Council Policy 1201 entitled Policy 13 re certain uses of City parks and recreational facilities for fundraising purposes, authorizing staff to review all fundraising applications for approval. Purchase of Airport Liability Insurance (R-100-375-100) It is the recommendation of the Administrative Services Director that City Council approve the purchase of an airport liability insurance policy with a coverage limit of$50,000 from Westchester Fire Insurance Group at a cost of$34,500 for the term 1999-2000, and that the City Manager be authorized to approve coverage for 2000-2001 and 2001-2002 policy years if the premium does not exceed 34,500. Resolution - Appropriating Funds from Self-Insurance Reserve for Liability Program (B-130-070, R-100-550, R-130-070) It is the recommendation of the Administrative Services Director that Resolution No. 99-149 be adopted, a Resolution of the City of Redding approving and adopting the fourteenth amendment to City Budget Resolution No. 99-93 appropriating $780,000 for liability claim expenses for Fiscal Year 1999-2000. Resolution - Appropriating Funds for "Big Bike Weekend" in June 2000 (B-130-070, R-006-250) It is the recommendation of the Administrative Services Director that Resolution No. 99-150 be adopted, a Resolution of the City of Redding approving and adopting the eleventh amendment to City Budget Resolution No. 99-93 1) appropriating $12,000 for "Big Bike Weekend," Community Special Events, and 2)accepting $12,000 in revenue for the event in Fiscal Year 1999-2000. The General Fund will be reimbursed from revenues collected at the June 16-17, 2000 event. Resolution -Amending the 1999-2001 Bi-Annual Budget for the Addition of a Management Analyst Position in the Community Services Department (B-130-070, P-100-060, A-050-110) It is the recommendation of the Administrative Services Director that Resolution No. 99-151 be adopted, a Resolution of the City of Redding approving and adopting the thirteenth 11/16/99 261 amendment to City Budget Resolution No. 99-93 1) establishing one new full-time management analyst position and 2) appropriating $44,139 for Fiscal Year 1999-2000 and $64,330 for Fiscal Year 2000-2001 for the management analyst position and related equipment for the Community Services Department. Acceptance of Final Map - Silver Creek Subdivision Unit 2 (S-5-97), West of Goodwater Avenue and North of Rancho Road (S-101-025) It is the recommendation of the Director of Public Works that City Council accept the Final Map for Silver Creek Subdivision Unit 2, developed by Ron Giddings, located west of Goodwater Avenue and north of Rancho Road, authorize the Mayor to sign the subdivision agreement and instruct the City Clerk to file the Map with the Shasta County Recorder. Acceptance of Final Map - Silver Creek Subdivision Unit 3 (S-5-97), West of Goodwater Avenue and North of Rancho Road (S-101-025) It is the recommendation of the Director of Public Works that City Council accept the Final Map for Silver Creek Subdivision Unit 3, developed by Ron Giddings, located west of Goodwater Avenue and north of Rancho Road, authorize the Mayor to sign the subdivision agreement and instruct the City Clerk to file the Map with the Shasta County Recorder. Cost Sharing Agreement with Home Depot for Power and Maintenance of Traffic Signals at Churn Creek Road and Lancers Lane (T-080-700, L-010-390) It is the recommendation of the Director of Public Works that City Council approve a cost- sharing agreement with Home Depot for 25 percent of the power and maintenance of traffic signals at Churn Creek Road and Lancers Lane per Use Permit No. UP-36-98 effective October 28, 1999, and effective so long as the traffic signals remain in place. Resolution - Approving Lease Purchase of Two Street Sweepers and One Backhoe for the Storm Drain Utility and Financing Agreement with Municipal Finance Corporation (S-060) It is the recommendation of the Director of Public Works that Resolution No. 99-152 be adopted, a Resolution of the City Council of the City of Redding authorizing the execution and delivery of a lease with option to purchase two street sweepers and one loader backhoe for the 60-month period commencing on the date lessee acknowledges acceptance of the property, in an amount not to exceed $335,000. Resolution -Approving Agreement with Shasta County for Construction of a Traffic Signal at Lake Boulevard East and Boulder Drive (T-080-700, B-050-020) It is the recommendation of the Director of Public Works that Resolution No. 99-153 be adopted, a Resolution of the City Council of the City of Redding authorizing entering into an agreement with the County of Shasta for the installation of a traffic signal at the intersection of Lake Boulevard East and Boulder Drive at a total estimated cost of $207,000, and estimated cost to the City of$103,500. The County will pay for one-half of all actual internal costs for overseeing the contract,one-half of the amount bid by the lowest responsible bidder and agrees to pay the City one-half of the maintenance of the traffic signal. MOTION: Made by Council Member Pohlmeyer,seconded