HomeMy WebLinkAboutReso. 1987-011 - Approving and adopting certain supplemental appropriations, calculated as of january 19, 1987 � • •
RESOLUTION NO. g7-//
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
APPROVING AND ADOPTING CERTAIN SUPPLEMENTAL APPROPRIATIONS,
CALCULATED AS OF JANUARY 19 , 1987 , AND TO BE EFFECTIVE FOR
THE REMAINDER OF THE FISCAL YEAR ENDING JUNE 30, 1987.
WHEREAS, the City Council has previously adopted a budget
for the fiscal year ending June 30, 1987; and
WHEREAS, such budget contained estimated revenue and
appropriations for said fiscal year; and
WHEREAS, it has been determined by the Finance Director that
certain supplemental appropriations must be approved at this time
to balance the City' s accounts for said fiscal year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Redding as follows:
1 . That the foregoing recitals are true and correct.
2 . That it is deemed to be in the best interests of the
City of Redding to approve and adopt the following supplemental
appropriations and fund transfers at this time.
3 . That said adjustment shall be in accordance with
Exhibit "A" attached hereto and incorporated herein by reference
as though fully set forth at this point.
I HEREBY CERTIFY that the foregoing Resolution was
introduced and read at a regular meeting of the City Council of
4,
the City of Redding on the 19th day of January , 1987 , and was
duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS: Carter, Dahl , Gard, Johannessen & Fulton
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
LXX. '
-701
LEE D. FULTON, M.D. , Mayor
City of Redding
ATTEST:' �
C_/��C.�
fi l/( -
ETHEL A. NICHOLS, City Clerk
FORM PPROVED:
RANDALL A. HAYS, City A Attorney
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•
0.7Y couNciL
CITY OF REDDING
ITEM No.
4-9-2 1_,_INTER-DEPARTMENT COMMUNICATION
MUMNG DATE JIL/1.9/87
DATE 01/14/87
TO All Members of City Council A-050-320-000
FROM Director of Finance
SUBJECT Proposed Purchases-Unbudgeted-Resolution for
Supplemental Appropriation
Attached are staff reports supporting the unbudgeted proposed
purchases listed below.
Supplemental
Item No. Department Description Appropriation
1 . Utility Customer 60" Cabinet $ 650 . 00
Service
2 . Utility Customer Redwood Sign $ 1 ,400 . 00
Service
3 . Utility Customer Carpet Conference $ 1 , 500 . 00
Service Room
4 . General Services High Speed Swing $ 1 , 200 . 00
Floor Machine
5 . Recreation/Parks Enterprise School Dist. $255 , 000 . 00
Joint Use Agreement
6 . Airports Snow Plow $ 2 , 000 . 00
Your approval is requested for the accompanying resolution for the
required supplemental appropriation and to proceed with these
purchases .
Respectfully submitted,
Wx.,:i7zi_j -A- --60---7Z-71
Linda R. Downing
Director of Finance
"EXHIBIT A"
411
CITY OF REDDING
INTER-DEPARTMENT COMMUNICATION
DATE January 12 , 1987
A-050-320-000
TO Purchasing Officer
FROM Director of General Services
SUBJECT Proposed Purchases - Unbudgeted
It is my understanding that the sign and cabinet are for the new
Customer Services ' location and very important to that operation.
The sign is necessary so that customers can locate the new
facility. The desk is to cover the safe which would otherwise be
in view of the public. Mr. Courtney has agreed that both of
these items are necessary as evidenced by his signature on the
requisitions.
The buffer that was requested will allow more efficient utiliza-
tion of men and equipment. It will eliminate the necessity of
transporting the heavy and cumbersome buffer from one location to
another. We have two buffers; and it is my understanding that,
since the original requisition was submitted, we have had to send
one of them to the shop for repair. If we have the third buffer,
it could be used as a backup for the other pieces of equipment.
Again, as evidenced by Mr. Courtney' s signature, he is in agree-
ment with these requests. If further justification is needed for
either the desk or the sign, you should contact either Rita or
Mr. Courtney.
RON MASINGALEV
RM: lt
The carpet is for the conference room loc ted at the new Utility
Customer Service location.
