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HomeMy WebLinkAboutMinutes - City Council - 1998-05-05 102 City Council, Regular Meeting Council Chambers 1313 California Street Redding, California May 5, 1998 7:00 p.m. The Pledge of Allegiance to the Flag was led by Mr. Clay McClain. The Invocation was offered by Father Jim Wilson of St. Michael's Episcopal Church. The meeting was called to order by Mayor Kehoe with the following Council Members present: Anderson, Cibula, Kight, McGeorge, and Mayor Kehoe. Also present were City Manager Warren, Assistant City Manager Perry, Deputy City Manager Starman, Deputy City Attorney Salter, Public Works Director August, Director of Development Services Swanson, Electric Utility Director Feider, Community Services Director Gorman, Administrative Services Director Bachman, Support Services Director Kersten, Economic Development Asset Manager Hiller, City Clerk Strohmayer and Executive Secretary Sherman. RESOLUTION - Commending Ken Murray for outstanding service to the City of Redding (A-050-060) MOTION: Made by Council Member McGeorge, seconded by Council Member Anderson, that Resolution No. 98-47 be adopted. A resolution of the City Council of the City of Redding commending Ken Murray for his outstanding service and contributions to the City of Redding. Voting was as follows: AYES: Council Members: Anderson, Cibula, Kight, McGeorge and Kehoe NOES: Council Members: None ABSTAIN: Council Members: None ABSENT: Council Members: None Resolution No. 98-47 is on file in the Office of the City Clerk. Mayor Kehoe announced that an appreciation luncheon is being planned to honor Ken Murray's excellent service to the City at which time the foregoing resolution will be presented to him PRESENTATION OF KOOL APRIL NITES PROCEEDS (G-100-000) Janet Lee, President of Kool April Nites, Inc., presented a check to the City of Redding in the amount of$10,000 to be used for improvements at the Redding Raceway dragstrip, and also presented a plaque of appreciation to the City Council in recognition of its support of Kool April Nites Week events. PRESENTATION OF RESOLUTION FROM CALIFORNIA-NEVADA MOOSE ASSOCIATION (A-050-500) Community Services Director Gorman explained that the California-Nevada Moose Mid-Term Conference was held in Redding on February 19 through February 22, 1998. Mr. Gorman related that the Moose Association would like to make a presentation of appreciation to a member of his staff. Mr. Gorman introduced Ben Canning and Leon Riggs of the California-Nevada Moose Association who read and presented a resolution of appreciation issued by their association to Convention Sales Representative Ferguson of the Convention & Visitors Bureau in recognition of her assistance and hard work during the recent Moose Conference in Redding. Ms. Ferguson expressed appreciation to the Moose Association for the resolution and for holding its Mid-Term Conference in Redding, and presented Messrs. Canning and Riggs with City of Redding watches and Keys to the City. 05/05/98 103 PRESENTATION OF APPRECIATION PLAQUE (A-050-060) Terry Tupper, promoter of the"Redding 3 Days" Bicycle Race expressed his appreciation to the City Council and the City of Redding for supporting the bicycle racing event recently held in Redding. Mr. Tupper presented the plaque to Mayor Kehoe, stating that it is his hope that the race will play a part in the revitalization of the Downtown area by bringing participants and spectators to the area. CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: Approval of Payroll and Accounts Payable Register (A-050-100-500) It is recommended that Accounts Payable Register No. 20, for the period April 21, 1998, through April 30, 1998, check numbers 257883 through 258245 inclusive, in the amount of$2,187,908.89, and Payroll Register No. 21, check numbers 448551 through 448996 inclusive, and electronic deposit transaction numbers 48079 through 48535, totaling $1,354,879.49, for the period April 5, 1998, through April 18, 1988, be accepted. TOTAL: $3,542,788.38 Treasurer's Report - March 1998 (A-050-100-600) Total Treasurer's Accountability - $ 75,305,045.93 Total City of Redding Funds, Funds Held in Trust, and Funds of Related Entities - $ 200,384,704.46 ACR133 and Cash Reconciliation Report - March 1998 (F-205-095-650) It is the recommendation of the Deputy City Manager that the ACR133 Report and the Proof of Cash Reconciliation for March 1998, be accepted. Property Status Report - April 1998 (C-070) It is the recommendation of the Assistant City Manager that the Report to City Council dated April 30, 1998, incorporated herein by reference, regarding the following areas be accepted: 1) Surplus City property; 2) Leases of City land; 3) Offers to sell land to the City; and 4) City-initiated purchases of land. Videotaping Service Agreement - Namaste' Video Productions (A-050-060) It is recommended that Council approve Addendum No. 2 of the Agreement for Taping of City Council meetings with Namaste Video Productions. The addendum increases the cost of videotaping regularly-scheduled Council Meetings from $100 to $150 per meeting, and other meetings for the City shall be videotaped on an as-needed basis with 72 hours prior notice at the rate of$35 per hour, including set-up and take-down time, effective September 1, 1998. Status Report - re City of Redding Rehabilitation Loan Portfolio (G-100-080) It is the recommendation of the Deputy City Manager that the Report to City Council dated May 5, 1998, incorporated herein by reference, regarding Lost Loans and Property Acquisition, be accepted for information purposes only. Resolution - Set Public Hearing date re Landscape Maintenance District A Resolution - Set Public Hea;-:ng date re Landscape Maintenance District B Resolution- Set Public Meeting date and Public Hearing date re Landscape Maintenance District B Resolution - Set Public Hearing date re Landscape Maintenance District C (A-170-075-050 & A-170-075-051 & A-170-075-052) It is the recommendation of the Support Services Director that Resolution No. 98-48 be adopted, approving the Report of the Engineer as filed for Landscape Maintenance District A; declaring its intention to annex Unit 2 of White I-Iawk Estates Subdivision into Area 17 of District A; levy and collect assessments for fiscal year 1998/99 pursuant to the Landscaping and Lighting Act of 1972, commencing with Section 22500 of the Streets and Highways Code; and setting a public hearing for 7:00 p.m., July 7, 1998. 