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HomeMy WebLinkAboutMinutes - City Council - 1996-03-19 60 City Council, Regular Meeting City Council Chambers 1313 California Street Redding, California March 19, 1996 7:00 p.m. The Pledge of Allegiance to the Flag was led by City Council Member R. Anderson. The Invocation was offered by Pastor Ron Smith, First Baptist Church. The meeting was called to order by Mayor Kehoe with the following Council Members present: P. Anderson, R. Anderson, McGeorge, Murray and Kehoe. Also present were City Manager Warren, Assistant City Manager Perry, City Attorney Wingate, Director of Administrative Services Starman,Director of Public Works Galusha, Director of Electric Utility Lindley, Director of Development Services Swanson, Director of Community Services Gorman, Electric Utility Operations Manager Ryan, Fire Chief Wagner, Finance Officer Strong, Assistant City Engineer Curtis, Fire Marshal Del Carlo, Airports Director Perry, Transportation Coordinator Duryee, Management Assistant to the City Manager Bachman, City Treasurer Linville, City Clerk Strohmayer, and Secretary to the City Council Rudolph. PRESENTATION OF PLAQUES - George Lewellen, Wilson Curie and Lisa Cannon * (B-080-150 & B-080-600-100 & B-080-120) Mayor Kehoe and Vice Mayor McGeorge presented plaques of appreciation to George Lewellen, Economic Development Corporation representative; Judge Wilson Curie, Community Development Advisory Committee Member; and Lisa Cannon, Redding Community Access Corporation Board Member. Mr. Lewellen thanked the City Council for the honor to have served on the Economic Development Council. He stated that it is not often an individual has the opportunity to serve on a board whose sole task is to make Shasta County a better place to live. Judge Curle expressed appreciation to the City Council and, particularly, staff for the support provided to the Community Development Advisory Committee. Lisa Cannon stated it was an honor to serve on the Redding Community Access Corporation's Board of Directors. She stressed the important role the Redding Community Access Corporation plays in the community. CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: Approval of Minutes - Adjourned Regular Meeting of January 8, 1996 Regular Meeting of January 16, 1996 Regular Meeting of February 2, 1996 Approval of Payroll and Accounts Payable Register (A-050-100-500) It is recommended that Accounts Payable Register No. 17, for the period March 4, 996, through March 14, 1996, check numbers 230247 through 230735 inclusive, in the amount of$2,828,427.45, and Payroll Register No. 19, electronic deposit transaction numbers 28379 through 28614 inclusive, and check numbers 415290 through 415959 inclusive, totaling $1,235,291.74, for the period February 25, 1996, through March 9, 1996, be approved. TOTAL: $4,063,719.19 03/19/96 61 Resolution - Shasta Housing Development Corporation re Treehouse Senior Apartments (G-100-030-038) It is the recommendation of the Assistant City Manager that Resolution No. 96-060 be adopted, a resolution of the City Council of the City of Redding amending the agreement between the City of Redding and Shasta Housing Development Corporation dated September 7, 1993, for costs associated with the development of affordable senior housing, specifically the elimination of existing Community Development Block Grant (CDBG) financing for the Alder Street property. Resolution- Release of Data for Completion of Franchise Fee Audit (T-010 & T-040-050) It is the recommendation of the Administrative Services Director that Resolution No. 96-048 be adopted, a resolution of the City Council of the City of Redding authorizing items related to the Franchise Fee Audit, specifically the release of information from franchise services providers to Municipal Resource Consultants (MRC). Resolution - Appropriating Funds for Guardrails at Redding Raceway * (B-130-070 & A-090-100) It is the recommendation of the Administrative Services Director that Resolution No. 96-049 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 28th amendment to City Budget Resolution No. 95-153 appropriating $4,000 for the purchase of guardrails at the Redding Raceway. Resolution - Appropriating Funds re Lease Payment on Modular Office Unit * (B-130-070 & C-050-100) It is the recommendation of the Administrative Services Director that Resolution No. 96-050 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 27th amendment to City Budget Resolution No. 95-153 appropriating $15,870 for the lease payment of the modular office unit occupied by Personnel, Risk Management, and Volunteer Services. Resolution - City Council Policy No. 417 re Supplemental Budget Appropriations (A-050-060-555 & B-130-070) It is the recommendation of the Administrative Services Director that Resolution No. 96-051 be adopted, a resolution of the City Council of the City of Redding adopting Policy No. 417: Supplemental Budget Appropriations. Development Services Department Monthly Status Report (A-050-250) It is the recommendation of the Development Services Director that the Monthly Status Report through February 1996 for the following work areas be accepted: (1) Zoning, Subdivision, and General Plan Amendments; (2)Building and Population; (3) Housing Assistance and Rehabilitation; and (4) General Plan Update. Resolution - Start-Up and Acceptance Testing by Black& Veatch Resolution - Expenditures under Use Permit UP-26-93 Resolution - Environmental Work by Reese-Chambers for Redding Peaking Power Project (E-120-150) It is the recommendation of the Electric Utility Director that Resolution No. 96-052 be adopted, a resolution of the City Council of the City of Redding approving an increase in the not-to-exceed total cost of Revision 1 to the Third Amendment to the agreement for Redding Power caretaking and support services entered into by and between the City of Redding and Black& Veatch Construction, Inc. (C-2843). It is also recommended that Resolution No. 96-053 be adopted, a resolution of the City Council of the City of Redding authorizing the expenditure of not more than $45,000 for materials and staff time for various tasks preparatory to meeting the noise attainment levels associated with Redding Peaking Power Use Permit UP-26-93. It is further recommended that Resolution No. 96-054 be adopted, a resolution of the City Council of the City of Redding approving an increase in the total of Purchase Order 048258 to Reese- Chambers Systems Consultants, Inc. from $15,000 to $35,000 for environmental work at the Redding Peaking Power Project. 03/19/96 62 Award of Bid - Bid Schedule No. 2990, Purchase of Substation Steel Structures for the Texas Springs Substation Project (B-050-100 & E-090-140-800) It is the recommendation of the Electric Utility Director that Bid Schedule No. 2990, purchase of substation steel structures for the Texas Springs Substation Project, be awarded to the evaluated low bidder, Falcon Steel Company, in the amount of$67,946.09. Funds for this purchase are included in the 1993 Electric System Financing. In addition, the 1995-96 Capital Improvement Program includes $1.37 million for purchases of major equipment and project design. Resolution - Replacement of Lost 1915 Assessment Certificate, College Highlands Assessment District No. 1989-4 (A-170-120-115) It is the recommendation of the City Treasurer that Resolution No. 96-055 be adopted, a resolution of the City Council of the City of Redding approving the replacement of the following lost registered bond: Certificate No. 67, $10,000.00 principal amount, Redding, California Improvement Bond Act 1915, College Highlands Assessment District No. 1989-4A, at 7.45% and due 09/02/2002, R/N/O Edgar H. Sparks and Ingrid S. Sparks, Trustees of Edgar and Ingrid Sparks Living Trust dated July 16, 1987. Resolution - Appropriating Funds re Building Code Compliance of Evergreen Building at Redding Municipal Airport *(B-130-070 & A-090-100) It is the recommendation of the Airports Director that Resolution No. 96-056 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 29th amendment to City Budget Resolution No. 95-153 appropriating $16,000 for the purpose of bringing the Evergreen building into code compliance. Notice of Completion - Repair of Selective Catalytic Reactor Housing and Ancillary Equipment for Combustion Turbine-Generator Unit 1, Redding Peaking Power Project (C-3419) (E-120-150) It is the recommendation of the City Manager that Job No. 9703-11, repair of selective catalytic reactor housing and ancillary equipment for combustion turbine-generator Unit 1, Redding Power Peaking Project, awarded to Deltak Construction Services, Inc., be accepted as satisfactorily completed and the City Clerk authorized to file a Notice of Completion. The final contract price is $133,525. Notice of Completion-Bid Schedule No. 2963, Install Metal Beam Guardrail on Various Streets in the City of Redding (B-050-020 & S-070-100) It is the recommendation of the Director of Public Works that Bid Schedule No. 2963 (Job No. 9524), install metal beam guardrail on various streets in the City of Redding, awarded to Apex Fence Company, be accepted as satisfactorily completed and the City Clerk authorized to file a Notice of Completion. The final contract price is $140,708.75, of which 100 percent is funded by the Federal High Hazard Elimination Program. Notice of Completion - Bid Schedule No. 2942, Churn Creek Road Widening (R-030-060 & S-070-100) It is the recommendation of the Director of Public Works that improvements from the Redding Redevelopment Agency associated with Bid Schedule No. 2942 (Job No. 9312), Churn Creek Road Widening, awarded to Tullis, Inc., be accepted as satisfactorily completed and the City Clerk authorized to file a Notice of Completion. The final contract price is $1,638,045. Resolution - Authorizing Street Closures for the Annual Rodeo Week Celebration (P-010-100& P-030-250) It is the recommendation of the Director of Public Works that Resolution No. 96-057 be adopted, a resolution of the City Council of the City of Redding pertaining to the 48th annual Rodeo Week celebrations to be held May 13 through May 18, 1996, including prohibiting parking and vehicular traffic for"Roaring Gulch" activities May 15, 1996, through May 17, 1996, and the parade May 18, 1996. 