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HomeMy WebLinkAboutMinutes - City Council - 1996-05-07 94 City Council, Special Meeting City Hall Conference Room A 760 Parkview Avenue Redding, California May 7, 1996 9:30 a.m. The meeting was called to order by Mayor McGeorge with the following Council Members present: P. Anderson, R. Anderson, Kehoe, Murray and McGeorge. Also present were City Manager Warren and Director of Administrative Services Starman. ELECTRIC UTILITY AUDIT (A-050-125) Representatives from Economic and Engineering Services (EES) provided an overview of how EES proposes to accomplish the Electric Utility Audit and its preliminary findings based on interviews conducted to date (Initial Project Briefing dated May 7 and 8, 1996, incorporated herein by reference). There was also a general discussion regarding the industry-wide deregulation occurring in the electric industry. No action was taken. ADJOURNMENT There being no further business, at the hour of 10:30 a.m., Mayor McGeorge declared the meeting adjourned. APPROVED: • • Mayor ATTEST: dlit/xe..& ' City Clerk 05/07/96 95 City Council, Regular Meeting City Council Chambers 1313 California Street Redding, California May 7, 1996 7:00 p.m. The Pledge of Allegiance to the Flag was led by Secretary to the City Council Rudolph. The Invocation was offered by Pastor Bob Pierce, North Valley Baptist Church. The meeting was called to order by Mayor McGeorge with the following Council Members present: P. Anderson, R. Anderson, Kehoe, Murray and McGeorge. Also present were City Manager Warren, Assistant City Manager Perry, City Attorney Wingate, Director of Administrative Services Starman,Director of Public Works Galusha, Director of Electric Utility Lindley, Director of Development Services Swanson, Fire Chief Wagner, Assistant City Attorney Calkins, Finance Officer Strong, Principal Planner Keaney, Senior Planner King, Acting Airports Director Dinger, Management Assistant to the City Manager/Human Resources Manager Bachman, Associate Planner Morgon, Associate Planner Hanson, Associate Planner Haddox, Housing Program Supervisor Meek, Purchasing Officer Roberts, Management Analyst Dent, City Clerk Strohmayer, and Secretary to the City Council Rudolph. RESOLUTION - Commending Retiring Associate Civic Engineer Fred Mathis for Service to City (A-050-300) MOTION: Made by Council Member Kehoe, seconded by Council Member R. Anderson, that Resolution No. 96-095 be adopted, a resolution of the City Council of the City of Redding commending Frederic Richard "Fred" Mathis for 30 years of service to the City of Redding. Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson, Kehoe, Murray and McGeorge Noes: Council Members -None Absent: Council Members - None Resolution No. 96-095 is on file in the office of the City Clerk. CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: Approval of Payroll and Accounts Payable Register (A-050-100-500) It is recommended that Accounts Payable Register No. 20, for the period April 15, 1996, through April 30, 1996, check numbers 231810 through 232492 inclusive, in the amount of$2,263,009.23, and Payroll Register No. 22, electronic deposit transaction numbers 29102 through 29349 inclusive, and check numbers 417291 through 417944 inclusive, totaling $1,236,436.57, for the period April 7, 1996, through April 20, 1996, be approved. TOTAL: $3,499,445.80 Treasurer's Report - March 1996 (A-050-100-600) Total Treasurer's Accountability - $ 73,221,458.02 Total City of Redding Funds, Funds Held in Trust and Funds of Related Entities - $245,678,574.68 ACR113 Report and Cash Reconciliation (F-205-095-650) It is the recommendation of the Finance Officer that the ACR113 Report and Cash Reconciliation for March 31, 1996, be accepted. 05/07/96 96 Community Development Block Grant Needs Assessment (G-100-030) It is the recommendation of the Assistant City Manager that the City Council direct staff and the Community Development Advisory Committee to undertake the task of a needs assessment. Surplus Property Status Report (C-070) It is the recommendation of the Assistant City Manager that the City Council accept the Surplus Property Status Report as of April 1996 for the following areas: (1) Surplus City Property; (2) Offers to Sell Land to the City; (3) City initiated purchases of land; and (4) Leases of City land. Request by Robert O'Hair - Second Fire Hydrant on Commercial Way (W-020-500) It is the recommendation of the Assistant City Manager that the City Council approve Robert O'Hair's request for the installation of a second fire hydrant on Commercial Way. Resolution - City Council Policy No. 601, Assessment District Policies (A-050-060-555 & A-170) It is the recommendation of the Administrative Services Director that Resolution No. 96-078 be adopted, a resolution of the City Council of the City of Redding adopting Policy No. 601: Assessment District Policies. Resolution-re Mitigated Negative Declaration and Mitigation Monitoring and Report Program for GPA-2-94 by Hilltop Bluffs (Southwest quadrant of Hilltop Drive and Palisades Avenue) Resolution - Adopting GPA-2-94 (G-030-010) It is the recommendation of the Development Services Director that Resolution No. 96-079 be adopted, a resolution of the City Council of the City of Redding approving the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program for General Plan Amendment GPA-2-94. It is further recommended that Resolution No. 96-080 be adopted, a resolution of the City Council of the City of Redding amending the General Plan of the City by adopting General Plan Amendment GPA-2-94, thereby changing the General Plan designation to"Greenway," "Office," and "Residential, 3.5 and 6.0 units per acre." Set Public Hearing - re Appeal of Conditions of Approval for Tentative Subdivision Map S-1-96, Lancer Hills Estates, Unit 4, by Laura Baker (S-100-433) It is the recommendation of the Development Services Director that a public hearing be set for 7:00 p.m., May 21, 1996, to consider the appeal of conditions of approval for Tentative Subdivision Map S-1-96, Lancer Hills Estates, Unit 4, by