�GLn�
Rita Vokal, Director of
Utility Customer Service
CITY OF REDDING
• •
INTER-DEPARTMENT COMMUNICATION
DATE
January 14 , 1987
TO
Purchasing Officer
FROM
Director of Finance
SUBJECT
Unbudgeted Project - Parsons Gymnasium
On February 20 , 1986 , the City of Redding entered
into an agreement with the Enterprise School
District for the contribution of $200 , 000 plus the
total cost of providing handicapped rest rooms,
toward the construction of the Parsons Junior High
School gymnasium. This project was budgeted in
1985-86 in the General Revenue Sharing Fund in the
amount of $200, 000 . The project was delayed in
that fiscal year and funds were not encumbered at
year end, although beginning funds available
reflected this appropriation.
The City has now received final cost of the project
at $255 , 000 . This project will require a supple-
mental appropriation in that amount for the fiscal
year 1986-87 .
Linda R. Downing J
• •
• •
•
JOINT USE AGREEMENT
THIS AGREEMENT is made and entered into by and between .the
ENTERPRISE SCHOOL DISTRICT (hereafter "DISTRICT" ) and the CITY
OF REDDING (hereafter "CITY" ) .
WHEREAS , California Education Code Sections 10900 et seq.
authorize cities and school districts to cooperate with each
other and enter into agreements for the purpose of authorizing,
1 •
promoting and conducting programs for community recreation which
will contribute to the attainment of general educational and
recreational objectives for children and adults;
WHEREAS , DISTRICT has space on its Parsons Junior High
School Site for the construction of a gymnasium which would serve
the educational and recreational needs of both children and
adults in the community;
WHEREAS , the construction of the gymnasium would cost
.. approximately $600 ,000 . 007
WHEREAS , CITY is willing to contribute $200 ,000.00 and the .
H total cost of providing handicapped restrooms toward the cost of
• construction of the gymnasium;
WHEREAS, DIST;RICT and CITY are prepared to share equally the
cost of maintaining thegymnasium; and
WHEREAS , DISTRICT AND CITY wish to jointly use the gym-
.
nasium;
NOW, THEREFORE , the parties agree as follows:
� I
1 . Construction of Gymnasium . DISTRICT shall cause a
gymnasium and related structures ( h'Yaafter "PROJECT" ) to be
' designed and constrvrt::u on the Parsons Junior High School site.
8E:04 1282 0160 0000
' The PROJECT shall clkist of a structure of aaroximately 9 ,000
'' square feet containing a gymnasium, storage space , a lobby and ,
provided --CITY furnishes the necessary funding , handicapped
restrooms.
2. Design and Building. DISTRICT shall be responsible for
the design and construction of the PROJECT; however, CITY shall
be consulted and shall have the opportunity to express its views
on the design and construction of the PROJECT. PROJECT shall
meet the requirements of and be approved by the Office of the
State Architect and the State Department of Education pursuant to
California Education Code Sections 39100 et seq.
3. Environmental Quality. DISTRICT and CITY shall comply
with all applicable environmental quality laws and requirements.
DISTRICT and CITY shall cooperate with each other in all efforts
to meet the necessary statutory requirements. Compliance with
all environmental requirements shall be accomplished prior to the
award of a construction contract.
4. Bidding and Construction . Construction of the PROJECT
. shall be the responsibility and obligation of DISTRICT. DISTRICT
shall secure competitive bids for the PROJECT and enter into all
construction contracts . Change orders shall be approved by the
DISTRICT. DISTRICT shall consult with CITY concerning other than
routine change orders.
5. Cost of the Project. DISTRICT shall pay the cost of
constructing the PROJECT except for CITY' S obligation as set
I - forth in Sections 1 and 6 of this Agreement.
6. Payment By City. As consideration for the CITY' S use
of PROJECT as set forth herein , CITY shall contribute $200 ,000
and the total cost of building handicapped restrooms toward the
—2— =504 1 282 0160 0001
--
construction of PRO CT. Payments shall bee to DISTRICT in
four (4) equal installments . The first installment shall be
paid when the architect for the PROJECT certifies that the
PROJECT is twenty-five percent ( 25% ) . complete . The second
installment shall be made paid upon certification by the archi-
tect that the PROJECT is fifty percent (50%) complete. The third
installment shall be paid when the architect certifies that the
7.