03/19/96 63 Resolution - Street Closures for Parade in Support of Kool April Nites Car Event (P-010 & P-030-250) It is the recommendation of the Director of Public Works that Resolution No. 96-058 be adopted, a resolution of the City Council of the City of Redding pertaining to the 5 p.m. to 10 p.m. closure of Parade Route 1 during the Kool April Nites Parade on April 19, 1996. MOTION: Made by Council Member R. Anderson, seconded by Council Member P. Anderson , that all the foregoing items on the Consent Calendar be approved and adopted as recommended. Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson, McGeorge, Murray& Kehoe Noes: Council Members -None Absent: Council Members - None Resolution Nos. 96-048, 96-049, 96-050, 96-051, 96-052, 96-053, 96-054, 96-055, 96-056, 96-057, 96-058 and 96-060 are on file in the office of the City Clerk. PUBLIC HEARING- Modification of Animal Permit Requirements (A-130-140 & A-130-150) The hour of 7:00 p.m. having arrived, Mayor Kehoe opened the public hearing regarding the modification of Animal Permit requirements. The following documents are on file in the office of the City Clerk: Affidavit of Publication -Notice of Public Hearing Planning Commission recommendation dated March 8, 1995 City Clerk Strohmayer advised that no protests were received. Assistant Planner Thesken provided an overview of the Report to City Council dated March 8, 1996, incorporated herein by reference, regarding proposed modifications to the animal permit regulations. She related that the proposed amendments and new code section are intended to assign responsibility for animal permits to the Development Services Department, rather than the City Manager and the City Council, thus streamlining the permit process. Ms. Thesken explained that the proposed revisions to Title 7 of the Redding Municipal Code include an expansion of the definitions section, the addition of a section to regulate the slaughter and butchering of animals, the prohibition of peafowl, and the addition of regulations on exotic birds. Ms. Thesken stated that the addition of Chapter 18.71 is intended to streamline the animal permit process. She noted that all animal permits will now be considered administratively for approval or denial by the Development Services Director with notice to the public within 300 feet of the property. She explained that the processing time would be reduced from three months to 14 days, including an appeal period. She related that the chapter also adds goats, sheep and llamas to the animal permit process; a two-acre minimum parcel size and an animal permit requirement for raising pigs or hogs; the recognition of pot-bellied pigs as household pets; and the need for an animal permit for more than two large fowl on a property. It is the recommendation of both the Planning Commission and staff that the Negative Declaration be ratified, the ordinances offered for first reading, and the full readings of said ordinances be waived. Mayor Kehoe determined that there was no one present wishing to speak on the matter and closed the public hearing. MOTION: Made by Council Member R. Anderson, seconded by Council Member P. Anderson, that the City Council make the following findings regarding amendment to Redding Municipal Code Title 7 and the creation of Section 18.71 entitled "Animal Permits": 1. Project is compatible with the Redding General Plan; 2. Project will not significantly alter existing land form; 03/19/96 64 3. Project is compatible with surrounding land use; 4. Project is compatible with the Code of the City of Redding, California; and ratify the Negative Declaration authorized by the Planning Commission at its meeting of February 13, 1996. The Vote: Unanimous Ayes Council Member R. Anderson offered Ordinance No. 2146 for first reading, an ordinance of the City Council of the City of Redding amending Redding Municipal Code Chapter 7.04 entitled Animals: General Provisions. Council Member R. Anderson offered Ordinance No. 2147 for first reading, an ordinance of the City Council of the City of Redding adding Chapter 18.71, Animal Permits, to the Redding Municipal Code. MOTION: Made by Council Member R. Anderson, seconded by Council Member P. Anderson, that the full reading of Ordinance Nos. 2146 and 2147 be waived and the City Attorney be instructed to read the full titles. The Vote: Unanimous Ayes APPEAL BY STUART OLIVER- re Parking Spaces on Rio Street (P-030-230) Assistant City Engineer Curtis provided an overview of the Report to City Council dated March 13, 1996, incorporated herein by reference, regarding the appeal by Stuart Oliver concerning staff's decision relative to parking spaces on Rio Street. Mr. Curtis summarized that staff has reviewed the entire parking situation on Rio Street and issued a letter dated February 9, 1996, to all parties announcing the following: (1) All residents on the street are requested to minimize parking on the street. No parking is allowed on the paved turnaround; (2) When parking on the street, residents and guests will park in such a manner that there will always exist a 12-foot wide clearance, thus enabling emergency vehicles passage; (3) An encroachment permit will be issued for up to two off-street paved parking spaces