Laura Baker. Resolution - Appropriating Funds for the HOME Program * (B-130-070 & G-100-075-203) It is the recommendation of the Development Services Director that Resolution No. 96-081 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 35th amendment to City Budget Resolution No. 95-153 (1) appropriating $1,235,000 for the HOME Program and (2) authorizing the receipt of$1,235,000 in revenue. Resolution - re Amendments to Housing Rehabilitation Loan Policy (G-100-080-380) It is the recommendation of the Development Services Director that Resolution No. 96-082 be adopted, a resolution of the City Council of the City of Redding authorizing the implementation of amendments to the Housing Rehabilitation Loan Policy adopted by City Council Resolution No. 75- 86, thereby providing minor language clarifications; bringing the loan-to-loan value criteria for nonprofit corporations into compatibility with the existing HOME Rental Program; and updating the default, foreclosure, and property disposition section of the Housing Rehabilitation Loan Policy Section. 05/07/96 97 Resolution - Revision of Loan Terms for Home Rental Program through Amendment to the Rehabilitation Loan Policy (G-100-080-380) It is the recommendation of the Development Services Director that Resolution No. 96-083 be adopted, a resolution of the City Council of the City of Redding approving revisions of the loan terms for the Home Rental Program through amendment to the Rehabilitation Loan Policy adopted by City Council Resolution No. 75-86. Revised Policy - HOME Downpayment Assistance Program (G-100-075 & R-030-100-040) It is the recommendation of the Development Services Director that the City Council approve the proposed revision to the City's HOME Downpayment Assistance Program Loan Policy. Revisions to the policy include home inspections, elimination of minor dependent requirements, gift funds, total debt ratio, first-time home counseling program, written evidence of prior lien payments, Notice of Delinquency and Default, Foreclosure, and Property Disposition Policy. Lease Agreement - Redding Museum of Art and History (C-070-100 & C-050-450) It is the recommendation of the Community Services Director that the City Council approve the lease agreement with the Redding Museum of Art and History for the period May 7, 1996, through December 31, 2005. Resolution - Appropriating Funds for Additions to Scope of Work for Enterprise Community Park Project * (B-130-070 & P-040-145) It is the recommendation of the Community Services Director that the City Council approve the restoration of work in the project's scope of work as outlined in the architect's recommendations dated March 15, 1996, and that Resolution No. 96-084 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 33rd amendment to City Budget Resolution No. 95-153 appropriating $168,700 for additions in the scope of work for Enterprise Community Park. Resolution - Appropriating Funds for Anticipated Overtime in Fire Department * (B-130-070 & A-050-140) It is the recommendation of the Fire Chief that Resolution No. 96-085 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 36th amendment to City Budget Resolution No. 95-153 appropriating $100,000 to cover anticipated overtime for the Fire Department. Resolution - re Purchase of Vehicle for Fire Department (B-050-100 & P-150-070) It is the recommendation of the Fire Chief that Resolution No. 96-086 be adopted, a resolution of the City Council of the City of Redding authorizing the purchase of a new four-door 4x4 utility vehicle for the Fire Department through the Department of General Services of the State of California. Funds for this purchase are available in the rolling stock fund. Resolution - re "National Police Officers' Memorial Week" and Prohibiting Traffic and Parking on Certain Streets (A-050-060-600 & P-030-250) It is the recommendation of the Police Chief that Resolution No. 96-087 be adopted, a resolution of the City Council of the City of Redding proclaiming the week of May 12-18, 1996, as "National Police Officers' Memorial Week," and May 15, 1996, as "Police Memorial Day" in the City of Redding and prohibiting parking and vehicular traffic on certain streets on May 15, 1996. Shasta County Peace Officers Memorial Run (S-050-100 & A-050-270) It is the recommendation of the Police Chief that the City Council approve the Shasta County Peace Officer Memorial Run scheduled for May 15, 1996, and authorize the City Clerk to notify Caltrans of said approval. 05/07/96 98 Resolution Accepting Streets and Acceptance of Improvements - re Forest Hills Subdivision, Unit 2 (S-4-92) (West of Argyle Road between Forest Hills Drive and Hartnell Avenue) * (S-070-230 & S-100-196) It is the recommendation of the Public Works Director that Resolution No. 96-088 be adopted, a resolution of the City Council of the City of Redding accepting for maintenance and operation Kentwood Drive and Woodbury Drive in Unit 2 of the Forest Hills Subdivision. It is further recommended that the improvements in Forest Hills Subdivision, Unit 2, be accepted as satisfactorily completed, and the City Clerk instructed to return the securities to the developer, Signature Northwest. Notice of Completion - Water Main Installation at Redding Rancheria (W-030-725) It is the recommendation of the Public Works Director that the City accept the water system for the Redding Rancheria as complete per the requirements of the"Services, Development, and Government to Government Agreement." Resolution - Appropriating Funds to Update Safe Routes to School Program * (B-130-070 & T-100-375) It is the recommendation of the Public Works Director that Resolution No. 96-089 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 37th amendment to City Budget Resolution No. 95-153 (1)appropriating$46,000 to update the Safe Routes to School Program as outlined in the overall work program, and (2) accept $46,000 in revenue. Award of Bid - Bid Schedule No. 2995, Traffic Signal Installation on Churn Creek Road/Merchant Street, South Bonnyview Road/Eastside Road, and Churn Creek Road/Canby Road/Whistling Drive (B-050-020 & T-080-700) It is the recommendation of the Public Works Director that Bid Schedule No. 2995 (Job Nos. 9039, 9038, 2064), traffic signal installation at Churn Creek Road/Merchant Street, South Bonnyview Road/Eastside Road, and Churn Creek Road/Canby Road/Whistling Drive, be awarded to Northern Industrial Electric in the amount of$325,388.85, an additional $35,800 be approved to cover the cost of engineering and inspection fees, and $32,600 be approved to provide a construction contingency fund, for a total of$393,788.85. Construction Management Consultant - re Lake Redding Bridge Project (S-070-050-100) It is the recommendation of the Public Works Director that FMCH Engineering Consultants be selected to perform the construction management of the new Lake Redding bridge and that staff be authorized to negotiate a contract ranging from $450,000 to $500,000 (6.5 percent to 7.2 percent of construction cost) based on an 18-month completion with FMCH and that the City Manager be authorized to execute said contract. MOTION: Made by Council Member R. Anderson, seconded by Council Member Murray, that all the foregoing items on the Consent Calendar be approved and adopted as recommended. Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson, Kehoe, Murray& McGeorge Noes: Council Members - None Absent: Council Members - None Resolution Nos. 96-078, 96-079, 96-080, 96-081, 96-082, 96-083, 96-084, 96-085, 96-086, 96-087, 96-088 and 96-089 are on file in the office of the City Clerk. PRESENTATION BY FRED WILLIS - re Quartz Hill Area Plan and Quartz Ridge Heights Subdivision (T-080-400 & S-100-608) Fred Willis cited an excerpt from the Planning Commission meeting of May 10, 1994, quoting Commissioner Rutledge regarding fees relative to the Quartz Hill Road area. He reviewed the packet of information, incorporated herein by reference, which he provided to the City Council containing the following: (1) Quartz Hill Road Area Plan Traffic Mitigation Fee - Recommended Projects; (2) 05/07/96 99 Quartz Hill Area Traffic Benefit Zone; (3) Projected Daily Traffic Volumes Planned Street Network with Court Street Connection and with or without Buenaventura Connection; (4) City Manager's Memorandum to City Council dated April 10, 1996, regarding Quartz Hill Road Area; (5) Assessor's Map Book 113, Page 19; (6) Excerpt from the Report to Planning Commission dated January 18, 1994; and(7)Letter to Bruce Watkins, Evergreen Engineering Corporation, dated March 18, 1991. Mr. Willis cited the various fees he is required to pay, i.e., Traffic Impact Fee, Traffic Mitigation Fee, Park and In-Lieu Park Fees, Storm Drainage Tax, and Capital Improvement Tax. He noted that these fees alone on an average 1,500 square foot home will total approximately $3,025.61. He related a developer within the County ultimately pays a traffic impact fee equating to $1,000 per lot. Mr. Willis explained that the City acquired this property from the County via annexation. He noted that the County holds property it purchases from developers in fee as"offsite." Based on City staff's interpretation of his subdivision conditions, he maintained that he is being forced to pay for 100 percent of the rebuilding of 40 percent of the entire Quartz Hill Road that lays across the top of the ridge. He opined that his project's potential impact on this particular segment of road is 10 to 15 percent. Mr. Willis related that he is being asked to dedicate a road easement, as well as 1.5 million square feet, or over 26 percent of the project, for in-lieu park fees. He stated that developers are to receive an in-lieu park fee credit for every 600 square feet per unit dedicated to the City, which equates to 94,800 square feet, or 2.17 acres. Mr. Willis opined that based on staffs interpretation of the conditions, his land is undevelopable and unsaleable. He referenced the following list of questions he submitted to the City Council for a response: (1) "Do I get reimbursed for any and all design and construction costs I incur for the Quartz Hill Road improvements, as is stated and allowed in my Condition #8; (2) Am I required to pay into the City-wide Traffic Impact Fee? Nothing is stated in my conditions that I must do so; (3) Since I meet and exceed the requirements needed, shouldn't I be credited for in-lieu park fees on all 158 lots contained within my subdivision; (4) Is rebuilding a major thoroughfare that I impact 10 percent to 15 percent, plus pay two road impact fees, plus dedicating roadway land, considered roughly proportional, equitable and fair; and (5) Does ownership constitute a definition of whether or not improvements are considered "onsite" or"offsite"? Is the parcel outside my property now owned by the City of Redding"offsite"?" In response to Council Member P. Anderson, Mr. Willis opined that if the City Council considers the Quartz Hill Road area fee to be fair and justified, similar fees need to be implemented in other areas within the City. He recommended that the Traffic Impact Fee be revisited and brought to an equitable basis for all developers. Council Member Murray questioned whether Mr. Willis believed the regulatory and fee structure had changed since he purchased the property. Mr. Willis responded that staff's interpretation has changed since the property was purchased, i.e., "onsite" and "offsite." In response to Mayor McGeorge, Mr. Willis stated that staff's interpretation of the subdivision conditions began to change in 1993 when he started to develop the property. Council Member Murray opined that Mr. Willis' comments seem to be along the line of an appeal, and the appeal period has elapsed. Mr. Willis related that he is requesting the City Council to provide an interpretation of the conditions. Council Member Murray stated that Mr. Willis' questions Nos. 1 and 2 are fact issues and he was not certain they were policy issues for the City Council's consideration. With regard to question No. 3, he believed it was a Planning Commission decision that should have been appealed during the allotted appeal period. He believed question No. 5 needed to be addressed