05/05/98 104 It is the recommendation of the Support Services Director that Resolution No. 98-49 be adopted, approving the Report of the Engineer as filed for Landscape Maintenance District B; declaring its intention to levy and collect assessments for fiscal year 1998/99 pursuant to the Landscaping and Lighting Act of 1972, commencing with Section 22500 of the Streets and Highways Code; and setting a public hearing for 7:00 p.m., July 7, 1998. It is the recommendation of the Support Services Director that Resolution No. 98-50 be adopted, declaring its intention to annex Unit 2 of the Monterey Springs Subdivision into Area 8 of Landscape Maintenance District B, and setting a public meeting for 7:00 p.m., June 2, 1998, and a public hearing for 7:00 p.m., July 7, 1998. It is the recommendation of the Support Services Director that Resolution No. 98-51 be adopted, approving the Report of the Engineer as filed for Landscape Maintenance District C; declaring its intention to levy and collect assessments for fiscal year 1998/99 pursuant to the Landscaping and Lighting Act of 1972, commencing with Section 22500 of the Streets and Highways Code; and setting a public hearing for 7:00 p.m., July 7, 1998. Purchase and Sale Agreement - Cross Petroleum (C-070-200 & A-090-100) It is the recommendation of the Development Services Director that Council approve the purchase and sale agreement with Cross Petroleum of Redding to purchase Parcel 3 in the Redding Municipal Airport Business Park for construction of an office building in the amount of$61,050.00. Lease Agreement - Airborne Freight Corporation (C-070-100 & A-090-100) It is the recommendation of the Development Services Director that Council approve the lease agreement with Airborne Freight Corporation for long-term leasing of the Evergreen Facility at Redding Municipal Airport in the amount of$2,550 per month for the first six months, and $3,7.50 per month thereafter. The t.;rm of the lease agreement is for five years commencing May 6, 1998, and expiring May 5, 2003, with one five-year option to extend California Statewide Communities Development Authority's Pooled Tax and Revenue Anticipation Notes (D-050) It is the recommendation of the Administrative Services Director that Council direct staff to proceed with development of documents necessary to participate in the California Statewide Communities Development Authority's Pooled Tax and Revenue Anticipation Note (TRANS) debt issue scheduled for sale July 1, 1998, up to a maximum of$3 million for fiscal year 1998/99. Resolution - Amending Employee Benefit Policies, Uniform Allowance, Hours and Overtime and Wages and Classifications for Unrepresented Employees fh--1-oo o0)�' p- I o�� - oso- I(Doci o/ �- 6 v - l?o /�- I oo -3 2O It is the recommendation of the Administrative Services Director that Resolution No. 98-52 be adopted. A resolution of the City Council of the City of Redding amending the City of Redding Employee Benefit Policies, effective May 3, 1998, modifying the uniform allowance, hours and overtime, and wages and classifications policies for unrepresented employees. Award of Bid - Bid Schedule No. 3182, Akard Avenue Utility Undergrounding (B-050-020) It is the recommendation of the Public Works Director that Bid Schedule No. 3182 (Job No. 9411- 03), Akard Avenue Utility Undergrounding, be awarded to Joe Carter Construction in the amount of$82,400, and that $6,000 be approved to provide a construction contingency fund, for a total of amount of$88,400. Resolution - Appropriating Funds (B-130-070 & T-080-700) It is the recommendation of the Public Works Director that Resolution No. 98-53 be adopted. A resolution of the City of Redding approving and adopting the 21st amendment to City Budget Resolution No. 97-1 1 1, appropriating $25,000 from the Traffic Impact Fee Account for the City's contribution of the construction cost of the Canyon/SR273 Traffic Signal, in accordance with Compensation Agreement with Caltrans. 05/05/98 105 Resolution - Appropriating Funds (B-130-070 & T-080-700) It is the recommendation of the Public Works Director that Resolution No. 98-54 be adopted. A resolution of the City of R..dding approving and adopting the 22nd amendment to City Budget Resolution No. 97-1 1 i, appropriating $8,750 from the Construction Tax Account to pay the City's share for the railroad pre-emption project at Placer and South Streets. MOTION: Made by Council Member Anderson, seconded by Council Member Kight, that all the foregoing items on the Consent Calendar be approved and adopted as recommended. Voting was as follows: AYES: Council Members - Anderson, Cibula, Kight, McGeorge and Kehoe NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None Resolution Nos. 98-48, 98-49, 98-50, 98-51, 98-52, 98-53 and 98-54 are on file in the Office of the City Clerk. ASSESSMENT DISTRICT - Teton Drive