to be located at two of the four possible locations; and (4) A permit will not be issued for a fence to be installed on the turnaround right of way. Mr. Curtis related that Mr. Oliver, through his representatives, is requesting that no encroachment permit be issued for parking spaces and that he be allowed to keep his fence in place. Mr. Oliver believes that the City does not have the right to place public parking spaces on right of way and public service easements should be dedicated to the City. It is the recommendation of staff that the City Council deny the appeal and allow an encroachment permit to be issued and to further require that Mr. Oliver remove the fence he installed on the City right of way. Staff would work with the encroachment permit applicants and Mr. Oliver to site the two parking spaces. Russell Oliver, Wyndham Lane, stated his father, Stuart Oliver, is giving him one of the lots at the end of Rio Street to construct a residence. He opined that the proposed parking spaces would devalue the property. He related that absent street lighting, the potential for vandalism and "beer" parties also increases. He indicated that photographs of Rio Street show that each residence has its own driveway and street parking. He requested that the City Council deny the issuance of an encroachment permit to construct two parking spaces in City right-of-way. Ma Oliver, 2331 Lake Blvd., related that her father, Stuart Oliver, has also promised her one of the two lots at the end of Rio Street. She objected to the development of the two parking spaces in front of the two subject lots. She requested that the City Council deny the issuance of the encroachment permit. Jim Elkins, Civil Engineer for Pace Engineering, stated that he represented Mr. Oliver both during the parcel map and hammerhead design stages. He stressed that parking was never an issue during the public hearing and that parking on Rio Street has not changed as a result of Mr. Oliver's development. He stated that the location where the two vehicles previously parked at the end of Rio Street has always been an access to Mr. Oliver's property and was to remain open. He showed view graphs which depicted the following: (a) potential house locations and parking space locations. He stated that the two parking spaces would be immediately in front of the residences proposed on Mr. 03/19/96 65 Oliver's property; and(b) The utilities located underneath the parking areas are to be maintained by Mr. Oliver. Because of the parking spaces, he questioned who would be responsible for maintaining the utilities and replacing the asphalt. As a result of safety issues raised during the public hearing, he related that a hammerhead has been constructed and a fire hydrant installed. He recommended that the two parties associated with the encroachment permit add additional parking area to their respective properties. He asked that the City Council uphold the appeal and deny the issuance of an encroachment permit to construct two parking spaces on City right-of-way. Eric Ostling, representing Mr. Oliver, stated that during the initial lot split proceedings, Mr. Oliver was only required to dedicate the necessary right-of-way for the construction of a hammerhead or cul-de-sac turnaround at the west end of Rio Street and that the matter of parking was not addressed. He related that the proposed parking does not provide for a five-foot setback or space between the property line and the parking spaces, thereby, placing a burden on Mr. Oliver's property. He requested that the City Council uphold the appeal and deny the issuance of an encroachment permit to construct two parking spaces on City right-of-way. Mark Telles, 468 Rio Street, stated that the street is very narrow and both his and his neighbor's parking were eliminated when construction began. He referenced a letter to the City dated October 10, 1995, requesting a meeting with the City to discuss the issue of parking on Rio Street, which resulted in Mr. Curtis' letter dated February 9, 1996. He requested the City Council to approve staff's recommendation, thereby reestablishing two additional parking spaces at the expense of the neighboring property owners. Edward Titus, 469 Rio Street, stated that he has not experienced a parking problem on Rio Street. Chris Williams, 3282 Sacramento Drive, opined that when Mr. Oliver dedicated the public right-of- way he made it a public road by proposal and construction of the hammerhead. He stated that the public has the right to park on public roads as long as traffic is not obstructed. He, therefore, recommended that the City Council approve staff's recommendation. Alexa Telles, 468 Rio Street, stated they purchased their residence because of its location and the fact that it was located at a dead-end street. At the time of the purchase, she indicated they were not aware that Mr. Oliver had dedicated the right-of-way to the City. She related that it was only within the last year that construction was started on this project. She acknowledged Mr. Oliver's right to develop his property and the improvements Mr. Oliver has made with regard to emergency vehicle access and the fire hydrant. She