by the City Attorney prior to any decision being made. He stated that the property owners in the Quartz Hill area deserve answers to the questions concerning Traffic Impact Fees in that area. He did not know, however, whether the answer was more appropriate in isolation from the balance of the General Plan issues or in isolation from only other impact fee issues. MOTION: Made by Council Member Kehoe, seconded by Council Member Murray, to refer the 05/07/96 100 issues raised in Fred Willis' presentation to staff for an analysis and recommendation. The Vote: Unanimous Ayes PUBLIC HEARING - re Community Development Block Grant Program (G-100-030-039) The hour of 7:00 p.m. having arrived, Mayor McGeorge opened the public hearing regarding the 1996-97 Community Development Block Grant Program. The following documents are on file in the office of the City Clerk: Proof of Publication -Notice of Public Hearing Community Development Advisory Committee recommendation dated May 7, 1996 City Clerk Strohmayer advised that no protests were received. Associate Planner Haddox provided an overview of the Report to City Council dated May 7, 1996, incorporated herein by reference, regarding the Community Development Advisory Committee's recommendations for the 1996-97 Community Development Block Grant Program and reallocation of designated monies. She noted that the City has not received confirmation as to the exact block grant allocation it will receive for the 1996-97 fiscal year, and the recommendations are based on a funding level equal to 80 percent of last year's approved funding. Ms. Haddox explained that the City Council previously referred the YMCA's funding request for the construction of a swimming pool to the Community Development Advisory Committee for its consideration. She related that the Committee recommended the project for funding in the amount of$26,000, based on the YMCA's plan to provide low-income access to the pool facility. She noted that the fire truck was not recommended for full funding due to staff's presentation which noted a rolling stock fund where additional monies might be obtained to provide full funding for the fire truck. It is the recommendation of staff that following the public hearing, the City Council accept the Action Plan dated April 1996 and adopt the necessary resolution authorizing its submission to HUD. It is further recommended that the City Council instruct the Community Development Advisory Committee to consider the issue of reallocating the funds designated for the Fire Hall design and handicapped ramps for the remaining balance for the fire truck and the North Court Street Extension, pending HUD's determination of the eligibility of the project, and forward its recommendation to the City Council for consideration at a subsequent meeting. Ms. Haddox recommended that the City Council adopt the Action Plan as submitted, and any changes referred to the Community Development Advisory Committee for consideration and development of a possible amendment to the plan. In response to Council Member Kehoe, Assistant City Manager Perry stated the source of monies for the rolling stock is the General Fund. Jan Maurer-Watkins, representing the Northern Valley Catholic Social Services, requested that the City Council defer action on the 15 percent cap for public service activities until just prior to next year's consideration process, thereby allowing adequate time to compile information for the City Council's consideration. With regard to the 18-month time limitation on projects, she further requested that those projects which have already been approved be given 12 months to expend the funds. Mr. Perry informed Ms. Watkins that the City Council had already acted on these issues at the April 16, 1996, City Council meeting. Charles LeGrande stated that he is on the Far Northern Regional Center's Board of Directors, which has over 1,200 active clients in Shasta County. He expressed his support for providing funding for the YMCA swimming pool. He explained that there are approximately 60 special-needs athletes who participate in swimming each week and the current facilities do not meet these needs. He indicated that the private clubs will not accommodate the needs of these special athletes. James Finck, representing the YMCA, reiterated that the YMCA has met the guidelines for CDBG funding and has demonstrated that the project will have a positive impact on the community. 05/07/96 101. Mayor McGeorge determined there was no one else present wishing to speak on the matter and closed the public hearing. Mr. Perry noted that the City Council could direct that the Action Plan approved this evening provide for full funding of the fire truck. MOTION: Made by Council Member R. Anderson, seconded by Council Member P. Anderson, directing staff to amend the Action Plan for 1996-97 to provide for full funding of the fire truck utilizing monies previously designated for the Fire Hall design and that Resolution No. 96-090 be adopted, a resolution of the City Council of the City of Redding accepting the Action Plan for 1996- 1997 as amended and authorizing the City Manager to sign all necessary documents and submit the plan to the U.S. Department of Housing and Urban Development. Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson, Kehoe, Murray and McGeorge Noes: Council Members - None Absent: Council Members - None Resolution No. 96-090 is on file in the office of the City Clerk. MOTION: Made by Council Member R. Anderson, seconded by Council Member Murray, instructing the Community Development Advisory Committee to consider the issue of reallocating the remainder of the funds designated for the Fire Hall design and handicapped ramps to the North Court Street Extension. Voting was as follows: Ayes: Council Members - R. Anderson, Kehoe, Murray and McGeorge Noes: Council Members - P. Anderson Absent: Council Members - None PUBLIC MEETING - re Landscape Maintenance District "A" (A-170-075-050) The hour of 7:00 p.m. having arrived, Mayor McGeorge opened the public meeting regarding the proposed assessment for Landscape Maintenance District "A" for 1996-97. The following documents are on file in the office of the City Clerk: Affidavit of Mailing -Notice of Public Hearing Affidavit of Publication -Notice of Public Hearing Staff recommendation dated April 19, 1996 City Clerk Strohmayer advised that letters of protest were received from Dianne Raymond, Bob Tanner, Scott and Vickie Shifflett, Maeda Kristensen, and Joseph Pesek. Senior Planner King provided an overview of the Report to City Council dated April 19, 1996, incorporated herein by reference, regarding the proposed 1996-97 assessment for Landscape Maintenance District "A" of$25.37 per lot. Pat Wirth protested the proposed 1996-97 assessment for two reasons: (1) Poor service currently being received, i.e., lack of general maintenance, sprinklers left running all winter, branches left on the ground, contractor's lack of cooperation, bubblers missing, thereby causing water to gush on the ground, etc., and (2)It is impractical to have elaborate landscaping systems over large areas because of the maintenance requirements. She recommended utilizing native plants which do not require a watering system or rock landscaping. Jim Wirth related that the problem with the landscape maintenance districts is not isolated, but is a city-wide problem and that residents are generally dissatisfied with the service. He stated that the current system demonstrates that the oversight is not there. He recommended possibly having individuals within the different subareas being responsible for reporting problems to the City. Mayor McGeorge determined that there was no one else present wishing to speak on this matter and closed the public meeting. 05/07/96 102 In response to Council Member R. Anderson, Mr. King stated that he would look into implementing Mr. Wirth's recommendation to solicit help from individuals within the different areas to report landscaping problems to the City. He noted that signs with the contractor's name and telephone numbers are posted in each area. This was only a public meeting and no action was required. PUBLIC MEETING - re Landscape Maintenance District "B" (A-170-075-051) The hour of 7:00 p.m. having arrived, Mayor McGeorge opened the public meeting regarding the proposed assessment for Landscape Maintenance District "B" for 1996-97. The following documents are on file in the office of the City Clerk: Affidavit of Mailing - Notice of Public Hearing Affidavit of Publication - Notice of Public Hearing Staff recommendation dated April 19, 1996 City Clerk Strohmayer advised that a letter of protest was received from Jerry Garcee. Senior Planner King provided an overview of the Report to City Council dated April 19, 1996, incorporated herein by reference, regarding the proposed 1996-97 assessment for Landscape Maintenance District "B" of$69.28 per lot. John Macevicz, 2529 Ishi Drive, expressed his appreciation to Mr. King for attempting to lower the assessment. He stated that he had previously reported the trees were being"whipped" to death by the contractor while weed eating and protection devices were installed; however, eight of these devices have since disappeared. In addition, he noted that the trees are not properly staked and the fencing is in poor repair, i.e., missing boards. He believed that the majority of the property owners in the district are upset regarding the proposed assessment. He related that the district could be dissolved if 51 percent of the property owners within the district sign a petition to that effect. He explained that starting the end of June, he will begin circulating such a petition within District "B." If the district is dissolved, he related that each subdivision could then take over the care and maintenance of their particular area. Mayor McGeorge determined that there was no one else present wishing to speak on this matter and closed the public meeting. This was only a public meeting and no action was required. Staff was requested, however, to include in its May 21, 1996, staff report the consequences and obligations which would occur if the property owners within a landscape maintenance district opt to dissolve the district. PUBLIC MEETING - re Landscape Maintenance District "C" (A-170-075-052) The hour of 7:00 p.m. having arrived, Mayor McGeorge opened the public meeting regarding the proposed assessment for Landscape Maintenance District "C" for 1996-97. The following documents are on file in the office of the City Clerk: Affidavit of Mailing - Notice of Public Hearing Affidavit of Publication - Notice of Public Hearing Staff recommendation dated April 19, 1996 City Clerk Strohmayer advised that no protests were received. Senior Planner King provided an overview of the Report to City Council dated April 19, 1996, incorporated herein by reference, regarding the proposed 1996-97 assessment for Landscape Maintenance District "C" of$7.46 per lot. Mayor McGeorge determined that there was no one present wishing to speak on this matter and closed the public meeting. This was only a public meeting and no action was required. 05/07/96 103 At the hour of 8:47 p.m., Mayor McGeorge declared the meeting recessed. At the hour of 8:57 p.m., Mayor McGeorge reconvened the meeting to regular session. RESOLUTION - re Creation of Economic Development/Asset Manager (P-100-320 & A-050-122) City Manager Warren highlighted the Report to City Council dated May 2, 1996, incorporated herein by reference, concerning the request to create the positions of Economic Development Manager and Asset Manager. Mr. Warren recalled that at the last City Council meeting, staff recommended the establishment of a position which would combine the economic development and asset management functions to determine if the City could save the money required for the two positions. If the City Council decided that it did not like this approach, he then recommended the creation of two separate positions: one for economic development and the other for asset management. He explained that funding would be accomplished by combining the value of the Plan Checker position, the value of the current