Street Assessment District No. 1998-1 (A-170-120-875) Public Works Director August recalled that in February 1998, Council authorized staff to proceed with the formation of the Teton Drive Street Assessment District, and to secure bond financing to reimburse the developer, Signature Northwest Partnership and White Hawks Estates Partnership, in the amount of$331,811.28, representing a portion of the construction cost for Teton Drive. It is the recommendation of staff that, based on a petition signed by all residents representing 100% in favor of formation of the district, that Council act on the memorandum of proceedings and proceed with formation of the assessment district by adopting the following resolutions: Resolution Accepting Petition MOTION: Made by Council Member McGeorge, seconded by Council Member Cibula that Resolution No. 98-55, be adopted. A resolution of the City Council of the City of Redding accepting the petition for the Teton Drive Street Assessment District No. 1998-1. The Vote: Unanimous Ayes. Resolution Approving Boundary Map MOTION: Made by Council Member McGeorge, seconded by Council Member Cibula that Resolution No. 98-56, be adopted. A resolution of the City Council of the City of Redding approving the Boundary Map for the Teton Drive Street Assessment District No. 1998-1. The Vote: Unanimous Ayes. Resolution Approving Agreement for Legal Services MOTION: Made by Council Member McGeorge, seconded by Council Member Cibula that Resolution No. 98-57, be adopted. A resolution of the City Council of the City of Redding approving the agreement for legal services with Orrick, Herrington & Sutcliff, LLP as special bond counsel for the Teton Drive Street Assessment District No. 1998-1. The Vote: Unanimous Ayes. Resolution of Intention MOTION: Made by Council Member McGeorge, seconded by Council Member Cibula that Resolution No. 98-58, be adopted. A resolution of the City Council of the City of Redding of intention to order improvement in the Teton Drive Street Assessment District No. 1998-1. The Vote: Unanimous Ayes. Resolution Preliminarily Approving Engineer's Report MOTION: Made by Council Member McGeorge, seconded by Council Member Cibula that Resolution No. 98-59, be adopted. A resolution of the City Council of the City of Redding preliminarily approving the Engineer's Report and fixing the time and place for the Public Hearing for Teton Drive Street Assessment District No. 1998-1, at 7:00 p.m., June 16, 1998. The Vote: Unanimous Ayes. Resolutions Nos. 98-55, 98-56, 98-57, 98-58 and 98-59 are on file in the Office of the City Clerk. 05/05/98 106 APPOINTMENTS - Economic Development Corporation (EDC) (B-080-150) Mayor Kehoe requested Council's concurrence in the appointments of Donald Chapman and Larry Lees, and the reappointmen' of Dick Green to the Economic Development Corporation; each will serve a two-year term. City Manager Warren interjected that staff and members of the Corporation have indicated an interest in expanding the term of service on the Corporation from two- to three-year terms in order to provide continuity and to familiarize newly-appointed members with issues being considered by the 111 Corporation. As a former member of the EDC, Council Member Kight confirmed that the learning curve to serve effectively on the Corporation is substantial. Council indicated an interest in the possibility of extending the term of service. Deputy City Attorney Salter advised that expansion of the term of service on the Corporation can only be accomplished through an amendment to Redding Municipal Code Section 2.73, and the Corporation's Bylaws. MOTION: Made by Council Member Anderson, seconded by Council Member Cibula appointing Donald Chapman and Larry Lees, and reappointing Dick Green to the Economic Development Corporation of Shasta County to serve two-year terms expiring June 30, 2000. The Vote: Unanimous Ayes. APPOINTMENTS - Redding Planning Commission (B-0S0-300) Mayor Kehoe requested Council's concurrence in the appointment of Jan Maurer Watkins to the Redding Planning Commission. MOTION: Made by Council Member McGeorge, seconded by Council Member Kight, appointing " Jan Maurer Watkins to the Redding Planning Commission to serve a four-year term expiring May 1, 2002. The Vote: Unanimous Ayes. JOBS CREDIT APPLICATION - Coca-Cola Bottling Company of Northern California (E-050-000) Economic Development Asset Manager Hiller explained that the Coca-Cola Bottling Company of Northern California was selected as the equipment remanufacturing facility by the parent company. As a result of this designation, the plant on Beltline Road was remodeled to house the new operation. In October of 1997, Cola-Cola Bottling Company paid development fees to the City in the amount of$3,332.20 for the $750,000 renovation. Mr. Hiller related that to date, Coca-Cola has hired 38 new employees and expects to increase that number to 60 by year's end, and to 75 within the five years. As a result of creating the additional full-time positions, Coca-Cola Bottling is applying for a refund of the development fees under the Jobs Credit and Fee Deferral Program. It is the recommendation of staff that Council approve the applicant's request for a refund in development fees in the amount of$3,332.20 for maintenance of ten newly-created, full-time jobs. MOTION: Made by Council Member Anderson, seconded by Council Member Kight, approving the Jobs Credit and Fee Deferral Payment Agreement with Coca-Cola Bottling Company of Northern California, refunding $3,332.20 in development fees for maintenance of ten, newly-created, full-time jobs in accordance with City Council Policy No. 804, Jobs Credit and Fee