requested that the City Council arrive at a decision which all parties can live with. David Sifer, 469 Rio Street, explained that he cannot construct additional parking on his property for two reasons: (1)a mature tree adjacent to the 10-foot driveway; and (2) a utility pole another 8 feet away. He stated that his two vehicles and a boat take up all his available parking. He thanked Mr. Curtis for providing assistance regarding this matter. Joe Schuler, 460 Rio Street, stated that the residents at the end of Rio Street have no street parking. He did not believe that the additional two parking spaces would impact Mr. Oliver's cost to install the necessary utilities. He stressed that the use of the parking spaces would not be restricted to certain individuals, but would be utilized as public parking. Jim Elkins stressed that the issue is parking and the amount of parking area has not been reduced by this development. He reiterated that the utilities are stubbed out beyond the pavement and, therefore, the parking spaces would impact their installation. City Attorney Wingate related that the City acquired a street right-of-way and parking is normal usage for street right-of-way. He stated that the City would, therefore, legally be able to issue a permit to construct parking spaces in the right-of-way. He explained that the proposed parking spaces, from a legal perspective, would basically accomplish the same thing as if a cul-de-sac had been required instead of the hammerhead. He further indicated that driveway standards do not apply to this situation as the construction is being done in the street right-of-way. In response to Mayor Kehoe, Public Works Director Galusha believed that the encroachment permit applicants would have to extend the utility services beyond the improvement point. He further 03/19/96 66 responded that it may be possible to condition the permit whereby the encroachment permit applicants would share or be responsible for maintaining the utilities beneath the parking spaces. Mr. Curtis stated that it may be possible to position the parking spaces as to not interfere with the utility services. Council Member McGeorge noted that Mr. Oliver's childrens' primary objection was that parking would be in their front yards. He opined that in residential neighborhoods, the public can park on the street in front of any house. He stated that the proposed parking appears to be to the side of where the front door would be located. Council Member Murray opined that staff's options do not clearly address the concerns raised in the City Attorney's memorandum. He stated he was not comfortable that the City Council had all the information to make a decision and recommended that the City Council reach a general consensus on the major points and refer it back to staff for further negotiations. In response to Mayor Kehoe, Mr. Wingate stated that the comments made relative to the difficulty of enforcing staggered parking was an observation and not a legal analysis. Council Member Murray explained that he was sensitive to the fact that the parking situation on the street had not changed. Council Member P. Anderson expressed concern that adequate clearance had not been addressed. MOTION: Made by Council Member McGeorge, seconded by Council Member R. Anderson, to deny the appeal and allow the encroachment permit to be issued, require that Mr. Oliver remove the fence installed on the City's right of way, and direct staff to work with the encroachment permit applicants and Mr. Oliver in siting the two parking spaces. Voting was as follows: Ayes: Council Members -R. Anderson, McGeorge and Kehoe Noes: Council Members -P. Anderson and Murray Absent: Council Members -None At the hour of 8:17 p.m., Mayor Kehoe declared the meeting recessed. At the hour of 8:23 p.m., Mayor Kehoe reconvened the regular meeting. APPOINTMENT - Economic Development Corporation (B-080-150) MOTION: Made by Council Member McGeorge, seconded by Council Member P. Anderson, to appoint Richard W. Green to the Economic Development Corporation to fill an unexpired term ending June 30, 1996. The Vote: Unanimous Ayes RESOLUTION - Contract with Nystrom& Company (F-205 & F-205-150-075) Administrative Services Director Starman provided an overview of the City Council Audit Committee's recommendation dated March 7, 1996, incorporated herein by reference, recommending that the City Council award the contract for auditing services to Nystrom and Company. In response to Council Member R. Anderson, Mr. Starman related that the City would probably request Nystrom and Company to prepare the financial statements the first year and consider the possibility of having staff prepare them in the second and third years. Council Member McGeorge noted that both D. H. Scott& Company and Nystrom & Company are competent to do the required work; however, the decision comes down to dollar savings. MOTION: Made by Council Member R. Anderson, seconded by Council Member P. Anderson, that Resolution No. 96-059 be adopted, a resolution of the City Council of the City of Redding approving the contract for professional services between the City of Redding and Nystrom & Company, commencing on execution