level of asset management, the vacant position of Management Analyst II, and a portion of the savings from Airports' salaries through reclassifications to lower paid positions. He indicated that if the positions are not paid at top step, it should be about a break-even proposition. In response to Council Member Murray, Mr. Warren stated that tentatively the positions would report to the Development Services Director, however, he will not make a final decision until the candidates have been evaluated. Mayor McGeorge believed that the proposed job description duplicates some of the efforts already being done by the Economic Development Corporation. Mr. Warren stressed that EDC focuses primarily on job recruitment and allows the City to handle job retention. Mayor McGeorge noted that the City is one of the EDC's major contributors and suggested that the EDC focus more on the City as opposed to the area outside the City. MOTION: Made by Council Member R. Anderson, seconded by Council Member P. Anderson, that Resolution No. 96-091 be adopted, a resolution of the City Council of the City of Redding amending the Executive Management Pay-for-Performance Salary Plan Schedules for unrepresented employees by adding the classification of"Economic Development/Asset Manager." Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson and Kehoe Noes: Council Members - Murray and McGeorge Absent: Council Members -None Resolution No. 96-091 is on file in the office of the City Clerk. RESOLUTION - re Agreement with Crawford, Multari & Starr for Joint Study on Property Tax Exchange Agreement (A-150) City Manager Warren provided an overview of the Report to City Council dated May 1, 1996, incorporated herein by reference, concerning the proposed joint agency study regarding the cost for services, tax exchange agreements, annexation issues, and service alternatives. He noted that the proposed study is divided into the following four elements: (1) the costs for providing governmental services to existing and planned development; (2) tax transfer and/or tax sharing scenarios which are designed to mitigate the fiscal impacts of annexation; (3) annexation issues, including the factors and criteria considered by LAFCO; and (4) alternatives for providing services to existing and planned development, and consider the agency perspectives and issues associated with the various alternatives. He related that Elements 1 and 2 correspond to the Scope of Work, Element 3 will basically be LAFCO's responsibility, and Element 4 will be a joint effort by staffs from both the City and the County. It is the recommendation of staff that the City Council authorize the aforementioned study and direct staff to enter into a consultant agreement with Crawford, Multari & Starr in an amount not-to-exceed $13,700, of which the County would pay $8,350 and the City would pay $5,350. 05/07/96 104 Doug Latimer, County Administrative Officer, related that the Shasta County Board of Supervisors unanimously supported the proposed request at its meeting earlier today. In response to Council Member Murray, Mr.Warren anticipated that Elements l and 2 would be completed by mid-July and the entire report completed in August. Both Mr. Warren and Mr. Latimer envisioned work on the various elements being done simultaneously. Council Member Murray requested that the consultant provide a recommendation regarding the equitable distribution of the monies available and not just suggest the implementation of new taxes, i.e., Mello Roos Districts, etc. Carl Arness hoped that the consultant would approach this study with the experience it has gained throughout the State of California. He recommended that the annexation criteria be provided to the consultant as soon as possible. He further noted that consideration needs to be given to the potential cash flow generated by areas with an urban density, as opposed to a rural density, and the overall impact it will have on an annexation. MOTION: Made by Council Member R. Anderson, seconded by Council Member P. Anderson, that Resolution No. 96-092 be adopted, a resolution of the City Council of the City of Redding agreeing to prepare of a joint agency study regarding the costs for services, tax exchange agreements, annexation issues, and services alternatives and authorizing execution of a Personal Services Agreement with the firm of Crawford, Multari & Starr in an amount not-to-exceed $13,700. Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson, Kehoe, Murray and McGeorge Noes: Council Members -None Absent: Council Members -None Resolution No. 96-092 is on file in the office of the City Clerk. REQUEST FOR ADDITIONAL LAND - by Paul Edgren (C-070-200) Assistant City Manager Perry highlighted the Report to City Council dated April 22, 1996, incorporated herein by reference, wherein Signature Northwest is requesting the City to provide an area for a cul-de-sac at the west end of South Street and grant an easement across City property along Buenaventura Boulevard to allow a third driveway. Mr. Perry explained that altogether the total land involved is about 23,200 square feet. Most of the land is marginal or unusable as building sites unless merged with adjoining property. He related that at the same price as the parcel was originally optioned, the property would be worth approximately $60,784. If the property is traded, it would be used to build a trail valued at about $75,000, or $20 a linear foot if built by the City. It is the recommendation of staff that the City Council agree in concept to trade the land for trail construction to extend the recently constructed trail along Buenaventura up to Placer Road, a distance of approximately 5,500 feet. If the City Council concurs, an agreement would be prepared for the City Council's consideration on May 21, 1996. It is further recommended that the City Council agree in concept to provide an area for a cul-de-sac if it is improved and if the end of South Street is abandoned. In response to Council Member Murray, Mr. Perry assured that the trail will be constructed in the ravine and will not affect the marketable