Deferral Program. The Vote: Unanimous Ayes. RESOLUTION - Identifying Redding Census Tracts (E-050-300) Council Member McGeorge abstained from discussion and voting on this matter. Economic Development Asset Manager Hiller related that when Senate Bill 2023 became law, Enterprise Zones were given the authority to designate a "Targeted Employment Area" (TEA) composed solely of census tracts designated by the United States Department of Housing and Urban Development (HUD) as having at least 5% of its residents of low- or moderate-income levels. Mr. Hiller explained that creation of a TEA makes it easier for existing and new businesses located in the 05/05/98 107 Enterprise Zone to earn state tax credits for hiring individuals who can demonstrate that they live in a TEA. It also assists citizens living in distressed areas of the City to compete for jobs. Mr. Hiller advised that all jurisdictions must adopt a resolution in order to receive approval from the Trade and Commerce Agency for TEA area designations. It is the recommendation of staff that Council approve the resolution identifying census tracts 101 and 105 within the City; approve the amended Memorandum of Understanding (MOU) to the Enterprise Zone between Shasta County and the cities of Redding, Anderson and Shasta Lake and the Economic Development Corporation of Shasta County; and acknowledge the favorable audit of the Shasta Metro Enterprise Zone prepared by the California Trade and Commerce Agency. Jim Zauer of the Shasta County Economic Development Corporation related that the Corporation is pleased with the audit prepared by the California Trade and Commerce Agency, and the community's progress and commitment of Enterprise Zone. He also recognized Gail Shook who oversees the Enterprise Zone Program. MOTION: Made by Council Member Kight, seconded by Council Member Anderson approving Resolution No. 98-60. A resolution of the City Council of the City of Redding identifying the census tracts comprising a"Targeted Employment Area" for the Shasta Metro Enterprise Zone; approving the third amendment to the Enterprise Zone Memorandum of Understanding between the Economic Development Corporation of Shasta County, the County of Shasta and the cities of Redding, Anderson and Shasta Lake; and acknowledging the positive audit of the Shasta Metro Enterprise Zone Program prepared by the California Trade and Commerce Agency. The Vote was as follows: AYES: Council Members: Anderson, Cibula, Kight and Kehoe NOES: Council Members: None ABSTAIN: Council Members: McGeorge ABSENT: Council Members: None Resolution No. 98-60 is on tile in the Office of the City Clerk. POTENTIAL USES FOR CITY-OWNED LAND - 2420 and 2425 Sonoma Street (C-070-000) Assistant City Manager Perry related that in 1985, the City of Redding created several parcels east of Benton Airpark after extending Airpark Drive to Rosaline Avenue. Mr. Perry explained that in 1992, the two easterly most parcels were further subdivided, and the City has since received several inquiries regarding the sale of these residentially-zoned parcels for office use. Mr. Perry advised that staff has informed interested parties that the residential zoning precludes sale of the property for other uses. Because of the interest in the property, Council may wish to consider a change of use for the two parcels and initiate a rezoning. It is staffs recommendation that if Council would like to consider a change of use for the City-owned property on Sonoma Street, that staff be directed to survey nearby property owners to obtain their opinion, and if it is favorable, staff will initiate a rezoning. However, if the property owners are not in favor of a change of zoning, staff will report back to Council for direction. Mayor Kehoe asserted that the City must keep its word to nearby property owners to provide a buffer between any development of the this property and their homes. Mr. Kehoe suggested that City staff meet personally with area residents rather than conducting a survey, and if any opposition is encountered, the development should not go forward. Assistant City Manager Perry assured Council that City staff will meet personally with home owners. MOTION: Made by Council Member Anderson, seconded by Council Member Kight directing staff to meet with property owners to obtain their opinion regarding a change of use for the property located at 2420 and 2425 Sonoma Street, and provided there is no opposition from area residents, staff is directed to initiate a General Plan amendment and rezoning of the area to "Office" and review the concept with the General Plan Task Force. The Vote: Unanimous Ayes. CALFED GRANT PROGRAM AND PROGRAM EIR (G-100 & W-030-550-700) Assistant City Manager Perry explained that the second CALFED Grant Program funding is expected to be announced soon for what is anticipated to be $30 million in grant funds which will be available 05/05/98 108 later this year. Mr. Perry related that in preparation for the finding, staff developed a comprehensive list of projects for Council's consideration in the following categories: Education; Research, Water Quality Protection; Protection of Riparian Corridors, and Protection of Endangered Species. Mr. Perry corrected the Report to Council dated April 13, 1998, which lists the cost for replacement of fish screens at $80,000; Mr. Perry stated that the correct amount is $500,000. Mr. Perry explained that the Grant Program is fairly straightforward, but the Program EIR being circulated by CALFED raises many questions. Mr. Perry advised that with regard to policy development, the review of the Program EIR in itself is a tremendous undertaking for one organization, and