of the contract until delivery of the final reports for the fiscal year ending June 30, 1998, with two additional optional one-year terms, and authorizing the Mayor to sign same. 03/19/96 67 Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson, McGeorge, Murray and Kehoe Ayes: Council Members -None Absent: Council Members - None Resolution No. 96-059 is on file in the office of the City Clerk. INDEPENDENT AUDITOR'S COMMUNICATION AND SINGLE AUDIT REPORTS - Ending June 30, 1995 (F-205-150-075) Administrative Services Director Starman provided an overview of the City Council Audit Committee's Report to City Council dated March 7, 1996, incorporated herein by reference, which included the draft copy of the Independent Auditor's Communication to the Audit Committee and the Single Audit Reports for the Year Ended June 30, 1995. It is the recommendation of the Audit Committee that the City Council accept the above subject reports. In response to Council Member Murray, Finance Officer Strong reported that the City has elected to record grant receivables when the expenditure is made rather than when the actual receivable can be collected. He further stated that some grants require certain requirements to be met prior to releasing any funds. In response to Council Member R. Anderson, Mr. Starman noted that the City is still striving to implement inventory control measures, however, the vacancy of one Redding Power warehouse position has slowed this process. Mr. Strong explained that the inventory is being monitored on a personal computer. MOTION: Made by Council Member R. Anderson, seconded by Council Member P. Anderson, to accept the Independent Auditor's Communication to the Audit Committee and the Single Audit Reports for the year ended June 30, 1995. The Vote: Unanimous Ayes CIVIC CENTER PROJECT MANAGER (C-050-025) City Manager Warren highlighted the Report to City Council dated March 14, 1996, incorporated herein by reference, concerning the hiring of an outside Project Manager to coordinate the construction of the Civic Center project. He explained that considering the magnitude of a $10 - $15 million project and the importance it plays in the community, it is important to assure that every step is done properly. He opined that a Project Manager is required if the Civic Center project is to proceed in an orderly, efficient process in the design and construction phases. He stressed that a Project Manager is hired for four reasons: (1)control; (2) coordination; (3) consistency; and (4) cost savings. Mr. Warren recommended that the City Council authorize the City Manager to begin the selection process to hire a Project Manager by contract. He related that interviews would be held before an oral board consisting of community representatives and the City Manager. He stated that once the top individual or firm is identified, a contract would be negotiated and signed by the City Manager. He indicated that the position would be funded as part of the Civic Center project. Council Member R. Anderson stated that the City Manager should use his discretion whether or not an oral board is necessary. He viewed this as a technical position which could be hired directly by the City Manager. In response to Mayor Kehoe, Mr. Warren stated that the salary would need to be negotiated, but anticipated the position to cost approximately $60,000 to $70,000 per year. MOTION: Made by Council Member Murray, seconded by Council Member R. Anderson, directing the City Manager to hire a Project Manager by contract. The Vote: Unanimous Ayes 03/19/96 68 It was the consensus of the City Council that the City Manager use his discretion as to whether or not to hire the Project Manager utilizing an oral board. CAPITAL IMPROVEMENT PLAN FOR 1997-2001 (B-130-010) City Manager Warren presented the City Council with the Proposed Capital Improvement Plan for fiscal years ending 1997-2001 dated March 1996, incorporated herein by reference. He stated that the plan should be viewed as a starting point rather than a final course of action. He related that it allows the City Council to review at one time city-wide capital needs, along with the funding opportunities and constraints that will occur over a period of time. He indicated that it also represents an opportunity for the City Council to review the process by which capital projects are selected and to provide staff with direction for planning for the City's capital needs in the future. Mr. Warren recommended that the City Council accept the Capital Improvement Plan with actual implementation to occur during the annual budget process. Council Member Murray asked that staff consider whether additional equipment will be necessary in the event NEXRAD is not located in Redding. He also questioned that status of the development of the regional detention basins. Public Works Galusha related that one of staff's goals is to identify regional detention basins that could be utilized by more than one development. Council Member Murray requested staff to reply at some point in time why the Victor/Old Alturas signal is considered more important than the Placer/Pleasant signal. MOTION: Made by Council Member P. Anderson, seconded