by Council Member McGeorge, that all the foregoing items on the Consent Calendar be approved and adopted as recommended. Voting was as follows: Ayes: Council Members - Cibula, McGeorge, Pohlmeyer, and Anderson Noes: Council Members -None Absent: Council Members - Kight Abstain: Council Members - None 11/16/99 262 Resolution Nos. 99-147, 99-148, 99-149, 99-150, 99-151, 99-152, and 99-153 are on file in the office of the City Clerk. LETTER OF RESIGNATION (B-080-600-100) Mayor Anderson announced that a letter was received from Jeffery J. Swanson requesting acceptance of his resignation from the Community Development Advisory Committee effective immediately. MOTION: Made by Council Member Cibula, seconded by Council Member Pohlmeyer, to accept the resignation of Jeffery J. Swanson from the Community Development Advisory Committee effective immediately and thank him for his service to the community. The Vote: Unanimous Ayes PUBLIC HEARING-re Resolution Amending 1999-2000 Community Development Block Grant (CDBG) Funds Action Plan; and Authorizing Submittal of Section 108 Loan Application for the Yuba Street Streetscape Project (G-100-030-044, R-030-145-350) The hour of 7:00 p.m. having arrived, Mayor Anderson opened the public hearing re a proposed amendment to the 1999-2000 Action Plan for the use of CDBG funds and the submittal of a Section 108 loan application for the Yuba Street Streetscape Project. The following documents is on file in the office of the City Clerk: Affidavit of Publication -Notice of Public Hearing City Clerk Strohmayer advised that no written protests were received. Council Member Cibula announced that he would abstain from discussion and voting on this matter. Deputy City Manager Starman provided an overview of the Report to City Council dated November 5, 1999, incorporated herein by reference, regarding a request to amend the CDBG Funds Action Plan. This amendment would authorize staff to submit a Section 108 loan application for the advancement of future CDBG allocations to facilitate construction of the Yuba Street Streetscape Project in one phase. The estimated cost of the project is$1.1 million, of which $905,000 is designated for release from CDBG entitlement allocations in multiple phases over the next three years. Mr. Starman indicated that $600,000 in CDBG funding can be brought forward from fiscal years 2001 and 2002 under the Section 108 loan program and allow the project to be completed in a single phase. He reported that additional security in the form of tax increment monies or CDBG revolving loan funds will be required to guarantee any repayment shortfalls, and there is an application fee of$5,000 which can be added to the loan balance. Mr. Starman anticipated that approval of the loan application will occur by the spring of 2000, with initiation of construction by the summer of 2000. Mayor Anderson determined there was no one present wishing to address this matter and closed the public hearing. MOTION:Made by Council Member McGeorge,seconded by Council Member Pohlmeyer, that Resolution No. 99-154 be adopted, a Resolution of the City Council of the City of Redding authorizing amendment of the 1999-2000 CDBG Action Plan, authorizing the submission of a Section 108 loan application in the amount of$600,000 for the Yuba Street Streetscape Project, and authorizing the City Manager to sign all necessary documents relative to the amended action plan and Section 108 loan application and authorize the submittal of said documents to the U.S. Department of Housing and Urban Development. Voting was as follows: 11/16/99 263 Ayes: Council Members - McGeorge, Pohlmeyer, and Anderson Noes: Council Members - None Absent: Council Members - Kight Abstain: Council Members - Cibula Resolution No. 99-154 is on file in the office of the City Clerk. ORDINANCE - Adding Chapter 16.60, Landscape, to the Redding Municipal Code (L-010-145) Planning Manager Hamilton provided an overview of the Report to City Council dated November 5, 1999, relating to the proposed addition of Chapter 16.60, Landscape, to the Redding Municipal Code. He recalled that the Draft Landscape Ordinance was presented to Council in June 1999 and was referred back to staff for substantial revision, with the majority of Council indicating the ordinance was too detailed. Mr. Hamilton indicated that staff has made significant changes to the ordinance since that time,and it was recently reviewed by the Planning Commission and recommended for approval. Mr. Hamilton outlined the highlights of the revised ordinance. He related that all standards, with the exception of maintenance standards,were deleted from the ordinance along with the requirement for a plan check fee and an incentive for the preservation of trees, which will be incorporated into the Zoning Code. Clarification was made as to how the ordinance applies to existing landscape. He said that the purpose of the ordinance is to provide consistent standards of landscape installation and maintenance, establish a foundation for new project landscaping, provide more consistency in landscape plan