suggested that a joint approach with other water users in the county would be more effective and efficient. Mr. Percy cautioned that involvement in CALFED policy issues will require an enormous investment of staff time or consultants to prepare the analysis and position papers, write grant applications, meet with CALFED staff, and seek legislative solutions or protections. Mr. Perry further explained that the June 1, 1998, deadline imposed by CALFED for comments and recommendations on the Program EiR is unreasonable and requested a letter from the Mayor informing CALFED of the City's concerns. It is staff's recommendation that Council direct staff to proceed with applications for CALFED funding for detention basins, replacement of fish screens, and regulations to meet federal storm water discharge, and to request that the City Manager be authorized to explore the formation of some type of regional association for review, comment and recommendations regarding the Program EIR. Council Member McGeorge suggested that the City attempt to build alliances with neighboring counties which have water shed rights, and that a letter to CALFED include their input. In response to Council Member Cibula, Mr. Perry stated that Council can authorize staff to begin with the three projects recommended, and review other projects which have the greatest chance at funding success. Mr. Perry added, however, that all projects must link to water quality issues. Council Member Anderson concurred with the suggestion of exploring regional or County alliances, and encouraged staff to develop a cooperative approach with protection of northstate water rights as the priority. Mr. Anderson also suggested the formation of an ad hoc committee to review the Program EIR and make recommendations to Council. Mr. Perry agreed that Council could appoint an ad hoc committee to assist in review of the Program EIR, and commented that there are local people who are very knowledgeable on the subject. Council Member Cibula cautioned that this is a significant event which could result in legislation, and suggested that it may be more appropriately addressed in a Council Workshop setting. MOTION: Made by Council Member Anderson, seconded by Council Member McGeorge directing staff to proceed with applications for the second CALFED Grant Program to pursue funding for the following projects: 1) Detention Basins; 2) Replacement of Fish Screens; and 3) Regulations to meet Federal Storm Water Discharge. Council also authorized the Mayor to send a letter to CALFED expressing concern with the June 1, 1998, deadline for comments and recommendations on the Program EIR, requesting more time for study. USE OF BENTON LANDFILL AS GOLF DRIVING RANGE (C-070-010-075 & S-020-300) Assistant City Manager Perry advised that upon receipt of a report from the Community Services Advisory Commission (CDAC), the City Council requested input on the use of the Benton Landfill property from the General Plan Task Force. The Task Force and the Planning Commission concurred with the recommendation of the CDAC that the site be considered as a regional park, with a portion to be used as a golf driving range. Mr. Perry added, however, that staff, the Commissions and the Task Force concur that the property should not be assigned a permanent use at this time. City Manager Warren explained that staff would like Council approval to circulate a Request for Proposal (RFP), and he suggested that the RFP include language that will encourage a creative design incorporating landscaping, a running trail, picnic areas, etc. so that it will offer something for everyone. Mr. Warren continued that while inclusion of these amenities will reduce the amount of property available for use as a golf driving range and will result in a little less income for the City due to construction costs and possible maintenance, it will be more attractive and useful to the community as a whole. 05/05/98 109 Council Member Cibula warned that legal issues may arise with regard to environmental issues and urged staff to work closely with the City Attorney's Office when developing the RFP, and resulting use for the property. MOTION: Made by Council Member McGeorge, seconded by Council Member Anderson directing staff to circulate a Request for Proposal for lease of the Benton Landfill for development as a golf driving range to include landscaping, picnic areas and walking trails. The Vote: Unanimous Ayes. CIVIC CENTER CONTRACTS (C-050-025) Assistant City Manager Perry reviewed the Report to City Council dated April 30, 1998, incorporated herein by reference, regarding audio visual services, Builder's All Risk Insurance, survey and staking services, and Resident Inspector services for the Civic Center project. Mr. Perry stated that the proposed Addendum No. 6 to the Architectural/Engineering Services Agreement with Nichols, Melburg & Rossetto, will provide $6,600 in additional funds for audio visual services performed by a subcontractor to the architect. Mr. Perry explained that rather than prolong the design process for a contract amendment, the architect committed to the additional expense and the Addendum will reimburse the architect for the expense. Mr. Perry further related that Builder's All Risk Insurance is necessary to cover the cost of the building while under construction, and the premium for a 17-month period is approximately $17,000. Mr. Perry advised that in order to construct the Civic Center, it is necessary to set construction grades, corners, and mark where various above ground and below ground features will be placed. Because Sharrah, Dunlap & Sawyer performed the civil engineering for the