by Council Member McGeorge, to accept the Capital Improvement Plan for fiscal years ending 1997-2001 dated March 1996. The Vote: Unanimous Ayes PROPOSED ASSESSMENT DISTRICT POLICY (A-170) City Manager Warren highlighted the Report to City Council dated March 12, 1996, incorporated herein by reference, regarding the proposed assessment district policy which should help clarify when the City will participate in an assessment district. Within the policies, staff has attempted to preserve the City's independence in terms of engineering and appraisals, cover the cost for administration, assure adequate reserves, and assure an adequate value-to-lien ratio. Mr. Warren stated that he would be bringing this matter back before the City Council the first meeting in April and asked the City Council to provide any comments or questions regarding this proposed policy. Council Member P. Anderson requested the citizens group which reviewed the Downpayment Assistance Policy to also examine the proposed policy. It was the consensus of the City Council to have the citizens group review the proposed policy and bring the matter back for the City Council's consideration in four weeks. AWARD OF BID - Bid Schedule No. 2988, Enterprise Community Park Phase 1, Amenities (B-050-020 & P-050-145) Public Works Director Galusha stated that the low responsive bidder for Enterprise Community Park Phase I, Amenities was received from Ben Armstrong Construction in the base amount of $1,321,209, with a maintenance building additive of$97,500, for a total of$1,418,709. He noted that there is currently $1,631,000 available in the Parks capital fund for this project, and there is approximately $200,000 available in the Park Development Fund, for a total of$1,831,000 to fund the project. It is the recommendation of both the Public Works Department and the Community Services Department that Bid Schedule No. 2988 (Schedules B and C) be awarded to Ben Armstrong 03/19/96 69 Construction in the amount of$1,418,709, that an additional $100,000 be approved for construction engineering and inspection, that $125,000 be approved as a construction contingency, and that $55,000 be approved for utility connection fees, for a total of$1,698,709. Mayor Kehoe expressed concern regarding the following: 1) engineer's estimate differed approximately 33 percent. He questioned whether everyone understood the City's expectations; and 2) second low bid in reality is approximately$14,000 lower than the recommended bid. Mr. Galusha explained that the project was bid with three schedules to give the City the most flexibility in developing a fundable project. The bid specifications stated that the City reserved the right to award the contract to the lowest responsive bidder under either Schedule A or B. He related that the disadvantages to rebidding Schedule C are time, considerable savings to buying material for both projects at the same time, and another contract to administer. Overall, staff believed this recommendation to be the lowest cost to the City. Council Member R. Anderson stated that a lesson should be learned from this that Schedule C should have been added into the final total, thereby permitting the City to award the bid to the overall low bidder. Mr. Galusha explained that it would have been difficult to do and would have required five to six different schedules with different alternatives. Staff believed this would have complicated the bidding process and staff did not envision there would be sufficient funds to accommodate Schedule C. Council Members McGeorge, P. Anderson, and Murray concurred with Council Member R. Anderson's observations. Council Member Murray complimented staff and the community for their efforts in redesigning the project, thereby permitting it to come in within the required budget. He expressed concern that if Schedule C is rebid, it could ultimately cost the City more than the $14,000. MOTION: Made by Council Member Murray, seconded by Council Member R. Anderson, that Bid Schedule No. 2988 (Job No. 9203), Enterprise Community Park Phase 1, Amenities, be awarded to Ben Armstrong Construction in the amount of$1,418,709, that an additional $100,000 be approved for construction engineering and inspection, that $125,000 be approved as a construction contingency, and that $55,000 be approved for utility connection fees, for a total of$1,698,709. Voting was as follows: Ayes: Council Members -P. Anderson, R. Anderson, McGeorge, and Murray Noes: Council Members - Kehoe Absent: Council Members -None PUBLIC WORKS 1994/95 ANNUAL REPORT (A-050-300) City Manager Warren highlighted his memorandum to City Council dated March 13, 1996, regarding the Public Works 1994/95 Annual Report, incorporated herein by reference. This was an informational item. No action was required. PUBLIC COMMENT (C-050-025) Fran Jenkins complimented the City Council for moving forward with the search for a Civic Center Project Manager. She believed this action would ultimately save the City money. ADJOURNMENT There being no further business, at the hour of 9:10 p.m., Mayor Kehoe declared the meeting adjourned. APPROVED: Mayor Ke'.e 03/19/96 70 ATTEST: / 1 Qi • b City Clerk 03/19/96