review, and streamline the entire process. Mr. Hamilton stated that it is Council's prerogative as to which body,the City Council or the Planning Commission, would be responsible for making final determinations on appeals to staff-level decisions. The ordinance as written is"silent," assuming that any action regarding the Planning Commission is appealable to the City Council;however,Mr.Hamilton noted that Council may wish to add language identifying the Planning Commission as the final authority. It is the recommendation of staffthat the ordinance be offered for first reading adding Chapter 16.60, Landscape, to the Redding Municipal Code. In response to Council Member Pohlmeyer, City Attorney Wingate explained that there is no standard appeals procedure, and Council may choose to hear appeals although there is no obligation to do so. Council Member McGeorge opined that the Planning Commission, being better informed on technical matters, should be the final appeals authority. Council Member McGeorge offered Ordinance No. 2257 for first reading, an ordinance of the City of Redding adding Chapter 16.60, Landscape, to the Redding Municipal Code. MOTION:Made by Council Member McGeorge, seconded by Council Member Pohlmeyer, that the full reading of Ordinance No. 2257 be waived and the City Attorney be instructed to read the full title. The Vote: Unanimous Ayes OASIS ROAD-INTERSTATE FIVE SPECIFIC PLAN (G-030) Council Member Cibula abstained from discussion and voting on this matter. Development Services Director Swanson provided an overview of the Report to City Council dated November 8, 1999, regarding the proposed Oasis Road-Interstate 5 Specific Plan. He said the purpose of the proposal is to ensure advance, well-planned development. 11/16/99 264 Mr. Swanson estimated the cost of preparing a specific plan and environmental impact report (EIR) to be approximately $100,000, and that it will take six months to a year to complete the process. He said that improvements which are necessary to proceed with development include reconstruction of the Oasis Road-Interstate 5 interchange, power facilities, streets, water and sewer lines, private utilities, and drainage facilities. Mr. Swanson related that staff was contacted by John Thomason(Thomason Development) and Don Levenson, major property owners in the proposed development area, with offers to fund the cost of the consultant work necessary to prepare a specific plan and EIR. The City would adopt a provision in the plan to recover a proportionate share of this cost plus interest through a fee assessed to new development in the area, so that all property owners will have paid a share of the cost of the specific plan effort based on the amount of development on their land, and money collected in excess of each contributor's proportionate share would be refunded to Thomason Development and Don Levenson. The City will have funded only the staff time needed to manage the consultant work and process the specific plan. It is the recommendation of the Development Services Director that City Council accept in principle the offer from Thomason Development and Don Levenson to advance funds for the preparation of a specific plan for the Oasis Road-Interstate 5 area, that staff be authorized to begin the process of consultant selection, that other benefitting property owners be charged their fair share of the direct consultant cost of the work, that staff time be contributed at no cost to manage the process, and that funds be allocated from Benefit Zone No. 101 for traffic engineering consultant work on the specific plan. In response to Mayor Anderson,Mr. Swanson said that there is no preconception that design standards would be included in the specific plan. He explained that this type of development is more efficient because environmental and planning studies for a whole region are done collectively. Mayor Anderson requested that a date of completion be included in the report. In response to Council Member Pohlmeyer, Mr. Swanson said that although exact numbers are not available at this time,the size of the area is approximately 300 acres and there are four major property owners and several small lot owners. He indicated that commercial and residential developments which stand to benefit from the specific plan are recommended for assessment, and the criteria for determining who will benefit from the specific plan will be made by Council. Eihnard Diaz, consultant for Thomason Development, indicated the company's willingness to participate in funding the specific plan process. Dan Frost, attorney representing Norman and Don Levenson, said that his clients are willing to proceed with the specific plan process, but related that cost estimates and the completion time frame have been underestimated, and that parties who offered to assist in the specific plan process have not yet purchased property and may back out in the future. Mr. Frost contended that the City should be prepared to cover any funding shortfalls. Council Member Pohlmeyer said he preferred having deposits from the developers before proceeding with the project in order to avoid funding shortfalls. In response to Council Member Pohlmeyer,Mr. Swanson explained that a number of benefits that are not addressed by a general plan are achieved through specific planning, including infrastructure for utilities, street lengths and connections, and regional drainage. Mr. Swanson continued that should Council wish to accept the offer of funding and pursue a specific plan, staff will address all issues that are identified this evening and return with an agreement in December. 