area. Paul Edgren related that the ultimate goal of entering into an option agreement was to develop a neighborhood shopping center which included both a grocery store and drug store. Because this is not a corner-square site, the major anchor tenants are having difficulty acquiring the required two service driveways. He related that staff has made themselves available to the shopping center developer to review the proposed plans and their one concern was the ability to incorporate the adjoining piece of property in a manner which is compatible with the shopping center. He noted the shopping center will generate over $250,000 in traffic impact fees and will convert City surplus property into an incoming producing property via sales and property taxes. He noted that sufficient park fees would not be generated to construct the 5,500 linear feet of trail. He explained that the 05/07/96 105 proposal would allow the Canyon Creek Trail to be constructed, thereby continuing the trail along Canyon Creek on its extension to Placer Street and allow funding to remain for extending the trail from Placer Street to Eureka Way. He related that this trail, when completed, will also be used as an alternate means of transportation. He requested that the City Council approve the recommendation for Signature Northwest to construct 5,500 linear feet of trail in exchange for the aforementioned property. He stated that security would be provided to the City to ensure the trail's completion. Council Member Kehoe liked the ideas presented this evening, however, he did not believe it would be a prudent business decision to approve the request without first obtaining the value of the City's property. In response to Council Member P. Anderson, Mr. Perry related that the last property appraisal was completed prior to the option agreement which was entered into in October 1995. Council Member Murray opined that the property's only value is for plottage. MOTION: Made by Council Member Murray, seconded by Council Member P. Anderson, to authorize the trade of property as requested in Signature Northwest's letter dated April 23, 1996, in exchange for trail construction; direct the City Attorney to prepare the exchange agreement documents and approve the security for the trail's construction, authorize the Mayor to execute the exchange agreement documents; and agree in concept to provide the requested area concerning the cul-de-sac if it is improved and if the end of South Street is abandoned. Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson, Murray and McGeorge Noes: Council Members - Kehoe Absent: Council Members - None At the hour of 9:38 p.m., Mayor McGeorge adjourned the meeting to a Special Meeting of the Redding Redevelopment Agency. At the hour of 9:41 p.m., Mayor McGeorge reconvened the Regular Meeting of the Redding City Council. RESOLUTION SETTING PUBLIC HEARING- re SHASTEC Redevelopment Area Report (R-030-200) Mayor McGeorge abstained from discussion and voting on this item. Associate Planner Haddox provided an overview of the Report to City Council dated May 7, 1996, incorporated herein by reference, regarding the SHASTEC Redevelopment Project Area Report. It is the recommendation of staff that the City Council adopt the necessary resolution which acknowledges the receipt of the Report to the Legislative Bodies on the proposed Redevelopment Plan for the SHASTEC Project and Final EIR, and consenting to calling a joint public hearing of the Redding Redevelopment Agency and the City Council on June 4, 1996, to consider the aforementioned documents. MOTION: Made by Council Member R. Anderson, seconded by Council Member Murray, that Resolution No. 96-093 be adopted, a resolution of the City Council of the City of Redding consenting and calling a joint public hearing with the Redding Redevelopment Agency for 7:00 p.m., June 4, 111 1996, on the proposed Redevelopment Plan for the SHASTEC Redevelopment Project and the final EIR relating thereto. Voting was as follows: Ayes: Council Members - R. Anderson, Kehoe, Murray and P. Anderson Noes: Council Members - None Absent: Council Members - None Abstain: Council Members - McGeorge Resolution No. 96-093 is on file in the office of the City Clerk. 05/07/96 106 CAL CARD PROGRAM (B-050-100) Purchasing Officer Roberts highlighted the Report to City Council dated April 29, 1996, incorporated herein by reference, concerning the proposed implementation of the Cal-Card Program. She explained that with the ease of a widely accepted VISA bank card, the City can accomplish purchases of up to $1,000( and in some cases$5,000) per transaction upon approval of the State of California Department of General Services. She indicated that cards are free, however, there would be a service fee generated by the State of California Department of General Services in the amount of one- tenth of one percent of all purchases. Ms. Roberts explained that, if implemented, staff would request that any single purchase not exceed $750 (the same as the current blanket vendor program). She explained that the Cal-Card Program would eliminate the need for issuing a purchase order for most purchases under $750 and would, for the most part, eliminate the City's product purchases under the existing blanket vendor program. The City would, however, still list preferred vendors for those products which the City pursues through a competitive process. She stressed that good internal controls would be necessary and training for City staff and a procedures manual would be essential. It is the recommendation of staff that the City Council direct staff to begin implementation of the Cal- Card Program. In response to Council Member P. Anderson, Ms. Roberts estimated that less than a total of 150 credit cards would be issued. In response to Council Member Kehoe, City Manager Warren stressed that the department directors would be held accountable to the City Manager for any misuse of the cards. In addition, the employee would be held responsible and appropriate disciplinary action would be taken. Mr. Warren related that during the six-month trial