project, it is recommended that they be retained to complete the suiveying and staking because of their knowledge, and to ensure continuity of the work. Mr. Perry advised that the cost of surveying and staking will be approximately $36,000 for Phase 2, building construction. Mr. Perry also reported that a Request for Proposal (RFP) for Resident Inspector services was circulated because existing workloads in the Building Division and Public Works Department preclude the use of a City Inspector. The approximate cost and term for Resident Inspector services will be $140,000, for 18 months. Mr. Perry advised that only one proposal was received from Mr. Danny Baugh. It is the recommendation of staff that Council amend the architect's contract for audio visual design services; obtain all Risk Builder's Insurance for the Civic Center; retain Sharrah Dunlap & Sawyer for surveying and staking services, and direct staff to enter into a contract for Resident Inspector services for the project with Mr. Baugh. Council Member Kight questioned the need for insurance during construction of the building, citing the City's self-insured status. Deputy City Manager Starman advised that the City's self-insurance limit is $500,000, and the City's membership in a Joint Powers Authority covers anything over and above that amount. Administrative Services Director Bachman clarified that the building is not covered by the JPA while under constriction which makes it necessary to purchase All Risk Builder's Insurance. Mr. Bachman continued that once the building is completed, it will be covered by the City's self-insurance. In response to Mayor Kehoe, Mr. Perry explained that the cost of survey and staking services was included in the budget for the project when it was developed last year. However, it was removed from the budget at a later date due to staff's understanding that these services would be part of the architect's contract. Mayor Kehoe asserted his belief in the value of issuing an RFP for survey and staking services, and his subscription to the RFP policy in general. I-ie expressed concern that deviating from that policy is becoming the rule rather than the exception. Council Member Anderson shared Mayor Kehoe's observation that the City has deviated from the RFP process at times, and while he is uncomfortable with that practice, he believes there can be compelling reasons which make it necessary. In response to Council Member Anderson, Mr. Perry explained that staff is committed to keeping the project on time and that circulating an RFP can be time consuming. Mr. Perry added, however, that if Council determines that an RFP is required, staff can obtain competitive quotes on an informal basis which will shorten the process. 05/05/98 110 Council Member Kight emphasized the importance of keeping the Civic Center project on time and within budget, and not sacrificing one for the other. Mr. Perry assured Council that staff is dedicated to the time line and budget established for the project, and is confident that both can be accomplished. MOTION: Made by Council Member McGeorge, seconded by Council Member Cibula approving Addendum No. 6 to the Architectural/Engineering Services Agreement with Nichols, Melburg & Rossetto to provide additional funds in the amount of $6,600 for audio visual design services; directed staff to obtain All Risk Builder's Insurance to cover the cost of the Civic Center building while under construction in an approximate amount of$17,000; authorized staff to issue an informal bid for surveying and staking of the construction site; and directed staff to negotiate a contract for Resident Inspector services with Mr. Danny Baugh. The Vote: AYES: Council Members: Anderson, Cibula, Kight and McGeorge NOES: Council Members: Kehoe ABSTAIN: Council Members: None ABSENT: Council Members: None CITY LOGO CONTEST (A-050) Assistant City Manager Perry recalled that at the meeting of December 2, 1997, Council directed staff to conduct a contest throughout the community for a new City of Redding logo, with the possibility of abandoning the current logo. Mr. Perry assured Council that it was made clear that the final decision to change the current logo or not would be made by the Council, and that the winning design would be compared against 'he existing logo. Mr. Perry related that 20 entries were received and evaluated by a committee comprised of representatives from several City departments to rate the entries. Mr. Perry announced the names and placement of the top five entries as follows: First place went to Three Friends Design; second place went to Beth Aarhaus; third place went to Melinda Brown; fourth place went to Marlys Barton; and fifth place went to Angela Baker. Mr. Perry then presented slides of the top five entries for Council consideration. Mr. Perry advised in a related matter, that the City of Redding has been striving to present an easily identifiable image on City streets for City-owned vehicles and street crews; one that is easily differentiated from the orange vehicles and uniforms used by Caltrans. In order to eliminate the confusion between City and state vehicles, the City has been purchasing white trucks, at a reduced price, and then painting a blue stripe with a design resembling a small mountain along the side of the vehicle near the current City logo, also painted on the vehicle's side. In addition, City field and street crews are now sporting orange shirts with the same design incorporated on the back of the shirt. Mr. Perry presented slides illustrating the new look of the trucks and shirts. It is the recommendation of staff that the City Council authorize the Mayor to send thank