PROJECT is seventy-five percent ( 75% ) complete . The final
payment shall be made when the architect certifies that the
PROJECT is ninety-five percent ( 95%) complete.
7. Termination of Project . In the event that PROJECT is
cancelled, CITY shall have no obligations under this Agreement.
8 . Ownership of Gymnasium. Title to the PROJECT,
including the underlying land, shall be held by DISTRICT.
9 . Property Insurance Upon Completion . DISTRICT shall
obtain fire and multi-peril insurance covering the PROJECT. The
cost of such coverage shall be shared equally by DISTRICT and
CITY. DISTRICT shall be named the loss payee under such
• insurance. Should the PROJECT suffer a loss which results in
recovery and payment to DISTRICT under this insurance coverage,
DISTRICT shall use such funds to repair or rebuild the PROJECT to
its condition precedent to the event which occasioned the loss.
10. Liability Insurance Upon Completion. DISTRICT and CITY
shall each insure separately their respective liability occasion-
ed. by the use of the PROJECT.
11. Joint Use of PROJECT.
A. Use By DISTRICT. DISTRICT shall utilize the
PROJECT ^^. four (4 ) weekdays from 8 : 00 a.m. to 6 :00 p.m. and
from 8 : 00 a.m. to 7 : 00 p .m. on the fifth ( 5th) weekday
during the forty•( 40 ) weeks of the regullf school year.
During the time that summer school is in session DISTRICT
shall utilize the PROJECT from 8 :00 a.m. to 1 :00 p.m. Monday
through Friday. DISTRICT shall also have use of the PROJECT
for six ( 6 ) mutually agreed-upon weekends and twelve (12)
mutually agreed-upon evenings.
B. Use By CITY. CITY shall have use of the PROJECT
from the conclusion of DISTRICT' S use ( 6 : 00 p.m. or 7:00
p.m. as set forth above ) until 11 : 00 p .m. on weekdays and
for eight ( 8 ) hours each on Saturday and Sunday during the
regular school year. When summer school is in session, CITY
shall have the use of the PROJECT Monday through Friday from
1 :00 p.m. to 11 : 00 p .m. and for eight ( 8 ) hours each
Saturday and Sunday. _.
C. Scheduling. To the extent possible, a schedule of
• events for the year July 1 through June 30 will be developed
annually. A representative of each party shall be designat-
ed to periodically review and update the schedule . The
schedule shall include a week each year during which the
PROJECT will be closed for refurbishing. Each party shall be
responsible for scheduling the PROJECT during the time that
it has use of the PROJECT.
D. . Handicapped Restrooms . CITY shall have primary
use of the handicapped restrooms. DISTRICT shall have use
of the handicapped restrooms upon special request to the
CITY.
E. Locker Room. DISTRICT shall have primary use of
the locker room. CITY shall have use of the locker room
upon special request to -DISTRICT.
r ,. C c . ... .
8604 1282 01611 00113
-4-
F. Stora Space. Storage space ilstructed as part
of the PROJECT shall be equally divided. Each party shall
have exclusive access to its storage space.
G. Security. CITY shall maintain security for the
PROJECT during the time that it is using the PROJECT.
Security at all other times shall be the responsibility of
the DISTRICT.
12. Acquisition and Replacement of Equipment. The cost of
acquiring equipment costing in excess of Two Thousand Five
Hundred and 00/100 Dollars ($2,500. 00) shall be shared equally
by the parties. The parties shall from time to time agree on the
need to acquire and/or replace such equipment. Equipment costing
less than Two Thousand Five Hundred and 00/100 Dollars
($2,500.00) shall be purchased and stored by each party.
13. Cost of Utilities . The cost of utilities shall be
shared equally.
14. Maintenance and Repair of PROJECT.
A. Custodial Services . DISTRICT shall be
responsible for custodial services for the PROJECT,
including the handicapped restrooms. Provided that the
handicapped restrooms are constructed , CITY shall
annually reimburse DISTRICT for twenty per cent ( 20% )
of the custodian' s salary including benefits if the
handicapped restrooms are not built , CITY shall
•
reimburse DISTRICT for ten percent ( 10% ) of the
custodian' salary including benefits.