period, staff would be assessing six criteria: (1) is it easier to administer; (2)is it more convenient for the employees; (3) is it more convenient for the vendors; (4) were any internal control problems experienced; (5) does it really save the City money; and (6) is it a fair way to do business? MOTION: Made by Council Member Kehoe, seconded by Council Member P. Anderson, to direct staff to begin the implementation of the Cal-Card Program for a six-month trial period. The Vote: Unanimous Ayes MONTHLY FINANCIAL REPORT - re Electric Utility (B-130-070) Finance Officer Strong provided an overview of the Report to City Council dated April 23, 1996, incorporated herein by reference, regarding the Electric Utility's Monthly Financial Report for March 1996. It is the recommendation of staff that the report be accepted as presented. MOTION: Made by Council Member R. Anderson, seconded by Council Member P. Anderson, to accept the Electric Utility's Monthly Financial Report for March 1996 as presented. The Vote: Unanimous Ayes MONTHLY FINANCIAL REPORT - re General Fund (B-130-070) Finance Officer Strong highlighted the Report to City Council dated April 29, 1996, incorporated herein by reference, concerning the General Fund's Monthly Financial Report for March 1996. Total revenue to date ($22.2 million) is slightly higher($19,747) than staff's original cash flow estimate. Expenditures to date(excluding encumbrances)total $25,186,802 or $1,251,012 (4.8 percent) below staff's original cash flow projection. It is the recommendation of staff that the City Council accept the Monthly Financial Report for March 1996. MOTION: Made by Council Member Kehoe, seconded by Council Member P. Anderson, to accept the General Fund's Monthly Financial Report for March 1996. The Vote: Unanimous Ayes 05/07/96 107 RESOLUTION - Consolidation of Mobilehome Repair Program and Home Repair Program and Establishing Emergency Repair Program (G-100-080-150 & G-100-080-275) Development Services Director Swanson's Report to City Council dated May 7, 1996, incorporated herein by reference, outlined the strategy for consolidating the current Mobilehome Repair Program and Home Repair Program into one unsecured loan activity program called the Emergency Repair Program. At the request of Council Member Murray, staff provided the City Council with amended language to Section 5(A)(3)to add the following: All interest earnings shall become forgiven upon repayment of the full principal loan balance when received on time. Interest earnings shall not be forgiven on delinquent loans which do not meet City payoff demand conditions. It is the recommendation of staff that the City Council adopt the necessary resolution authorizing the consolidation of the Mobilehome Repair Program and the Home Repair Program into the Emergency Repair Program. MOTION: Made by Council Member Murray, seconded by Council Member P. Anderson, that Resolution No. 96-094 be adopted, a resolution of the City Council of the City of Redding authorizing the consolidation of the Mobilehome Repair Program and Home Repair Program into the Emergency Repair Program with the aforementioned changes to Section 5(A)(3). Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson, Kehoe, Murray and McGeorge Noes: Council Members -None Absent: Council Members -None Resolution No. 96-094 is on file in the office of the City Clerk. GROUND LEASE AND CONSTRUCTION OF CORPORATE AIRCRAFT HANGER - By Shasta Enterprises (C-070-100 & A-090-100) City Manager Warren requested that the City Council defer action on the proposed ground lease and construction of a corporate aircraft hangar by Shasta Enterprises at the Redding Municipal Airport to allow additional time for staff to finalize the lease. Council Member Murray opined that the Airports Commission should review this matter prior to the City Council taking action. He expressed concern regarding the proposed location of the hangar. Given the type of facility being proposed, he recommended that the Airports Commission consider other possible locations. He stated that the analysis which states that there will not be a need for more than two fixed-based operations (FBO) at the Redding Municipal Airport does not take into consideration the possibility of Celebrity City becoming a reality, and therefore, recommended that the proposed location be maintained in the event another FBO is required. No action was taken regarding this matter. CLOSED SESSION - re Existing Litigation (L-100) City Attorney Wingate related that subsequent to the agenda being posted, it was determined that a closed session is necessary concerning existing litigation in the matter of Purity Oil Sales. He requested that the City Council authorize the placement of this matter on the agenda as an urgency il; item pursuant to the California Government Code. He noted that the action would require a 4/5 vote of the City Council. MOTION: Made by Council Member Kehoe, seconded by Council Member Murray, authorizing the placement of an additional closed session item on the agenda regarding existing litigation in the matter of Purity Oil Sales before the United States Environmental Protection Agency. Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson, Kehoe, Murray and McGeorge Noes: Council Members -None Absent: Council Members -None 05/07/96 108 Mayor McGeorge stated that the City Council would be adjourning to closed session pursuant to California Government Code Section 54956.9(a) to discuss the following: Conference with Legal Counsel - Existing Litigation concerning Cindy Hairston v. City of Redding. et al.. Shasta County Superior Court Case No. 127453, and the matter of Purity Oil Sales before the United States Environmental Protection Agency. At the hour of 10:02 p.m., Mayor McGeorge adjourned the meeting to closed session. At the hour of 10:50 p.m., Mayor McGeorge reconvened the meeting to regular session. No action was taken. ADJOURNMENT There being no further business, at the hour of 10:50 p.m., Mayor McGeorge declared the meeting adjourned. APPROVED: Mayor ATTEST: joie,pez:e A 41 ..�/� City Clerk 05/07/96