you letters to the those who submitted entries in the City Logo Contest, and to award the prizes to the top three entries. It is further recommended that the Council provide direction to staff if it wishes to change the City logo. Council Member Cibula stated that it seems staff is attempting to create a second City logo with the design now appearing on City vehicles and shirts. Mr. Perry stated that the striping on the trucks was done purely as a visual effect to differentiate City vehicles from State vehicles. The City logo still remains on the vehicles next to the striping along the side. Mayor Kehoe suggested a possible change in the color of the shirts worn by street and field crews - opining that the bright orange currently used is somewhat unattractive and identical to the color worn by Caltrans crews. Support Services Director Kersten explained that the Occupational Health & Safety Association (OSHA) only offers two acceptable colors; one is the bright orange, and the other is florescent lime green which was not welcomed by street and field crews. Mr. Kersten concluded that, unfortunately, the orange shirts must be retained. In response to Council Member Cibula, Mr. Perry advised that the issue of striping the City trucks was not presented for Council consideration. Mr. Cibula countered that this matter should have been 05/05/98 111 approved by Council prior to implementation. Mr. Kersten responded, reiterating that the only reason the trucks were striped was an attempt to achieve a small amount of individuality for City vehicles and was not meant to replace the City logo. Council Member McGeorge stated that he found the striping on the trucks and shirts very appealing and felt it should be promoted. Mr. McGeorge stated, however, that lie believes the existing City logo should be retained because it illustrates, in a geographical sense, where Redding is in the northst ate. Council Member Kight applauded those who submitted entries to the contest and complimented their efforts, but stated that he would like to retain the current City logo. Mayor Kehoe indicated that Council should also take action regarding the approval of striping on City trucks and street and field crew shirts. MOTION: Made by Council Member Anderson, seconded by Council Member Kight, authorizing the Mayor to send letters thanking all those who participated in the contest and directing staff to present the awards for first through fifth place. The Vote: Unanimous Ayes. MOTION: Made by Council Member Anderson, seconded by Council Member Kight to retain the existing City of Redding logo. Voting was as follows: AYES: Council Members: Anderson, Kight, McGeorge and Kehoe NOES: Council Members: Cibula ABSTAIN: Council Members: None ABSENT: Council Members: None MOTION: Made by Council Member McGeorge, seconded by Council Member Kight approving integration of white trucks with blue striping on City field and street crew trucks, and work shirts. Voting was as follows: AYES: Council Members: Anderson, Kight, McGeorge and Kehoe NOES: Council Members: Cibula ABSTAIN: Council Members: None ABSENT: Council Members: None AWARD OF BID - Bid Schedule No. 3162, Redding Municipal Airport Terminal Remodel; and RESOLUTION - Appropriating Funds ( Job No . 2084 ) (B-050-020 &A-0 90-1.00& B-130-070) Development Services Director Swanson related that the Redding Municipal Airport Terminal Remodel is a very important project for Redding as the airport terminal building acts as a "front door" to the community. It is an important element in tourism and economic development efforts to present the best possible first impression to people using air service to Redding. Mr. Swanson advised that the remodel is substantial, and is the first comprehensive upgrade since its construction in 1981. Mr. Swanson explained that by allowing completion of all necessary improvements to the terminal to be constructed under one project, economies of scale will be realized in addition to minimizing the amount of disruption to the terminal tenants and the traveling public. Mr. Swanson added that the low bid received from Peter's Construction is below the architect's estimate of cost. Mr. Terry Topolski, the project architect related that the remodeling project is an extensive upgrade which will include replacement of the carpet, lobby area counter tops, with a color scheme change, upgrades to the heating and air conditioning systems, replacement of entrance doors, relocation of the gift shop to the south end of the terminal, enhancement of the public address system, upgrades to interior ceiling lighting, and Americans with Disabilities Act (ADA) accessibility modifications. Mr. Topolski stated that the completed project should be very attractive and an asset to Redding for many years to come. It is staff's recommendation that Council award Schedule C and additive Alternate 1 of Bid Schedule No. 3162 to Peters Construction, and adopt the budget resolution appropriating funds to the Airport Fund for the project. In response to Council Member Cibula, Mr. Swanson stated that a plan is in place to provide rotating art work for the walls of the terminal building, and perhaps a central display space in the center of the terminal which could accommodate special events, such as a jazz combo during the Jazz Festival, etc. 05/05/98 112 Council Member Cibula suggested the possibility of holding an art contest to coincide with the grand opening of the terminal. Mr. Swanson concurred, stating that he would develop a proposal for Council consideration at a future date. MOTION: Made by Council Member McGeorge, seconded by Council Member Kight awarding Schedule C of Bid Schedule No. 