B. Routine Repairs . Routine repairs shall be
undertaken by DISTRICT. The parties shall share
equally the cr t of such repairs.
8604 12cots 8, 0160 0004
-5-
•
• , . . C. Major Repairs. Repairs costing in excess of
Two Thousand and 00/100 Dollars ( $2 , 000.00) shall be
undertaken by DISTRICT only with the approval of CITY.
DISTRICT and CITY shall share equally the cost of such
approved repairs.
D. Maintenance Materials and Supplies. The cost
of maintenance materials and supplies shall be shared
• :- equally by the parties. •
E. Vandalism. The cost of repairs .due to
vandalism to the extent not covered by insurance , shall
be shared equally by the parties ; however, if it is
established that an act of vandalism occurred during
the use of the PROJECT by one party , that party shall
• pay the full cost of repairs to the extent they are not
covered by insurance.
F. DISTRICT To Bill CITY. DISTRICT shall bill
CITY quarterly for the CITY ' S share of the costs
authorized by the Agreement.
15. Term. This Agreement shall be effective from September
1 , 1985 to August 1 , 2005 , and may be extended by mutual
agreement.
16. Amendments . The parties shall annually review this
Agreement and make such written amendments as may be appropriate.
•
+ ENTERPRISE SCHOO•ISTRICT
d
= By ct 5., /t'Gr
President V B rd o • Education
Bye /
Superintendent v 1
• CITY OF REDDING •
•
•
,
DATED: 7r .20 , 1986 By. �dLu��.r-G/
ROBERT E. COURTNEY'
City Manager
•
ATTEST:
ETHEL A. NICHOLS, City Clerk
APPROVED AS TO FORM: :
Atf . : : : .
for Enterprise School
Y
DistrictAge-cd'.tr,
.
= RANDALL A. HAYS, city Attorney
•
-7-
r_'F,CI4 12E:2 0:60 000(-,
l BOARD OF EDUCATION
w�- ENTERPRISE SCHOOL DISTRICT J. MORRIS
President
•
MARY C. SPEIGLE
A —N 1155 MISTLt IUE LANE Clerk
•
REDDING, CALIFORNIA 96002 MARION R. HARDY
(916) 222-1333 Member
PAT M. MELLO
January 8, 1987 Member
LEE JENKINS, Ph.D. GLORIA E.VALLES
Superintendent Member
Mr. Tom Riley, Parks and Recreation Department
City of Redding
760 Parkview Avenue
Redding, CA 96001
Dear Tom,
The gym project is progressing very, very well. The current time
frame calls for essential completion of the entire project around the
end of January. The hardwood flooring arrived earlier than we had
anticipated and it looks as though even this item will be completed
within this time frame. We will keep you well-informed as the comple-
tion date nears.
Per the terms of the Joint Use Agreement between the City of
Redding and the Enterprise School District, the City payments are to
be made in four equal installments at, essentially, each twenty-five
percent of completion. I have included the Certificate of Payment
from our District Architect along with the backup sheets which are
used for each individual item within the job. The Certificate for
Payment indicates that the job is approximately sixty-four percent
complete. Two hundred and twenty-six thousand five hundred eighty-one
dollars ( $226 , 581 ) has previously been paid by the District to the
contractor and An additional one hundred fifteen thousand five dollars
($115,005) is due with this current Certificate for Payment which is
currently being processed by the District.
The Joint Use Agreement calls for payment by the City of two
hundred thousand dollars ($200,000) plus the total cost of building
the handicapped restrooms. As I indicated in a letter to you dated
August 29, 1986, the total cost breakout of the handicapped restroom
facilities is sixty-five thousand four hundred and sixteen dollars
( $65 ,416 ). In recent discussions you indicated the willingness to
remove the restrictions on the use of the restroom facilities, which
is certainly very much appreciated by the District. It certainly
seems fair and equitable, then, that the City's cost for the restroom
facilities be reduced from sixty-five thousand four hundred sixteen
dollars to an even fifty-five thousand dollars ($55,000). This will
yield a total, then, for the City of two hundred fifty-five thousand
dollars ( $255,000).
i I
1 .