11/16/99 265 Council Member Pohlmeyer expressed concern with how boundary lines were determined, the lack of information regarding the total acreage and number of property owners that will be affected by the specific plan,and the accuracy of time and cost estimates. Council Member Pohlmeyer preferred to have this information before making a decision as well as assurance that Thomason Development and Don Levenson will continue to back the project should the cost be higher than estimated. Mr. Frost commented that it is premature to authorize preparation of a specific plan at this time,and requested that staff and property owners be allowed to address the issues and return later with a fully developed proposal. Mayor Anderson pointed out that development will not occur on the property without a specific plan,and that the magnitude ofthe development and necessary infrastructure are such that it would be poor planning to proceed without a specific plan. City Attorney Wingate clarified that an assessment fee would be attached to new development and not imposed on every property owner. City Manager Warren observed that a specific plan is more comprehensive and less expensive to property owners in the long term. Mr. Diaz stated that Thomason Development is also concerned about timing and cost and they are willing to participate in funding the specific plan in an amount up to $100,000. He indicated that the estimated cost of$100,000 is probably accurate. In response to Mr.Frost's concerns regarding property ownership, he related that Thomason Development has purchased 140 acres in the plan area and has an option to purchase the remaining 40 acres. Mr. Diaz opined that authorization of a specific plan is not premature but makes good planning sense and will result in quality development and increased sales and property tax. He suggested including a damages clause in the agreement which appropriates damages should the draft specific plan not be completed within a specified time period. Caryn Rhoads, 2485 Marinda Way, related that she owns 30 acres in the proposed specific plan area. Although she was not opposed to the idea of a specific plan and recognized the value of having one in place, she did not feel that all the necessary information was presented this evening. Council Member McGeorge agreed that there is a need in the Oasis Road-Interstate 5 area for a specific plan. MOTION: Made by Council Member McGeorge, seconded by Council Member Anderson, to accept in principle the offer of Thomason Development and Don Levenson to advance funds for the preparation of a specific plan in the Oasis Road/Interstate 5 area; to authorize staff to begin preparation of the specific plan, including seeking consultant proposals for completion of the plan and an environmental impact report; to direct that a fair charge to benefitting property owners for consultant services be determined and a reimbursement system incorporated into the specific plan document;to approve contribution of staff time at no cost to manage the process;to approve allocation of funds from Benefit Zone No. 101 for traffic engineering consultant work on the specific plan;and include in the consultant contract a time performance penalty clause. Voting was as follows: Ayes: Council Members - McGeorge and Anderson Noes: Council Members - Pohlmeyer Absent: Council Members - Kight Abstain: Council Members - Cibula Council Member Pohlmeyer agreed that a specific plan in the Oasis Road area would be beneficial;however, he would like additional information regarding the exact number of acres 11/16/99 266 involved, how the plan area is configured, and the criteria for allocating assessments among benefitting property owners. He indicated that more input is needed from area landowners, and it should be determined at what time funds will be deposited by the contributing developers. City Manager Warren stated that it will take some time to prepare the cost allocation, but staff can provide the remaining information to Council. Council Member Pohlmeyer said he would just like some idea who will be charged. Mayor Anderson observed that the public was given notice and had ample opportunity to speak before the Planning Commission regarding the specific plan. ADJOURNMENT Mayor Anderson announced that a special broadcast regarding the Civic Center will air following the City Council Meeting telecast on Thursday and invited the community to watch. There being no further business, at the hour of 8:19 p.m., Mayor Anderson declared the meeting adjourned. APPROVED ' 2 ayor ATTEST City Clerk 11/16/99