3162, and Additive Alternate 1 for the terminal remodel at Redding Municipal Airport to Peters Construction in the amount of$645,281, and approving an additional $40,000 for purchase of terminal seating; $50,000 to cover the cost of contract administration; and $65,000 to provide a construction contingency fund for a total amount of$800,281; and adopting Resolution No. 98-61, appropriating an additional $216,000 for the terminal building remodel at Redding Municipal Airport. The Vote: Unanimous Ayes. Resolution No. 98-61 is on tile in the Office of the City Clerk. MONTHLY FINANCIAL REPORT - Electric Utility (B-130-070) Electric Utility Director Feider provided an overview of the Report to City Council dated April 27, 1998, incorporated herein by reference, regarding the Electric Utility Monthly Financial Report for March 1998. Net income through March is $1,449,296 above projections and operating revenue after energy costs is $43,101,834, or $695,825 less than projected. Operating income for the period is $215,070 below projections, while total nonoperating expenses are $1,664,366 below projections. Mr. Feider related that the initial debt reduction goal was approximately $200 million, and by December 1997, the normal amortization of outstanding principal had reduced the outstanding total to $190 million. The first sweep of funds from the rate reduction account into irrevocable escrows to permanently terminate debt occurred March 31, 1998, and left the Utility's outstanding direct debt at $161.7 million. The rate reduction account is on track with expectations. It is the recommendation of staff that the report be accepted as presented. MOTION: Made by Council Member Kight, seconded by Council Member Anderson accepting the Electric Utility Monthly Financial Report for March 1998. The Vote: Unanimous Ayes MONTHLY FINANCIAL REPORT - General Fund (B-130-070) Administrative Services Director Bachman highlighted the Report to City Council dated April 27, 1998, incorporated herein by reference, regarding the General Fund Monthly Financial Report for March 1998. Total revenue to date is $25.6 million or $121,734 (0.5%) above staff's revised cash flow estimate. Expenditures through March 1998 (excluding encumbrances) total $28,270,506 or $1,042,714 (3.6 percent) below staff's original cash flow projection. It is the recommendation of staff that the report be accepted as presented. MOTION: Made by Council Member McGeorge, seconded by Council Member Cibula accepting the General Fund Monthly Financial Report for March 1998. The Vote: Unanimous Ayes. RESOLUTION - of Intention to Amend the CaIPERS Contract ORDINANCE - Amending CaIPERS Contract (P-100-230) Administrative Services Director Bachman explained that during recent contract negotiations, the City agreed to upgrade existing pre-retirement survivor benefits for members of the International Association of Fire fighters and the Peace Officers Association as part of multi-year labor agreements. Mr. Bachman related that the upgrade from third to fourth level survivor benefits will provide a level compatible with current Social Security survivor benefits. It is the recommendation of staff that Council approve the proposed resolution and agreement, and introduce the ordinance for first reading in order for staff to move forward with implementation of this previously negotiated benefit. MOTION: Made by Council Member Anderson, seconded by Council Member McGeorge adopting Resolution No. 98-62 of intention to approve an amendment to the contract between the Board of Administration of the California Public Employees' Retirement System and the City Council of the City of Redding to provide Section 21574 (fourth level of 1959 Survivor Benefits), for local safety members only. The Vote: Unanimous Ayes. 05/05/98 113 Council Member Anderson offered Ordinance No. 2214 for first reading, authorizing an amendment to the contract between the City Council of the City of Redding and the Board of Administration of the California Public Employees' Retirement System. MOTION: Made by Council Member Anderson, seconded by Council Member McGeorge that the full reading of Ordinance No. 2214 be waived and that the Deputy City Attorney be instructed to read the full title. The Vote: Unanimous Ayes. Resolution No. 98-62 and Ordinance No. 2214 are on file in the Office of the City Clerk. Council Members Kight and Cibula expressed appreciation to staff for their assistance, support and patience during their orientation and introduction to Council responsibilities. CLOSED SESSION (C-070-200& L-100 & S-020-650) Mayor Kehoe stated that the City Council will adjourn to a Closed Session to discuss the following: a. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Pursuant to California Government Code Section 54956.8 Property: Lots 1, 2, 6 & 7 at Redding Airport Business Park Negotiating parties: Jerry Swanson and Bill Brouhard & Doug Guillon Under negotiation: Price and terms b. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to California Government Code Section 54956.9(b): One (1) case At the hour of 8:28 p.m., Mayor Kehoe adjourned the regular meeting to closed session. At the hour of 8:41 p.m., Mayor Kehoe reconvened the meeting to regular session. Mayor Kehoe reported that by consensus of Council, staff is directed to issue a Request for Proposal (RFP) for repair of the push walls, and to issue a second RFP for repair of the roof at the City of Redding Transfer Station facility located on Viking Way. ADJOURNMENT There being no further business, at the hour of 8:43 p.m., Mayor Kehoe declared the meeting adjourned. APPROVED: Mayor I.vid A. Kehoe ATTEST: � fir City Clerk 05/05/98