Letter to Tom Riley
January 8, 1987
Page 2
Since we. are well beyond the fifty percent completion point, I
have attached an invoice from the Enterprise School District to the
City of Redding in the amount of one hundred twenty-seven thousand
five hundred dollars ($127,500) which is one-half of the City's por-
tion. Would you please process this invoice for payment at your
earliest convenience. If any additional information or clarification
is needed, please feel free to contact either myself or Tim McNeight.
S incprely,
4011111Mr'
Harry' an-----
Business Manager
HM:lp
cc: 'Lee Jenkins, District Superintendent
•
• CITY OF REDDING •
INTER-DEPARTMENT COMMUNICATION
December 31 , 1986
DATE G-100-170/F-205-500
TO Director of Finance
RECEIVED
FROM Director of Airports uta 3 1 1986
FINANCE DEPT
SUBJECT Airports Snow Plow
The above subject snow plow was intended as an add-on purchase
to Bob Galusha' s order for the same style. However, our order
never materialized for reasons unknown. The funding was
requested from annual State airport grant funds and has been
approved by the Caltrans Transportation Committee. It would be
difficult to return the money to the State and to await next
fiscal year and draw interest on the funds is a practice frowned
upon by the State.
Under the circumstances, respectfully request we proceed.
Sincerely,
Harold A. Homan
HAH:vkm
Attachments: Requisition for Materials & Supplies
Request for Disbursement of Annual Funds
Letter of Approval from Div. of Aeronautics
._: SAI l= U- 1,ALiruRl' ir'
4: RTMENT 3F TRANSPORTATIr
DIVISION: OF AERONAUTICS
CALIFORNIA AID TO AIRPORTS PROGRAM (CAAP)
REQUEST DISBURSEMENT OF ANNUAL FUNDS
The CITY OF REDDING requests $ 2 , 300. 00 from
( pu bf is entity)
the account of REDDING MUNICIPAL AIRPORT for expenditure solely
(ai.npon-t name)
I '
on this airport during the fiscal year of 1987
for : Snow Plow Attachment - $1 , 800-. 00 ; and VHF Hand Radio - $500 . 00
( pno1eec.t_ de4cnip-tion)
I certify that a SPECIAL AVIATION FUND has been established and
will be maintained with a separate account for saidairport in
accordance with Public Utilities Code 21684 . The funds requested
will be disbursed from this account , pursuant to Public Utilities
Code Section 21681 and the CAAP Regulations , for the above-stated
purposes .
Au• horized Finance Officer ' s Signature
Linda R . Downing , Director of Finance
Typed Name and Title
(916 ) 225-4079 10-21-86 --
Telephone No . Date
Original signed copy to :
Department of Transportation
Division of Aeronautics
1120 N Street
Sacramento , CA 95814
DA-7 ( a) (Rev . 1/84 ) .
DEC 1 `'319€36
P.U, �t�a'
it
tE Oi CAI IFORNiA—EJSINESS,TRANSRORTATIC, ��USINC—AG h e► GEORGE OtUKMEJIQN,Governor
4174f>ORTMENT OF TRANSPORTATION
U":aiSION OF AERONAUTICS '
1130 K STREET-4TH FLOOR 2
MA L:P.O.BOX 942874
SACRAMENTO,CA 94274-0001
(916)322-3090 RECEIVED
TDD 916)323-7665
NOV 141986
November 11, 1986
FINANCE DEPT
Ms . Linda R. Downing
Director. of Finance
City of Redding
760 Parkview
Redding, CA 96001
Dear Ms . Downing :
The California Department of Transportation, Division of
Aeronautics , is in receipt of your request for California Aid to
Airports annual grant funds, ,in the amount of $2, 300 to be used
for the purchase of a anow plow"_:a_tta.chme;nt and VHF radio at the
Redding Municipal Airport .
Your request has been approved and is being forwarded to the
State Controller ' s Office for processing.
If we may be of further assistance, please do not hesitate to
contact us .
S -ncere1y,
JACK D . KEMMERLY, Chief
Division of Aeronautics
(1.41//e:
W . R. Riesen
Aviation Consultant
cc : Walter Heitke
Harold A. Homan